Material_Testing_Services_Continuing_Contract_(Addendum_#3_Revision).pdf

25-054-RSQ

Material Testing Services Continuing Contract

The City of Fort Myers Procurement Services utilizes an electronic bidding system to streamline the solicitation process.

City of Fort Myers Procurement Services Website https://procurement.opengov.com/portal/cityftmyers

Material Testing Services Continuing Contract, 25-054-RSQ

TABLE OF CONTENTS

1. INTRODUCTION

2. ADVERTISEMENT & TIMELINE

3. PROJECT DETAILS / SCOPE OF WORK

4. EVALUATION CRITERIA

5. INSTRUCTIONS TO CONSULTANT/CONTRACTORS

6. GENERAL CONDITIONS

7. INSURANCE

8. DEFINITIONS

9. CONSULTANT/CONTRACTOR SUBMISSION QUESTIONNAIRE

10. DRAFT CONTRACT (SERVICE, CCNA)

1. INTRODUCTION

1.1. Summary

The City of Fort Myers (City) requests submittals from interested and qualified Respondents to provide Material Testing Services on an as needed basis.

The City of Fort Myers is committed to providing exceptional municipal services to residents, businesses and visitors in a fiscally responsible manner while preserving the City’s rich history, diverse culture, and charming lifestyle.

The Consultant(s) awarded this contract shall be a Professional Engineer registered in the State of Florida and actively in charge and responsible for the operations, personnel, management, and supervision while performing all required services. The certification of all engineering reports shall be made by Professional Engineer(s).

The Consultant(s) may be required to work as part of a team and participate closely with other professionals; specifically, City Project Managers and other City and Construction Team members as required.

All tests and services shall be performed in accordance with established professional standards for such tests and services and full accordance with the requirements set forth in the applicable construction contract documents.

The geotechnical investigation for roadways shall be conducted according to the Florida

Department of Transportation current Soils and Foundations Procedure Manual, the Federal

Highway Administration’s Checklist and Guidelines for Review of Geotechnical Reports and

Preliminary Plans and Specifications, related directives, referenced standards and specifications, and/or as directed in writing by the City’s designated Project Manager.

The following are standard abbreviations for this document:

ASTM American Society for Testing and Materials

FDOT Florida Department of Transportation

FM Florida Methods as outlined in the “Manual of Florida Sampling and Testing

Methods” of the FDOT

LBR Limerock Bearing Ratio

D50 Median diameter of sample

AASHTO American Association of State Highway and Transportation Officials

1.2. Background

The City of Fort Myers (the “City”), established in 1886, is located on the southern west coast of

Florida. It is the cultural and trade center for Lee County and the surrounding area. The City was built on the site of Fort Harvie and was named for Colonel Abraham Charles Myers, then

Chief Quartermaster of Florida. The City has approximately 1,000 employees serving a population of approximately 96,755 full time permanent residents with a population growth of

12% between 2020 and 2022. According to the Lee County Visitor & Convention Bureau, nearly 4.5 million people visit Fort Myers each year and spend over $4 billion dollars while in the area. Fort Myers has experienced unprecedented growth in its tax base, as the past (3), year over year percentage increases, were double digit. The City added a total of $5.0 billion to its tax base over the past five years, or 75.6%.

The City is situated between Tampa and Miami along scenic U.S. Highway 41, also known as

Tamiami Trail. Recent accolades for the City of Fort Myers include top ranking for best places to live, to retire, and to start a new business, safest cities in America, #4 college town in

Florida, and most recently the 3rd fastest growing place by U.S News and World Report.

1.3. OpenGov Portal

The City uses OPENGOV (https://procurement.opengov.com/portal/cityftmyers) to administer the competitive solicitation process, including but not limited to soliciting responses, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the solicitation from OPENGOV. Consultant/Contractors are strongly encouraged to read the various Guides and Tutorials available in OPENGOV well in advance of their intention of submitting a response to ensure familiarity with the use of OPENGOV. The City shall not be responsible for a Consultant/Contractor’s inability to submit a response by the end date and time for any reason, including issues arising from the use of OPENGOV.

1.4. Contact Information

Direct inquiries to the following:

Procurement Representative Name

Kirk Zimmerman, NIGP-CPP, CPPB, Senior Procurement Specialist

2200 Second Street

Fort Myers, FL 33901

Email: kzimmerman@fortmyers.gov

Phone: (239) 321-7241

Requesting Department:

Engineering (Public Works)

2. ADVERTISEMENT & TIMELINE

REQUEST FOR STATEMENT OF QUALIFICATIONS

25-054-RSQ Material Testing Services Continuing Contract

The City of Fort Myers is seeking submittals for 25-054-RSQ Material Testing Services

Continuing Contract which will be uploaded electronically on or before Friday, May 23, 2025 at

2:00 pm. Interested participants are encouraged to download the solicitation documents. For more details visit https://procurement.opengov.com/portal/cityftmyers

