Marion Track Resurface RFP.docx

INVITATION TO BID

TRACK RESURFACING

Marion Public Schools will accept sealed bids for track resurfacing at Marion Middle/High School as described in the attached specifications. Bids will be accepted until 4:00 p.m. on July 11, 2019. No oral, telephone, E-Mail, telegraphic or facsimile proposals will be accepted. No proposals will be accepted after the time of closing.

Bids shall be firm for ninety (90) days from the date of their opening. All bids must meet or exceed all the specifications contained herein. Bids must be submitted on the attached form and be signed by the bidder. Two (2) signed copies of the form should be addressed to the attention of:

Mr. Christopher Arrington Superintendent Marion Public Schools 510 West Main Street Marion, MI 49665

“TRACK RESURFACING BID”

Marion Public Schools reserves the right to reject any and all bids and to waive omissions, irregularities or clerical errors not affecting substantial compliance with the plans and specifications. Further, State of Michigan law prohibits smoking or use of tobacco products in the school buildings and on the surrounding grounds.

Marion Public Schools may have asbestos containing building materials present in it. Consult the AHERA plan located in the Main Office for specific locations.. All material used in this project must be asbestos and lead free. In accordance with MiOSHA regulations, contractor employees who work in areas where they may contact, but not disturb asbestos-containing materials, must receive asbestos awareness training from their employer.

Contractors and their sub-contractors are required to comply with the Marion Public Schools Safety Rules and Accident Prevention plan, a copy of which is enclosed.

INSTRUCTIONS TO BIDDERS:

· Specifications and plans are to be considered as the minimum accepted standard. Alternates will be accepted for evaluation only. The primary bid shall be as specified in these documents.

· The Board of Education reserves the right to accept or reject any or all proposals; to waive any informality therein; or to award the contract to other than the lowest bidder, which is in the best interest of the District.

· Contractor shall submit appropriate documents of insurance (certificates of accord); workers compensation $100,000, liability $300,000, coverage pertaining to vehicles, property damage and public liabilities, personal injury, etc., and shall hold the school district blameless in any incident involving the contractor, his employees, his/her equipment, and vehicles.

· Bidders shall visit the site area and familiarize themselves with the scope of the project.

Project location is:

· The contractor shall submit a list of references complete with names, address, phone number and a contact person, which will allow the Owner to verify ability to meet the terms of this document.

· The contractor shall provide items of a minor nature, not specifically noted in these specifications, so as to provide a complete, operable and Owner acceptable installation.

· Following award of the contract, work may commence on or after July 12, 2019. All work must be completed on or before August 30, 2019. Bids will also be considered for work to begin June 15,2020 and to be completed by August 30, 2020.

· The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean. The Owners dumpster is not to be used for contractor’s trash. A suitable area for storage may be arranged with prior agreement with the Owner.

· It is the responsibility of the contractor / bidders to field verify all existing conditions. The prints provided are for reference and direction only and are not to scale.

· The contractor and his/her/their sub-contractors must follow all the conditions of the Owner’s Safety Program, a copy of which is enclosed.

Any questions should be referred to Chris Arrington, Superintendent, at 231-743-2486.

Product Specifications

CURRENT TRACK SURFACE

● Synthetic stranded rubber, latex track

● Color: Black

NEW TRACK SURFACE REQUESTED

● Polyurethane track system including a structural surface ‘wear coat’. We are requesting a minimum of ½” surface thickness with manufacturer’s specifications and performance specifications included with the proposal.

● Color: Black

· Other surfaces may be bid as voluntary alternates but we are requesting a minimum of ½” surface thickness with manufacturer’s specifications and performance specifications of any surface being proposed.

· We are requesting an addition to the current asphalt underlayment and the track surface in two locations:

· On the northeast turn of our track the inside lane line for lane one currently lies right on the edge of the track without any margin of track surface. We would like to extend the surface so that we have a 4-6” margin between the inside lane line of lane one and the edge of the track surface.

· There currently is an unsurfaced portion of the asphalt underlayment (approx. 12’ x 20’) on the west end of the high jump approach. We would like to add a 12’ x 30’ extension to both the north and south end of this unsurfaced portion of the approach so that athletes will not have to start their approach on the grass. We will not need to resurface approximately 12’ of both the north and south end of the current approach area.

