Maynard Accessible Ramp - Draft Statement of Objectives.docx

DEPARTMENT OF HOMELAND SECURITY (DHS)

DHS Statement of Objectives (SOO)

Federal Emergency Management Agency

STATEMENT OF OBJECTIVE (SOO) FOR:

FEMA Region 1 – Maynard FRC Loading Dock Modifications and Accessible Ramp Installation

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Objectives (SOO) For Maynard FRC Loading Dock Modifications and Accessible Ramp Installation Purpose The purpose of this effort is to provide engineering, design, permitting support, and construction services for accessibility, safety, operational, lighting, drainage, loading dock, parking, communications, emergency call station, and protective barrier improvements at the Federal Regional Center located at 63 Old Marlboro Road, Maynard, Massachusetts 01754.

The primary objective is to install a new ADA-compliant poured concrete Accessible ramp from the rear loading dock area to the rear parking lot to improve accessibility, life safety, emergency egress, and operational functionality. The project also includes related improvements to the patio/gazebo area, existing patio ramp, loading dock, drainage, lighting, electrical infrastructure, accessible parking spaces, signage, pavement markings, dual electrical and communications conduit pathways, decorative protective bollards around the patio/ramp area, and an outdoor blue pedestal emergency call station.

The facility currently has only one ADA-accessible entrance and does not have an ADA-accessible second point of egress. This limits accessibility, creates life safety concerns during emergencies, and affects the facility’s ability to support separation of employee and visitor entrances consistent with Interagency Security Committee, ISC, criteria where feasible.

The new ramp and related improvements will also improve logistics by allowing large items and palletized materials to be moved safely to and from the loading dock and rear parking area.

Scope The scope of this effort includes all management, engineering, design, labor, supervision, materials, equipment, tools, transportation, permits, inspections, testing, programming, documentation, and closeout services necessary to complete the project.

The contractor shall provide a complete, usable, code-compliant, and ADA-compliant finished project. The contractor shall be responsible for field verification, design coordination, phasing recommendations, construction execution, safety controls, protection of existing facilities, and coordination with the Government.

The Government intends to complete all required work if sufficient funding is available and proposed pricing is determined fair and reasonable. However, each Contract Line Item Number, CLIN, shall be separately priced, and the Government may award, defer, or not award individual CLINs based on available funding, quotes received, project sequencing, technical dependencies, and the Government’s determination of the tradeoff.

The contractor shall identify any CLIN sequencing dependencies, including any work that must be completed before other work can safely or effectively proceed. The contractor shall also identify any cost, schedule, warranty, mobilization, demobilization, technical, or safety impacts if the work is performed in phases or deferred across fiscal years.

The work shall include, but is not limited to, the following major CLINs:

CLIN 0001: Engineering, Design, Permitting Support, ADA Review, and As-Built Drawings The contractor shall provide engineering and design services necessary to support the full project. This includes civil, structural, drainage, electrical, communications, ADA, and construction design coordination as required.

The contractor shall perform field verification of existing conditions, including the loading dock, existing wall, parking lot, patio/gazebo area, existing aluminum ramp, surrounding grades, drainage conditions, electrical routing, communications routing, emergency call station interface locations, and other features affected by the work.

The contractor shall provide drawings, calculations, submittals, specifications, and other documents required to complete the work safely and in compliance with applicable codes, ADA requirements, and federal, state, and local requirements.

The contractor shall provide permit-ready drawings. The contractor shall submit drawings and proposed work plans for Government review before construction begins.

The contractor shall provide final as-built drawings after completion of the work.

CLIN 0002: Site Preparation, Mobilization, Demolition, Excavation, Erosion Control, and Temporary Access/Safety Controls The contractor shall mobilize personnel, equipment, materials, and temporary controls necessary to perform the work.

The contractor shall provide site preparation, demolition, excavation, rough grading, temporary barriers, temporary signage, pedestrian controls, loading dock safety controls, and other measures necessary to maintain safe work conditions.

The contractor shall coordinate utility mark-outs before excavation or ground disturbance. The contractor shall contact Dig Safe or other applicable utility marking services before excavation or site work. If required, ground penetrating radar may be required to confirm underground utilities when otherwise not available. Any ground penetrating radar drawings will need to be provided to the government once available.

The contractor shall protect existing buildings, utilities, loading dock operations, parking areas, sidewalks, patio/gazebo areas, and other nearby features during construction.

The contractor shall maintain safe entrance and exit routes for the loading dock, patio/gazebo area, rear parking lot, and affected facility areas to the extent practicable during the project.

