REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: ODNR-Wildlife, Mazurik High Mast Light Pole Repair

Name or Title of the Service or Supply: Mazurik Access High Mast Light Pole Diagnostic and Repair

Ordering Division and address: Wildlife, 952 Lima Ave., Findlay OH 45840

Specifications:

We are requesting bids to troubleshoot and repair the lowering device for the 120-foot Holophane High Mast Light located at the Mazurik Fishing Access site. Only the pole on the north end of the site requires service (Figure 1).

Issue Summary

The lowering unit on this pole does not consistently lock in place at the top of the pole. When it does lock, it can be difficult to disengage for lowering the fixture to the ground.

Requirements

1. The selected contractor must coordinate with Holophane to have one of their technicians on-site during the repair.

2. Bids will include 3 lines:

1. Diagnostic and mobilization (including personnel, rentals and other associated costs)

2. 2. Labor Rate ($/hr) for repair work (total quote to be determined after diagnostic, this line is for evaluation purposes only)

3. Materials related to repair markup % (e.g., 5% markup would be bid as 1.05; final material cost to be determined after diagnostic, this line is for evaluation purposes only).

Timeline and Completion

• Work must be scheduled and completed within 30 days of bid award unless otherwise approved by the project manager. Note that this is a busy access point for boats on Lake Erie and it will need to remain open during work. Equipment (e.g., cranes) should be able to park off the roadways but some traffic control help may be needed at times (Figure 2).

Delivery: Mazurik Fishing Access, 8957 E. Northshore Blvd., Lakeside-Marblehead, OH 43440. Contact is Mike Wilkerson at (419) 429-8375 or mike.wilkerson@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering

Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered. Quantities in the labor and materials lines are estimates and will be used for evaluation purposes only.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Site Visit & Point of Contact:

Prior to submitting a bid response, offerors are encouraged to visit the Mazruik Fishing Access at 8957 E.

Northshore Blvd., Lakeside-Marblehead, OH 43440. Contact Mike Wilkerson if you wish to meet onsite. (419) 429- 8375.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (FSS invoicing requirement)Origin-DNR-XXX

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

• Invoice must include Origin-DNR-XXX

• Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

• Supplier full name as it appears on your PO.

• The Ship to and/or service facility name and full address

• Unique invoice number

• Date of service or date work was completed.

• Complete itemization of services performed, materials or goods supplied and/or labor furnished.

• Line charge(s). If parts are included, please break out the line charges with product and charges separately.

• No State of Ohio sales tax

• Remit to address must match our records for payment

• This PO is only valid for the goods and/or services received through June 30, 2026.

• Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Figure 1. View of the Top of the High Mast Light Pole.

Figure 2. General Area of the Light Pole.