Mandatory Site Walkthrough Sign In Sheet.pdf

This is a Mandatory Site Walkthrough Sign In Sheet related to an Invitation to Bid (ITB) issued by the Oregon Department of Fish and Wildlife (ODFW) for the purchase of Alfalfa Hay to support winter elk feeding operations in Baker and Union Counties, Oregon. The procurement sought current year, quality, weed-free Alfalfa Hay, with ODFW's preference for Second Crop Alfalfa while accepting alternate pricing for First and Third Crop varieties. Hay was to be distributed across ten feeding sites in Baker and Union Counties. Bids were required to be submitted by August 17, 2021, at 2:00 PM Pacific Time, with expected delivery on or before August 30, 2021. A mandatory site walkthrough was conducted, with vendors required to sign in at the designated location and time, documented on August 2, 2021.

Bidders were required to provide pricing for 50-ton lots of hay, with bids accepted for both 3x4 and 4x4 bale configurations. Pricing ranged from $270 to $340 per ton, with total contract values potentially spanning from $27,000 to $289,000. Vendors located within 30 miles of North Powder, Oregon, would have their hay picked up by ODFW, while those beyond this radius were required to provide delivery FOB North Powder. The procurement was fully funded by federal funds and incorporated federal contract provisions for non-federal entity contracts. ODFW reserved the right to make multiple awards to different vendors. Two successful bidders were identified: Neske Brothers LLC of Baker City, Oregon, and M & H Ranch of North Powder, Oregon, with M & H Ranch presenting the lowest bid for Second Crop Alfalfa Hay.