Mandatory Supporting Documents.pdf
PDF 672 KB Posted
- Solicitation number
- 2137422
- Issued by
- Montgomery County, Buffalo City, New York
About this file
This document is the New York State Vendor Responsibility Questionnaire for For-Profit Business Entities (Form AC 3290-S, Rev. 03/2022), administered by the New York State Office of the State Comptroller (OSC) in conjunction with state procurement processes. The questionnaire is a mandatory supporting document required for vendors seeking to contract with New York State government entities. The form serves as a comprehensive vendor responsibility assessment tool designed to evaluate the business integrity, financial capacity, and legal compliance history of prospective contractors. Completion of the questionnaire is required before contract award, and vendors must certify the accuracy of all responses under penalty of perjury. The document does not establish specific response deadlines or contract terms; rather, it functions as a pre-qualification instrument that must be submitted alongside bids or proposals for state contracts.
The questionnaire requires vendors to disclose detailed information across eleven sections, including legal business entity structure, ownership and leadership, contract bidding history, performance on prior government contracts, certifications and licenses, legal proceedings, financial capacity, and associated entities. Vendors must provide explanations for any affirmative responses regarding sanctions, debarments, contract terminations, litigation, liens, tax delinquencies, audit findings, or bankruptcy proceedings within specified lookback periods ranging from three to seven years. The form also requires submission of a contractor reference list and New York State Department of Taxation and Finance certification (Form ST-220-CA) confirming tax compliance. No pricing information, set-asides, or funding amounts are specified in this questionnaire document, as it functions solely as a responsibility determination instrument applicable to all state procurement opportunities regardless of contract value or type.
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AC 3290-S (Rev. 03/2022) NYS Vendor ID: 000000000
NEW YORK STATE
VENDOR RESPONSIBILITY QUESTIONNAIRE
FOR-PROFIT BUSINESS ENTITY
You have selected the For-Profit Non-Construction questionnaire which may be printed and completed in this format or, for your convenience, may be completed online using the New York State VendRep System.
COMPLETION & CERTIFICATION
The person(s) completing the questionnaire must be knowledgeable about the vendor’s business and operations. An owner or owner’s official representative authorized to legally bind the Reporting Entity must certify the truth of the questionnaire answers.
NEW YORK STATE VENDOR IDENTIFICATION NUMBER (VENDOR ID)
The Vendor ID is a ten-digit identifier issued by New York State when the vendor is registered on the Statewide Vendor File. This number must now be included on the questionnaire. If the business entity has not obtained a Vendor ID, contact the IT Service Desk at ITServiceDesk@osc.state.ny.us or call 866-370-4672.
DEFINITIONS
All underlined terms are defined in the “New York State Vendor Responsibility Definitions List,” found at https://www.osc.state.ny.us/files/vendors/2017-11/vendor-questionnaire-definitions.pdf. These terms may not have their ordinary, common or traditional meanings. Each vendor must read the respective definitions for any and all underlined terms. By submitting this questionnaire, the vendor agrees to be bound by the terms as defined in the "New York State Vendor Responsibility Definitions List" existing at the time of certification.
RESPONSES
Every question must be answered fully. Each response must provide all relevant information to appropriately explain the answer. If you have concerns as to the legal requirements behind your answers, please seek clarification from your counsel. However, information regarding a determination or finding made in error which was subsequently corrected or overturned, and/or was withdrawn by the issuing government entity is not required to be identified. Individuals and Sole Proprietors may use a Social Security Number but are encouraged to obtain and use a federal Employer Identification Number (EIN).
REPORTING ENTITY
Each vendor must indicate if the questionnaire is filed on behalf of the entire Legal Business Entity or an Organizational Unit within or operating under the authority of the Legal Business Entity and having the same EIN. Generally, the Organizational Unit option may be appropriate for a vendor that meets the definition of “Reporting Entity” but due to the size and complexity of the Legal Business Entity, is best able to provide the required information for the Organizational Unit, while providing more limited information for other parts of the Legal Business Entity and Associated Entities.
ASSOCIATED ENTITY
An Associated Entity is one that owns or controls the Reporting Entity, or any entity owned or controlled by the Reporting Entity.
However, the term Associated Entity does not include “sibling organizations” (i.e., entities owned or controlled by a parent company that owns or controls the Reporting Entity), unless such sibling entity has a direct relationship with or impact on the Reporting Entity. Please refer to the Definitions List for the complete definition.
STRUCTURE OF THE QUESTIONNAIRE
The questionnaire is organized into eleven sections. Section I is to be completed for the Legal Business Entity. Section II requires the vendor to specify the Reporting Entity for the questionnaire. Section III refers to the individuals of the Reporting Entity, while Sections IV-VIII require information about the Reporting Entity. Section IX pertains to any Associated Entities, with one question about their Officials/Owners. Section X relates to disclosure under the Freedom of Information Law (FOIL). Section XI requires an authorized contact for the questionnaire information.
http://www.osc.state.ny.us/vendrep/ mailto:ITServiceDesk@osc.state.ny.us https://www.osc.state.ny.us/files/vendors/2017-11/vendor-questionnaire-definitions.pdf
VENDOR RESPONSIBILITY QUESTIONNAIRE
FOR-PROFIT BUSINESS ENTITY
I. LEGAL BUSINESS ENTITY INFORMATION
Legal Business Entity Name* EIN
Address of the Principal Place of Business (street, city, state, zip code) New York State Vendor Identification Number
Telephone Ext.
