Pre-Bid Meeting

October 21, 2026

10:00 A.M.

Marine Stadium Electrical Infrastructure R-7292

Marine Stadium Electrical Infrastructure R-7292

Agenda

1. Project Team

2. Location

3. Project Overview & Scope of Work

4. Bid Requirements

5. Project Requirements

a. Labor Compliance

b. PLA

6. Long Beach Buys

7. Bid Schedule

8. RFI & Item Equivalency Request

9. Pre-Bid Virtual Meeting Sign In [MANDATORY]

10. Common Reasons a bidder may be deemed non-responsive

** IMPORTANT **

Email Raquel.Tran@longbeach.gov to Sign In and confirm attendance at today’s Mandatory Pre-Bid Conference.

Please include the following:

1. Company, Address, City, State, Zip Code and Phone Number

2. Company Representative who attended the Pre-Bid Meeting

3. Indicate if Prime or Subcontractor

Please remember to use the mute button whether joining from a computer or phone to avoid disruption during the meeting mailto:Raquel.Tran@longbeach.gov

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Introductions

Public Works

Raquel Tran, Capital Projects Coordinator

Tetra Tech / EDA

Rafael Holcombe, Architect

David Falk, Electrical Engineer

JOA

Italo D’Alfonso, Construction Manager

Financial Management

Labor Compliance

• James Vazquez, Labor Compliance Analyst

• LaborCompliance@longbeach.gov

Project Labor Agreement (PLA)

• Nicholle Moore, PLA Administrator

• Sokko Kong, PLA Coordinator

• LocalHire@longbeach.gov

Long Beach Buys

LBPurchasing@longbeach.gov mailto:LaborCompliance@longbeach.gov mailto:LaborCompliance@longbeach.gov mailto:LaborCompliance@longbeach.gov mailto:LBPurchasing@longbeach.gov

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Project Location:

Marine Stadium

5255 E Paoli Way, Long Beach, CA 90803

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Project Overview and Scope of Work

DESCRIPTION OF WORK: The work to be done consists primarily of providing infrastructure to deliver utility-owned high-voltage service to the Marine Stadium parking lot, adjacent to Paoli Way, to support new service for existing structures. This includes installing a new transformer and switchgear at three specified locations, removing existing transformers, and constructing new low-voltage power distribution systems.

Division A, Description of Work, Page A-1

ENGINEER’S ESTIMATE: $1.2M

DURATION OF WORK: 120 calendar days

Project Site Photos

Project Renderings

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Bid Requirements

• Required License: Class A and C-10 – see Division A, Contractor’s License, Page A-2

• Bid Security: 10% - see Division A, Bid Security, Page A-2

• Contractor Minimum Qualifications: see Division C Section 5.1.1

• Self Performance: 20% - see Division H, Section 2-3.2, Page H-5

• Contractor to review all issued addenda and provide signature acknowledgment as required

• Submission of Bids

• Electronic submittal through Long Beach Buys ONLY

• Note: Allow enough time for bid submittal as the system will close at the bid opening time

• Bid Opening: Electronic submittal through Long Beach Buys through November 18, 2026 at 10:00 A.M. We will NOT accept any bids through email

Bid Requirements (continued)

Marine Stadium Electrical Infrastructure R-7292

State Labor Compliance Requirements (State of California) This project will be subject to State of California Prevailing Wage regulations (Labor Code § 1720). All workers employed on this public works project must be paid the prevailing wage determined by the Director of the Department of Industrial Relations (DIR).

The prevailing wage rage for this project is 2026-2. Please refer to sections:

Division A (Notice Inviting Bids), A3-A4 Division D (Sample Contract), Sections 11 thru 13

Contractor Registration • All contractors and subcontractors listed in a bid and working on this project must be registered with the DIR, pursuant to Labor Code §1725.5.

• Bids from unregistered contractors will be deemed non-responsive. Contractors who are required to register but fail to do so are ineligible to bid or work on a public works contract and can be removed from any public works project on which they currently are working. The DIR may also require contractor to pay penalties.

• Prime contractors are responsible for ensuring all tiers of subcontractors are registered.

Prime Contractor Responsibilities

The awarded Prime Contractor is responsible for subcontractor compliance to applicable prevailing wage laws.