The contractor shall maintain a clean work area and remove debris, excess materials, and waste from the site. Government dumpsters shall not be used unless specifically authorized by the Government.

The contractor shall provide, maintain, and remove its own portable restroom facilities for contractor and subcontractor personnel for the duration of the project; Government restroom facilities shall not be used unless specifically authorized by the Government.

CLIN 0003: Loading Dock Wall Modifications and Structural Support The contractor shall evaluate the existing loading dock wall before performing any cutting, demolition, or modification. The wall could be load-bearing or structurally significant and may require temporary shoring, permanent reinforcement, or other structural support.

The contractor shall provide structural engineering review and design for all loading dock wall modifications. The contractor shall not cut or modify the loading dock wall until the Government has reviewed and accepted the proposed engineering approach, drawings, safety plan, and work sequence.

The contractor shall cut or modify the loading dock wall as required to provide access to the new ADA-compliant concrete ramp. The contractor shall refinish, reface, waterproof, weatherproof, and repaint modified wall areas to protect the structure from weather and water intrusion and to blend the new work with existing conditions.

The contractor shall provide safe temporary and permanent support as required for the loading dock wall and adjacent structure.

CLIN 0004: Pavilion/Gazebo Evaluation, Modifications, and Support The contractor shall evaluate the existing pavilion/gazebo and surrounding patio area to determine whether grading, excavation, drainage improvements, ramp construction, patio expansion, or other project work will affect the structure, footings, supports, drainage, or stability.

The contractor shall provide temporary or permanent support, modification, protection, restoration, or other corrective measures as required by the final design and as approved by the Government.

The gazebo is expected to remain the same size. However, the contractor shall evaluate and account for conditions where the patio concrete may extend beyond the existing gazebo supports.

CLIN 0005: Combined Poured Concrete ADA-Compliant Ramp and Walkway System from Rear Parking Lot to Existing Patio and Loading Dock The contractor shall remove the existing aluminum Accessible ramp from the rear parking lot to the existing patio and replace it with a new poured concrete ADA-compliant ramp and walkway system. The new ramp/walkway system shall begin at or near the location of the existing aluminum ramp and shall provide an ADA-compliant accessible route from the rear parking lot to the existing patio and continuing to the rear loading dock.

The new ramp/walkway system shall be designed as one continuous integrated accessible route serving both the existing patio/gazebo area and the loading dock. The ramp shall proceed from the parking lot toward the existing patio area, level off at the existing patio elevation, and provide an ADA-compliant transition/landing at the patio. From that patio transition/landing, the ramp shall turn and continue upward toward the loading dock.

The portion of the ramp/walkway from the rear parking lot to the patio shall include the replacement of the existing aluminum ramp, including removal and disposal of the existing aluminum ramp, poured concrete construction, ADA-compliant slope, landings, transitions, walking surface, edge protection, and raised handrails/railings on both sides. The ramp/walkway shall be wide enough to accommodate movement of large items and palletized materials while maintaining required ADA clearances and handrails/railings on both sides.

After the ramp levels off at the patio and transitions toward the loading dock, the loading dock portion of the ramp shall include the ADA-compliant poured concrete ramp from the patio transition area to the rear loading dock, final layout based on field measurements, proper slopes, cross slopes, rest landings, transitions, clear widths, raised concrete walls with handrails/railings, edge protection, detectable warning surfaces where required, and connection to the loading dock through the modified loading dock wall.

The ramp is anticipated to function as both an accessible route and a retaining feature where required to protect adjacent grades. The contractor shall provide appropriate excavation, base preparation, formwork, reinforcement, poured concrete, concrete finishing, curing, drainage coordination, grading tie-ins, and restoration of disturbed areas.

The contractor shall coordinate the ramp design with the existing patio/gazebo area, the proposed patio concrete extension, drainage improvements, loading dock wall modification, ramp lighting, receptacles, conduit pathways, parking layout, and ADA-accessible parking spaces. The contractor shall ensure that the completed ramp/walkway system provides a safe, durable, continuous, and ADA-compliant accessible route between the rear parking lot, patio/gazebo area, and loading dock.

The contractor shall include conduit placement within or adjacent to the concrete pour as required for lighting, receptacles, low-voltage pathways, communications pathways, emergency call station pathways, or other approved electrical/communications work. All conduit placement shall be coordinated with the concrete pour and other related electrical or low-voltage CLINs.