Fax
Email Website
Additional Legal Business Entity Identities: If applicable, list any other DBA, Trade Name, Former Name, Other Identity, or EIN used in the last five (5) years and the status (active or inactive).
Type Name EIN Status
1.0 Legal Business Entity Type – Check appropriate box and provide additional information:
Corporation (including PC) Date of Incorporation
Limited Liability Company (LLC or PLLC) Date of Organization
Partnership (including LLP, LP or General) Date of Registration or Establishment
Sole Proprietor How many years in business?
Other Date Established
If Other, explain:
1.1 Was the Legal Business Entity formed or incorporated in New York State? Yes No
If ‘No,’ indicate jurisdiction where Legal Business Entity was formed or incorporated and attach a Certificate of Good Standing from the applicable jurisdiction or provide an explanation if a Certificate of Good Standing is not available.
United States State
Other Country
Explain, if not available:
1.2 Is the Legal Business Entity publicly traded? Yes No
If “Yes,” provide CIK Code or Ticker Symbol
1.3 Does the Legal Business Entity have a DUNS Number? Yes No
If “Yes,” Enter DUNS Number
*All underlined terms are defined in the “New York State Vendor Responsibility Definitions List,” which can be found at
VENDOR RESPONSIBILITY QUESTIONNAIRE
FOR-PROFIT BUSINESS ENTITY
I. LEGAL BUSINESS ENTITY INFORMATION
1.4 If the Legal Business Entity’s Principal Place of Business is not in New York State, does the Legal Business Entity maintain an office in New York State?
(Select “N/A,” if Principal Place of Business is in New York State.)
Yes No N/A
If “Yes,” provide the address and telephone number for one office located in New York State.
1.5 Is the Legal Business Entity a New York State certified Minority-Owned Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), Service-Disabled Veteran-Owned Business (SDVOB), New York State Small Business (SB) or a federally certified Disadvantaged Business Enterprise (DBE)?
If “Yes,” check all that apply:
New York State certified Minority-Owned Business Enterprise (MBE) New York State certified Women-Owned Business Enterprise (WBE) New York State certified Service-Disabled Veteran-Owned Business (SDVOB) New York State Small Business (SB) Federally certified Disadvantaged Business Enterprise (DBE)
Yes No
1.6 Identify Officials and Principal Owners of the Reporting Entity, if applicable. For each person, include name, title, date of birth, and percentage of ownership. For each Business Entity that is a Principal Owner, include name, address, EIN, and percentage ownership. Identify all Business Entities owning 25% or more of the Reporting Entity and include name, address, EIN and percentage of ownership. Attach additional pages if necessary. If applicable, reference to relevant SEC filing(s) containing the required information is optional. Each Business Entity identified as a Principal Owner must also submit a vendor responsibility questionnaire.
If there is no person or Business Entity that owns 25% or more of the Reporting Entity (or 10% or more if the Reporting Entity is publicly traded), check here.
Name of Officials and Principal Owners (for each person, please include a middle initial)
Title
Date of Birth Percentage Ownership (Enter 0% if not applicable)
Name of each Business Entity owning 25% or more of Reporting Entity
Address
EIN
Percentage Ownership
II. REPORTING ENTITY INFORMATION
2.0 The Reporting Entity for this questionnaire is:
Note: Select only one.
Legal Business Entity Note: If selecting this option, “Reporting Entity” refers to the entire Legal Business Entity for the remainder of the questionnaire. (SKIP THE REMAINDER OF SECTION II AND PROCEED WITH SECTION III.)
Organizational Unit within and operating under the authority of the Legal Business Entity
SEE DEFINITIONS OF “REPORTING ENTITY” AND “ORGANIZATIONAL UNIT” FOR ADDITIONAL
INFORMATION ON CRITERIA TO QUALIFY FOR THIS SELECTION.
Note: If selecting this option, “Reporting Entity” refers to the Organizational Unit within the Legal Business Entity for the remainder of the questionnaire. (COMPLETE THE REMAINDER OF SECTION II AND ALL REMAINING
SECTIONS OF THIS QUESTIONNAIRE.)
IDENTIFYING INFORMATION
a) Reporting Entity Name
Address of the Primary Place of Business (street, city, state, zip code) Telephone ext.
b) Describe the relationship of the Reporting Entity to the Legal Business Entity
c) Attach an organizational chart
d) Does the Reporting Entity have a DUNS Number? Yes No
If “Yes,” enter DUNS Number
e) Identify the designated manager(s) responsible for the business of the Reporting Entity.
For each person, include name and title. Attach additional pages if necessary.
