PERFORMANCE WORK STATEMENT

Master Planning Program Support 9th Mission Support Command (MSC)

Directorate of Public Works (DPW)

Fort Shafter Flats, Hawaii 96819

Part 1 - General Information

1. General. This is a non-personal services contract to provide Master Planning professional services support to the 9th MSC. The Government shall not exercise direct control or day-to-day supervision over the contract service providers performing the services herein. Contract service providers shall be accountable to the Contractor who, in turn, is responsible to the Government.

All operational, supervisory, approval, and decision-making authority remains with the

Government.

1.1. Basic Description of Services. The Contractor shall perform Real Property Ownership and

Base Operations (BASOP) services as defined in this Performance Work Statement.

1.2. Background. The 9th MSC DPW has varying responsibilities of Real Property Ownership and BASOPS support within the 9th MSC’s Area of Responsibility (AOR). The AOR consists of the states of Alaska, Hawaii, Washington, bases in Japan and Korea, and the U.S. Territories of Guam, American Samoa, and Saipan. 9th MSC DPW is responsible for approximately 1 million square feet of facilities infrastructure varying in age from newly commissioned to more than 30 years old.

1.3. Principle Place of Performance. Most work under this contract will primarily be performed onsite in DPW’s offices located at 1555 Suehiro Road on Fort Shafter Flats, Hawaii.

1.3.1. Government furnished equipment (GFE). The Governmental shall provide private, furnished, office space for the Contractor within the DPW offices. The Government will provide a computer, DPW’s Standing Operating Procedures, data sharing services, software and any other required automation equipment, and other supplies needed to complete assigned tasks.

1.3.2. Contractor Travel. During the performance of this contract, Contractor will be required to travel within the 9th MSC’s AOR to gather audit information, and to a limited number of other

CONUS and OCONUS locations to attend meetings, conferences, training events, and to assess site conditions. The Contractor may be required to travel to off-site training locations. All work-related travel requires notification to the Contracting Officer Representative (COR) and

Government approval / authorization prior to departure. The Contractor is required to maintain a valid U.S.-issued passport with greater than 12 months remaining until expiration at all times

(not Government reimbursable).

1.4. Hours of Operation. DPW core hours of operation are 8:00am to 4:30pm Hawaii Standard

Time (including one half-hour lunch), Monday thru Friday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must remain reasonably available during DPW’s working hours and responsive to DPW mission requirement.

1.4.1. In the event of emergency or in support of mission-critical information requests, the

Contractor shall be available via phone or through electronic methods outside of core hours of operation. The COR will be available during core hours and may be reached by phone or electronic communications outside of core hours of operation.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

Part 2 - Scope

2. Scope. The Contractor shall provide analysis and support to 9th MSC DPW leads regarding

Military Construction (MILCON) projects. All operational, supervisory, approval, and decision-making authority remains with the Government.

2.1. MILCON Project Coordination. The Contractor shall provide technical expertise, reviews, and support to military construction project designs and plans, engineering specifications, and drawings for functional space adequacy for every project planned on 3,5, and 10 year planning horizon. Along with 9th MSC personnel, Contractor may attend and provide technical information and expertise at planning charrettes and design review meeting. (A charrette is a standard practice for project planning and preparation, which sends teams of personnel with specialized skills from various internal divisions to a proposed project site. The purpose is to identify and resolve issues of standardization, functionality, location, scope, and cost that might affect execution of the project.)

2.2. MILCON Project Review. The Contractor shall provide a technical review of construction plans, engineering specifications, and purchase requests for functional adequacy. The Contractor shall review construction plans for technical sufficiency and critical performance. The

Contractor will make specific suggestions to improvement these plans annually due NLT June every calendar year.

2.3. The Contractor shall advise, support, inform, and facilitate the 9th MSC DPW Plans

Division in the following MILCON programming areas:

2.3.1. Master and/or Community Planning;

2.3.2. General Engineering and Military Construction to include but not limited to:

2.3.2.1. Base Realignment and Closure (BRAC),

2.3.2.2. Military Construction Army Reserve (MCAR),

2.3.2.3. Maintenance and Repair Army Reserve (MRAR), and

2.3.2.4. Unspecified Minor Military Construction Army Reserve (UMMCAR);

2.4. and 9th MSC DPW’s management of diverse plan program areas.

