MASSDOT due diligence posting of intent to accept a best value offer FINAL.pdf

Revised: June 30, 2016

MassDOT Due Diligence Posting of Notice of Intent to Accept a Best Value Offer

The Massachusetts Department of Transportation (MassDOT) of the Commonwealth of Massachusetts announces its intent to Accept a Best Value Offer pursuant to the Commonwealth’s Due Diligence Posting policy, to enter into a contract to support the Road Safety Communications Program in Brockton Massachusetts with Travelers Marketing of Natick Massachusetts (Offeror), pending the results of this Notice of Intent.

Description:

Travelers Marketing, for the sum of $150,000, over a period of six-months (plus an evaluation period), intends to support MassDOT efforts to implement and administer a Road Safety Communications Program in Brockton Massachusetts

Background:

MassDOT is providing targeted and strategic support to municipalities that are ranked lowest in terms of their safety performance, among other measures. The Partnership between the City of Brockton, Old Colony Planning Council (OCPC) and MassDOT was initiated in response to Brockton’s top rank as the most high crash and high risk community in the Commonwealth, as of June 2022, and as ranked by MassDOT’s Traffic & Safety Office. The partnership intends to provide the City with technical assistance to develop a Safety Action Plan that would provide eligibility for the community to apply for larger Federal implementation funds, but also leverage and prioritize regional and statewide formula funding through the OCPC Transportation Improvement Program and MassDOT’s Statewide transportation Improvement Program. In addition to Brockton containing many of the top crash locations (for intersections, pedestrian clusters and bicyclist clusters), Brockton is also a top RISK community for many of the emphasis areas. Brockton is in the Top 5% risk towns statewide for distracted driving, impaired driving, occupant protection / seat belt use, speeding and older driver. As such, MassDOT is also seeking to assist Brockton with a more holistic approach that includes education and awareness to reduce deaths and serious injuries, particularly those that involve a behavioral component like impairment, distraction, lack of seat belt use, etc. Therefore, MassDOT is intending to enter into an agreement with Travelers Marketing, terms provide above, to perform the following tasks:

1. Obtain, review and analyze relevant crash, risk, citation, licensing, registration, demographic and other data specific to the City of Brockton to better understand the specific roadway safety concerns.

2. Identify, familiarize and engage with key stakeholders that reflect the Brockton community so that this can approach can be more about community ownership.

3. Work with community stakeholders to further the problem identification and develop messaging that resonates with the community in their voice.

4. Draft messages and materials through interactions with the community stakeholders.

5. Establish partnerships with local businesses and organizations within Brockton to enhance the campaign’s reach.

6. Review with MassDOT, City of Brockton and Old Colony Planning Council

7. Finalize messages, materials and selection of platforms through interactions with the community stakeholders and partnerships that have been developed.

8. Purchase and place media

9. After the media campaign, assess and analyze the effectiveness

The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors.

Any such vendors must:

• Submit documentation that they can provide a comparable or better offer

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by Monday August 21st @3PM est. as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.]

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

Prompt Payment Discount Form Complete electronically and submit as an attachment to Quote.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

Authorization for Electronic Funds Transfer Read and agree. Sign and submit original with wet signature upon Award, if any.

http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx http://www.mass.gov/osc/docs/forms/accounts-payable/prompt-pay-frm.doc http://www.mass.gov/osc/docs/forms/contracts/casl-form.rtf https://massfinance.state.ma.us/VendorWeb/eftRegisterfrm.asp

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

MassDOT terms and conditions Added as an attachment MassDOT standard contract form Will be completed by MassDOT and sent to the selected vendor for review and execution.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS.

COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and

Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-

8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.mass.gov/osc/docs/forms/vendorcustomer/newmass-w9.doc http://www.commbuys.com/ http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/commbuys/job-aids-for-sellers.html https://www.youtube.com/watch?v=UhUTNokbhfY https://www.youtube.com/watch?v=UhUTNokbhfY http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/osd-training-events-and-outreach/osd-training-and-outreach.html http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us