Name Title
INSTRUCTIONS FOR SECTIONS III THROUGH VII
For each “Yes,” provide an explanation of the issue(s), relevant dates, the government entity involved, any remedial or corrective action(s) taken and the current status of the issue(s). For each “Other,” provide an explanation which provides the basis for not definitively responding “Yes” or “No.” Provide the explanation at the end of the section or attach additional sheets with numbered responses, including the Reporting Entity name at the top of any attached pages.
III. LEADERSHIP INTEGRITY
Within the past five (5) years, has any current or former reporting entity official or any individual currently or formerly having the authority to sign, execute or approve bids, proposals, contracts or supporting documentation on behalf of the reporting entity with any government entity been:
3.0 Sanctioned relative to any business or professional permit and/or license? Yes No Other
3.1 Suspended, debarred, or disqualified from any government contracting process? Yes No Other
3.2 The subject of an investigation, whether open or closed, by any government entity for a civil or criminal violation for any business-related conduct?
Yes No Other
3.3 Charged with a misdemeanor or felony, indicted, granted immunity, convicted of a crime or subject to a judgment for:
a) Any business-related activity; or
b) Any crime, whether or not business-related, the underlying conduct of which was related to truthfulness?
Yes No Other
For each “Yes” or “Other” provide an explanation for the response and attach additional sheets with numbered responses if necessary:
IV. INTEGRITY – CONTRACT BIDDING
Within the past five (5) years, has the reporting entity:
4.0 Been suspended or debarred from any government contracting process or been disqualified on any government procurement, permit, license, concession, franchise or lease, including, but not limited to, debarment for a violation of New York State Workers’ Compensation or Prevailing Wage laws or New York State Procurement Lobbying Law?
Yes No
4.1 Been subject to a denial or revocation of a government prequalification? Yes No
4.2 Been denied a contract award or had a bid rejected based upon a non-responsibility finding by a government entity?
Yes No
4.3 Had a bid rejected on a government contract for failure to make good faith efforts on any Minority- Owned Business Enterprise, Women-Owned Business Enterprise, Service-Disabled Veteran-Owned Business or Disadvantaged Business Enterprise goal or statutory affirmative action requirements on a previously held contract?
Yes No
4.4 Agreed to a voluntary exclusion from bidding/contracting with a government entity? Yes No
4.5 Initiated a request to withdraw a bid submitted to a government entity in lieu of responding to an information request or subsequent to a formal request to appear before the government entity?
Yes No
For each “Yes,” provide an explanation for the response and attach additional sheets with numbered responses if necessary:
V. INTEGRITY – CONTRACT AWARD
5.0 Been suspended, cancelled or terminated for cause on any government contract including, but not limited to, a non-responsibility finding?
Yes No
5.1 Been subject to an administrative proceeding or civil action seeking specific performance or restitution in connection with any government contract?
Yes No
5.2 Entered into a formal monitoring agreement as a condition of a contract award from a government entity? Yes No
For each “Yes,” provide an explanation for the response and attach additional sheets with numbered responses if necessary:
VI. CERTIFICATIONS/LICENSES
6.0 Had a revocation, suspension or disbarment of any business or professional permit and/or license? Yes No
6.1 Had a denial, decertification, revocation or forfeiture of New York State certification of Minority-Owned Business Enterprise, Women-Owned Business Enterprise, Service-Disabled Veteran-Owned Business or federal certification of Disadvantaged Business Enterprise status for other than a change of ownership?
For each “Yes,” provide an explanation for the response and attach additional sheets with numbered responses if necessary:
VII. LEGAL PROCEEDINGS
7.0 Been the subject of an investigation, whether open or closed, by any government entity for a civil or criminal violation?
Yes No
7.1 Been the subject of an indictment, grant of immunity, judgment or conviction (including entering into a plea bargain) for conduct constituting a crime?
Yes No
7.2 Received any OSHA citation and Notification of Penalty containing a violation classified as serious or willful?
Yes No
7.3 Had a government entity find a willful prevailing wage or supplemental payment violation or any other willful violation of New York State Labor Law?
Yes No
7.4 Entered into a consent order with the New York State Department of Environmental Conservation, or received an enforcement determination by any government entity involving a violation of federal, state or local environmental laws?
Yes No
7.5 Other than previously disclosed:
a) Been subject to fines or penalties imposed by government entities which in the aggregate total
$25,000 or more; or
b) Been convicted of a criminal offense pursuant to any administrative and/or regulatory action taken by any government entity?
For each “Yes,” provide an explanation for the response and attach additional sheets with numbered response if necessary:
VIII. FINANCIAL AND ORGANIZATIONAL CAPACITY
8.0 Within the past five (5) years, has the Reporting Entity received any formal unsatisfactory performance assessment(s) from any government entity on any contract?
Yes No
If “Yes,” provide an explanation of the issue(s), relevant dates, the government entity involved, any remedial or corrective action(s) taken and the current status of the issue(s). Provide answer below or attach additional sheets with numbered responses.
8.1 Within the past five (5) years, has the Reporting Entity had any liquidated damages assessed over $25,000 for any reason, including failure to meet Minority-Owned Business Enterprise, Women-Owned Business Enterprise, Service-Disabled Veteran-Owned Business, or Disadvantaged Business Enterprise goals?
