MCARS C-ICP RFI.pdf

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REQUEST FOR INFORMATION (RFI)

MC-130 Air Refueling System (MCARS) Contractor-Inventory Control Point (C-ICP)

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements to provide Contractor-

Inventory Control Point (C-ICP) support for the MC-130 Air Refueling System (MCARS) installed on Air Force Special Operational Command (AFSOC) MC-130H aircraft. The C-ICP is expected to satisfy all requirements of the PWS with minimal assistance from the Government.

The Contractor will provide total material management for all associated MCARS-unique hardware and consumable components until depletion or until contract end. The Contractor shall be responsible for managing MCARS-unique spare parts until exhausted or until contract end.

Fulfilling material management responsibilities for MCARS will require the Contractor to be an

AF Material Command (AFMC) certified Contractor-Inventory Control Point (C-ICP) at the time of solicitation. The contractor will be expected to establish/provide full asset visibility of all

MCARS unique components to Government retail inventory systems. The C-ICP will be expected to implement an Information Management System capable of interfacing with DOD and

Air Force systems through the Defense Logistics Agency’s Defense Automated Addressing

System (DAAS) using Defense Logistics Management Standards (DLMS) transactions. This includes maintaining accountability records in the Air Force Accountable Property System of

Record (APSR), the Defense Property Accountability System (DPAS), for property in the contractor’s possession. Contractors that do not have an Information Management System capable of interfacing with DPAS can use the Self-Service module to maintain accountability records. The Contractor’s mandatory roles and responsibilities are Chief Financial Officer compliance, cataloging, maintaining a stock control and distribution system, assisting

Headquarters AFSOC Readiness Spares Package manager, determining distribution, processing requisitions, controlling stock, handling special items, and collecting and reporting data for metric generation. The Contractor will be expected to comply with all inventory reporting requirements for DoD’s Financial Improvement Audit Remediation (FIAR) requirements. This includes, but is not limited to, accurately reporting all transactions required to maintain accountability records for contractor managed and possessed Government Furnished Property (GFP) in the Government’s

APSR. The contractor will be expected to maintain accurate and auditable records and provide key supporting documentation for transactions within two (2) business days upon request to support audit requirements. The contractor will be expected to adhere to policies for contractor managed and possessed GFP IAW DOD and AF policy directives. The contractor will be expected to establish the C-ICP and parts storage within a five (5) mile radius of Hurlburt Field, FL, and be prepared to deliver all MCARS inventory to an AF specified location at the end of the contract. The sole source for MCARS is:

CICP MCARS Program FWB Boeing

626 Anchors Street NW

Fort Walton Beach, Florida 32548-3886

(850) 301-66

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This Request for Information (RFI) is for planning purposes only and is not a Request for

Quotations or Proposals. No solicitation document exists, and a formal solicitation may or may not be issued by the Government as a result of the responses to this RFI. The Government will not be liable for payment of any response preparation expenses nor does the Government intend to pay for the information submitted in response to this posting. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

FAR 52.215-3 – Request for Information or Solicitation for Planning Purposes

As prescribed in FAR 15.209(c), insert the following provision:

Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of market research in an attempt to overcome barriers to competition.

(End of Provision)

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INSTRUCTIONS:

1. The document(s) below contain a description of the MCARS C-ICP requirement and a

Contractor Capability Survey. The survey allows Contractors to provide their company’s capability. (See attached PWS.)

2. If after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.) Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Both large and small businesses are encouraged to participate in this Market Research.

Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to the PCO.

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PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements to provide C-ICP support for the MCARS installed on AFSOC MC-130H aircraft. MCARS is a wing mounted, hose and drogue, self-contained air refueling pod with integral fuel pumping capability. MCARS provides the unique capability to perform inflight refueling of many different aircraft within a wide range of airspeeds without the need to land and change drogues. MCARS is currently installed on 13 MC-130H A/C assigned to Hurlburt Field, FL. The Contractor will be expected to:

Function as the C-ICP for MCARS-unique components

Accomplish material management tasks for MCARS-unique components using

Contractor Supported Weapons System tenets

Satisfy Financial Improvement Audit Remediation (FIAR) requirements

Monitor retail/wholesale stock levels, purchase orders, operation/management of stored inventories, and parts distribution

Provide long-term storage for up to 12 MCARS pods & pylons and associated containers, trailing components.

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CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company/Institute Name:

Address:

Point of Contact:

CAGE Code:

Phone Number:

E-mail Address:

Web Page URL:

Government Proposed North American Industry Classification System (NAICS) Code:

336413

Based on the Government proposed NAICS Code, state whether your company is:

Small Business (Yes / No)

Woman Owned Small Business (Yes / No)

Small Disadvantaged Business (Yes / No)

8(a) Certified (Yes / No)

HUBZone Certified (Yes / No)

Veteran Owned Small Business (Yes / No)

Service Disabled Veteran Small Business (Yes / No)

System for Award Management (SAM) (Yes / No)

A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received no later than close of business on 15 May 2021. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

Rex Shearin (Contracting Officer); rex.shearin.1@us.af.mil

Erica Barnes (Contracting Specialist); erica.barnes.1@us.af.mil

Questions relative to this market research should be addressed to the PCO.

mailto:erica.barnes.1@us.af.mil

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Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting

Officer or Program Manager).

3. Describe your company’s experience with being a C-ICP.

4. Describe your company's capabilities for generating, handling, processing and storing proprietary material and data.

5. What quality assurance processes and test qualification practices does your company employ?

Provide a description of your quality program (ISO 9001, AS9100, etc.).

a. Provide a detailed quality plan implementing AS9100 (or equivalent).