The contractor shall submit the proposed final ramp/walkway layout, including slopes, landings, turning areas, handrails/railings, clear widths, detectable warning surfaces, retaining features, drainage tie-ins, patio transition details, parking lot transition details, and loading dock connection details, for Government review before construction.

CLIN 0006: Electrical Work, Built-In Ramp Lighting, Receptacles, Wiring, Testing, and Electrical Closeout The contractor shall provide all electrical work required for the new ramp and related project components. Electrical work shall include built-in lighting along the ramp path or ramp walls, exterior-rated receptacles, conduit, wiring, junction boxes, controls, terminations, testing, labeling, inspection support, and closeout documentation.

The contractor shall install built-in lighting into the walls or path of the ramp. Lighting shall be sufficient to illuminate the ramp walking surface clearly without creating glare, obstruction, or trip hazards.

The contractor shall install 20 amp electrical outlets at the beginning of the ramp, the end of the ramp, and at each landing. Receptacles shall be exterior-rated and installed in accordance with applicable electrical codes.

The contractor shall perform testing of electrical devices and provide test data and closeout documentation, as applicable.

CLIN 0007: Drainage Engineering and Drainage Improvements for Main Ramp and Adjacent Areas The contractor shall evaluate existing drainage conditions and design drainage improvements to prevent pooling of water inside the ramp, outside the ramp, at landings, at the loading dock transition, at the parking lot transition, and along adjacent grades.

The drainage design shall account for runoff, existing catch basins, freeze-thaw conditions, slope, soil conditions, and long-term maintenance. The contractor shall design and install drainage improvements sufficient to protect the ramp, loading dock, parking lot, patio/gazebo area, and surrounding site.

If the contractor proposes an alternative drainage method to any known existing concept, the contractor shall provide the proposed design for Government review and approval before installation.

CLIN 0008: Patio Concrete Extension to Main Accessible Ramp Wall The contractor shall extend the existing patio concrete to meet the new Accessible ramp wall.

The patio extension shall be designed to provide a continuous, stable, safe, and accessible surface between the existing patio/gazebo area and the new ramp features.

The gazebo is expected to remain the same size; however, the patio extension may extend past the existing gazebo supports. The contractor shall account for this condition in the design and shall evaluate whether any support, protection, or modification is required.

The patio extension shall be integrated with required drainage improvements to prevent ponding or water accumulation.

CLIN 0009: Poured Concrete Seating Along Outside Ramp Wall Near Pavillion The contractor shall design and construct poured concrete seating along the outside wall of the ramp on the side facing the pavillion/patio area.

The poured concrete seating shall be designed to provide durable recreational seating while maintaining safe clearances, accessibility, drainage, and pedestrian flow.

The seating shall not interfere with ADA ramp compliance, handrail/railing requirements, required clear width, emergency egress, ramp lighting, receptacles, or drainage features.

The seating design shall be submitted to the Government for review before construction.

CLIN 0010: Patio Drainage Modifications The contractor shall modify the existing patio to incorporate proper drainage. The existing patio currently experiences water pooling.

The contractor shall evaluate the cause of water pooling and design corrective drainage measures. Drainage improvements may include, but are not limited to, regrading, drainage channels, drains, piping, tie-ins to existing drainage infrastructure, surface corrections, or other approved drainage solutions.

The final patio drainage configuration shall reduce or eliminate pooling, protect the patio/gazebo area, and coordinate with the main ramp drainage system.

CLIN 0011: Twenty-Foot Light Pole, LED Area Light, and Dual 1-1/2-Inch Conduit Pathway from Pole to Loading Dock Troughs At the end of the Accessible ramp from the loading dock, the contractor shall install one approximately 20-foot pole with an LED light sufficient to illuminate the area.

The contractor shall design and install a pole base/foundation of sufficient size and capacity to support the pole and light assembly based on applicable codes, site conditions, wind loading, and manufacturer requirements.

The contractor shall install two 1-1/2-inch conduits from the pole base to the loading dock trough location. One conduit shall be dedicated for line voltage and one conduit shall be dedicated for low voltage.

The contractor shall coordinate the conduit routing, trenching, penetrations, supports, pull strings, labeling, and terminations with the Government before installation.

The transition point between the two 1-1/2-inch conduits and the trough system shall be clearly identified in the contractor’s design documents and as-built drawings.

The contractor shall provide all excavation, backfill, compaction, conduit, wiring pathway materials, pole base materials, pole, LED fixture, mounting hardware, grounding, testing, labeling, surface restoration, and closeout documentation required for a complete installation.