Yes No
If “Yes,” provide an explanation of the issue(s), relevant dates, contracting party involved, the amount assessed and the current status of the issue(s). Provide answer below or attach additional sheets with numbered responses.
8.2 Within the past five (5) years, have any liens, claims or judgments (not including UCC filings) over $25,000 been filed against the Reporting Entity which remain undischarged?
Yes No
If “Yes,” provide an explanation of the issue(s), relevant dates, the Lien holder or Claimant’s name(s), the amount of the lien(s), the current status of the issue(s), and the balance of the lien or judgment not yet paid. Provide answer below or attach additional sheets with numbered responses.
8.3 In the last seven (7) years, has the Reporting Entity initiated or been the subject of any bankruptcy proceedings, whether or not closed, or is any bankruptcy proceeding pending?
Yes No
If “Yes,” provide the bankruptcy chapter number, the court name and the docket number. Indicate the current status of the proceedings as “Initiated,” “Pending” or “Closed.” Provide answer below or attach additional sheets with numbered responses.
8.4 During the past three (3) years, has the Reporting Entity failed to file or pay any tax returns required by federal, state or local tax laws?
Yes No
If “Yes,” provide the taxing jurisdiction, the type of tax, the liability year(s), the tax liability amount the Reporting Entity failed to file/pay and the current status of the tax liability. Provide answer below or attach additional sheets with numbered
8.5 During the past three (3) years, has the Reporting Entity failed to file or pay any New York State unemployment insurance returns?
Yes No
If “Yes,” provide the years the Reporting Entity failed to file/pay the insurance, explain the situation and any remedial or corrective action(s) taken and the current status of the issue(s). Provide answer below or attach additional sheets with numbered responses.
8.6 During the past three (3) years, has the Reporting Entity had any government audit(s) completed? Yes No
a) If “Yes,” did any audit of the Reporting Entity identify any reported significant deficiencies in internal control, fraud, illegal acts, significant violations of provisions of contract or grant agreements, significant abuse or any material disallowance?
Yes No
If “Yes” to 8.6 a), provide an explanation of the issue(s), relevant dates, the government entity involved, any remedial or corrective action(s) taken and the current status of the issue(s). Provide answer below or attach additional sheets with numbered responses.
IX. ASSOCIATED ENTITIES
This section pertains to any entity(ies) that either controls or is controlled by the reporting entity.
(See definition of “associated entity” for additional information to complete this section.)
9.0 Does the Reporting Entity have any Associated Entities?
Note: All questions in this section must be answered if the Reporting Entity is either:
− An Organizational Unit; or − The entire Legal Business Entity which controls, or is controlled by, any other entity(ies).
If “No,” SKIP THE REMAINDER OF SECTION IX AND PROCEED WITH SECTION X.
If “Yes,” provide the name, address and EIN of each Associated Entity and its relationship to the Reporting Entity.
Yes No
9.1 Within the past five (5) years, has any Associated Entity Official or Principal Owner been charged with a misdemeanor or felony, indicted, granted immunity, convicted of a crime or subject to a judgment for:
a) Any business-related activity; or
b) Any crime, whether or not business-related, the underlying conduct of which was related to truthfulness?
If “Yes,” provide an explanation of the issue(s), the individual involved, their title and role in the Associated Entity, identify the Associated Entity’s name(s), EIN(s), primary business activity, the individual’s relationship to the Reporting Entity, relevant dates, the government entity involved, any remedial or corrective action(s) taken and the current status of the issue(s).
9.2 Does any Associated Entity have any currently undischarged federal, New York State, New York City or New York local government liens or judgments (not including UCC filings) over $50,000?
If “Yes,” provide an explanation of the issue(s), identify the Associated Entity’s name(s), EIN(s), primary business activity, relationship to the Reporting Entity, relevant dates, the Lien holder or Claimant’s name(s), the amount of the lien(s) and the current status of the issue(s). Provide answer below or attach additional sheets with numbered responses.
9.3 Within the past five (5) years, has any Associated Entity:
a) Been disqualified, suspended or debarred from any federal, New York State, New York City or other New York local government contracting process?
b) Been denied a contract award or had a bid rejected based upon a non-responsibility finding by any federal, New York State, New York City, or New York local government entity?
c) Been suspended, cancelled or terminated for cause (including for non-responsibility) on any federal, New York State, New York City or New York local government contract?
d) Been the subject of an investigation, whether open or closed, by any federal, New York State, New York City, or New York local government entity for a civil or criminal violation with a penalty in excess of $500,000?
e) Been the subject of an indictment, grant of immunity, judgment, or conviction (including entering into a plea bargain) for conduct constituting a crime?
f) Been convicted of a criminal offense pursuant to any administrative and/or regulatory action taken by any federal, New York State, New York City, or New York local government entity?
g) Initiated or been the subject of any bankruptcy proceedings, whether or not closed, or is any bankruptcy proceeding pending?
IX. ASSOCIATED ENTITIES
This section pertains to any entity(ies) that either controls or is controlled by the reporting entity.
(See definition of “associated entity” for additional information to complete this section.)