CITY OF FORT MYERS

Marty K. Lawing, City Manager Legal Ad: News-Press/OpenGov

Mary Hagemann, City Clerk RUN DATES: Monday, April 21, 2025

TIMELINE

The Proposed timeline for this solicitation (which is subject to change) is:

Solicitation Advertise & Release Date: April 21, 2025

Pre-Submittal Meeting (Non-Mandatory): April 28, 2025, 2:00pm

Agenda

Fort Myers City Hall-Finance West

Conference Room

2200 Second Street, Fort Myers, FL 33901 or

Virtually https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVm

Ny00YmVmLTkyODgtZmNjYjAwYTYzZTZm

%40thread.v2/0?context=%7b%22Tid%22

%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%

2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Meeting ID: 215 883 083 817

Passcode: 9rP77ig3

Dial in by phone

+1 239-205-3327,,252302949# United

States, Cape Coral

Find a local number

Phone conference ID: 252 302 949#

Question Submission Deadline: May 15, 2025, 4:00pm

Submission Deadline: May 23, 2025, 2:00pm https://government-project.s3.amazonaws.com/154640/87497e14-1bf7-40ee-a177-27ec927d8d5b_Pre-Submittal_Meeting_Agenda,_25-054.pdf https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWMxNDZkZTUtYjVmNy00YmVmLTkyODgtZmNjYjAwYTYzZTZm%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Selection Committee Meeting: June 5, 2025, 2:00pm

Fort Myers City Hall-Finance West

Conference Room

2200 Second Street, Fort Myers, FL 33901 or

Virtually https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZ

S00NWFiLWI2OWUtMDU3MTdlNDE4OWEz

%40thread.v2/0?context=%7b%22Tid%22

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2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Meeting ID: 270 907 588 537 2

Passcode: fg9dp26C

Dial in by phone

+1 239-205-3327,,732473716# United

States, Cape Coral

Find a local number

Phone conference ID: 732 473 716#

Presentations (if desired by the committee): June 20, 2025, 8:00am

Proposed City Council Approval Date: July 21, 2025 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzU2YWI3ZjgtMmYwZS00NWFiLWI2OWUtMDU3MTdlNDE4OWEz%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

3. PROJECT DETAILS / SCOPE OF WORK

3.1. Important Instructions for Electronic Submittal

The City of Fort Myers is accepting electronic submissions. Consultants/Contractors shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic response.

3.2. Minimum Qualifications of Consultants/Contractors

1. The Consultants/Contractors shall hold any necessary license’s authorizing them to do business in the State of Florida.

2. Consultants/Contractors shall have been in business under the current company/firm name for a minimum of three (3) consecutive years.

3. Neither Consultants/Contractors nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise);

nor have failed to perform faithfully on any previous contract with the City.

4. Consultants/Contractors are required to inform the City of any relevant legal or ethical issues.

Specifically, they need to disclose:

• Judgments: Any court decisions against them.

• Pending Lawsuits: Any current legal actions.

• Criminal Activities: Any criminal conduct, especially if it involves moral turpitude

(actions that are morally reprehensible).

Consultants/Contractors will be given a chance to explain or provide additional information regarding these issues if applicable. This allows them to clarify any concerns and provide context.

To demonstrate qualifications to perform the Work, each Consultants/Contractors must be prepared to submit written evidence, such as financial data, previous experience, present commitments, and other such data as may be called for. Each Solicitation must contain evidence of the Consultants/Contractors qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

The awardee will be required to maintain the Minimum Qualifications Requirements, as presented during selection, if selected and awarded the contract, during the term of the

Contract and any contract renewals.

3.3. SCOPE OF WORK

CONSULTANT/CONTRACTOR, hereby agrees to provide and perform the Scope of Services required and necessary to complete the work as set forth below:

https://procurement.opengov.com/signup

3.4. FIELD INVESTIGATION

Mobilization of all equipment required for the operation of an individual field drilling or penetrometer rig under the following conditions:

1. Site accessible to truck-mounted drilling equipment;

2. Site only accessible to all-terrain vehicle and/or extensive clearing required;

3. Testing to take place over water requiring use of a barge.

3.5. AUGER BORINGS OR SOUNDINGS (including water table readings)

Standard Penetration Test (SPT) borings per ASTM 141586 including water table readings, sealing and grouting of bore holes in accordance with state and local laws.

0’ to 25’ depth

26’ to 50’ depth

51’ to 75’ depth

76’ to 100’ depth

101’ to 125’ depth

3.6. CONE PENETROMETER TEST (CPT) BORINGS (per ASTM D 3441

including water table readings)

1. Field Vane Shear Tests per ASTM D 2573;

2. Dilatometer test;

3. Thin-walled tube samples per ASTM D 1587;

4. Rock cores (NX double barrel);

5. Permits for test borings or other work items;

6. Field Permeability Tests;

7. Double ring infiltration tests per ASTM D 3385:

8. Percolation tests;

9. Muck Probing;

10. Pavement cores in asphaltic concrete;

11. Pavement cores in Portland cement concrete;

12. Provide survey services to locate and determine position and elevations of field testing locations;

13. Engineering support required in conjunction with the determination of piezometric head of artesian aquifers if encountered;

14. Obtaining environmental corrosion samples of soil and water testing;

15. Obtain samples to determine D50;

16. Install monitoring wells at City’s direction;

17. Install or remove casings;

18. Miscellaneous drilling services not covered elsewhere;

19. Provision of flag person;

20. Plugging/sealing of existing water wells in accordance with state and local laws;

21. Providing all necessary labor and equipment;

22. Providing cement and all other necessary materials and incidentals;

3.7. LABORATORY TESTING

The laboratory testing shall be carried out according to the designated procedures or directives.

