Maintenance of Live Fire Firearm Target Systems SOW.pdf

Statement of Work - Maintenance of Live Fire Firearm Target Systems & Firearms Ranges

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Maintenance of Live Fire Firearm Target Systems and Firearms Ranges

FBI Academy, Quantico, VA

Training Division

Statement of Work

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1 Scope This is a contract to provide the Federal Bureau of Investigation (FBI), Training Division (TD), Quantico, VA, quarterly maintenance (four times a fiscal year) of six (7) ManCom / Action Target firearm live fire target systems, eight (8) legacy Blackwater firearm live fire target systems, three Action Target firearm live fire target systems, eleven (11) Action Target firearm bullet traps/backstops, one Savage Snail bullet trap / backstop, one Mayfram lead extraction unit.

one TRS Range Services steel pneumatics range which are installed on the firearm ranges located at the FBI Academy Quantico, VA. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

Quarterly maintenance or as directed by the Government, of the ManCom / Action Target firearm target systems installed on outdoor firearm ranges 1, 2, and 3 the indoor range in building 9, and in the baffled ranges in Domes, A, B, and C, one TRS Range Services steel pneumatics range located on range 5. It will also include the eight legacy Blackwater firearm live fire target systems located on the baffled Stress Obstacle Course (SOR), located at the FBI Academy Quantico, VA. It will include the Action Target bullet traps /backstops in Domes, A, B and C and the eight bullet traps / backstops in the SOR. This will also include any quarterly maintenance or maintenance as directed by the Government which is required to maintain the eight Action Target bullet traps/backstops in the SOR and the three bullet traps/backstops located in Domes A, B and C. This will also include the Dome B Action Target Auger System.

Maintenance shall include all parts and labor. Parts will have a separate Contract Line-Item Number (CLIN) and shall be separate from labor costs for maintenance.

Breakdown of ranges:

Located at FBI Academy, Quantico, VA

Range One: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and rubber backstop

Range Two: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and rubber backstop

Range Three: Outdoor range, 60 shooting positions, 60 positions ManCom Target System, and rubber backstop

Range Five: Outdoor range, 8 shooting positions, 7 targets per position, legacy TRS Range Services pop up steal target system and rubber backstop

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B9 Indoor Range: Indoor range, 21 shooting positions, 21 positions Action Target, target system, Savage Range Systems bullet trap/backstop with Mayfran conveyer system

Dome A: Baffled range, 56 shooting positions, 56 positions Action Target System, 56 position Action Target bullet trap/backstop

Dome B: Baffled range, 56 shooting positions, 56 positions Action Target System, 56 positions Action Target bullet trap/backstop with auger

Dome C: Baffled range, 56 shooting positions, 56 positions Action Target System, 56 positions Action Target bullet trap/backstop

Stress Obstacle Range (SOR): 8 individual ranges consisting of 8 individual legacy Blackwater firearm target systems consisting of 12 pneumatic piston resettable head plates, 6 pneumatic turning targets and an electric running man target also 8 Action Target bullet traps/backstops

1.2 Background

The Federal Bureau of Investigation provides firearms instruction to serving Special Agents, New Agent Trainees, and other law enforcement personnel at the FBI Academy in Quantico, Virginia.

Currently, the FBI, Firearms Training Unit (FTU) operates a number of firearms ranges which use the ManCom firearm target systems, a Mancom modified Blackwater firearm live fire target system, a legacy Blackwater firearm live fire target system, Action Target firearm live fire target systems, TRS Range Servies steel pneumatic range. While daily routine maintenance is performed on these systems by authorized FBI Range Technicians, the FTU seeks a service contract to provide quarterly (four times per year), detailed factory maintenance of the ManCom Systems, Action Target Systems, the legacy Blackwater and the Mancom modified Blackwater.