Apprenticeship Compliance Apprenticeship requirements apply to contracts $30,000 or more, per Labor Code § 1777.5. Requirements include:

• Submittal of Division of Apprentice Standards - DAS 140 and 142 forms.

• Minimum of 1 hour of apprentice work for every 5 hours of journeyman work (per craft).

• Training Fund Contributions (CAC-2) must be paid for every hour worked.

Certified Payroll Records (CPRs)

CPRs must be uploaded weekly in LCPtracker and DIR on-line CPR portal. Only Project Labor Agreement covered contracts are exempt from uploading CPRs to DIR.

Pre-Construction Meeting Meeting will be held to review all prevailing wage requirements prior to work commencing.

Labor Compliance Consultant

• The City will assign a labor compliance consultant who will monitor the project and support the contactor/vendor with prevailing wage requirements.

• Consultant will request ancillary payroll documents on a monthly basis via “Discrepancy Notice”. It is the prime contractor's reasonability to provide requested documents within the time frame specified in the notice.

• On-site interviews of workers will be performed, at random and without advance notice to the prime contractor.

Labor Compliance Withhold Labor Compliance withholds will be held on progress payments when contractors are noncompliant with requested payroll documents.

For additional resources please see: https://www.dir.ca.gov/Public-Works/PublicWorks.html

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Project Requirements – Project Labor Agreement

Union vs Non-Union Contractors: Both Union and Non-Union Contractors are eligible to bid and win the award of Public Works Contracts that are subject to the PLA. Non-Union Contractor Core workforce may still be used on a 1:1 ratio per craft.

Letter of Assent: By accepting the award of a construction contract for the project as a contractor or subcontractor, the contractor/employer agrees to sign the Letter of Assent and be bound by each and every provision of the PLA.

Union Trust Fund Subscription Agreements: Shall be signed by non-union contractors with the appropriate union trust fund(s) to cooperate for this project without becoming signatory to the union.

PLA Pre-Con/Pre-Job Conference: A PLA Administrator will be assigned to the project after award which will review the PLA in detail to assist with compliance. Each prime contractor will conduct a pre-job conference with the unions prior to commencing work.

Certified Payroll Reports: All contractors will use LCPTracker to submit certified payroll reports and other Labor Compliance and PLA documentation. Proper prevailing wage payments and documentation are required for invoice payment.

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Project Requirements – Project Labor Agreement (continued)

Fringe Benefit Contributions to be made on behalf of craft workers to union trust fund(s).

Craft Worker Hiring Procedure requires non-union contractors to follow an alternating referral procedure between core employees and union referrals:

Contractor’s Core Workforce Union Referral

1st employee (core) 2nd employee (union)

3rd employee (core) 4th employee (union)

5th employee (core) 6th employee (union)

7th employee (core) 8th employee (union)

9th employee (core) 10th employee (union)

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Project Requirements – Project Labor Agreement (continued)

• 40% of all hours of Project Work shall be performed by Local Residents within zip codes specified within Attachment B.

• Note: This is a Tideland Funded Project, Only Tier 3 zip codes considered

• 10% of total hours worked shall be performed by Transitional Workers and/or veterans and requires completion of a form to determine qualification for each worker.

• Apprentices – There is a 30% Apprentice goal for each craft/workforce

• Contractors must document all good faith efforts made to locate and hire Local Residents including copies of facsimile transmittals to the Jobs Coordinator.

• Jobs Coordinator – Required for all PLA projects. The Jobs Coordinator will work closely with staff, the trades and contractors to meet all hiring goals.

• Outreach to Helmets to Hardhats and partnerships with local pre-apprenticeship programs and union apprenticeship programs.

• Useful forms include the Craft Request Form, Zip Code Lists, and Veteran/Transitional Worker Verification Form.