For each “Yes,” provide an explanation of the issue(s), identify the Associated Entity’s name(s), EIN(s), primary business activity, relationship to the Reporting Entity, relevant dates, the government entity involved, any remedial or corrective action(s) taken and the current status of the issue(s). Provide answer below or attach additional sheets with numbered
X. FREEDOM OF INFORMATION LAW (FOIL)
10. Indicate whether any information supplied herein is believed to be exempt from disclosure under the Freedom of Information Law (FOIL).
Note: A determination of whether such information is exempt from FOIL will be made at the time of any request for disclosure under FOIL.
If “Yes,” indicate the question number(s) and explain the basis for the claim.
XI. AUTHORIZED CONTACT FOR THIS QUESTIONNAIRE
Name
Telephone Fax ext.
Title
Certification
The undersigned: (1) recognizes that this questionnaire is submitted for the express purpose of assisting New York State government entities (including the Office of the State Comptroller (OSC)) in making responsibility determinations regarding award or approval of a contract or subcontract and that such government entities will rely on information disclosed in the questionnaire in making responsibility determinations; (2) acknowledges that the New York State government entities and OSC may, in their discretion, by means which they may choose, verify the truth and accuracy of all statements made herein; and (3) acknowledges that intentional submission of false or misleading information may result in criminal penalties under State and/or federal law, as well as a finding of non-responsibility, contract suspension or contract termination.
It being acknowledged and agreed that all responses included in this questionnaire are to the knowledge, information and belief of the Business Entity, the undersigned certifies under penalties of perjury that they:
The undersigned certifies that he/she:
• are knowledgeable about the submitting Business Entity's business and operations;
• have legal authority to bind the Business Entity;
• have read and understand all of the questions contained in the questionnaire, including all definitions;
• have not altered the content of the questionnaire in any manner;
• have reviewed and/or supplied full and complete responses to each question;
• have provided true, accurate and complete responses, including all attachments, if applicable;
• understand that New York State government entities will rely on the information disclosed in the questionnaire when entering into a contract with the Business Entity; and
• are under an obligation to update the information provided herein to include any material changes to the Business Entity's responses at the time of bid/proposal submission through the contract award notification, and may be required to update the information at the request of the New York State government entities or OSC prior to the award and/or approval of a contract, or during the term of the contract.
Signature of Owner/Official
Printed Name of Signatory
Title
Name of Business
Address
City, State, Zip
Date
CONTRACTOR’S REFERENCE LIST
DESCRIPTION OF WORK:
PROJECT LOCATION:
PROJECT DURATION AND COMPLETION DATE:
CONTACT PERSON NAME AND TITLE:
TELEPHONE:
EMAIL ADDRESS:
SUPPLIER 1:
SUPPLIER 2:
PROJECT DURATION AND COMPLETION DATE:
CONTACT PERSON NAME AND TITLE:
TELEPHONE:
EMAIL ADDRESS:
PROJECT DURATION AND COMPLETION DATE:
CONTACT PERSON NAME AND TITLE:
TELEPHONE:
EMAIL ADDRESS:
New York State Department of Taxation and Finance
| Contractor Certification to Covered Agency |
| (Pursuant to Section 5-a of the Tax Law, as amended, effective April 26, 2006) |
ST-220-CA
(12/11)
Contractor name
Contractor’s principal place of business City State ZIP code
Contractor’s mailing address (if different than above)
Contractor’s federal employer identification number (EIN) Contractor’s sales tax ID number (if different from contractor’s EIN)
Contractor’s telephone number Covered agency name
Covered agency address
| I, | , hereby affirm, under penalty of perjury, that I am | |
| (name) | (title) |
of the above‑named contractor, that I am authorized to make this certification on behalf of such contractor, and I further certify that:
(Mark an X in only one box)
G The contractor has filed Form ST-220-TD with the Department of Taxation and Finance in connection with this contract and, to the best of contractor’s knowledge, the information provided on the Form ST-220-TD, is correct and complete.
| G | The contractor has previously filed Form ST-220-TD with the Tax Department in connection with |
| (insert contract number or description) |
and, to the best of the contractor’s knowledge, the information provided on that previously filed Form ST-220-TD, is correct and complete as of the current date, and thus the contractor is not required to file a new Form ST-220-TD at this time.
Sworn to this day of , 20
(sign before a notary public) (title)
For covered agency use only
Contract number or description
Estimated contract value over the full term of contract (but not including renewals)
Covered agency telephone number
For information, consult Publication 223, Questions and Answers Concerning Tax Law Section 5-a (see Need Help? on back).
Instructions
General information Tax Law section 5-a was amended, effective April 26, 2006. On or after that date, in all cases where a contract is subject to Tax Law section 5-a, a contractor must file (1) Form ST-220-CA, Contractor Certification to Covered Agency, with a covered agency, and
(2) Form ST-220-TD with the Tax Department before a contract may take effect. The circumstances when a contract is subject to section 5-a are listed in Publication 223, Q&A 3. See Need help?
for more information on how to obtain this publication. In addition, a contractor must file a new Form ST-220-CA with a covered agency before an existing contract with such agency may be renewed.
Note: Form ST-220-CA must be signed by a person authorized to make the certification on behalf of the contractor, and the acknowledgement on page 2 of this form must be completed before a notary public.