The laboratory testing (or roadway) may include:

1. Grain size analyses conducted according to FM 1-T88 and related standards;

2. Atterburg limits conducted according to FM 1 – T89 and FM 1 – T 90 and related standards;

3. Moisture contents tests conducted according to FM 1 – T265 and related standards;

4. Organic content by loss on ignition tests conducted according to FM 1-T267 and related standards;

5. Organic contents by wet combustion tests conducted according to FM 1-T194 and related standards;

6. Specific Gravity tests conducted according to FM 1 - T100 and related standards;

7. LBR tests conducted according to FM 5 - 515 and related standards using a minimum of four (4) molds (including Modified Proctor);

8. Consolidation tests conducted according to FM 1 – T216 and directions from the City’s designated Project Manager;

9. Triaxial compression tests conducted according to FM 1 – T234 and directions from the

City’s designated Project Manager;

10. Unconfined compression tests conducted according to ASTM D 2166 and directions from the City’s designated Project Manager;

11. Corrosion classification tests conducted according to City directives and the following:

1. PH tests conducted according to ASTM D 1293 (water) and ASTM G 51 (soil);

2. Resistivity tests conducted according to ASTM D 1125 (water) and ASTM G 57 (soil);

3. Chloride content tests conducted according to ASTM D 512;

4. Sulphate content tests conducted according to ASTM D 4130;

3.8. CONSTRUCTION QUALITY CONTROL

The Consultant/Contractor shall perform activities during the pre-construction and/or construction phases as requested by the City. All activities shall be coordinated with the City’s designated representatives. Activities may include:

1. Analysis of pile driving dynamics based on data supplied by the contractor employing the wave equation analysis. The computer program used shall be approved in advance by the City. The Consultant/Contractor shall provide graphs of the following: (1) ultimate soil resistance as a function of the number of blows per foot and (2) maximum pile tensile and compression stresses as a function of blows per foot;

2. Conducting and reporting pile/drilled shaft load test (up to 200 tons) by standard methods as approved by the City (ASTM 1143 & ASTM 3385);

3. Conducting and reporting pile/drilled shaft load test (up to 200 tons) by quick-load methods as approved by the City (ASTM 1143 & ASTM 3385):

4. Performing pile driving analysis utilizing dynamic measurement devices as approved by the City;

5. Performing Density Testing

6. Performing LBR Testing

7. Analysis and reporting of pile load test data;

8. Monitoring of settlement platform installation;

9. Monitoring, performing analysis, and reporting settlement platform data;

10. Installation of piezometers;

11. Monitoring, analysis, and reporting of piezometer data;

12. Installation of slope inclinometer casing;

13. Monitoring, analyzing, and reporting of slope inclinometer data;

14. Monitoring of geotextile/geogrid installation;

15. Monitoring of sand drain/wick drain installation;

16. Monitoring of other specialized geotechnical methods and/or equipment during construction phase;

17. Service as technical expert in the investigation and analysis of unforeseen geotechnical problems during the construction phase;

3.9. BITUMINOUS SERVICES

The Consultant/Contractor shall provide upon written authorization qualified assistance to the

City in the inspection, sampling, testing, and reporting of data for bituminous construction materials. All activities will conform to the FDOT Standard Specifications for Road and Bridge

Construction, the Project Special Provisions Standard Indices, and the referenced standards.

The services include:

1. Straightedge measurements on completed surface courses;

2. Coring, markings, and retention of asphaltic concrete pavement samples and determination of thickness, type, and condition of pavement;

3. Sampling of bituminous materials according to FM 1 – T040;

4. Sampling of bituminous paving mixtures according to FM 1 – T168;

5. Deliverance of marked core samples and bituminous samples to the location directed by the City;

6. Inspection of bituminous concrete production to issue compliance with approved specifications, standard operating procedures and/or quality control plans;

3.10. AGGREGATE AND BASE MATERIAL SOURCES

The Consultant/Contractor shall provide upon written authorization, qualified assistance to the

City in the inspection, sampling, testing, and reporting of data for aggregate and base material sources. All activities shall conform to the FDOT Standard Specifications for Road and Bridge

Construction, the standard index, FDOT Standard Operating Procedure for Evaluation, Approval, and Control of Mineral Aggregate Sources, the FDOT Standard Operating Procedure for Quality

Assurance of Mineral Aggregate Sources, and the referenced standards. The services include:

1. Inspection of quality control procedures according to the Standard Operating Procedure at fine aggregate, coarse aggregate and base material sources;

2. Taking samples according to FM 1 - T002 at fine aggregate, coarse aggregate and base material sources;

3. Classification of soils according to AASHTO M 145 using applicable related standards;

4. Moisture-density relation tests according to FM5-521 (Modified Proctor Test);

5. Moisture-density relation tests according to FM5-525 (Standard Proctor Test);

6. Carbonate content and organic matter in limerock tests according to FM 5 – 514;

7. Organic impurities in sands (colorimetric) according to FM 1 – T021;

8. Resistance to abrasion by use of Los Angeles Machine according to FM 1 – T096;

3.11. ROADWAY EMBANKMENT AND BACKFILL MATERIALS:

The Consultant/Contractor shall provide upon written authorization, qualified assistance to the

City in the inspection, sampling, testing, and reporting data for Portland cement concrete plan.

All activities shall conform to the FDOT Standard Specifications for Road and Bridge

Construction, the Project Special Provisions, the FDOT Field Sampling and Testing Guide, Standard Indices, FDOT Standard Operating Procedures, and the referenced standards. The services shall include;

1. Inspection of cement concrete production plants to ensure compliance with approved specifications, standard operating procedures and/or quality control plans;

3.12. PORTLAND CEMENT CONCRETE (PROJECT SITE)

The Consultant/Contractor shall provide upon written authorization, qualified assistance to the

City in the inspection, sampling, testing, and reporting of data for Portland cement concrete

(project site). All activities shall conform to the FDOT Standard Specifications for Road and

Bridge Construction, the Project Special Provisions, the FDOT Field Sampling and Testing Guide, Standard Indices, FDOT Standard Operating Procedures, and the referenced standards. The services shall include:

1. Sampling of aggregate according to FM 1 – T002;

2. Sampling and testing of water for use in cement concrete according to FM 1 – T026 and

FM 5 – 506;

3. Sampling of cement;

4. Sampling of flyash according to FM 3 – C311;

5. Sampling of fresh cement concrete according to FM 1 – T141;

6. Sampling of fresh concrete from revolving drum truck mixers or agitators according to

FM 5 – 501;

7. Making and curing concrete test specimens according to FM 1 - T023;

8. Obtaining drilled cores of concrete according to FM 1 – T024;

9. Slump test of cement concrete according to FM 1 – T- 119;

10. Air content test of freshly mixed concrete according to FM 1 – T196;

11. Weight per cubic foot, yield, and air content (gravimetric) tests of concrete according to

FM 1 – T121;

12. Temperature measurement of concrete;

13. Compressive strength tests of cylindrical concrete specimens according to FM 1 – T022 including labor;

14. Standard concrete cylinder preparation, curing and testing;

3.13. PRECAST OR PRESTRESSED CONCRETE PRODUCTS

The Consultant/Contractor shall provide written authorization, qualified assistance to the City in the inspection, sampling, testing, and reporting of data for precast concrete products. All activities shall conform to the FDOT Standard Specifications for Road and Bridge Construction, the Project Special Provisions, Standard Index, approved shop drawings, the FDOT Standard

Operating Procedure for the inspection of precast drainage structures and referenced standards.

The Services shall include:

1. Inspection of three edge bearing acceptance tests in accordance with FM 3 – C497;

2. Making and curing concrete test specimens according to FM 1 – T023;

3. Inspection of the obtaining of drilled cores or sawed beams of concrete according to FM

1 – T148 and FM 1 – T231l;

4. Testing drilled cores of sawed beams of concrete according to FM 1 – T024, FM 1 –

T026, FM 1 – T148 and FM 1 – T231;

5. Testing concrete pipe sections according to FM 3 – C497;

6. Compressive strength tests of cylindrical concrete specimens according to FM 1 – T084;

7. Sampling of aggregate according to FM 1 – T002;

8. Specific gravity and absorption tests for fine aggregate according to FM 1 – T084;

9. Specific gravity and absorption tests for course aggregate according to FM 1 – T085;

10. Performance of absorption test on drilled cores according to FM 3 – C497;

11. Inspection and sampling of precast or prestressed concrete products complying with all relevant standards;

12. Provide a minimum 600 s.f. field office at the precast yard including all equipment, material and utilities;

13. Set- up and removal of field office;

14. Maintain field office for duration of activity;

15. Inspection of precast or prestressed concrete products operations to ensure compliance with the Quality Control Plan and/or Standard Operating Procedure;

3.14. MISCELLANEOUS MATERIALS

The Consultant/Contractor shall provide upon written authorization, qualified assistance to the

City in the inspection, sampling, testing, and reporting of data for miscellaneous materials. All activities shall conform to the FDOT Standard Specifications for Road and Bridge Construction, the Project Special Provision, Standard Operating Procedures, and referenced standards. The services shall consist of providing qualified personnel for inspection of materials and manufacture of miscellaneous products for City use to ensure compliance with City

Specifications, Standards and Procedures. The services shall include:

1. TIMBER PRODUCTS: Tests and inspections will be performed according to

Southern Pine Inspection Board Standards:

1. Inspection for cracks, splits, knots and size before treatment and application of hammer as required;

2. Inspection for penetration and retention of treating solution;

3. Verification of assay and penetration reports;

4. Application of hammer mark to acceptable units;

5. Collection and verification of certification of assay reports and measurements;

6. Obtaining pertinent project numbers;

2. CORRUGATED METAL PIPE:

1. Inspection of manufacturing procedure;

2. Inspection of rivet spacing;

3. Inspection of depth of corrugation;

4. Inspection of asphalt coating thickness;

5. Inspection of gauge thickness and internal diameter;

6. Verification of certification of chemical analyses;

7. Obtaining copies of all analyses and certifications;

8. Ascertaining the pertinent project number;

1. SIGNS:

1. Inspection of all materials;

2. Inspection of fabrication process;

3. Inspection of welds;

4. Verification of materials certifications;

5. Inspection of signs for compliance with approved shop drawings and the

Manual on Uniform Traffic Control Devices.

3.15. MISCELLANEOUS SERVICES AND TESTS

The City may, from time to time, require additional miscellaneous tests and/or services related to welded, bolted, riveted and other types of structural joint connections. Such services shall be determined on a case-by-case basis as to scope, number and test standard.

3.16. LABORATORY TESTING OF CONSTRUCTION MATERIALS

The Consultant/Contractor shall provide upon written authorization, qualified assistance to the

City in the testing and reporting of data for laboratory testing of construction materials. All testing must conform to the referenced specification or standard unless approved in advance by the City. The services shall provide:

1. Determination of amount of aggregate material finer than 0.075 mm;

2. Unit weight and voids in aggregate (FM 1 – T019);

3. Organic impurities in sand for concrete (FM 1 – T021);

4. Sieve analysis of fine and coarse aggregates ( FM 1 – T027);

5. Mechanical analysis of extracted aggregate and quantitative extraction of bitumen from bituminous paving mixtures. (FM 1 – T030 and FM 1 – T164);

6. Specific gravity and absorption of fine aggregate (FM 1 – T084);

7. Specific gravity and absorption of coarse aggregate (FM 1 - T085);

8. Los Angeles abrasion test ( FM 1 – T096);

9. Soundness of aggregate (FM 1 – T096);

10. Reducing field samples of aggregate testing size (FM 1 – T248);

11. Total moisture content of aggregate by drying (FM 1 – T248);

12. Carbonates and organic matter in limerock (FM 5 – 514);

13. Degradation of limerock screenings (FM 5 – 512);

14. Resistance of plastic flow of bituminous mixtures using Marshall apparatus

(FM 1 – T245);

15. Plastic flow of field produced mixtures;

16. Bulk specific gravity of compacted bituminous mixtures (FM 1- T166);

17. Compressive strength of cylindrical concrete specimens (FM 1-T022);

18. Dry preparation of disturbed soil and aggregate samples for test (FM 1 –

T087);

19. Particle size analysis of soils (FM 1 – T088);

20. Liquid limit of soils (FM – T089);

21. Plastic limit and plasticity index of soils (FM 1 – T090);

22. Specific gravity of soils (FM 1 – T100);

23. Wet preparation of disturbed soil sample for test (FM 1 – T146);

24. Permeability of granular soils (constant-head) (FM 1 – T215);

25. Consolidation of soils (FM 1 T216);

26. Triaxial compression tests (FM 1 T234);

27. Moisture content of soils (FM 1 – T265);

28. Determination of organic content by ignition loss (FM 1 - T267);

29. Coefficient of permeability (falling head) (FM 5 – 513);

30. Moisture-density relations using 10 lb. Hammer and 18 inch drop (FM 5 –

521);

31. Moisture-density relations using 5 lb. Hammer and 12 inch drop (FM 5 –

525);

32. Electrical conductivity and resistivity of water (FM 3 - D1125);

33. PH of water (ASTM D 1293);

34. Chloride ion in soils (ASTM D 512);

35. Sulfates in soils (ASTM D 4130)

4. EVALUATION CRITERIA

1. Qualifications of Consultants/Contractors

To demonstrate qualifications to perform the Work, each Consultant/Contractor must be prepared to submit information pertaining to each criterion. Each Submittal must contain evidence of Consultant/Contractor's qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

2. Responsiveness

The City will determine whether the Consultant/Contractor complies with the instructions for submissions including completeness which encompasses the inclusion of all required attachments. Late submissions will not be accepted. Failure to meet other requirements may result in rejection.

3. Responsibility

The City will determine whether the Consultant/Contractor is one with whom it can or should do business. Factors that the City may evaluate to determine “responsibility” include, but are not limited to: past performance, references (including those found outside the submittals), compliance with applicable laws, Consultant/Contractor's record of performance and integrity – e.g. has the Consultant/Contractor been delinquent or unfaithful to any contract with the City, whether the Consultant/Contractor is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. Consultants/Contractors must always have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. The City reserves the right to inspect and review Consultant/Contractor facilities, equipment, and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection.

