MARKET RESEARCH REQUEST.pdf

MARKET RESEARCH REQUEST

Musical Instruments for Central Alabama Veterans Health Care System (CAVHCS)

Date: 11 Aug 26 To: Prospective Vendors From: Central Alabama Veterans Health Care System (CAVHCS) Chaplain Service Subject: Market Research for Musical Instruments Procurement

PURPOSE

Item Qty Description Specifications

1 2 Yamaha Clavinova CLP-835 Console Digital Piano (Matte Black)

88-key digital grand piano with GrandTouch-S Keyboard, synthetic ebony/ivory key tops, escapement, 256-note polyphony, 23 demo songs, 50 classic songs, 303 lesson songs, 16-track recording (250 songs, SMF, 80 min/song), metronome, 1 x 1/8" aux input, 2 x 1/4" audio outputs (L/mono, R), USB Type B (host) and Type A (device), MIDI I/O via USB/Bluetooth, 2 x 1/4" TRS headphone jacks, 3-pedal unit (damper, sostenuto, soft), 2 x 30W amplifier, Bluetooth audio and MIDI connectivity, Smart Pianist app compatible, built-in stand, BC108B bench included, dimensions: 36.49"H x 57.08"W, PA-300C AC power adapter included

2 1 Hammond XK-7D Manual Organ

Double-manual organ with Virtual Electro Mechanical (VEM) sound engine, 2 x 73 keys (61 musical + 12 preset keys per manual), 6-contact Long (6L) waterfall/square-front keyboard, 3 assign knobs, 3 assign buttons, 320x240 pixel display, 2 x 1/4" pedal inputs (foot sw.), 1 x 8-pin DIN pedal input (EXP-100), 11-pin Leslie jack, USB Type B (rear) and Type A (rear), 2 x 1/4" audio outputs (L/mono, R), 1 x 1/4" rotary output, 1 x 1/4" bass output, standard IEC C13 AC input (cable included), dimensions: 7.55"H x 46.69"W

3 1 Yamaha Element RSE20 Electric Guitar (Black)

6-string right-handed electric guitar, fixed bridge/tailpiece tuners, 22 frets, 3-way blade pickup switch, dry switch electronics

The Central Alabama Veterans Health Care System (CAVHCS) is conducting market research to identify qualified vendors capable of providing musical instruments and accessories to support religious, spiritual, and ceremonial activities conducted within our chapels. This is a market research inquiry only and does not constitute a solicitation or commitment to purchase.

REQUIRED EQUIPMENT

The following table lists all required musical instruments and accessories:

Total Items: Six (6) musical instruments

Item Qty Description Specifications

4 1 6-Piece Drum Shell Pack

Specifications: 6 drums total - Snare: depth x diameter mounted, Mounted toms:

7"x13", 8"x10", 9"x12", Floor toms: 14"x14", 14"x16", Bass drum: 20"x22"

5 1 Sabian AAX 4-Piece Cymbal Pack

AAX Series, B20 material, 4 cymbals total: 14" Medium Hi-hat, 16" Thin Crash, 18" Thin Crash, 21" Medium Ride

DELIVERY ADDRESSES

Vendors must be capable of delivering and installing equipment to both of the following locations:

Primary Delivery Location (Items 2-5):

1 Central Alabama Veterans Health Care System - Tuskegee

2 Building 93 (Chapel)

3 2400 Hospital Road

4 Tuskegee, AL 36083

Secondary Delivery Location (Item 1 - One Piano Only):

1 Central Alabama Veterans Health Care System - Montgomery

2 Building 3A-100 (Chapel)

3 215 Perry Hill Road

4 Montgomery, AL 36109

Note: One (1) Yamaha Clavinova CLP-835 Console Digital Piano must be delivered to Montgomery;

the second piano and all other items (Hammond organ, guitar, drums, cymbals) must be delivered to Tuskegee.