Part 3 - Objectives and Deliverables

3. Contractor performance will be judged on contributions to the following reports, goals, objectives, and deliverables:

3.1. Long Range Plan. The Contractor shall support the development of a long-range plan to support 9th MSC's mission requirements beyond the six-year Program Objective Memorandum

(POM) period. To support the long-range plan, the Contractor shall maintain an Enduring

Facility List and support the drafting of the Real Property Planning Board documentation.

(Approximately 1 plan, 2 updates, and 20 coordination events in a 12-month period.)

3.2. Short Range Plan. The Contractor shall support the implementation of the Capitol

Investment Strategy (CIS) by helping to identify projects that can be accomplished within the funding constraints and guidance provided in the current POM and reflecting changes identified in the budget execution reviews. Project documentation is to be completed in accordance with

United States Army Reserve Command (USARC)/ Office of the Chief, Army Reserve (OCAR) guidance and implemented in Programming Administration and Execution (PAX) System, with additional supporting tabs filled out using Economic Analysis Software Package (ECONPACK), Information Systems Cost Estimator (ISCE), and other Army specific software. During annual

USARC Construction Requirements and Review Committee (CRRC), the Contractor will be prepared to support 9th MSC planners by answering technical questions regarding planning actions. (Approximately 1 plan, 1 update, and 12 coordination events in a 12-month period.)

3.3. Plan Maintenance. Based on changes to the mission, Army Stationing and Installation Plan

(ASIP), POM, Real Property Planning and Analysis System (RPLANS), Force structure, Command Plans and Force modernization plan, the Contractor shall support the maintenance of the implementation plan to incorporate the effects of the identified changes.

3.4. Master Planning Meetings and Briefings. The Contractor shall provide data to support 9th

MSC area development plans, site master plans, decision briefs, point papers, and other similar technical documents. The Contractor may support the 9th MSC DPW Plans Division with recommendations for meetings and conferences.

3.5. Stationing Coordination. The Contractor shall coordinate facility requirements with the

Force Management (FM) Office for force structure and modernization plans and will recommend plans to support future requirements.

3.6. Development of Stationing Packages. The Contractor shall prepare technical reviews and supporting calculations of issues regarding the stationing and training of units, facility utilization, and other facility concerns. The Contractor should conduct a site visit during the development of feasibility and stationing packages if time permits, and if not, should call the Regional or Area

Facility Operations Specialist. (Approximately 12 requests for stationing packets in a 12 month period.)

3.7. Force Modernization Impacts. The Contractor shall analyze proposed force structure and force modernization changes to help identify potential impacts. (Approximately 12 requests for orders in a 12-month period.)

3.8. Space Management. The Contractor will coordinate with the ASIP and RPLANS’ database manager to compare data of authorized tenants assigned to the facilities, analyze space requirements using US Army Reserve Engineering Software to provide recommendations to mitigate existing shortfalls, timelines, and estimates. The Contractor shall prepare technical reviews and supporting calculations of issues regarding the space utilization, facility utilization, and other facility concerns (Approximately 24 requests in a 12-month period).

3.9. Routine Reports.

3.9.1. Monthly Reports. The Contractor shall provide a Monthly Status Report (MSR) detailing progress, significant achievements, ongoing and future actions, and issues encountered. The

Contractor and COR will jointly develop an acceptable template MSR within 15 business days of contract award. A copy of the approved template will be provided electronically to the

Contracting Officer (CO).

3.9.2. Meeting Minutes. For all meetings that the Contractor may attend in execution of this contract, the Contractor shall provide electronic meeting minutes to the COR via email. The

Contractor and COR will jointly develop an acceptable template for meeting minutes within 15 business days of contract award. A copy of the approved template will be provided electronically to the CO.

3.9.3. Trip Reports. Within five business days of concluding any work-related travel away from

Fort Shafter Flats, the Contractor shall provide a Trip / Travel Report via email to the COR documenting what occurred on the trip and any due outs for the government. The Contractor and

COR will jointly develop an acceptable template for Trip / Travel Reports within 15 business days of contract award. A copy of the approved template will be provided electronically to the

CO.

