Matrix Switch System CSS - Full and Open Competition.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation documents and incorporated provisions are those in effect through Federal Acquisition Circular 2025-04, DPN 20250521, and NMCARS 18-22.

SECTION 1- GENERAL INFORMATION

Solicitation Type Request for Quotations (RFQ), FAR Subpart 13.5

Solicitation Number N00173-25-Q-1301269372

Posted Date August 15, 2025

Response Date / Time August 22, 2025

NAICS Code 334111

Size Standard 1250

Product or Service Code 5963

Set-Aside N/A

Contract Type Firm Fixed-Price (FFP)

Point(s) of Contact Maribel Ramirez, maribel.ramirez23.civ@us.navy.mil

This is a full and open competitive announcement in accordance with 19.502-2 (a) on a Firm-Firm Fixed-Price (FFP) basis.

SECTION 2- REQUIREMENT INFORMATION

The Naval Research Lab (NRL) in Washington, DC has a new requirement for the procurement of a commercial Matrix

Switch System, see Attachment 1- Minimum Specifications

SECTION 3- DOCUMENTATION

The Vendor shall provide the following documentation, if applicable, at time of delivery:

• Operator/Maintenance Manual

• Programming/Data Manual

• Test documentation verifying compliance with all performance requirements via factory acceptance tests.

SECTION 4- DELIVERY AND PLACE OF PERFORMANCE

Required Delivery Date Within 180 days after award

Delivery Location Naval Research Laboratory

4555 Overlook Ave. SW

Washington DC, 20375

Inspection / Acceptance

Destination - All items delivered under this action will be inspected/accepted by the

Government within thirty (30) days of delivery.

FOB Point Destination, Free of expense to the Government, in accordance with FAR 52.247-

FAR 52.212-1, Instructions To Offerors— Commercial Products And Commercial Services (SEP 2023) - AND

ADDENDA TO FAR 52.212-1 applies to this acquisition.

FAR 52.212-1 has been tailored to include the following additional instructions mailto:maribel.ramirez23.civ@us.navy.mil

SECTION 5- SUBMISSION INFORMATION

(a) Submission: Quotations shall be submitted electronically via email to the Point(s) of Contact by the Response

Date/Time identified in the General Information Section above. A confirmation of receipt will be provided, but it is the sole responsibility of the Offeror to ensure that its response is received in its entirety and in a timely manner.

(b) Requirements: Offerors shall provide a quote with their proposed products and pricing, along with applicable product literature for the items being offered to ensure compliance with the specifications can be evaluated. This procurement is for NEW EQUIPMENT ONLY. No remanufactured or "gray market" items are acceptable. All equipment must be covered by the manufacturer's warranty. The quote shall also include the following:

1. To support the Government's determination of fair and reasonable pricing, as well as the potential for future advancing of the current technology to meet all requirements, the Government requests a breakdown of costs for equipment, installation, training, shipping, and warranty that are to be priced as separate line items.

2. Description of standard commercial warranty and any extended warranty (if not described in the Offeror’s standard terms and conditions).

3. Letter of Authorization – If providing the products/items of another manufacturer as an Authorized

Reseller/Partner, the Offeror shall include documentation from the manufacturer illustrating that the Offeror is an

Authorized Reseller/Partner.

4. If shipping is not priced as a separate line item, a statement that shipping is included in the overall price of the items.

(c) Company Information: The Offeror shall ensure the following information is submitted within the quote:

• Company Name

• Address

• CAGE

• Unique Entity ID

• Website URL

• Company point of contact, phone # and email

(d) System for Award Management (SAM): Offerors must be registered in SAM (www.sam.gov) in order be considered for award. Offerors shall complete provision FAR 52.212-3, Offeror Representations and Certifications-Commercial

Items, included in full-text below. This provision requires the completion of reps and certs in SAM with the completion of paragraph (b) of the provision. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (v) of this provision.

