Mandatory Document 2 - Vendor Questions Worksheet.docx
DOCX document 72 KB Posted
- Solicitation number
- RFP 751 240000000806 2
- Issued by
- Michigan
About this file
This is a Vendor Questions Worksheet mandatory document for the Michigan Department of Natural Resources Request for Proposal No. 240000000806 regarding bundled and bulk firewood supply for state park campgrounds. The worksheet must be completed and attached with proposals submitted through SIGMA VSS, the state's vendor management system. The RFP seeks firewood suppliers capable of providing heat-treated and non-heat-treated wood products to support camping operations across Michigan's state park system.
The worksheet requires bidders to provide comprehensive company information including SIGMA VSS vendor identification, legal business structure, operational history, and current financial performance. Critical technical requirements include ownership and operation of USDA/APHIS certified kilns capable of heat treatment per Treatment Schedules T314-c (160°F for 75 minutes) and T314-a (160°F for 60 minutes), with documentation of all certifications required. Bidders must disclose any debarments, suspensions, litigation against the State of Michigan, contract defaults, or terminations within the past five years. Additional mandatory disclosures include compliance with Michigan labor, antidiscrimination, and environmental laws; certification of proper employee classification and non-use of forced labor; compliance with tax obligations and Michigan business registration requirements; Iran-linked business status; and clean corporate citizen certification. Bidders must affirm agreement with standard contract terms, provide relevant experience documentation if lacking prior State of Michigan contracts, and authorize state verification of all submitted information.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Mandatory Document 3 - Schedule A - Statement of Work.docx | DOCX document | |
| Mandatory Document 6 - Standard Contract Terms.docx | DOCX document | |
| Bundled Firewood for Resale at State Parks - PROPOSAL INSTRUCTIONS.docx | DOCX document | |
| Mandatory Document 4 - Schedule B1 - Location Specification Sheets and Pricing.docx | DOCX document | |
| Mandatory Document 1 - Confidential Treatment Form.docx | DOCX document | |
| Mandatory Document 5 - Schedule B2 - Vendor Price Spreadsheet.xlsx | XLSX spreadsheet | |
| Bundled Firewood for Resale at State Parks - FULL BID DOCUMENT PACKAGE.docx | DOCX document |
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Text version
VENDOR QUESTIONS WORKSHEET
Department of Natural Resources Bundled and Bulk Firewood for State Park Campgrounds Request for Proposal No. 240000000806
MANDATORY DOCUMENT
COMPLETE AND ATTACH WITH THE PROPOSAL IN SIGMA VSS
| Information Sought |
| Bidder Response |
1. Contact Information
Bidder’s sole contact during the RFP process.
Name
Title
Address
Phone Number
Person authorized to review and sign a resulting contract.
Name
Title
Address
Phone Number
2. Company Background Information
SIGMA VSS Vendor ID Number
Legal business name
Business Entity (sold proprietor, LLC, Inc., etc.)
What state was the company formed in?
Address
Phone number
Website address
Number of years in business
Number of employees
Legal business name and address of parent company, if applicable
State the physical address of the place of business that would have primary responsibility for this account if awarded a contract under this RFP.
| Within the past five years, has there been a change in organizational structure (e.g., change in management or management team) or control (e.g., new owner / president, merger, or acquisition) of your company? |
| ☐ Yes ☐ No |
If the answer is Yes, why did the change occur?
If the answer is Yes, how has the change affected your company?
| Have you or your company ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation. |
| ☐ Yes ☐ No |
☐ Debarred ☐ Suspended ☐ Disqualified from bidding.
☐ Disqualified from contracting
Date
Entity
Details about the situation
| Have you or your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction. |
| ☐ Yes ☐ No |
Date of Initial Filing
Case Number
Court Number
Jurisdiction
Cause of Action or Claim
Within the last 5 years has your company (or any of its related business entities) defaulted on a contract or had a contract terminated for cause?
If yes, provide the date, contracting entity, type of contract, and details about the termination or default.