Part 4 - Quality Control / Quality Assurance

4.1. Quality Control. The Contractor shall develop and maintain an effective quality-control plan that ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality-control plan is how the Contractor assures that the work complies with the requirement of the contract. The quality-control plan shall be submitted to the

COR for review and approval thirty calendar days from contract award and the COR will review and either approve it or recommend changes within 14 business days of submission. Any changes or updates to the approved quality-control plan shall be submitted to the COR for review and approval within 5 business days of the change or update. The COR will again review the plan and either approve it or recommend further changes within 14 business days of submission.

An approved copy of the quality-control plan must be provided to the CO or COR.

4.2. Quality Assurance. The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Part 5 - Security

5.1. Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as contractors to avoid creating an impression that they are Government employees or officials. Contractor personnel must also ensure that all documents or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel are required to complete a DD Form 1172-2 Application for DoD Common Access Card - DEERS Enrollment form (located at https://home.army.mil/natick/application/files/4115/5258/1275/dd1172-2.pdf ) to obtain Common Access Card (CAC). Contractor personnel are required to carry and safeguard their CAC at all times while engaged in work under this contract.

5.2. Security Requirements. Contractor personnel performing work under this contract must be able to obtain and maintain a favorable National Agency Check with Inquiries (NACI) background investigation. Completion of fingerprints, SF85, and OF301 forms are required (all forms are available at www.opm.gov/forms). Contactors must have a valid state-issued driver’s license. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 5 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 7 calendar days after contract award. All contractor employees, to include subcontractor employees, requiring access

Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

5.3. Physical Security. The Contractor shall be responsible for safeguarding and securing all

GFE, Government information, materials, and property provided for Contractor use. The

Contractor’s desk (provided as GFE) will have a locking drawer(s) in which equipment may be stored.

5.4. Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the quality-control plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR and the CO, via email.

5.4.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

5.4.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

5.5. Organizational Conflict of Interest. Contractor performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 6 - Basic Qualifications

6. Contractor personnel performing under this contract are expected to meet the following minimum basic qualifications:

6.1. Five years (5) of U.S. Army Master Planning Experience OR three (3) years U.S. Army

Master Planning Experience and a four-year degree in Architecture, Urban Planning, Engineering, Geography, or related discipline from an accredited university.

6.2. At least one (1) year of experience with each of the following U.S. Army / Department of

Defense Computer Systems:

6.2.1. Programming Administration & Execution System (PAX)

6.2.2. Army Stationing & Installation Plan (ASIP)

6.2.3. Real Property Planning & Analysis System (RPLANS)

6.3. At least one (1) year of experience with U.S. Army Pacific operations.

6.4. Demonstrated ability to:

6.4.1. Gather and incorporate relevant data;

6.4.2. Analyze problems to identify significant factors and recognize solutions;

6.4.3. Plan and organize work;

6.4.4. Communicate effectively orally and in writing; and

6.4.5. Work independently and as a team member.

Part 7 - Continuity of Operations

7. Key Personnel. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of its workforce are essential.

7.1. If, for any reason, Key Contractor Personnel engaged in this contract become, or are expected to become, unavailable for work under this contract for a continuous period of thirty

(30) calendar days or more, the Contractor shall immediately notify the COR and shall, subject to the concurrence of the CO or their authorized representative, promptly replace such Key

Personnel with personnel of at least substantially equal ability and qualifications.

7.2. All requests for approval of substitutions in Key Personnel must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions. They request must contain a complete resume for the proposed substitute, and any other information requested by the CO to review and evaluate, and approve or disapprove, the proposed substitution. The

CO or authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof in writing.

7.3. Post-Award Conference / Periodic Progress Meetings. The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The CO, COR, and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the

Contractor's performance. At these meetings the COR will inform the Contractor of how the government views the Contractor's performance and the Contractor will inform the Government of problems, if any, in execution of the contract. Both parties agree to work collaboratively to promptly resolve any issues.

7.4. Phase-In / Phase-Out Period. No later than one week before contract expiration, the

Contractor must provide a complete status update of all task deliverables to the Director of DPW, the COR, and (if applicable) another contractor hired under a new contract.

Part 8 - Miscellaneous

8.1. Other Direct Costs. None

8.2. Data and Intellectual-Property Rights. All documents and materials (to include the source codes of any software) produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership / copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the

Contractor without written permission from the CO. All materials supplied to the Government shall be the sole and exclusive property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.