SECTION 6- EVALUATION AND BASIS FOR AWARD

The government intends to award a Purchase Order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Award may be made without discussions or negotiations; therefore, prospective contractors should have an active registration in the System for Award Management (SAM) database (www.sam.gov) in accordance with Federal Acquisition Regulation (FAR) Part 4.1102 and Part 52.204-7 when submitting a response to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation

(offer(s), in accordance with the specifications, will be deemed either technically acceptable or technically unacceptable).

If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the

Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining http://www.sam.gov/ http://www.sam.gov/ offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable.

Options. When applicable, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Terms and Conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Exceptions. Quote shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than the response date listed above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

SECTION 7- CLAUSES AND PROVISIONS

The following provisions and clauses are hereby incorporated. Any provisions and clauses not applicable by their terms shall be self-deleting.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far

Defense Federal Acquisition Regulation Supplement (DFARS) and Procedures, Guidance, and Information (PGI):

https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

Department of the Navy Acquisition Regulations (NMCARS): https://www.secnav.navy.mil/rda/Pages/NMCARS.aspx

The following solicitation provisions apply to this acquisition:

1. FAR 52.203-11, Certification & Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007)

2. FAR 52.204-7, System for Award Management (Oct 2018)

3. FAR 52.212-1, "Instructions to Offerors-Commercial Items" (Sep 2021)

4. FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items"

(Feb 2021)

5. FAR 52.225-18, Place of Manufacture (Aug 2018) https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ https://www.secnav.navy.mil/rda/Pages/NMCARS.aspx

6. FAR 52.233-2, Service of Protest (SEP 2006)

• The Contracting Officer's address is:

US Naval research Laboratory

4555 Overlook Avenue, S.W.

Washington, DC 20375

a. NRL also includes the following provisions that must be completed by the offeror:

1. FAR 52.209-5, Certification Regarding Responsibility Matters (Aug 2020)

2. FAR 52.222-22, Previous Contracts and Compliance Reports (FEB 1999)

3. FAR 52.222-25, Affirmative Action Compliance (APR 1984)

4. FAR 52.225-4, Buy American Act - Free Trade Agreements - Israeli Trade Act

Certificate Alternate III (Feb 2021)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR

52.212-3, "Offerors Representations and Certifications-Commercial Items." If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, "Contract Terms and Conditions-Commercial Items"(OCT 2018)

a. The following clauses are included as addenda to FAR 52.212-4:

• FAR 52.202-1, Definitions (Jun 2020)

• FAR 52.203-3, Gratuities (APR 1984)

• FAR 52.203-6, - Restrictions on Subcontractor Sales to the Government (Jun 2020) o Alt I (OCT 1995)

• FAR 52.203-12, Limitation of Payments to Influence Certain Federal Transactions

• (Jun 2020)

• FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement To Inform Employees of

Whistleblower Rights (Jun 2020)

• FAR 52.204-4, Printed or Copied Double-Sided on Recycled Paper (MAY 2011)

• FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards Exceeding $30,000 (Jun

2020)

• FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service And Construction Contracts (SEP

2013)

• FAR 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun

2016)

• FAR 52.223-12, Refrigeration Equipment and Air Conditioners (JUN 2016)

• FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

• FAR 52.223-20, Aerosols (Jun 2016)

• FAR 52.223-21, Foams (Jun 2016)

• FAR 52.225-14, Inconsistency Between English Version and Translation of Contract

(FEB 2000)

• FAR 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013)

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

(DEC 2013)

• FAR 52.245-1, Government Property (Sep 2021)

• FAR 52.245-2, Government Property Installation Operation Services (APR 2012)

• FAR2.245-9, Use and Charges (APR 2012)

• FAR 52.247-34, F.O.B Destination (NOV 1991) http://orca.bpn.gov/

• FAR 52.252-2, Clauses Incorporated By Reference (FEB 1998)

2. FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" (Sep 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

• Subparagraphs (b)(4), (b)(8), (b)(25 - 34), (b)(40), (b)(42), (b)(46), (b)(48) (b)(54)(56)

3. DFARS 212.301 - Solicitation Provisions and Contract Clauses for the Acquisition of Commercial Items DoD Class

Deviation 2018-O0021, Commercial Item Omnibus Clause for Acquisitions Using the Standard Procurement System, issued October 1, 2018 (Revised October 1, 2018): DoD Class Deviation 2018-O0021

• DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

• DFARS 252.203-7003, Agency Office of the Inspector General (AUG 2019)

• DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV 2011)

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

• DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information (OCT 2016)

• DFARS 252.204-7011, Reserved

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2019)

• DFARS 252.204-7013, Reserved

• DFARS 252.204-7014, Limitations on the Use or Disclosure of Information by Litigation Support Contractors

(MAY 2016)

• DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016)

• DFARS 252.211-7003, Item Unique Identification and Valuation (MAR 2016)

• DFARS 252.211-7006, Passive Radio Frequency Identification (DEC 2019)

• DFARS 252.211-7007, Reporting of Government-Furnished Property (AUG 2012)

• DFARS 252.211-7008, Use of Government-Assigned Serial Numbers (SEP 2010)

• DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Past Performance Information Retrieval

System-Statistical Reporting in Past Performance (SEP 2019)

• DFARS 252.215-7007, Notice of Intent to Resolicit (JUN 2012)

• DFARS 252.215-7008, Only One Offer (JUL 2019)

• DFARS 252.219-7000, Advancing Small Business Growth (SEP 2016)

• DFARS 252.223-7004 Drug-Free Work Force (SEP 1988)

• DFARS 252.223-7008, Prohibition of Hexavalent Chromium (JUN 2013)

• DFARS 252.225-7000, Buy American Act - Balance of Payments Program Certificate – Basic (NOV 2014)

Alternate I (NOV 2014)

• DFARS 252.225-7001, Buy American Act and Balance of Payments Program – Basic

(DEC 2017)

• DFARS 252.225-7006, Acquisition of the American Flag (AUG 2015)

• DFARS 252.225-7008, Restriction on Acquisition of Specialty Metals (MAR 2013)

• DFARS 252.225-7013, Duty-Free Entry (APR 2020)

• DFARS 252.225-7016, Restriction on Acquisition of Ball and Roller Bearings (JUN 2011)

• DFARS 252.225-7036, Buy American Act-Free Trade Agreements-Balance of Payments Program – Basic (DEC

2017) Exceeding $25,000, but is Less Than $191,000

• DFARS 252.225-7037, Evaluation of Offers for Air Circuit Breakers (DEC 2018)

DFARS 252.225-7038, Restriction on Acquisition of Air Circuit Breakers (DEC 2018)

• DFARS 252.225-7049, Prohibition on Acquisition of Commercial Satellite Services from Certain Foreign

Entities—Representations (DEC 2018)

• DFARS 252.227-7013, Rights in Technical Data - Noncommercial Items (FEB 2014)

Alternate I (JUN 1995)

• DFARS 252.227-7015, Technical Data - Commercial Items (FEB 2014)

• DFARS 252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 2016)

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) http://www.acq.osd.mil/dpap/dars/dfars/html/current/252203.htm#252.203-7005 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252204.htm#252.204-7013 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252204.htm#252.204-7014 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252219.htm#252.219-7000 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252225.htm#252.225-7006 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252225.htm#252.225-7049

• DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions (DEC 2018)

• DFARS 252.232-7010, Levies on Contract Payments (DEC 2006)

• DFARS 252.232-7011, Payments in Support of Emergencies and Contingency Operations (MAY 2013)

• DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

• DFARS 252.237-7019, Training for Contractor Personnel Interacting with Detainees

(JUN 2013)

• DFARS 252.239-7009, Representation of Use of Cloud Computing (SEP 2015)

• DFARS 252.239-7010, Cloud Computing Services (OCT 2016)

• DFARS 252.239-7017, Notice of Supply Chain Risk (FEB 2019)

• DFARS 252.239-7018, Supply Chain Risk (FEB 2019)

• DFARS 252.244-7000, Subcontracts for Commercial Items (JAN 2021)

• DFARS 252.246-7003, Notification of Potential Safety Issues (JUN 2013)

• DFARS 252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations (OCT 2010) http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7010 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7011 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7010 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252237.htm#252.237-7019 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252239.htm#252.239-7009