MB_-_Replace_Roofs_on_Cabins_SOW.pdf

Replace Roofs on 44 Group Camp Structures

Montgomery Bell State Park 1000 Camp One Rd

Burns, TN 37029

This request for bids is for a contract to furnish all material, equipment, supplies, and labor necessary to replace (44) roofs at Group Camp on Montgomery Bell State Park.

General Conditions

1) On-Site work shall begin Nov 1, 2025 and be completed no later than April 1, 2026 unless granted a written extension by the Facilities Management Regional Manager. A partial payment for materials is authorized after materials are on-hand and verified.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B sm, BC-B, BC-C, or BC-21 Tennessee Building Contractor license prior to submitting a bid.

Failure of the contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this contract or enter in a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. All subcontractors are required to have an active TN building contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with state-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. Contractor is responsible for all permits and associated fees.

5) All bids shall be submitted 7 days after pre-bid meeting. The bids shall be on company letterhead, signed, and emailed to corresponding recipient. Do not submit or disclose your bid to any other person.

6) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

7) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

8) All color selections shall be provided to the contractor by the Facilities Management Project Manager.

9) All material substitutions must be pre-approved prior to bid acceptance.

10) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

11) All dimensions listed are approximate. Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

12) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) Remove all shingles, nails, flashing and underlayment from cabins.

New Work

1) The contractor shall inspect roof decking to ensure it is in good condition. Any decking found to need replacement shall be replaced with like material by the contractor. For bidding purposes, contractor shall include the price to provide and replacing 600 square foot in their bid.

2) The contractor shall provide and install new architectural shingle roofs on 44 structures at Group Camp 1. All materials and methods shall comply with manufacturer’s recommendations and specifications. The installation includes the following structures: one check-in station (22 foot x 16 foot), nineteen cabins (22 foot x 24 foot), three bathhouses (20 foot x 20 foot), two large cabins (51 foot x 38 foot), one small shack (10 foot x 10 foot), one large cabin (30 ft x 32 ft), five group camp cabins (28 foot x 19 foot), one cabin (23 foot x 21 foot), one cabin (44 foot x 26 foot), four cabins (19 foot x 15 foot), one cabin (27 foot x 51 foot), one cabin (24 foot x 30 foot), one pavilion (30 foot x 70 foot), one cabin (38 foot x 48 foot), and one cabin (40 foot x 43 foot). All dimensions listed are approximate for the building and not the roofs.

3) The contractor shall provide and install starter strips at all eaves and rakes to ensure proper adhesion and wind resistance.

4) The contractor shall provide and install step flashing or continuous flashing around all chimneys, dormers, and wall junctions to prevent water intrusion. Step flashing shall be installed underneath shingles with appropriate overlap and integrated with counter flashing set into chimney mortar joints. All flashing joints shall be sealed using exterior-grade roofing sealant for long-term waterproofing.

5) The contractor shall use corrosion-resistant roofing nails as specified by the shingle manufacturer and compliant with applicable building codes.

6) The contractor shall provide and install a self-adhering ice and water shield over entire roof surface.

7) The contractor shall provide and install new vent boots, properly flashed, and sealed to prevent leaks.

8) The contractor shall provide and install new drip edge flashing at all eaves and rakes to ensure proper water runoff and protection of the roof deck edges.

9) The contractor shall provide and install unvented ridge cap shingles and hip shingles as required by the layout of the structure, ensuring compliance with:

a. Manufacturer installation guidelines

b. IBC roofing provisions and wind uplift resistance requirements

10) The contractor shall daily clean the area nails, debris, and trash. At the conclusion of the project, the contractor shall make three complete sweeps of each building.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Asphalt Shingles Heritage, Owens Corning, or equal

Color: Rustic Hickory, 30-year warranty, 100 mph architectural shingle, Hip and Ridge Cap Asphalt Shingles

Heritage, Owens Corning, or equal

Color: Rustic Hickory, 30-year warranty, 100 mph architectural shingle, Starter Roll Owen Corning, GAF, or equal

Self-Adhering Starter Roll.

Ice/Water Shield Grace, or equal Weather Lock Ice and Water barrier.

Drip Edge Flashing

Gibraltar, Union Corrugating, or equal

Brown Aluminum Drip Edge Flashing.

Chimney Flashing Moheco, Menards, or equal

Galvanized Brown Steel Chimney Flashing Kit

Flashing Sealant OSI RFI 140, NPC, or equal

100% waterproof, class 25, UV and weather resistant

Specific Instructions

Roof Specifications

1) Contractor shall remove all existing shingles, felt paper, and roofing nails, and replace any damaged or decayed decking with new material to match existing. The contractor is responsible for modifying or making additions to roof substrate as required to provide adequate rigidity, or anchoring points for the roof system.

2) An approved self-adhering ice-water shield shall be installed between shingles and substrate, suitable for installation on encountered substate and approved by roof system manufacturer.

3) New penetration boots shall be installed on each existing penetration.

4) The contractor shall be responsible for inspection of materials upon delivery, any damaged materials shall not be accepted by this agency.

5) Step flash and counter flash all roof protrusions as conditions require. Replace vent and riser flashing. Flashing for roof penetrations and piping shall provide a weathertight joint at projections through the roof, considering the thermal movement of the roof.

6) The contractor shall be responsible for inspection of materials upon delivery, any damaged, or irregular shingles shall not be accepted.

7) Roofing nails shall comply with ASTM F1667.

8) Roof assembly and flashing shall adhere to IBC Section R901.

9) Warranty: Shingles to have a minimum 30-year warranty, 100 mph architectural shingles, meeting ASTM D3462 and ASTM D226 standards. The manufacturers installation specifications shall supersede all in this document providing they meet the minimum herein and that documentation is provided.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this contract.

2) Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction.

This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) Successful contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. Contractor shall protect work of other trades. Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship is to be warrantied for not less than one year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the contractor. Contractor to assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this contract in a timely or proper manner, or if the Contractor materially violates any terms of this contract, the State shall have the right to immediately terminate the contract and withhold payments in excess of compensation for completed services or provided goods. Notwithstanding the above, the contractor shall not be relieved of liability to the State for damages sustained by virtue of any Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. Contractor shall have insurance as shall protect the contractor from claims which may arise out of or result from the contractor’s operations under the contract and for which the contractor may be held legally liable, whether such operations be by the contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable.

Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Teresa Bell, 2000 Jackson Hill Road, Burns TN, 37029;

615-797-3404, teresa.bell@tn.gov

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Don Myatt, 615-218-7697, don.myatt@tn.gov

Project Manager: Zuri Maxwell, 615-906-3710, zuri.maxwell@tn.gov

Nothing Follows mailto:teresa.bell@tn.gov

Additional Terms and Conditions