CLIN 0012: Loading Dock Lighting Upgrade and Patio/Gazebo Lighting The contractor shall upgrade lighting at the loading dock to provide brighter and more efficient LED lighting.

The contractor shall also install lighting in the patio/gazebo area to improve visibility, safety, and usability.

Lighting shall be exterior-rated or otherwise suitable for the installed environment. Lighting shall be installed to illuminate walking, work, and access areas without creating glare, trip hazards, obstructions, or unsafe conditions.

The contractor shall coordinate light locations, fixture type, switching/control approach, electrical source, and installation details with the Government before installation.

CLIN 0013: Parking Signage, Posts, Pavement Markings, Accessible Parking, and Government Vehicle Parking Modifications The contractor shall replace all existing sign posts within the affected project area and install four additional commercial-grade U-channel posts.

The current row of “Government Vehicle Only” parking shall be modified to block off an appropriate amount of space and paint hashed areas to prohibit parking in front of the ramps.

The contractor shall measure, lay out, and paint two van-accessible parking spaces and two additional standard accessible parking spaces. All accessible parking spaces shall be ADA-compliant in size and layout and shall include painted lines, appropriate access aisles/hashed areas, and universal Accessible symbols painted on the ground.

Signs shall be 3M Diamond Grade reflective aluminum with protective laminate shall be identical in style and wording to existing signage on the property.

The contractor shall paint lines for six additional oversized parking spots and paint “Reserved” on the ground for government vehicles. Existing government vehicle parking signs may be reused if they are undamaged and approved by the Government for reuse.

The contractor shall ensure signage, striping, access aisles, symbols, and markings comply with applicable ADA and local requirements.

CLIN 0014: Dual Loading Dock Troughs and Dual 3-Inch EMT Conduit Pathways from Loading Dock Through Tunnel to Central Corridor The contractor shall provide and install dual troughs at the loading dock to support transition, routing, separation, access, and future maintenance of line voltage and low voltage pathways associated with the project. The troughs shall be sized, rated, mounted, supported, bonded, labeled, and installed in accordance with applicable codes, manufacturer requirements, and Government-approved design.

The contractor shall install two separate 3-inch EMT conduit pathways from the loading dock troughs, through the tunnel, and terminating above the dropped ceiling in the central corridor. One 3-inch EMT conduit pathway shall be dedicated for line voltage and one 3-inch EMT conduit pathway shall be dedicated for low voltage. The interior termination for the line voltage shall be with a 6x6x6 box; the interior termination for the low voltage shall be a bushing. A pull string shall be included in each pipe run.

The contractor shall coordinate the final trough locations, conduit routes, penetrations, supports, offsets, pull boxes, bonding, grounding, firestopping, labeling, separation requirements, and termination points with the Government before installation. The contractor shall avoid conflicts with existing utilities, structural elements, doors, walking surfaces, ceiling systems, fire/life safety systems, and other building systems.

The contractor shall provide all materials, labor, equipment, supports, hangers, fittings, pull strings, bushings, firestopping, labels, testing, and closeout documentation necessary for a complete and usable conduit pathway installation.

The contractor shall provide as-built documentation showing the final trough locations, conduit routes, penetration locations, termination points above the dropped ceiling in the central corridor, and any pull boxes or junction points installed as part of this CLIN.

CLIN 0015: Decorative Concrete-Filled Steel Pipe Bollards Around Patio Area and Ramp Approaches The contractor shall install decorative concrete-filled steel pipe bollards around the patio area and wrapping around just past each Accessible ramp. The approximate length of coverage is 140 feet. The contractor shall field verify the final bollard layout, spacing, foundation requirements, drainage impacts, underground utility conflicts, pedestrian access, ADA access routes, emergency egress, and constructability before installation.

Bollards shall be constructed using 6-inch Schedule 40 steel pipe filled with concrete. Bollards shall have an exposed height of approximately 48 inches above finished grade and shall be embedded approximately 48 inches below finished grade, or as otherwise required by final site conditions, soil conditions, and Government-approved installation details; any bollard unable to meet the 48 inch depth must be approved by the COR.

Bollard spacing shall not exceed 4.5 feet on center unless otherwise approved by the Government. Bollards shall be properly spaced and visually symmetrical at the entrance to the ramp. Bollards shall also be installed at each corner, turn, or location where the direction of the bollard line changes. Final bollard spacing, count, alignment, and layout shall be submitted to the Government for review and approval before installation.