When to complete this form As set forth in Publication 223, a contract is subject to section 5-a, and you must make the required certification(s), if:
i. The procuring entity is a covered agency within the meaning of the statute (see Publication 223, Q&A 5);
ii. The contractor is a contractor within the meaning of the statute (see Publication 223, Q&A 6); and
iii. The contract is a contract within the meaning of the statute. This is the case when it (a) has a value in excess of $100,000 and (b) is a contract for commodities or services, as such terms are defined for purposes of the statute (see Publication 223, Q&A 8 and 9).
Furthermore, the procuring entity must have begun the solicitation to purchase on or after January 1, 2005, and the resulting contract must have been awarded, amended, extended, renewed, or assigned on or after April 26, 2006 (the effective date of the section 5-a amendments).
Need help?
Telephone assistance
Sales Tax Information Center: (518) 485-2889
To order forms and publications: (518) 457-5431
Text Telephone (TTY) Hotline (for persons with hearing and speech disabilities using a TTY): (518) 485-5082 accessible to persons with disabilities. If you have questions about special accommodations for persons with disabilities, call the information center.
Persons with disabilities: In compliance with the Americans with Disabilities Act, we will ensure that our lobbies, offices, meeting rooms, and other facilities are
Visit our Web site at www.tax.ny.gov
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Individual, Corporation, Partnership, or LLC Acknowledgment
| STATE OF | } | |
| : | SS.: | |
| COUNTY OF | } |
On the day of in the year 20 , before me personally appeared , known to me to be the person who executed the foregoing instrument, who, being duly sworn by me did depose and say that he resides at , Town of , County of , State of ; and further that:
[Mark an X in the appropriate box and complete the accompanying statement.]
G (If an individual): _he executed the foregoing instrument in his/her name and on his/her own behalf.
G (If a corporation): _he is the of , the corporation described in said instrument; that, by authority of the Board of Directors of said corporation, _he is authorized to execute the foregoing instrument on behalf of the corporation for purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name of and on behalf of said corporation as the act and deed of said corporation.
G (If a partnership): _he is a of , the partnership described in said instrument; that, by the terms of said partnership, _he is authorized to execute the foregoing instrument on behalf of the partnership for purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name of and on behalf of said partnership as the act and deed of said partnership.
| G | (If a limited liability company): _he is a duly authorized member of | , |
| LLC, the limited liability company described in said instrument; that _he is authorized to execute the foregoing instrument |
on behalf of the limited liability company for purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the name of and on behalf of said limited liability company as the act and deed of said limited liability company.
Notary Public
Registration No.
Page 2 of 2 ST-220-CA (12/11)
Privacy notification The Commissioner of Taxation and Finance may collect and maintain personal information pursuant to the New York State Tax Law, including but not limited to, sections 5-a, 171, 171-a, 287, 308, 429, 475, 505, 697, 1096, 1142, and 1415 of that Law; and may require disclosure of social security numbers pursuant to 42 USC 405(c)(2)(C)(i).
This information will be used to determine and administer tax liabilities and, when authorized by law, for certain tax offset and exchange of tax information programs as well as for any other lawful purpose.
Information concerning quarterly wages paid to employees is provided to certain state agencies for purposes of fraud prevention, support enforcement, evaluation of the effectiveness of certain employment and training programs and other purposes authorized by law.
Failure to provide the required information may subject you to civil or criminal penalties, or both, under the Tax Law.
This information is maintained by the Manager of Document Management, NYS Tax Department, W A Harriman Campus, Albany NY 12227; telephone
(518) 457-5181.
