MassAbility RECSHIP Scorecard.xlsx

XLSX spreadsheet 50 KB Posted Jun 11, 2025

Attached to: Recreation Services for Individuals with Brain Injury
Solicitation number: BD-25-1071-AO-02021-117815
Issued by: Massachusetts

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Written by GovTribe AI · Jun 11, 2025

The document is a Massachusetts state procurement scoring guidelines document for the MassAbility RECSHIP procurement, focused on establishing a standardized evaluation methodology for bidders. The scorecard provides comprehensive instructions for scoring responses across various procurement types, including Requests for Response (RFR) and Requests for Quote (RFQ), with a minimum qualifying score of 60 points. The scoring system uses a 5-point scale ranging from Unsatisfactory (1 point) to Outstanding (5 points), with evaluators rating bidder responses based on their ability to meet and potentially exceed specific criteria.

The procurement includes specific provisions for supplier diversity, with bids valued over $250,000 requiring a Supplier Diversity Plan (SDP). The scoring breakdown allocates 75-100% of points to program and business responses, with an optional 0-25% allocation for SDP considerations. The Small Business Purchasing Program (SBPP) is referenced, which encourages executive departments to consider small businesses for procurements under $250,000, though contract awards are not guaranteed. The document emphasizes a structured, objective evaluation process with no partial points allowed, and scores are tabulated and color-coded to provide quick visual assessment of bidder performance across different evaluation criteria.

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Other files

File	Type	Posted
RECSHIP RFR FORMS.zip	ZIP file	Jun 11, 2025
Appendix A_OSD Required Specifications for Goods and Services.docx	DOCX document	Jun 11, 2025
Appendix C_OSD Required Specifications for POS Services.docx	DOCX document	Jun 11, 2025
Appendix B_Electronic Quote Submission Instructions.pdf	PDF	Jun 11, 2025
RFR_RECSHIP_25_6.10.25.docx	DOCX document	Jun 11, 2025

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Instructions Minimum Qualifying Score 60 Pts.

MassAbility RFR/RFQ Score Workbook

COMMBUYS Bid Number	Supplier Diversity
RFR Name	Bids with a value above $250,000 require bidders to provide a Supplier Diversity Plan.
	Supplier Diversity Plans are scored on a separate scoring sheet, titled "SDP Scoring" by a member of OFMB
Bid Evaluation Start Date	Scores from the SDP Scoring sheet are not reflected on individual Scorecards, but instead pulled in on the "Score Tabulation" sheet for final scoring
Bid Evaluation End Date		Yes/ No
	Is the value of this procurement greater than $250,000 and require an SDP plan?	Yes
PMT Members

Small Business Purchasing Program (SBPP)

Although the SBPP does not guarantee contract awards, Executive Departments are directed to give special consideration to SBPP participants when buying non-construction goods and services estimated to cost $250,000 or less per year. This applies to open-market public procurements as well as requests for quotes solicited from awarded vendors on existing departmental and statewide contracts

	Yes/ No
Is the value of this procurement less than $250,000 and require consideration of the SBPP?	No

Workbook Instructions
This workbook is usable for all types of procurements, includng RFRs and RFQs.	Filling In Score Criteria
This workbook uses formulas and coding to keep all pages consistent and to automatically calculate and tabulate scores	All score Criteria, including Mandatory minimums are driven by the "Bidder 1" tab. Once these are filled in, save copies of this scorecard to be used for each Bidder being evaluated.

All Scores with an SDP Requirement add up to 100 Points
All Scores without an SDP Requirement add up to 75 points		Weight Multipliers
		In most RFRs, some criteria will be more important than others. This column can be used to indicate the relative importance of each criteria. Any number can be used. The higher the number, the higher relative importance versus other criteria. These should be filled out on the Bidder 1 tab prior to commencing scoring responses. All weights must be agreed to and locked down prior to releasing an RFR.
Point Value Breakdowns	Fixed Point Values

tc={44DD1905-BB14-402D-A57B-9633ECFE56C7}: [Threaded comment]

Your version of Excel allows you to read this threaded comment; however, any edits to it will get removed if the file is opened in a newer version of Excel. Learn more: https://go.microsoft.com/fwlink/?linkid=870924

Comment:

let's talk about this. Not sure if you mean to suggest these are "fixed" across all procurements. or just providing an example.

References will not always be required. When they are, I disagree with rating them separately. I think the scoring RFR describes them as being incorporated into the program response categories.

% Without SDP	% With SDP
SDP	25	0%	25%
Program / Business Response	75	100%	75%
				Scoring Criteria
	100	100%	100%	When scoring responses, fill in only the cells with a Green header; all other cells will calculate based on the information in these cells. No partial or half points are permitted.