The contractor shall provide excavation, concrete footings, concrete fill, steel pipe bollards, finish treatment, backfill, compaction, surface restoration, and all labor, equipment, and materials required for a complete installation. Bollards shall be installed plumb, aligned, evenly spaced, and integrated with surrounding grades and finished surfaces.

The bollards shall be visually compatible with the patio/gazebo area and surrounding site. Stainless steel, powder-coated steel, decorative sleeves, or other decorative finishes may be proposed to blend aesthetically into the setting. Bright-colored bollards and standard yellow bollard covers shall not be used. The final bollard finish, sleeve, color, or cover recommendation shall be submitted to the Government for review and approval before procurement and installation.

The bollard installation shall maintain ADA-compliant access to the ramps and patio area and shall not create obstructions, trip hazards, drainage issues, or conflicts with required pedestrian circulation, emergency egress, maintenance access, or facility operations.

CLIN 0016: Outdoor Blue Pedestal Emergency Call Station with Aiphone Video Call Station and Emergency Dial-Out Capability The contractor shall provide and install one outdoor blue pedestal “Emergency” call station in the project area at a location coordinated with and approved by the Government.

The pedestal shall include steady blue lights on top that are capable of strobing when the emergency function is activated. The pedestal and all associated equipment shall be suitable for exterior installation and shall be installed in accordance with applicable codes, manufacturer requirements, and Government-approved design.

The contractor shall install an Aiphone AX call station with video capability for general calls. The contractor shall also provide a separate emergency activation button or emergency call function. The emergency button shall be capable of being programmed to dial a predetermined emergency number, currently anticipated to be the FPS MegaCenter, or another number identified by the Government.

The contractor shall provide all required cabling, conduit, wiring, terminations, power, programming, testing, and integration required for a complete and operational installation. Cable shall be run for the Aiphone system, emergency call box functions, and electrical power for the emergency pedestal.

The contractor shall run required Aiphone wiring to the Aiphone head end. The contractor shall run required call box wiring to the nearest POTS emulator or other Government-approved interface point. The contractor shall coordinate all routing, penetrations, supports, labeling, terminations, and testing with the Government before installation.

The contractor shall test the general call function, video function, emergency activation function, blue light steady operation, blue light strobe activation, dial-out capability, and all related electrical and communications functions. The contractor shall provide programming information, test results, product data, as-built documentation, warranty information, and maintenance instructions as part of the project closeout package.

Period of Performance The period of performance for this statement of objectives is expected to be 280 days after Notice to Proceed, unless otherwise approved by the Contracting Officer.

The contractor shall commence work within 15 calendar days after receipt of the Notice to Proceed, unless otherwise approved by the Government.

The contractor shall provide a project schedule showing all phases of work, major milestones, CLIN sequencing, submittal dates, site work, inspections, testing, programming, commissioning, and closeout activities.

If the Government awards only selected CLINs due to funding availability, the contractor shall provide a revised schedule for the awarded CLINs and identify impacts to deferred work.

Place of Performance The primary place of performance will be:

FEMA Region 1 FRC 63 Old Marlboro Road Maynard, Massachusetts 01754 Background The Federal Regional Center currently has limited ADA-accessible access. The facility has only one ADA-accessible entrance and does not have an ADA-accessible second point of egress. This creates an accessibility, operational, and life safety concern, especially during emergencies or inclement weather.

The current configuration also limits the ability to separate employee and visitor entrances consistent with ISC criteria where feasible because only one entrance is ADA accessible. Providing an additional ADA-compliant accessible route at the rear of the facility will improve accessibility, emergency egress, operational flexibility, and visitor/employee access management.

The loading dock and rear parking area also support movement of large items and palletized materials. Currently, there is no efficient ADA-compliant poured concrete ramp route that supports movement of large items from the parking lot to the loading dock. The proposed ramp will improve logistics and reduce the difficulty of moving large items to and from the loading dock.

The project site includes an existing loading dock wall that will need to be cut or modified to provide access to the new ramp. The wall may be load-bearing or structurally significant, so professional engineering evaluation and proper support are required.

The project site also includes an existing patio/gazebo area, an existing aluminum Accessible ramp from the parking lot to the patio, parking areas requiring signage and marking modifications, and existing drainage issues where water pools on the patio. The existing aluminum Accessible ramp will be removed, and the new poured concrete ADA-compliant ramp/walkway system will begin at or near that location, connect to the existing patio, level off at the patio, and continue to the loading dock.

The project also includes installation of an outdoor blue pedestal emergency call station to provide a general video call function and a separate emergency activation function capable of dialing a predetermined emergency number. This improvement is intended to support safety, emergency communication, and visitor or employee assistance in the improved exterior area.