| combo |
| MacBride |
| Non-Collusive Bid 3 |
| Offeror Disclosure of Prior Non-resp |
| REFERENCE LIST |
| st220ca fill_in |
| Vend Rep For Profit |
| Contractor Name: |
| Place of Business: |
| City: |
| Zip: |
| Mailing Address: |
| Sale Tax ID: |
| Area Code: |
| Phone #: |
| Contracting State Agency: |
| Mailing Address-2: |
| Area Code-2: |
| Phone #-2: |
| CK Box 1: Off |
| Contract #: |
| Title-2: |
| State-2: |
| SS: |
| County: |
| Sworn-Day: |
| Sworn-Month: |
| Sworn-Year: |
| Name-2: |
| Gender: |
| Mailing Address-3: |
| Town: |
| County-2: |
| State-3: |
| CK Box 3: Off |
| Gender 1: |
| CK Box 4: Off |
| Corp-Position: |
| Corp-Dept: |
| Gender 2: |
| CK Box 5: Off |
| Partnership-Position: |
| Partnership-Dept: |
| Gender 3: |
| CK Box 6: Off |
| Limited-Liability: |
| Gender 4: |
| I LEGAL BUSINESS ENTITY INFORMATION: |
| Legal Business Entity Name: |
| EIN: |
| Address of the Principal Place of Business street city state zip code: |
| New York State Vendor Identification Number: |
| Fax: |
| Email: |
| Website: |
| TypeRow1: |
| NameRow1: |
| EINRow1: |
| StatusRow1: |
| TypeRow2: |
| NameRow2: |
| EINRow2: |
| StatusRow2: |
| Corporation including PC: |
| undefined: Off |
| Date of Incorporation: |
| Limited Liability Company LLC or PLLC: Off |
| Date of Organization: |
| Partnership including LLP LP or General: |
| undefined_2: Off |
| Date of Registration or Establishment: |
| Sole Proprietor: |
| undefined_3: Off |
| How many years in business: |
| Other: |
| undefined_4: Off |
| Date Established: |
| If Other explain: |
| Yes No: |
| undefined_5: Off |
| undefined_6: Off |
| State: |
| United States: Off |
| Other_2: Off |
| Country: |
| Explain if not available: |
| 12 Is the Legal Business Entity publicly traded: |
| Yes No_2: |
| undefined_7: Off |
| undefined_8: Off |
| If Yes provide CIK Code or Ticker Symbol: |
| 13 Does the Legal Business Entity have a DUNS Number: |
| Yes No_3: |
| undefined_9: Off |
| undefined_10: Off |
| If Yes Enter DUNS Number: |
| tel: |
| ext: |
| I LEGAL BUSINESS ENTITY INFORMATION_2: |
| undefined_11: Off |
| undefined_12: Off |
| undefined_13: Off |
| If Yes provide the address and telephone number for one office located in New York State: |
| undefined_14: Off |
| New York State certified MinorityOwned Business Enterprise MBE: Off |
| New York State certified WomenOwned Business Enterprise WBE: Off |
| New York State certified ServiceDisabled VeteranOwned Business SDVOB: Off |
| New York State Small Business SB: Off |
| Federally certified Disadvantaged Business Enterprise DBE: Off |
| If there is no person or Business Entity that owns 25 or more of the Reporting Entity or 10 or more if the Reporting Entity: Off |
| Name of Officials and Principal Owners for each person please include a middle initialRow1: |
| TitleRow1: |
| Date of BirthRow1: |
| Percentage Ownership Enter 0 if not applicableRow1: |
| Name of Officials and Principal Owners for each person please include a middle initialRow2: |
| TitleRow2: |
| Date of BirthRow2: |
| Percentage Ownership Enter 0 if not applicableRow2: |
| Name of Officials and Principal Owners for each person please include a middle initialRow3: |
| TitleRow3: |
| Date of BirthRow3: |
| Percentage Ownership Enter 0 if not applicableRow3: |
| Name of Officials and Principal Owners for each person please include a middle initialRow4: |
| TitleRow4: |
| Date of BirthRow4: |
| Percentage Ownership Enter 0 if not applicableRow4: |
| Name of each Business Entity owning 25 or more of Reporting EntityRow1: |
| AddressRow1: |
| EINRow1_2: |
| Percentage OwnershipRow1: |
| Name of each Business Entity owning 25 or more of Reporting EntityRow2: |
| AddressRow2: |
| EINRow2_2: |
| Percentage OwnershipRow2: |
| Name of each Business Entity owning 25 or more of Reporting EntityRow3: |
| AddressRow3: |
| EINRow3: |
| Percentage OwnershipRow3: |
| Name of each Business Entity owning 25 or more of Reporting EntityRow4: |
| AddressRow4: |
| EINRow4: |
| Percentage OwnershipRow4: |
| II REPORTING ENTITY INFORMATION: |
| Legal Business Entity: Off |
| Organizational Unit within and operating under the authority of the Legal Business Entity: Off |
| IDENTIFYING INFORMATION: |
| a Reporting Entity Name: |
| Address of the Primary Place of Business street city state zip code: |
| b Describe the relationship of the Reporting Entity to the Legal Business Entity: |
| c Attach an organizational chart: |
| d Does the Reporting Entity have a DUNS Number: |
| undefined_15: Off |
| If Yes enter DUNS Number: |
| NameRow1_2: |
| TitleRow1_2: |
| NameRow2_2: |
| TitleRow2_2: |
| undefined_16: Off |
| undefined_17: Off |
| undefined_18: Off |
| undefined_19: Off |
| undefined_20: Off |
| undefined_21: Off |
| For each Yes or Other provide an explanation for the response and attach additional sheets with numbered responses if necessary: |
| IV INTEGRITY CONTRACT BIDDING Within the past five 5 years has the reporting entity: |
| undefined_22: Off |
| undefined_23: Off |
| undefined_24: Off |
| undefined_25: Off |
| undefined_26: Off |
| undefined_27: Off |
| undefined_28: Off |
| undefined_29: Off |
| undefined_30: Off |
| For each Yes provide an explanation for the response and attach additional sheets with numbered responses if necessary: |
| V INTEGRITY CONTRACT AWARD Within the past five 5 years has the reporting entity: |
