Marshall resurfacing Scope of Work~3.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: April 19, 2023 File# 1-23-047

LOCATION: Marshall State Fish & Wildlife Area – Atchison Waterfowl Refuge

PROJECT TITLE: Construct Aggregate Driving Surface on Atchison Levee

PROJECT NARRATIVE:

The Atchison Waterfowl Refuge is part of the Marshall State Fish & Wildlife Area and located along the east side of the Illinois River north of Chillicothe. It was formed by constructing a levee to impound natural seep water for use as a waterfowl rest area. The levee used borrowed sediments adjacent to the levee for the construction effort. Rehabilitation efforts, which included riprap armoring, was completed in 2020. This effort shall provide for an aggregate driving surface that allows for better access to the water control structure.

SCOPE OF WORK:

The contractor shall construct a 2,000-foot-long by 10-foot-wide aggregate driving surface on the Atchison Refuge levee. The earthen levee currently has a top width that varies between ten feet (10’) and twelve feet (12’) wide. The aggregate surface shall commence at the spillway terminus and continue to approximately thirty-feet beyond the water control structure, including the small turn-around area.

The Contractor shall undertake the following:

1. Clear and Grub top width vegetation and sod to a depth of 3-4” along length of improvements, including turnaround area. Remove and dispose of material offsite.

2. Provide, deliver & place a six-inch (6”) thick layer (final thickness) of CA2 aggregate as a base. Tailgate spreading is an acceptable method of placement. Minimum quantity to be provided is 640 tons. Any additional tonnage required to provide the specified length, width, and depth of material is incidental to the Contract.

3. Provide, deliver & place a four-inch (4”) thick (final) layer of CA6 aggregate as a driving surface per Paragraph 402.07 of the IDOT Standard Specifications for Road and Bridge Construction, 2022 edition. Minimum quantity to be provided is 480 tons. Any additional tonnage required to provide the specified length, width, and depth of material is incidental to the Contract.

4. Initial aggregate compaction may be attained via repeated tandem truck travel evenly dispersed along full width and length of improvement. Complete final shaping and trimming of surface with a center crown to promote positive drainage, and final compact with a small smooth-drum roller to the satisfaction of DNR.

5. Work shall be completed at a time of low river levels and dry conditions to minimize potential for levee saturation and pumping of groundwater due to repeated loaded truck traffic.

ATTACHMENTS:

The following documents are included:

1) Aerial Photos identifying project location

MATERIAL SPECIFICATIONS & REQUIREMENTS:

A. Coarse Aggregate:

All specified materials shall be purchased at an IDOT approved material supplier and in accordance with the IDOT Specifications. Coarse aggregate shall be angular and classified as Crushed Stone or Crushed Gravel in accordance with Section 1004.01 of the IDOT Standard Specifications for Road and Bridge Construction, adopted January 1, 2022.

1) Coarse Aggregate (Base): Minimum Amount Required: 640 tons. All material shall be Gradation CA2, Quality A.

2) Coarse Aggregate (Surface): Minimum Amount Required: 480 tons. All material shall be Gradation CA6, Quality A.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

4) Federal Assistance Provisions and Assurances:

This project is wholly or partially funded by the federal government and is subject to all federal laws and regulations pertaining to federally assisted construction projects. As such, these special provisions hereinafter amended are expressly incorporated by reference into the Contract and all rights, duties and liabilities set forth therein shall be deemed to specifically apply to the Contractor and his employees. In the event of a conflict caused by these provisions, the more restrictive requirements will govern.

A. INSPECTION AND AUDIT. The authorized representatives of the Federal Government and the State of Illinois shall be permitted to inspect all work, material, payrolls, personnel records, invoices for materials and other data and records relevant to the Contract.

3. He and all Subcontractors awarded subcontracts for construction having a value of more than $10,000 will comply with Executive Order 11246, entitled Equal Employment Opportunity as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

4. He and all Subcontractors awarded subcontracts which involve employment of mechanics or laborers in excess of $2,500 or subcontracts for construction in excess of $2,000, will comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CRF Part 5).

5. He and all subcontractors, materialmen, and suppliers agree that only domestic construction material will be used, in the performance of this contract, except for foreign construction materials, if any, listed in this contract, as provided by the Buy American Act (41 U.S.C 10). The Buy American Act provides that the Government give preference to domestic construction material defined as components, construction material and domestic construction material.

a. Components, as used in this clause, means those articles, materials, and supplies incorporated directly into construction materials.

b. Construction material, as used in this clause, means an article, material, and supply brought to the construction site for incorporation into the building or work. Construction material also includes an item brought to the site pre-assembled from articles, materials and supplies.

However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, which are discrete systems incorporated into a public building or work and which are produced as a complete system, shall be evaluated as a single and distinct construction material regardless of when or how the individual parts or components of such systems are delivered to the construction site.

States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as the construction materials determined to be unavailable pursuant to 12.810(a)(3) of 43 CFR part 12, subpart E shall be treated as domestic.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6) Small Business Set-Aside N/A

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

21) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $25,000 or more or the time of completion by more than 180 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

22) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

26) Bid Submittal Bids may be submitted on BidBuy.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO nicole.bergee@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

29) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the nicole.bergee@Illinois.gov email address.

Marshall & Woodford SFWA 236 Route 26 Lacon, IL 61540 Ph: 309-246-8351 E-mail: Jon.Russell@illinois.gov

District Wildlife Biologist, District 8 Illinois Department of Natural Resources 238 State Route 26 Lacon, Illinois 61540 Office: 309-246-2487 Cell: 309-214-7536 E-mail: Sam.Klimas@illinois.gov