Market Survey Announcement.pdf

Market Survey Annoucement 1 July 2026

MARKET SURVEY ANNOUNCEMENT

WORKSPACE MANAGEMENT SYSTEM

1. Introduction/Purpose

INTRODUCTION/PURPOSE

The Federal Aviation Administration (FAA) is conducting market research to help determine industry interest and capabilities as well help develop and refine the procurement strategy, determine the level of competition, identify market practices, and obtain comments on requirements. The FAA has a requirement for a digital and electronic workspace management system that is a cloud-based Software as a Service (SaaS) platform featuring an easy-to-use and consumer-grade interface that is responsive to any sized device for use across the agency at various FAA Enterprise locations across the US.

BACKGROUND

In order to continue adapting to the FAA’s growing technical needs, the FAA requires a digital and electronic workspace management system that is a cloud-based Software as a Service (SaaS) platform featuring an easy-to-use and consumer-grade interface that is responsive to any sized device for use across the agency at various FAA Enterprise locations across the US. The SaaS solution must include comprehensive implementation, data migration, systems integration, user training and support and maintenance. This SaaS software solution will allow users to reserve conference rooms, workplace spaces (desks, meeting rooms), and more in one centralized location using any device. This cloud-based solution must provide reservations of 1200 conference rooms and 700 workspaces with options for more licenses as more locations or other asset types (i.e., fleet, equipment) are included. The current FAA reservation system supports at least 100 locations and at least 100,000 users.

LOCATION OF WORK (ANTICIPATED)

The work will be performed at the vendor facilities and FAA locations as potentially needed to accomplish the tasks.

PERIOD OF PERFORMANCE (ANTICIPATED)

It is anticipated that the period of performance of this future action will be 5 years (one (1) Base Year plus four (4) Option Years).

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2. Incumbent Contractor (if applicable) This requirement is currently being performed by AgilQuest Corporation, North Chesterfield, VA, under contract 692M15-21-F-00227.

3. Nature of Competition The acquisition strategy for the procurement has not been determined at this time;

however, it is anticipated that it will be awarded as a five (5) year Firm Fixed Price (FFP) contract with one (1) Base Year and four (4) Option Years. It is anticipated that it will be either an unrestricted or a set-aside competition, and all business sizes are encouraged to respond. The results of this Market Survey will be used as one of the determining factors in deciding on the Agency’s acquisition strategy for the procurement.

4. Standard Language

(a) This is not a Screening Information Request or Request for Proposals of any kind;

(b) The FAA is not seeking or accepting unsolicited proposals;

(c) The FAA will not pay for any information received or costs incurred in preparing the response to the market survey; and

(d) Any costs associated with the market survey submittal are solely at the interested vendor’s expense.

5. North American Industry Classification System (NAICS) Code The North American Industry Classification System (NAICS) code for this procurement is expected to be 541519 (Other Computer Related Services) with a size standard of $34 million.

6. Submittal Requirements for Market Survey Interested and qualified vendors should submit a Capability Statement in response to this Market Survey. For ease in reviewing the responses, and to facilitate meaningful market research, please follow the Capability Statement instructions and include all content requirements below:

A) Response Content Instructions:

1. Responses should be concise, and compliant with the content requirements.

2. Responses should not exceed five (5) pages, including cover pages, etc.

3. Responses should be provided in 12-point font in Microsoft Office or

Adobe PDF (portable document file) format.

4. Generic sale brochures, videos, and other marketing information materials are not solicited and therefore will not be reviewed.

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5. A viable interested party shall demonstrate, in any capability statement submitted, the company's capabilities to meet the performance objectives and the customer's requirements.

6. A viable interested party shall provide relevant, applicable references to examples of previous work and/or solution implementations that relate to the FAA’s objectives and topics of interest.

B) Content:

1. Company and Contact Information:

a) Company Name, Physical Address, Website;

b) Contact Name, Title, Phone Number, and E-mail Address;

c) Current Facility Clearance Level;

d) Capabilities statement;

e) Terms and Conditions for Software/SaaS;

f) Commercial price lists;

g) GSA or any other Government contract price lists;

h) Examples of previous work and/or solution implementations that relate to the FAA’s objectives and topics of interest; and

i) Identify your Small and Disadvantaged Business socio-economic categorization(s) under the NAICS Code mentioned in the request.

1. Large Businesses - identify intentions for subcontracting, small business utilization, (and/or) potential mentor-protégé arrangements that may be implemented to meet this requirement.

2. Small Businesses - identify interests as a potential prime contractor

(or) subcontractor.

2. General Feedback

Provide feedback on the attached Statement of Work, including:

a) The Content – suggested refinements/improvements/clarification, and feedback on the feasibility of tasks, practicality of tasks, timetables for tasks provided, etc.;

b) Deliverables;

c) Time estimate to complete standing up the system to be operational across the FAA in accordance with the Statement of Work; and

d) What efforts are required from the FAA to support the installation and what level of on-going support will be required of the FAA.

7. Delivery of Submittals Respondents shall submit an electronic copy of their capability statements, via e-mail, to Jennifer Biderman at Jennifer.E.Biderman@faa.gov AND Kathryn Scott at Kathryn.Scott@faa.gov. The due date and time for submission of responses is no mailto:Jennifer.E.Biderman@faa.gov mailto:Kathryn.Scott@faa.gov

Market Survey Annoucement 4 later than Friday, July 10, 2026 at 12:00PM (ET). All correspondence shall be via e-mail. No evaluation letters or results will be issued to respondents in connection with this market survey except as deemed appropriate in the FAA’s sole discretion.

Individual e-mail message size (i.e., email body text plus any attachments) must not exceed 10 MB.

Submissions prior to July 10, 2026, are encouraged and will be accepted.

8. Other

(a) This Market Survey does not guarantee that a solicitation or procurement of any kind will be issued and it should not be construed as a commitment by the Government to enter into a contract. If this announcement is being viewed from other than the System for Award Management (SAM) website, some information or attachments may not transfer correctly.

(b) A vendor’s failure to respond to this market survey will not exclude a vendor from any future competition.

(c) The FAA may request that one, some, all, or none of the respondents to this Market Survey provide additional information. No evaluation of vendors will occur based on this additional information, and vendor participation in any informational session is not a promise for future business with the FAA.

(d) Any information provided under this market survey is for informational purposes only. Any proprietary information submitted must be explicitly and conspicuously marked by the respondent as proprietary. If appropriately marked, such information will not be released to the public by the FAA, except as required under the Freedom of Information Act (FOIA) or any other applicable law, regulation and/or policy. The Government may transfer documents provided by a respondent to any department or agency within the Executive Branch if the information relates to matters within the organization's jurisdiction.

(e) Interested vendors should monitor the FAA’s contracting opportunities website at https://sam.gov for any updates and amendments to this announcement.

(f) This posting should not be interpreted as a Screening Information Request (SIR), a Request for Quote (RFQ), or Request for Proposal (RFP).

(g) If a solicitation is issued, it will be announced on the beta.sam.gov website. It is the prospective offeror's responsibility to monitor this site for the release of any such solicitation

PRIOR/FUTURE ANNOUNCEMENTS

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All prior notices, announcements, surveys, sources sought, etc. released by the FAA for similar procurements of this type have no bearing on or applicability to this current announcement and shall not be used in reference to it. Future announcements for this upcoming opportunity will be clearly identified by name or number as referenced in this announcement with any potential revisions to the name or number also clearly announced at that time if necessary.