| undefined_31: Off |
| undefined_32: Off |
| undefined_33: Off |
| undefined_34: Off |
| undefined_35: Off |
| For each Yes provide an explanation for the response and attach additional sheets with numbered responses if necessary_2: |
| VI CERTIFICATIONSLICENSES Within the past five 5 years has the reporting entity: |
| undefined_36: Off |
| undefined_37: Off |
| undefined_38: Off |
| For each Yes provide an explanation for the response and attach additional sheets with numbered responses if necessary_3: |
| VII LEGAL PROCEEDINGS Within the past five 5 years has the reporting entity: |
| undefined_39: Off |
| undefined_40: Off |
| undefined_41: Off |
| undefined_42: Off |
| undefined_43: Off |
| undefined_44: Off |
| undefined_45: Off |
| undefined_46: Off |
| undefined_47: Off |
| undefined_48: Off |
| undefined_49: Off |
| For each Yes provide an explanation for the response and attach additional sheets with numbered response if necessary: |
| VIII FINANCIAL AND ORGANIZATIONAL CAPACITY: |
| undefined_50: Off |
| undefined_51: Off |
| If Yes provide an explanation of the issues relevant dates the government entity involved any remedial or corrective actions taken and the current status of the issues Provide answer below or attach additional sheets with numbered responses: |
| undefined_52: Off |
| undefined_53: Off |
| If Yes provide an explanation of the issues relevant dates contracting party involved the amount assessed and the current status of the issues Provide answer below or attach additional sheets with numbered responses: |
| undefined_54: Off |
| undefined_55: Off |
| If Yes provide an explanation of the issues relevant dates the Lien holder or Claimants names the amount of the liens the current status of the issues and the balance of the lien or judgment not yet paid Provide answer below or attach additional sheets with numbered responses: |
| undefined_56: Off |
| undefined_57: Off |
| If Yes provide the bankruptcy chapter number the court name and the docket number Indicate the current status of the proceedings as Initiated Pending or Closed Provide answer below or attach additional sheets with numbered responses: |
| undefined_58: Off |
| undefined_59: Off |
| If Yes provide the taxing jurisdiction the type of tax the liability years the tax liability amount the Reporting Entity failed to filepay and the current status of the tax liability Provide answer below or attach additional sheets with numbered responses: |
| undefined_60: Off |
| undefined_61: Off |
| If Yes provide the years the Reporting Entity failed to filepay the insurance explain the situation and any remedial or corrective actions taken and the current status of the issues Provide answer below or attach additional sheets with numbered responses: |
| undefined_62: Off |
| undefined_63: Off |
| undefined_64: Off |
| If Yes to 86 a provide an explanation of the issues relevant dates the government entity involved any remedial or corrective actions taken and the current status of the issues Provide answer below or attach additional sheets with numbered responses: |
| undefined_65: Off |
| undefined_66: Off |
| If Yes provide an explanation of the issues the individual involved their title and role in the Associated Entity identify the Associated Entitys names EINs primary business activity the individuals relationship to the Reporting Entity relevant dates the government entity involved any remedial or corrective actions taken and the current status of the issues: |
| undefined_67: Off |
| undefined_68: Off |
| If Yes provide an explanation of the issues identify the Associated Entitys names EINs primary business activity relationship to the Reporting Entity relevant dates the Lien holder or Claimants names the amount of the liens and the current status of the issues Provide answer below or attach additional sheets with numbered responses: |
| 93 Within the past five 5 years has any Associated Entity: |
| undefined_69: Off |
| undefined_70: Off |
| undefined_71: Off |
| undefined_72: Off |
| undefined_73: Off |
| undefined_74: Off |
| undefined_75: Off |
| undefined_76: Off |
| undefined_77: Off |
| undefined_78: Off |
| undefined_79: Off |
| undefined_80: Off |
| undefined_81: Off |
| undefined_82: Off |
| X FREEDOM OF INFORMATION LAW FOIL: |
| undefined_83: Off |
| If Yes indicate the question numbers and explain the basis for the claim: |
| XI AUTHORIZED CONTACT FOR THIS QUESTIONNAIRE: |
| Name: |
| Fax_2: |
| Title: |
| Email_2: |
| Printed Name of Signatory 1: |
| Printed Name of Signatory 2: |
| Printed Name of Signatory 3: |
| Printed Name of Signatory 4: |
| Printed Name of Signatory 5: |
| undefined_84: |
| DESCRIPTION OF WORK: |
| PROJECT LOCATION: |
| PROJECT DURATION AND COMPLETION DATE: |
| CONTACT PERSON NAME AND TITLE: |
| TELEPHONE: |
| EMAIL ADDRESS: |
| SUPPLIER 1: |
| SUPPLIER 2: |
| DESCRIPTION OF WORK_2: |
| PROJECT LOCATION_2: |
| PROJECT DURATION AND COMPLETION DATE_2: |
| CONTACT PERSON NAME AND TITLE_2: |
| TELEPHONE_2: |
| EMAIL ADDRESS_2: |
| SUPPLIER 1_2: |
| SUPPLIER 2_2: |
| DESCRIPTION OF WORK_3: |
| PROJECT LOCATION_3: |
| PROJECT DURATION AND COMPLETION DATE_3: |
| CONTACT PERSON NAME AND TITLE_3: |
| TELEPHONE_3: |
| EMAIL ADDRESS_3: |
| SUPPLIER 1_3: |
| SUPPLIER 2_3: |
File details come from the government source that posted it. Updated .