PREPARATION

●Removal of current latex surface on running track and field event surfaces.

· Track base prep performed to make sure the asphalt base is suitable to accept a new surface. Please include the projected costs for milling and paving the base asphalt if these processes are necessary to achieve a level and true track surface.

● Includes proper disposal of track surfacing and asphalt millings if necessary.

● The area to be surfaced will be cleaned by vendor and free of any loose or foreign particles (dirt, oil, etc.) prior to the commencement of track surface.

APPLICATION

● Track surface to be installed per manufacturer’s recommendations and in accordance with the NFSHSA and ASBA guidelines for track construction.

● A manufacturer’s representative (certified by manufacturer) to supervise installation.

● Inspect existing asphalt/cement base. If repairs are needed, repairs will be with compatible materials as approved by the surfacing contractor and allowed to cure prior to the application of the synthetic surface.

● Apply a permeable, polyurethane base mat system to a minimum thickness of 13mm (½”) to all track and field event surfaces (high jump area, pole vault runway, and to the long jump runway).

● The school is requesting a spray applied wearing course of colored polyurethane and EPDM rubber granules for this proposal. We will review bid proposals for resurfacing without this application during the initial installation but with the understanding that it could be applied at a later date. Please include your best estimate of cost if the ‘wearing course’ is applied at a later time separate from the initial installation.

PAINTING

● Paint shall be of a type recommended by manufacturer of track surface and adhere to MHSAA regulations.

● No painting shall be performed when the velocity of the wind exceeds twelve (12) miles per hour, unless the spray equipment is equipped with the proper air curtains.

● All markings shall receive two (2) coats of paint to achieve the full opaque results.

LAYOUT

● Lines and markings shall be made by a competent measurer, such as a Registered Land Surveyor, Professional Engineer, Certified Track Builder (CTB) and will meet the requirements of the NFHS for a Class 4 Certified track as published by the ASBA. Documentation verifying the layout and marking of the track for Class 4 Certification must be provided to the school upon completion of the track resurfacing project.

● Lines and markings shall be made to comply with the MHSAA regulation changes for 2020 with regards to the use of a one-turn stagger rather than a two turn stagger for all races of 800M and more.

● The Superintendent and/or his designee will make a final determination of all required painting regarding this project.

● All markings shall be clearly identified and color-coded for the painter to identify.

SYMBOLS

● All lanes and lines shall be white 2 inch wide markings.

● All starts and finishes shall be two (2) inch wide lines.

● Exchange zones shall be indicated with triangles with a base one inch inside the lane line and twenty-four (24) inches high with the base as the limits of the zone.

● Acceleration marks shall be indicated with a small triangle with a base of 12” and a height of 8” clearly marked in the center of the lane.

● Hurdle marks shall be 2” x 5” tic marks on the lane line on both sides of the lane, and include Middle School and High School events.

● Lane numbers shall be not less than forty inches (40”) high and located as directed by the Owner in four (4) locations. Numbers shall be in two colors.

● Event identification shall be a minimum of three inch (3”) letters stenciled below and to the right of each lane mark.

● All starts and finishes shall be clearly marked with the start of competition events, and will include Middle School and High School events.

● Approach lengths in the pole vault and long jump runways will be marked with 2” x 5” tic marks made on the edge of the runway at 10’ increments starting from the take off board and plant box. Additional marks at 6’, 7’, 8’, 9’, 10’, 11’, and 12’ from the pole vault plant box will also be made for identification of take off location. All lengths will be identified with a minimum of three inch (3”) letters

● All symbols shall have the proper color code for the event.

Conditions Marion Public Schools reserves the right to reject any and/or all bids, in part or in total, for any subjective or objective reason(s) whatsoever. Alternate bids are allowable, and may be considered. This is inclusive of using latex based track systems. Please indicate if the price bid for repairs of existing conditions is a top-stop, estimate, or actual bid amount. Bids shall include any and all charges involved in the execution of the job, including labor, materials, materials removal, shipping and handling, licensing, and any other fees or expenses. The bid is to include all materials and labor needed to perform the job in a workmanship manner.