☐ Yes ☐ No ☐ Defaulted on Contract ☐ Terminated for Cause
Contracting Agency / Entity
Type of Contract
Date of Default or Termination
Reason for Default or Termination
State your gross annual sales for each of the last 5 years.
| If you are awarded a contract under this RFP, will it increase your gross revenue more than 25% from last year’s sales? |
| ☐ Yes ☐ No |
If the answer is Yes, describe how the company will “scale up” to manage this increase.
Describe partnerships and strategic relationships you think will bring significant value to the State.
3. Kiln Certification
| (i) Do you own and operate a USDA / APHIS Certified Kiln capable of providing heat treatment of firewood per the USDA / APHIS Treatment Schedule T314-c at 160º Fahrenheit for 75 minutes? |
| (ii) ☐ Yes ☐ No |
| (iii) Kiln Manufacturer / Brand: |
| (iv) |
| (v) Date kiln was installed: |
| (vi) |
| (vii) Date kiln was first certified: |
| (viii) |
| (ix) Dates of any kiln re-certifications: |
| (x) |
(xi) Include all documentation of kiln certification with your proposal
| (xii) Do you own and operate a USDA / APHIS Certified Kiln capable of providing heat treatment of firewood per the USDA / APHIS Treatment Schedule T314-a at 160º Fahrenheit for 60 minutes? |
| (xiii) ☐ Yes ☐ No |
| (xiv) Kiln Manufacturer / Brand: |
| (xv) |
| (xvi) Date kiln was installed: |
| (xvii) |
| (xviii) Date kiln was first certified: |
| (xix) |
| (xx) Dates of any kiln re-certifications: |
| (xxi) |
(xxii) Include all documentation of kiln certification with your proposal
| (xxiii) Do you own and operate a kiln which is in the process of becoming USDA / APHIS certified for the heat-treatment of firewood per Treatment Schedule T314-a at 160º Fahrenheit for 60 minutes? |
| (xxiv) ☐ Yes ☐ No |
| (xxv) Kiln Manufacturer / Brand: |
| (xxvi) |
| (xxvii) Date kiln was installed: |
| (xxviii) |
| (xxix) Date you anticipate kiln certification: |
| (xxx) |
| (xxxi) UDSA / APHIS Officer |
| (xxxii) |
| (xxxiii) Name: |
| (xxxiv) |
| (xxxv) Email: |
| (xxxvi) |
(xxxvii) Include all documentation of kiln certification with your proposal
| (xxxviii) Do you own and operate a kiln which is in the process of becoming USDA / APHIS certified for the heat-treatment of firewood per Treatment Schedule T314-a at 160º Fahrenheit for 60 minutes? |
| (xxxix) ☐ Yes ☐ No |
| (xl) Kiln Manufacturer / Brand: |
| (xli) |
| (xlii) Date kiln was installed: |
| (xliii) |
| (xliv) Date you anticipate kiln certification: |
| (xlv) |
| (xlvi) UDSA / APHIS Officer |
| (xlvii) |
| (xlviii) Name: |
| (xlix) |
| (l) Email: |
| (li) |
| (lii) Bidder does not own and operate a USDA / APHIS certified kiln, is not in the process of certifying a kiln, and does not anticipate purchasing a kiln or seeking USDA / APHIS certification, (proposal is for non-heat-treated wood only) |
| (liii) ☐ Yes ☐ No |
| (liv) Please provide detailed information on the methods you use which will provide the State with assurance that the firewood proposed will not result in the spread of invasive species or disease. |
| (lv) |
4.
Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program
Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16).
| Are you a qualified disabled veteran? |
| ☐ Yes ☐ No |
| Do you wish to have the SDVOB Preference applied? |
| ☐ Yes ☐ No |
To demonstrate qualification as a qualified disabled veteran, you must include as an attachment with the EMAILED proposal in SIGMA VSS:
| (a) Proof of service & conditions of discharge (DD214 or equivalent), AND |
| ☐ |
| (b) Proof of service-connected disability (DD214 if the disability was documented at discharge |
| ☐ |
OR
| Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge) |
| ☐ |
AND
| (c) Legal documents setting forth the ownership of the business entity. |
| ☐ |
| In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council. |
| ☐ |
5. Participation in RFP Development or Evaluation
| Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls, or has the power to control, both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees. |
| ☐ Yes ☐ No |
| If you are awarded a contract under this solicitation, to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? |
| ☐ Yes ☐ No |
| Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP? |
| ☐ Yes ☐ No |
6. State of Michigan Experience and Prior Experience
Does your company have experience working with the State of Michigan?
If YES, please provide information on SOM contracts you have or had in the last 10 years.
If NO –complete the Relevant Experiences section.
☐ Yes ☐ No
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Contract Number:
Contract Start Date:
Contract Expiration Date:
Contract Amount:
Agency:
Contract Administrator:
Bidders without State of Michigan experience must complete the Relevant Experience section, below. Describe at least three (3) relevant experiences from the last five (5) years which demonstrate your ability to perform the Contract Activities included in this RFP.
Relevant experience should be of similar size and scope to the work described in this RFP.
DO NOT attach references without completing this section.
| Relevant Experience 1 |
| Bidder Response |
Company Name:
Contact Name:
Contact role at time of project:
Contact phone:
Contact email:
City:
State:
Zip:
Project name:
Description of the scope of the project:
How is this experience relevant to this RFP?
Dollar Value or Contract Amount:
Project Start Date:
Project End Date:
Status (complete, ongoing, phase, etc.)
| Relevant Experience 2 |
| Bidder Response |
Company Name:
Contact Name:
Contact role at time of project:
Contact phone:
Contact email:
City:
State:
Zip:
Project name:
Description of the scope of the project:
How is this experience relevant to this RFP?
Dollar Value or Contract Amount:
Project Start Date:
Project End Date:
Status (complete, ongoing, phase, etc.)
| Relevant Experience 3 |
| Bidder Response |
Company Name:
Contact Name:
Contact role at time of project:
Contact phone:
Contact email:
City:
State:
Zip:
Project name:
Description of the scope of the project:
How is this experience relevant to this RFP?
Dollar Value or Contract Amount:
Project Start Date:
Project End Date:
Status (complete, ongoing, phase, etc.)
7. Standard Contract Terms
| Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal. |
| ☐ Agree to Contract Terms |
☐ Do Not Agree with Contract Terms (attach written exceptions)
8. Michigan Economic Impact
Number of employees currently employed at locations within the State of Michigan.
Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)
Minimum wage paid to employees employed at locations within the State of Michigan.
Average wage paid to employees employed at locations within the State of Michigan.
Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.
9. Labor, Antidiscrimination and Environmental Laws Compliance
Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.
Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.
10. Supplier Diversity
| Does your company have a supplier diversity program or training? |
| ☐ Yes ☐ No |
| Bidder agrees that if Bidder is awarded a contract with a dollar amount of $500,000 or greater from this RFP, Bidder shall provide a copy of their current EEO-1 demographic report provided that Bidder meets Federal requirements to file an EEO-1 report. |
| ☐ Yes ☐ No |
11. Other
| Classification of Employees. I certify that the company has properly classified its employees in accordance with federal/state labor and employment laws. |
| ☐ Yes ☐ No |
| Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude. |
| ☐ Yes ☐ No |
| Certification of Michigan Business- Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury. |
| ☐ Yes ☐ No |
| Iran Linked Business- Public Act 517 of 2012. I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012. |
| ☐ Yes ☐ No |
| Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451. |
| ☐ Yes ☐ No |
| Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies. |
| ☐ Yes ☐ No |
| SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan. |
| ☐ Yes ☐ No |
| Authorization to Verify Information Provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate. |
| ☐ Yes ☐ No |
Response to State Requests
| Bidder agrees to respond, by established deadlines, to all requests from the State including but not limited to, clarification requests, notices of deficiency, and proposed changes to Contract Terms. |
| ☐ Yes ☐ No |
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