4. Technical/Qualification Submittal

The City will determine how well submissions meet the requirements in terms of the response to the specifications and how well the offer addresses the needs of the project.

5. Selection Committee and Evaluation Process

5.1. Procurement Services

Procurement Services will perform the initial review of all submittals for preliminary qualification and documentation compliance. This review process may include, but is not limited to, forms verification, professional licensing, references, past performance, and other relevant criteria and review of the MBE and Local preference if applicable. This will prove the Consultant/Contractor submissions are responsive to the solicitation request.

Procurement staff will review of all responsive submissions and forward it with the responsive submissions to the Selection Committee for further analysis. This analysis may include evaluation of scope requirements and price, if applicable as stated in this solicitation.

5.2. Selection Committee

A Selection Committee (hereinafter referred to as “the Committee”) consisting of at least three (3) members will be established to review, discuss, and evaluate all responsive submissions. The Committee may utilize additional City staff, consultants and experts as non-voting members to advise and assist the Committee in review of the submissions.

A Selection Committee, appointed in accordance with the City’s policies and procedures, will individually review and evaluate all eligible submissions based on the factors set forth in the Evaluation Criteria of the Solicitation and assign a score for each criterion ranging from zero (0) points to the maximum points allowed for each rating criteria. This will be completed before the selection committee meeting. The Committee will rank the short-listed Consultant/Contractor(s) based on the Evaluation Criteria outlined in the section titled Evaluation Criteria for Short-Listing.

5.3. Selection Committee Meeting

The Procurement representative will schedule a public meeting for the Committee to discuss their initial evaluation and rank the responsive Consultant/Contractors deemed acceptable to be selected; committee members may change or update their scores anytime before the scores are read aloud. The evaluation scores will be submitted via

OpenGov to the Procurement representative. The Committee will then determine if they would like Presentations/Interviews with any of the Consultants/Contractors and how many they would like to invite.

5.4. Presentations/Interviews

The Committee reserves the right to request Presentations/Interviews with any or all responsive and responsible Consultant/Contractors whose submissions are deemed to be acceptable for award. Presentations/Interviews may be limited at the discretion of the

Committee to short listed Consultant/Contractors. Presentation/Interviews may be conducted for the purpose of clarification and to assure full understanding of, and responsiveness to, the solicitation requirements. The City will not be liable for any costs incurred by the Consultant/Contractors in connection with such Presentations/Interviews

(i.e., travel, accommodations, etc.).

Presentations/Interviews will be conducted in a public meeting. Each

Consultant/Contractor will be asked to excuse themselves during other presentations. During the presentation/interview, Consultant/Contractor(s) must demonstrate their understanding of the project scope and discuss their approach to successfully completing the project.

Upon completion of the presentations, the Committee shall discuss presentations, and the public will have an opportunity to speak (3 minute maximum) before the Committee submits presentation scoring through OpenGov. The Procurement Manager or designee will read the ranking of the Consultants/Contractors from the Committee scoring.

If the Committee elects to conduct Presentations, the Criteria listed under Phase 2 will be used to evaluate the Presentations. All scores from Phase 1 will be cleared and only scores in Phase 2 will be considered for award.

5.6. Final Ranking

After the presentation/interviews, the Committee will rank the short-listed

Consultant/Contractor(s) using the criteria outlined in the Evaluation Criteria for Final

Ranking section. The rankings will then be submitted to the City Council for approval.

o Upon City Council approval, the Department Director or designee will initiate negotiations with the top-ranked Consultant/Contractor(s) with the intention of entering into a contract.

o If negotiations with the top-ranked Consultant/Contractor(s) fail, they will be terminated, and negotiations will begin with the next-ranked

Consultant/Contractor(s).

o This process will continue until a successful contract is negotiated or the solicitation is terminated.

o Once a contract is finalized, it will be executed by the Mayor and City Manager.

5.7. Flexable Award Options

The Committee may evaluate and award a Contract based on responses to this

Solicitation without presentations/interviews. Therefore, each submission should contain the Consultant/Contractors best terms and conditions for consideration.

The City may also make awards based on individual items, groups of items, all-or-non, or a combination thereof, potentially involving one or more Consultant/Contractor(s).

5.8. Tiebreaker

In the event of a tie, two or more Consultant/Contractors that have the same ranking, the following steps will be taken to determine the highest ranked Consultant/Contractors.

This method shall be used for all RFP’s and RSQ’s ties.

Step 1: Consultants/Contractors with an established drug-free workplace program, as defined by Florida Statute Section 287.087, shall be ranked higher.

Documentation verifying the drug-free workplace program must be provided to receive this preference.

Step 2: Consultants/Contractors qualifying as local, in accordance with the definition set forth in City of Fort Myers Ordinances Section 38-71 or its most recent revision, shall be ranked higher than non-local Consultants/Contractors. Proof of local status must be submitted with the proposal to receive this preference.