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Long Beach Buys https://longbeachbuys.buyspeed.com/bso/

* Search Keyword: R-7292

Resources can be found on the Homepage

Seller Guidance document can be found on the Bid Solicitation

Please email LBPurchasing@longbeach.gov or call 562-570-6200 if you need assistance with Long Beach Buys https://longbeachbuys.buyspeed.com/bso/

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Bid Schedule – Important Dates

Bid Advertisement Date Wednesday October 14, 2026

Mandatory Pre-Bid Conference - Virtual Wednesday October 21, 2026 – 10 AM

Sign in to Mandatory Pre-Bid Conference - Virtual Wednesday October 21, 2026 – 5 PM

Request for Information (RFI) & Item Equivalency Request due

Wednesday, November 4, 2026 – by 5 PM

Bid Bond to City Clerk by Mail or in Person at City Hall BEFORE Wednesday, November 18, 2026 -10 AM

Bid Opening (Bid Due Date) Wednesday, November 18, 2026 -10 AM (electronically through Long Beach Buys)

Council Award Estimated Early 2027

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Request for Information (RFI) & Item Equivalency Request Deadline

Please send any Request for Information (RFI) or questions and Item Equivalency Request to Raquel Tran, Capital Projects Coordinator, at Raquel.Tran@longbeach.gov by November 4, 2026 close of business.

Note: The City will NOT respond to RFIs or questions after Wednesday, November 4, 2026.

mailto:Amelia.Bodek@longbeach.gov

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Pre-Bid Virtual Conference Sign In [MANDATORY]

IMPORTANT: The Contractor attending today’s Virtual Pre-Bid Conference Meeting is responsible for signing in by sending an e-mail to Raquel Tran, Capital Projects Coordinator, at Raquel.Tran@longbeach.gov by Today, October 21 before 5:00 P.M (Pacific Time)

Include in the e-mail:

• Company, Address, City, State, Zip Code and Phone Number

• Company Representative who attended the Pre-Bid Meeting

• Indicate if Prime or Subcontractor

FAILURE TO SEND THE PRE-BID SIGN-IN E-MAIL WILL RESULT IN YOUR BID BEING

REJECTED AS ATTENDANCE AT THE PRE-BID CONFERENCE IS MANDATORY. See Notice Inviting Bids – Division A.

mailto:Amelia.Bodek@longbeach.gov

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Common reasons a bidder may be deemed non-responsive:

• Not signing in at the mandatory pre-bid conference and/or job walk

• Not acknowledging all addenda

• Issued addenda will have an acknowledgement signature as a backup in case bidders cannot acknowledge online

• Not submitting bond documents

• Submitting copies of bond documents in LB Buys but failing to submit physical copies of notarized bond docs to the City Clerk prior to the bid deadline.

• Original bonds must be mailed or hand delivered before the bid deadline.

• Subcontractor listing

• Failing to submit complete subcontractor information may result in GC responsible for self-performing work intended for subcontract

• Subcontractors must be DIR registered at bid deadline

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Common reasons a bidder may be deemed non-responsive:

• Division C documents

• Failing to upload/submit Division C documents on LB Buys

• All Div. C documents must be submitted online except for bid bond – notarized original copy must be submitted to the City Clerk

• Bid submission issues with LB Buys

• Bidders are urged to familiarize themselves with the system ahead of time and reach out to purchasing with questions. Avoid submitting the bid at the very last minute as there may be errors with the submission.

• Purchasing contact info: LBPurchasing@longbeach.gov, (562) 570-6200

• Not completing all bid items

• Each bid item must have a value other than $0.00. If $0.00 is submitted for a bid item, the bid will be nonresponsive.

• All bid items should reflect the true value of the work being performed for that bid item.

• Leaving “No bid” box checked will return “No bid” for that line item which will make a bid non-responsive

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Final Reminders

• Email Raquel.Tran@longbeach.gov to Sign In

• Include in the e-mail:

• Company, Address, City, State, Zip Code and Phone Number

• Company Representative who attended the Pre-Bid Meeting

• Indicate if Prime or Subcontractor

• If you have any questions, please email Raquel.Tran@longbeach.gov

• Bids are due on Long Beach Buys by November 18, 2026 at 10:00 A.M.

PLEASE GET YOUR BIDS AND BONDS IN EARLY!

mailto:Raquel.Tran@longbeach.gov longbeach.gov/pw

Raquel Tran

Capital Projects Coordinator

Raquel.Tran@longbeach.gov

Thank You!

Please email me before 5pm today to confirm your attendance mailto:Amelia.Bodek@longbeach.gov