DELIVERY AND INSTALLATION REQUIREMENTS

• Delivery Hours: Monday through Friday, 8:00 AM - 4:30 PM EST (Federal Holidays excluded)

• Installation: On-site delivery and installation required at both locations

• Safety Documentation: Provide documentation of safety and functional testing on each item with manufacturer name, model number, serial number, and room number where equipment is placed

• Warranty Registration: Register device warranty with manufacturer

INFORMATION REQUESTED

Please provide the following information in your response:

1. VENDOR INFORMATION

• Company Legal Name

• DUNS Number or UEI (Unique Entity Identifier)

• CAGE Code

• SAM.gov Registration Status (Active/Inactive)

• Point of Contact Name, Phone, Email

2. SOCIO-ECONOMIC STATUS

Please indicate your company's socio-economic certifications (check all that apply):

• Service-Disabled Veteran-Owned Small Business (SDVOSB)

• Veteran-Owned Small Business (VOSB)

• Small Business

• Woman-Owned Small Business (WOSB)

• HUBZone Small Business

• 8(a) Business Development Program

• None of the above

If you are NOT an SDVOSB/VOSB, do you have partnerships with or can you work through SDVOSB/VOSB dealers or authorized sellers for the requested items?

• Yes (please provide company name and contact information)

• No

3. PRODUCT AVAILABILITY

• Can you supply all items listed in the table above?

• If NO, please specify which items you can provide: _______________

4. AUTHORIZED DEALER STATUS

• Are you an authorized Yamaha dealer?

• Are you an authorized Hammond dealer?

• Are you an authorized Sabian dealer?

• Please list any other relevant manufacturer authorizations: _______________

5. PRICING

Please provide a rough order of magnitude (ROM) pricing estimate for:

• Each line item individually

• Total package price (all 6 items)

• Delivery and installation costs (broken out separately)

• Any applicable discounts (government, volume, etc.)

6. DELIVERY TIMELINE

• Estimated delivery timeline from receipt of purchase order: _____ business days

• Are all items currently in stock or readily available?

• If any items require special order, please note lead time: _____

7. WARRANTY AND SUPPORT

• Standard manufacturer warranty period: _____

• Extended warranty options available: [ ] Yes [ ] No

• On-site service/repair capability in Alabama: [ ] Yes [ ] No

• Technical support contact information: _____

8. INSTALLATION SERVICES

• Can you provide on-site delivery and installation at both locations?

• Will installation include functional testing and safety checks?

• Will you provide written documentation upon installation completion?

9. ADDITIONAL CAPABILITIES

• Can you provide training on equipment operation?

• Do you offer ongoing maintenance contracts?

• Other value-added services: _____

SUBMISSION INSTRUCTIONS

RESPONSE DEADLINE: 18 August 2026 @ 0900 EST Submit responses to:

James E. Boles Jr.

Contracting Officer Central Alabama Veterans Health Care System Email: james.boles2@va.gov mailto:james.boles2@va.gov

IMPORTANT NOTES

1. This is not a solicitation. This market research does not constitute a Request for Proposal (RFP) or Request for Quote (RFQ). The Government is under no obligation to award a contract based on responses to this request.

2. No cost to respond. The Government will not pay for information submitted in response to this market research request.

3. Future opportunities. Information gathered may be used to determine the appropriate acquisition strategy, including whether to set aside the procurement for small businesses, SDVOSB, or VOSB concerns.

4. SAM.gov registration required. To be eligible for award, vendors must be registered in the System for Award Management (SAM) at www.sam.gov at the time of award.

5. Buy American Act. Contractors should be aware that VA procurements are subject to the Buy American Act and Trade Agreements Act where applicable.

QUESTIONS

Questions regarding this market research request should be directed to:

James E. Boles Jr.

Contracting Officer Central Alabama Veterans Health Care System Email: james.boles2@va.gov

Thank you for your interest in doing business with the Department of Veterans Affairs.

ATTACHMENT A: Equipment Summary Table

Item Description Delivery Location Qty

1a Yamaha Clavinova CLP-835 Console Digital Piano (Matte Black) w/ bench

Tuskegee - BLDG 93 1

1b Yamaha Clavinova CLP-835 Console Digital Piano (Matte Black) w/ bench

Montgomery - BLDG 3A-100 http://www.sam.gov/ mailto:james.boles2@va.gov

Item Description Delivery Location Qty

2 Hammond XK-7D Manual Organ Tuskegee - BLDG 93 1

3 Yamaha Element RSE20 Electric Guitar (Black) Tuskegee - BLDG 93 1

4 6-Piece Drum Shell Pack Tuskegee - BLDG 93 1

5 Sabian AAX 4-Piece Cymbal Pack Tuskegee - BLDG 93 1