Performance of Objectives Objective 1: Provide an ADA-Compliant Accessible Route from the Rear Parking Lot to the Patio and Loading Dock The contractor shall design and construct one integrated ADA-compliant poured concrete ramp and walkway system that begins at or near the existing aluminum ramp location, connects the rear parking lot to the existing patio/gazebo area, levels off at the patio, and then turns and continues to the rear loading dock. The completed ramp/walkway system shall provide a continuous accessible route that improves emergency egress, facility access, patio access, loading dock access, and operational flexibility.

Objective 2: Safely Modify the Loading Dock Wall The contractor shall evaluate, design, support, cut, modify, finish, and protect the existing loading dock wall as required to connect the loading dock to the new ramp. The contractor shall ensure structural integrity before, during, and after modification.

Objective 3: Provide Proper ADA Ramp and Walkway Geometry The contractor shall design the integrated ramp/walkway system to meet ADA requirements from the rear parking lot to the patio and from the patio transition area to the loading dock. The contractor shall provide proper slopes, cross slopes, landings, turning areas, transitions, handrails/railings, clear widths, detectable warning surfaces, and accessible routes.

Objective 4: Support Pallet and Large Item Movement The integrated ramp/walkway system shall be wide enough to accommodate movement of large items and palletized materials between the rear parking lot, patio transition area, and loading dock while maintaining required ADA clearances and handrails/railings on both sides.

Objective 5: Provide Durable Concrete Construction The contractor shall provide poured concrete ramps, patio extensions, retaining features, seating, landings, and related improvements that are durable, properly reinforced, properly finished, and suitable for exterior conditions in Northeast Massachusetts.

Objective 6: Provide Drainage Improvements The contractor shall design and install drainage improvements to prevent water pooling inside the ramp, outside the ramp, at transitions, and in the patio/gazebo area. The contractor shall correct existing patio pooling conditions.

Objective 7: Provide Lighting and Electrical Improvements The contractor shall install built-in ramp lighting, exterior-rated receptacles, a 20-foot light pole with LED area light, conduit pathways, loading dock lighting upgrades, and patio/gazebo lighting as required. Electrical work shall be code-compliant, tested, labeled, and documented.

Objective 8: Protect and Integrate the Patio/Gazebo Area The contractor shall evaluate the patio/gazebo area, extend patio concrete to meet the ramp wall, provide concrete seating where required, support or protect existing gazebo features, and maintain safe and accessible pedestrian circulation.

Objective 9: Improve Parking Signage, Striping, and Accessible Parking The contractor shall replace sign posts, install additional posts, modify Government vehicle parking, paint hashed no-parking areas in front of ramps, create ADA-compliant accessible parking spaces, and provide required pavement markings and signage.

Objective 10: Provide Electrical and Communications Conduit Pathways The contractor shall provide conduit pathways necessary to support line voltage and low voltage requirements associated with the ramp, lighting, and emergency call station improvements. The contractor shall install dual 1-1/2-inch conduits from the 20-foot light pole location to the loading dock troughs and dual 3-inch EMT conduit pathways from the loading dock troughs, through the tunnel, and terminating above the dropped ceiling in the central corridor.

Objective 11: Install Decorative Bollards The contractor shall install decorative concrete-filled steel pipe bollards around the patio/ramp area. Bollards shall be constructed using 6-inch Schedule 40 steel pipe filled with concrete, with approximately 48 inches exposed above finished grade and approximately 48 inches embedded below finished grade, or as otherwise required by final site conditions and Government-approved installation details. Bollards shall provide a protective barrier while maintaining ADA circulation, emergency egress, drainage, pedestrian access, maintenance access, and compatibility with the surrounding patio/gazebo setting.

Objective 12: Install Outdoor Emergency Call Station The contractor shall install an outdoor blue pedestal emergency call station with steady blue lights capable of strobing upon emergency activation. The system shall include an Aiphone AX video call station for general calls, a separate emergency activation function capable of dialing a predetermined emergency number, required electrical and communications cabling, programming, testing, and closeout documentation.

Objective 13: Provide Complete Project Documentation The contractor shall provide complete design documents, material submittals, schedules, safety plans, progress photographs, test results, inspection records, programming documentation, as-built drawings, warranties, manuals, disposal documentation, and maintenance program information.

