Material Testing RFP_2025 Projects.pdf

REQUEST FOR PROPOSALS

Construction Materials Testing Services 2025 Construction Projects

Qualified individuals, firms, or consortiums are invited to submit a sealed proposal to the Town of Breckenridge (hereinafter referred to as “TOWN”) to provide construction observation and materials testing services for 2025 Town projects; this includes the Fiber Optic Broadband Construction, Broken Lance Drive Improvements, Asphalt Overlay and Concrete Replacement, Ballfield Pavilion, and Skate Park Expansion.

The purpose of this solicitation is to bind a competent, experienced consultant into a formal Agreement with the TOWN to perform the work described in the Request for Proposals.

This invitation should not be construed as a commitment of any kind on the part of the TOWN, nor does it commit the TOWN to pay for any costs incurred in the submission of a proposal package, nor for any costs incurred prior to the execution of a formal Agreement.

To be considered, proposals must be received electronically as one PDF Document at websiteclerk@townofbreckenridge.com before 10 a.m. MST on Friday, February 28, 2025.

Procedural and technical questions are to be submitted to Kendra Hane, Senior Engineer, at kendrah@townofbreckenridge.com. Questions shall be submitted no later than February 14, 2025 by 5:00 pm.

The project primarily consists of construction observation and materials testing services for the following projects:

2025 Fiber Optic Broadband Construction The 2025 Fiber Optic Construction project will include trenching, backfill, concrete replacement, and asphalt replacement on Four O’clock Rd, Village Rd, and other locations in the Town of Breckenridge. Sampling and laboratory testing of soils, concrete, and asphalt, as well as on-site observation, compaction, and density testing will be required throughout the project, which is scheduled to occur May through October 2025.

Approximately fifteen days of compaction testing, five days of concrete testing, and five days of asphalt testing will be required for the project.

2025 Asphalt Overlay and Concrete Replacement The Asphalt Overlay portion of the project will include asphalt overlay, asphalt patching, and full depth asphalt replacement at approximately 6 locations throughout the Town of Breckenridge. On-site observation, compaction, and density testing will be required on each day of asphalt paving. Construction is scheduled to occur from May through October 2025. Testing schedule and frequency will need to occur throughout the project duration and shall be based on the following approximate quantities:

• HMA Overlay (2.5”): 2,690 TON

• HMA Overlay (4”): 1,230 TON mailto:websiteclerk@townofbreckenridge.com mailto:kendrah@townofbreckenridge.com

• HMA Full Depth Replacement (6”): 800 TON

• HMA Patching: 450 TON

The Concrete Replacement portion of the project will include concrete replacement at various locations throughout the Town of Breckenridge. Sampling and laboratory testing of concrete, as well as on-site observation will be required at a minimum of 8 different locations. Construction is scheduled to occur from April through October 2025. Testing schedule and frequency will need to occur throughout the project duration and shall be based on the following approximate quantities:

• Concrete Sidewalk: 11,780 SY

• Curb Ramp: 320 SY

• Curb and Gutter: 1,665 LF

• Gutter Type 2: 70 LF

• Concrete Cross Pan and Spandrel: 1,640 SF

• 3 FT Concrete Pan: 640 LF

• Concrete Driveway Entrance: 350 SF

• Aggregate Base Course (Class 6): 250 CY

2025 Broken Lance Drive Improvements The 2025 Broken Lance Drainage Improvements Project will include 6” of new asphalt over 6” of compacted aggregate base, installation of sidewalk, replacement of the water line, installation of a seepage diversion trench and regrading the road and ditch, installation of storm drainpipe, and installation of a precast concrete bridge. The bulk of the compaction testing will be related to the trench of the water and storm pipes. On-site observation, compaction, and density testing will be required on each day of backfill and asphalt paving. Sampling and laboratory testing of concrete, as well as on-site observation will be required Construction is scheduled to occur from May to October 2025. Testing schedule and frequency will need to occur throughout the project duration and shall be based on the following approximate quantities:

• HMA Full Depth Replacement (5”): 3600 TON

• Aggregate Base Course (Class 6): 3250 TON

• Concrete Sidewalk: 275 SY

• Concrete Driveways: 115 SY

• Curb Ramps: 40 SY

• Curb and Gutter Type 2 (Section II-M): 500 LF

• Backfill: 750 CY

• Cast in Place Concrete – Headwall, Wingwall, Foundations, Bus Stop Pad: 250 CY

Ballfield Pavilion The Ballfield Pavilion Project is located between the North and South Ballfields at the Breckenridge Recreation Center. The project includes both asphalt and concrete hardscaping along with regrading and compacting the site. There will also be footings for the new bathroom and shade structure. On-site observation, compaction, and density testing will be required on each day of asphalt paving and sampling and laboratory testing for each day of concrete placement. Also, concrete footing and reinforcement inspection and testing should be included. Observation of retaining wall installation is to be anticipated. Testing schedule and frequency will need to occur throughout the project duration and shall be based on the following approximate quantities:

• HMA (6”): 350 TON

• Curb and Gutter: 310 LF

• Sidewalk: 20,000 SF

• Continuous Footings: 560 SF

• Foundation Walls: 580 SF

• Slab on Grade: 750 SF

• Boulder Retaining Wall (assume 4’ average height): 3400 SF

Skate Park Expansion The Skate Park Expansion Project is located on the North side of the Breckenridge Recreation Center adjacent to the existing skate park. The project includes excavation, backfilling, and regrading the site to place a concrete skate park. Compaction testing of the backfill and observation, sampling, and laboratory testing of concrete placement will be required. Construction is scheduled to occur from April to August 2025. The project is approximately 12,500 square feet of concrete skate park. Approximately five days of compaction testing and fifteen days of concrete testing will be required for the project.

See attached draft Construction plans for each of the projects, project plans are subject to change prior to construction and are not finalized. Other projects may also be added to the testing contract and are to be determined.

The proposal shall include the following information at a minimum:

• Organizational information of the consultant

• Project manager and personnel qualifications and availability for the project

• Recommended testing frequency per project

• Fee schedule which includes an estimate of all staff time, laboratory test costs, and all other anticipated costs required from the start to completion of the project.

• Rate sheet for all staff time, equipment, field & laboratory tests.

The Town maintains the right, but no obligation, to award a contract to the proposer whose offer is deemed by the Town to be the most advantageous to the Town. If a proposer enters into a contract with the Town, they shall supply insurance certificates per the contract requirements, including commercial general liability insurance with minimum limits of not less than $1,200,000 per claim and $1,200,000 aggregate.

The successful proposer shall enter into a contract with the Town of Breckenridge for the work.

Date: February 3, 2025 s/Kendra Hane, P.E.

Senior Engineer