	All criteria are scored on a 5 Point Scale:
	Unsatisfactory	1 Point	Bidder is unresponsive, or fails to meet the defined criteria
SDP Scoring breakdown	Below Average	2 Points	Bidder is responsive, but response is lacking or not as robust as the average response

tc={044942D3-1DD1-4F4E-A5CA-0199E425E4B5}: [Threaded comment]

Comment:

comparison to other responses is not allowed

Average	3 Points	Bidder is responsive and adequately addresses the requriements of the criteria
Above Average	4 Points	Bidder is highly responsive, demonsrates an above average understanding of the topic and clearly demonstrates their ability to satisfy the requirement

tc={ABAE5D3F-641F-441A-A9E3-DD466616E9DB}: [Threaded comment]

Comment:

Not interested in the understanding they demonstrated. This is about meeting all/ exceeding some of the requirements.

"satisfying" the requirement is average.

tc={B7FB6DC1-D628-4B5D-9EA7-1B265638A12D}: [Threaded comment]

Comment:

need to talk this thru for set rates Outstanding 5 Points Bidder's response is outstanding in its clarity and their ability to deliver the desired requirement tc={AE87D8CA-2057-4763-B414-5C092F8DBE8C}: [Threaded comment]

Comment:

"clarity" is not the issue / not what earns points. Outstanding means the bidder EXCEEDS all aspects of the requirement / criteria.

"above average" is meets all and exceeds some.

as worded, these are too squishy.

tc={1A7657CF-B8B8-49D8-9F69-610483482B4E}: [Threaded comment]

Comment:

not clear tc={044942D3-1DD1-4F4E-A5CA-0199E425E4B5}: [Threaded comment]

Comment:

comparison to other responses is not allowed

Score Tabulation

Score Tabulation Worksheet
Scores on this sheet are tabulated fom across the workbook.		Notes:
Total scores are color coded to indicate:	>75%
	50-75%
	25-50%
	<25%
To be awarded, a vendor must have a "Pass" indicated for Mandatory Minimum Criteria.
For simple reference, all vendor names who are highlighted in Yellow

Bidder 1

Mandatory Minimums Requirements Fail

Supplier Diversity Plan Considered?	Yes
Supplier Diversity Plan	25
Small Business Purchasing Program	No

Scored Criteria 75.00

Minimum Qualifying Score 60

Total Score 100.00

SDP Scoring

SDP Required
https://www.diversitycertification.mass.gov/BusinessDirectory/BusinessDirectorySearch.aspx
	Bidder 1	Notes/ Certification Screen Shots:
	0
SDP Form Received	Yes

Estimated Contract Value	$1,000.00
Proposed Partner Spend	$1,000.00
Prior year Spend
SDP %	100.00%

Prime Contractor Certified Business?	Yes
Certification Body	MA SDO
SDO Client ID
Date Checked
Expiration Date

Total Score	25
Listed Partner Firms
Firm 1
SDO Client ID
SDO Expiration
Firm 2
SDO Client ID
SDO Expiration
Firm 3
SDO Client ID
SDO Expiration
Firm 4
SDO Client ID
SDO Expiration

SBPP Not Considered

	Vendor 1	Notes/ Certification Screenshots:
	0
Small Business Registered?	Yes

SDO Client ID	CERT0000017282
Date Checked	8/16/24
Expiration Date	10/11/25

https://www.diversitycertification.mass.gov/BusinessDirectory/BusinessDirectorySearch.aspx Bidder 1

Bidder Name Date Reviewed

Mandatory Requirements to be considered for scoring (OFA)		YES/NO
1	Bidder provided filled in and signed required documents listed on the Bidder's Response Checklist

tc={572065D4-3FCA-44E7-8E84-968D7E4E5F2E}: [Threaded comment]

Comment:

Lock down exact requirements with procurement			No
	2	Bidder is not debarred or disqualified from doing business with the Commonwealth

Maciolek, Susan (MBY): Maciolek, Susan (MBY):

what does "in line with bid requirements" mean?

if this is meant to be a technical submission question, then reword.

"Budget sheet" is an odd phrase.

tc={B402DA40-831E-4860-A28A-3877AD756333}: [Threaded comment]

Comment:

checking licenses could be a substantive process. is Procurement sure they want to take this on?

Pass/ Fail Fail

PMT Scoring

Bid Evaluation Criteria		Rating		Points	Weight Multiplier	Score
1	Vendor Experience	Outstanding		5	100	500
2	Social/Recreational Activity Planning Experience	Outstanding		5	1	5
3	Knowledge of Local Supports	Outstanding		5	1	5
4	Outreach and Engagement Strategy	Outstanding		5	0	0
5	Accessibility	Outstanding		5	0	0
6	Cultural andLinguistic Competency	Outstanding		5	0	0
7	Fiscal Readiness	Outstanding		5	0	0
8	Resource Commitments	Outstanding		5	0	0
9	Annual Recreation Program Proposal Part A	Outstanding		5	0	0
10	Annual Recreation Program Proposal Part B	Outstanding		5	0	0
			Max	510	Subtotal	510
					Total (out of 75)	75

&"-,Bold"&16Procurement Scorecard image1.png

File details come from the government source that posted it. Updated Jun 11, 2025.