Performance Standards The contractor shall meet the following performance standards:

Contractor Deliverables The contractor shall provide, at minimum, the following deliverables:

1. Site investigation report or field verification summary.

2. Project schedule with phases, durations, milestones, and CLIN sequencing.

3. Quality control plan.

4. Structural engineering assessment for loading dock wall modification.

5. Civil/site design drawings.

6. ADA compliance layout showing ramp slopes, landings, railings, clear widths, transitions, and accessible parking details.

7. Drainage design drawings and details.

8. Electrical design drawings and details.

9. Communications and low-voltage routing drawings and details.

10. Lighting layout and fixture submittals.

11. Bollard layout, spacing plan, installation details, 6-inch Schedule 40 steel pipe specifications, embedment/foundation details, proposed finish or decorative cover information, and surface restoration details.

12. Emergency call station product data and installation details.

13. Blue light steady/strobe function testing documentation.

14. Material submittals and specification sheets.

15. Construction progress photographs for each major phase.

16. Electrical testing and labeling documentation.

17. Communications/low-voltage testing and labeling documentation.

18. As-built drawings, including routing and termination documentation for Aiphone, emergency call box, communications, low-voltage, and electrical wiring.

19. Closeout package with warranties, manuals, approvals, test results, programming documentation, and disposal documentation.

20. As-built documentation showing final trough locations, conduit routes, pull boxes, penetrations, supports, labels, and termination points.

Operating Constraints The contractor shall comply with the following operating constraints:

1. The contractor shall coordinate all work with the Government before starting work.

2. The contractor shall attend a pre-job briefing to discuss the scope, schedule, safety requirements, access restrictions, phasing, and coordination requirements.

3. The contractor shall provide required security information for contractor and subcontractor personnel before performing work on site.

4. The contractor shall submit all required NCIC or site access forms 5 to 7 business days before work begins, or as otherwise directed by the Government.

5. The contractor shall maintain safe access and egress for facility personnel and visitors to the extent practicable.

6. The contractor shall coordinate work to minimize disruption to facility operations, loading dock operations, parking, patio/gazebo access, deliveries, and emergency access routes.

7. The contractor shall provide a supervisor on site while work is being performed.

8. The contractor shall provide and enforce use of required personal protective equipment.

9. The contractor shall maintain the work area in a clean, safe, and orderly condition.

10. The contractor shall clean the work area at the end of each workday.

11. The contractor shall remove all waste, debris, and unused materials from the site. Government dumpsters shall not be used unless specifically authorized.

12. The contractor shall protect existing structures, utilities, pavements, landscaping, drainage systems, electrical systems, communications systems, loading dock equipment, patio/gazebo features, and other Government property.

13. The contractor shall contact Dig Safe or the applicable utility marking service before excavation or ground disturbance.

14. The contractor shall not cut or modify the loading dock wall until structural engineering review is complete and the Government has reviewed and accepted the proposed approach.

15. The contractor shall not block required emergency egress routes unless coordinated with and approved by the Government.

16. The contractor shall coordinate any utility shutoffs, electrical outages, communications outages, access restrictions, or operational interruptions with the Government in advance.

17. If the contractor or subcontractor accidentally turns a valve, switch, breaker, or other control device, the contractor shall notify the Government point of contact immediately.

18. Work shall generally be performed during normal working hours approved by the Government. Off-hour work may be required if needed to reduce operational impacts and must be coordinated in advance. Overtime or premium pay for non-regular hours will not be payable by the government and would be provided for convenience of the contractor only.

19. The contractor shall comply with all applicable federal, state, local, ADA, building code, electrical code, communications, environmental, safety, and permitting requirements.

20. The contractor shall be responsible for obtaining required permits, inspections, approvals, and notifications unless otherwise directed by the Contracting Officer.

21. The contractor shall coordinate emergency call station programming, Aiphone integration, POTS emulator connection, and emergency dial-out testing with the Government before activation.

22. The contractor shall provide, maintain, service, and remove its own portable restroom facilities for contractor and subcontractor personnel for the duration of the project. Contractor and subcontractor personnel shall not use Government restroom facilities unless specifically authorized by the Government.

23. The contractor shall ensure bollard installation does not obstruct ADA-accessible routes, required clear widths, ramp approaches, emergency egress paths, maintenance access, drainage features, or facility operations. Bright-colored bollards and standard yellow bollard covers shall not be used. The contractor shall submit the proposed bollard finish, sleeve, color, or cover for Government review and approval before procurement and installation.

24. The contractor shall coordinate all conduit routing, trough locations, penetrations, supports, firestopping, separation between line voltage and low voltage pathways, and termination points with the Government before installation. The contractor shall not route conduit through the tunnel, loading dock, or above the dropped ceiling in the central corridor without prior Government review and approval of the proposed pathway.