Step 3: The Consultant/Contractor with the highest number of 1st place rankings among evaluators shall be deemed the top-ranked Consultant/Contractor. If a tie persists, the Consultant/Contractor with the highest number of 2nd place rankings will be ranked higher. This method will continue progressively through 3rd, 4th, and subsequent rankings until the tie is resolved. If a tie remains after all rankings are considered, additional tie-breaking criteria will apply

Step 4: In the event a tie persists after Steps 1 through 3, preference shall be given to the Consultant/Contractor demonstrating the highest commitment to sustainability and environmental stewardship. Evaluation factors may include green certifications, use of eco-friendly materials, waste reduction strategies, carbon footprint minimization efforts, and participation in local sustainability initiatives. The

Consultant/Contractor with the most significant and verifiable sustainability contributions shall be deemed the first-ranked Consultant/Contractor.

Step 5: For FDOT Solicitations, steps 1 - 4 are replaced with; the Procurement

Director/Manager or designee may appoint an additional Review Commitee member(s) to evaluate the proposals based upon the factors in the solicitation and scoring for each criteria. This may continue until a highest ranked

Consultant/Contractor is deemed the first ranked Consultant Contractor.

For Federally funded solicitations remove local preference.

For non-City funded procurements, the steps not permitted by law or process are hereby removed.

The highest ranked Consultant/Contractors upon completion of the needed steps shall receive the first opportunity to negotiate.

5.9. Reserved Right to Reject Solicitations

The City, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all submittals, to readvertise this solicitation, to postpone or cancel this solicitation process at any time, or to waive minor irregularities and informalities in this solicitation or in the submittals received as a result of this solicitation. The City does not guarantee the award of any Contract as a result of this solicitation process.

The City reserves the right to evaluate the financial capability, reputation, integrity, skill, business experience, and quality of performance under similar operations for each

Consultant/Contractor(s) prior to making an award.

The City reserves the right to request that the Consultant/Contractors provide additional information it deems necessary to evaluate, clarify, or substantiate any area contained in each submitted submittals and to best meet the needs of the City. This includes information which indicates financial resources as well as ability to provide and maintain the system and/or services. Failure to promptly supply requested information, such as records of past performance, financial stability, or the ability to meet project schedules, may result in a determination of non-responsiveness.

The City, at its sole and absolute discretion reserves the right to waive any and all informalities in the solicitation or submittals.

5.10. Authority to Award

Contracts shall be awarded in accordance with the provisions of the City’s Procurement

Ordinance and Policy upon approval of City Council.

6. Contract Negotiations and Acceptance

Upon City Council approval, the Department Director or designee will initiate negotiations with the top-ranked Consultant/Contractor(s) with the intention of entering a contract. Consultants/Contractors must be prepared for the City to accept the Submittal as presented. If Consultants/Contractors fails to sign all documents necessary to successfully execute the final contract within a reasonable time, or negotiations do not result in an acceptable agreement, the City may reject the Submittal or revoke the award and may begin negotiations with the next highest Consultants/Contractors. Final contract terms must be approved or signed by the appropriately authorized City Official(s). No binding contract will exist between the Consultants/Contractors and the City until the City executes a written contract.

Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Approach to the Project/Design

• The approach the scope of services, including a comprehensive representation, demonstrating an understanding and a commitment of how you intend to implement and fulfill the requirements of the scope of services.

• How your firm will balance staffing needs for this project.

• How your firm will facilitate timely completion of the project.

• Describe unique abilities, innovative approaches, and/or special considerations.

Points Based 45 (38.1% of Total)

2. Experience of the Firm and

Qualifications of Assigned Personnel

• Experience and capabilities to perform the scope of work.

• Academic, training, and licensed credentials of employees assigned to the project.

• Existing workload and ability to meet timeline(s) outlined in the project.

• Provide 2 examples of completed projects with similar scope and budget within the last 5 years. Preference will be given the government agency work.

• Provide 2 examples of projects completed by the project manager with similar scope and budget in the last 5 years.

Points Based 55 (46.6% of Total)

3. Compliance with Minority Business

Enterprise Policy (City funded only, procurement will score)

• Certified Minority Business by the

State of Florida Office of Supplier

Diversity, located within Lee

County and registered with the

City. (10) or

• Shows Proof

Consultants/Contractors applied for status and are awaiting confirmation (8) and

• Partnering with a minimum of two Minority Businesses that are certified by the State, located within Lee County and registered with the City (5)

Points Based 13 (11% of Total)

4. Local Vendor Preference (City funded only, scored by Procurement)

• See completed Local Preference

Company Affidavit

• Qualified business located in City of Fort Myers (5)

• Qualified business located in Lee

County (3)

Points Based 5 (4.2% of Total)

Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Approach to the Project/Design

• The approach the scope of services, including a comprehensive representation, demonstrating an understanding and a commitment of how you intend to implement and fulfill the requirements of the scope of services.

• How your firm will balance staffing needs for this project.

• How your firm will facilitate timely completion of the project.