CLIN Funding and Phased Performance The Government intends to complete the full project if sufficient funding is available and proposed pricing is determined to be fair, reasonable, and within the Government’s available budget. However, the Government may award, exercise, defer, or not award individual CLINs based on quotes received, available funding, project priority, project sequencing, technical dependencies, and the Government’s determination of best value.

Each CLIN shall be separately priced. The contractor shall provide sufficient detail for the Government to evaluate the cost, scope, schedule, and technical impact of each CLIN independently.

The Government may elect to proceed only with CLINs that can be funded during the current fiscal year. Any remaining CLINs may be deferred for future performance, subject to future funding availability, acquisition requirements, and Government need. The Government is not obligated to award or fund any deferred CLINs.

The contractor shall identify any sequencing dependencies between CLINs, including any CLINs that must be completed before other CLINs can be safely or effectively performed. The contractor shall also identify any cost, schedule, mobilization, demobilization, warranty, or technical impacts associated with phased performance or deferred CLINs.

Applicable Documents or References The contractor shall comply with all applicable laws, codes, standards, and requirements, including but not limited to:

1. Americans with Disabilities Act, ADA, requirements and applicable accessibility standards.

2. Applicable federal, state, and local building codes.

3. Applicable electrical codes, including requirements for exterior-rated electrical equipment and installations.

4. Applicable communications, low-voltage, and firestopping codes.

5. Applicable OSHA safety requirements.

6. Applicable environmental, erosion control, excavation, and disposal requirements.

7. Applicable Davis-Bacon Act wage determinations, if required by the contract.

8. Applicable FEMA and DHS facility access, security, and work coordination requirements.

9. Manufacturer installation requirements and Government-approved installation details for lighting, electrical components, decorative concrete-filled steel pipe bollards, railings, detectable warning surfaces, emergency call station components, Aiphone AX call station, POTS emulator interface, and other installed products.

10. Manufacturer programming, wiring, testing, and maintenance requirements for the outdoor emergency pedestal, Aiphone AX video call station, emergency call box, blue light/strobe system, and associated electrical/communications components.

11. Approved contractor drawings, submittals, safety plan, schedule, and work plan.

12. Final Government-approved SOO, solicitation documents, and contract documents.

13. Government-approved bollard layout, spacing, finish selection, embedment/foundation details, and surface restoration requirements.

Security Requirements All persons accessing the site must be in possession of a Real-ID, Passport, or approved Real-ID Alternative Document. Failure to have Real-ID or approved alternative will result in denial to enter facility.

All persons working on site must pass a National Crime Information Center (NCIC) Check. Any person with an incomplete or denied NCIC check will not be permitted to work on site at the facility. NCIC paperwork shall be submitted 5-7 prior to the All persons entering the facility are required to undergo an administrative inspection which may include inspection of vehicles, persons, and belongings. Failure to submit to an administrative inspection will result in denial to enter facility.

Firearms, weapons, and other prohibited items will be prohibited from entering the facility.

Unauthorized photography and video recording are prohibited on FEMA property.

Government Review and Acceptance The contractor shall submit drawings, specifications, schedule, safety plan, product data, and work approach for Government review before beginning construction.

Government review does not relieve the contractor of responsibility for code compliance, ADA compliance, safety, constructability, permit compliance, professional engineering requirements, manufacturer requirements, or proper system integration.

Final acceptance shall be based on completion of awarded CLINs, successful inspections, testing, ADA compliance, code compliance, operational functionality, completion of punch list items, and receipt of required closeout documentation.

For the emergency call station CLIN, final acceptance shall also include successful testing of the general video call function, emergency activation function, blue light steady operation, blue light strobe activation, emergency dial-out capability, Aiphone head end connection, POTS emulator connection, labeling, programming documentation, and as-built wiring documentation.

For the bollard CLIN, final acceptance shall include verification that bollards are installed at the approved locations and spacing, meet the required exposed height and embedment requirements, are concrete-filled, have the Government-approved finish or cover, and do not interfere with ADA access, emergency egress, drainage, maintenance access, or facility operations.

For the conduit pathway CLIN, final acceptance shall include verification that the dual loading dock troughs, dual 1-1/2-inch conduits from the pole location to the troughs, and dual 3-inch EMT conduit pathways from the troughs through the tunnel to the central corridor are installed, supported, labeled, separated, firestopped where required, terminated at approved locations, and documented in the as-built drawings.

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