• How your firm will incorporate sound principles of urban in-fill, smart growth development and sustainable redevelopment in planning, design, and construction for this project.

• Describe unique abilities, innovative approaches, and/or special considerations (0-5)

Points Based 40 (40% of Total)

2. Experience of the Firm and

Qualifications of Assigned Personnel

• Experience and capabilities to perform the scope of work.

• Academic, training, and licensed credentials of employees assigned to the project.

• Existing workload and ability to meet timeline(s) outlined in the project.

• Provide 2 examples of completed projects with similar scope and budget within the last 5 years. Preference will be given the government agency work.

• Provide 2 examples of projects completed by the project manager with similar scope and budget in the last 5 years.

Points Based 45 (45% of Total)

3. Compliance with Minority Business

Enterprise Policy (City funded only, procurement will score)

Certified Minority Business by the State of

Florida Office of Supplier Diversity, located within Lee County and registered with the

City. (10) or

• Shows Proof Consultants/Contractors applied for status and are awaiting confirmation (8) and

• Partnering with a minimum of two

Minority Businesses that are certified by the State, located within Lee County and registered with the City (5)

Points Based 10 (10% of Total)

4. Local Vendor Preference (City funded only, scored by Procurement)

• See completed Local Preference Company

Affidavit

• Qualified business located in City of Fort

Myers (5)

• Qualified business located in Lee County

(3)

Points Based 5 (5% of Total)

5. INSTRUCTIONS TO CONSULTANT/CONTRACTORS

PROCUREMENT INFORMATION

Procurement Services is the official source for obtaining information regarding City of Fort Myers solicitations. It is the responsibility of Consultants/Contractors to monitor and obtain solicitation updates and current award information both prior to and after the scheduled opening date.

Information is updated as it becomes available. The City reserves the right to issue an award or a recommendation of award at any time following the scheduled solicitation opening date.

APPLICABLE LAW AND APPEALS

This solicitation is issued in accordance with, and governed by, the provisions and procedures outlined in Chapter 38, Articles III and IV of the City of Fort Myers Code of Ordinances. These provisions can be accessed online at:

City of Fort Myers Code of Ordinances - Procurement

Alternatively, contact Procurement Services for further assistance.

Any appeals related to this solicitation must comply with the requirements specified in the City’s

Code of Ordinances and procurement policies.

AMERICANS WITH DISABILITIES ACT

Persons with disabilities requiring special accommodations to participate in this solicitation process should contact Procurement Services at least seven (7) days before the required accommodation.

Contact Information:

Procurement Services

2200 Second Street, Fort Myers, FL 33901

Email: ProcurementServices@fortmyers.gov

Phone: (239) 321-7240

SOLICITATION SUBMISSION GUIDELINES

1. Official Submission Portal:

All submissions must be made electronically through the City’s Bid Portal in OpenGov.

The portal will keep all files locked until the solicitation officially closes.

2. Official Time:

The time clock in OpenGov will serve as the “Official Time” for determining the actual closing time of the solicitation. Submissions received after the specified date and time will not be accepted.

3. Consultant/Contractor Responsibilities:

o Consultants/Contractors are solely responsible for ensuring timely electronic submissions.

https://library.municode.com/fl/fort_myers/codes/code_of_ordinances?nodeId=SPAADCO_CH38FI_ARTIIIPU o The City is not responsible for the distribution of addenda or other solicitation-related information to Consultants/Contractors who fail to register in OpenGov.

4. Addenda Distribution:

All addenda and updates will be made available exclusively via OpenGov.

Consultants/Contractors are advised to regularly check the portal for any updates related to this solicitation.

5.1. Introduction

To be considered, electronic submissions must be completed in accordance with the instructions outlined in this solicitation and submitted within the specified timeframe. The portal will keep all files locked until the solicitation officially closes.

The City reserves the right to accept or reject any or all submissions and to waive minor irregularities or technicalities, as deemed in the best interest of the City. All decisions made by the City regarding these matters shall be final and binding.

5.2. Solicitation Documents

Visit the City of Fort Myers Procurement Services Website and follow the link to Active

Solicitations to access solicitation information. It is the responsibility of the

Consultant/Contractor to ensure correct registration information is provided. The City is not liable for any issues arising from incorrect or incomplete contact information.

1. Use of Official Solicitation Documents:

All submittals must be prepared using the solicitation documents provided by the City.

The City assumes no responsibility for errors or misinterpretations resulting from the use of incomplete or unofficial solicitation documents.

2. Purpose of Solicitation Documents:

Solicitation documents are provided solely to facilitate the preparation and submission of responses.

3. Right to Cancel:

The City reserves the right to cancel any solicitation at any time without obligation.

5.3. Responsibilities of the Consultant/Contractor

Each Consultant/Contractor is responsible for the following actions before submitting an offer:

1. Download Official Solicitation Documents:

o Obtain solicitation documents exclusively from OpenGov. Documents sourced from other platforms or sources are not guaranteed to be accurate.

2. Thoroughly Review Documents:

o Examine all solicitation documents to fully understand the requirements.