The FBI has seven (7) ManCom / Action Target Systems firearm live fire target systems and eight (8) legacy Blackwater, one TRS Services live fire firearm ranges at the FBI Academy, Quantico, VA. All previous maintenance which has been conducted was performed according to the original equipment manufacturer specifications. Quarterly maintenance ensures that the systems do not fail and prevents down time of the systems. Any down time will delay new special agent and re-qualification of firearms training.

2 APPLICABLE DOCUMENTS

None

3 REQUIREMENTS

Contractor is to provide all services and original equipment manufacturers specified parts in full compliance with all contractual provisions; warranty approved and authorized ManCom Manufacturing / Action Target service procedures. Contractor is to provide service and replacement parts to the legacy firearm target system to provide proper operation of the system.

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Services to be provided shall include:

Provide a detailed written preventative maintenance schedule/procedure for all ManCom, Action Target, TRS Range Services and Blackwater equipment currently installed on ranges 1, 2, 3, 5, the B9 indoor range, SOR (8 systems), Domes, A, B, and C located the FBI Academy, Quantico, VA. The schedule must include all procedures used during maintenance and include detailed lists of all original equipment manufacturers’ parts which will be checked, serviced and/or replaced as part of preventative maintenance and according to the meantime to failure of the part. Detailed service procedures must be listed. All parts should be replaced prior to failure, and no part shall run to failure. Original equipment manufacturers specified parts are to be used.

Provide a list of all ManCom, Action Target, TRS Range Services, and Blackwater equipment currently installed on site on ranges 1, 2, 3, 5, the indoor range, building 9, Domes A, B, C and SOR at the FBI Academy Quantico, VA to include description, location and original equipment manufacturer part numbers.

On all ranges, check proper functioning of all target systems, including the function of each individual turning target system; take corrective action as required to bring equipment to original factory specification, replace all parts which are part of the preventative maintenance schedule/procedure.

On all ranges, check proper functioning of all range control systems (computer driven), including the proper functioning of all software; provide software corrections or updates as required;

take corrective action as required to bring equipment to original equipment manufacture’s specification.

Dome B, Action Target Auger system: As directed by the Government, inspection of auger system by electronic visual scope to inspect the inside of each auger section and include inspecting of the interior of the uptake auger and pillow bearing and transitions and transmissions and clearing and cleaning of any obstructions and to inspect bearings and hangers to ensure all factory tolerances are met. This shall be conducted as part of a regularly scheduled maintenance visit and not a special service.

Provide all routine maintenance parts as specified by the original equipment manufacturer; these parts shall include all parts that according to ManCom, Action Target, TRS Range Services, Savage Snail and original equipment manufacturer (OEM.) In the case of the legacy firearm live fire target systems in Domes A, B, C and SOR, equivalent parts according to the contractor provided maintenance schedule which are to be replaced during routine maintenance and are part of the preventive maintenance of the systems. All spare parts to be used during maintenance will be on site at the FBI Academy, Quantico, VA prior to the scheduled maintenance date. This will reduce down time of the ranges.

Provide briefings or instructions to FBI Firearms Training Unit Range Technicians or representative on any system upgrades or changes to the operating system; provide a

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While on site and prior to the start of a preventative maintenance session for all ranges, the contractor will provide a detailed explanation of the preventative maintenance which will be performed during each scheduled session to the onsite FBI representative of the Training Division Firearms Training Unit. The contractor will have a written copy of the preventative maintenance schedule/procedures while on site at the FBI Academy, Quantico, VA.

At the conclusion of each preventive maintenance session, a detailed written report for all the ranges of all services performed, parts used or replaced must be submitted to the FBI within 10 business days. A copy of the preventative maintenance schedule/procedures for all ranges must be included with the report.

Unscheduled Maintenance: There are two scenarios in which unscheduled corrective maintenance action is required. The first is when a breakdown of equipment occurs in between scheduled preventative maintenance events. The second is when there are no plans to maintain, repair, or replace a piece of equipment prior to failure, which then causes a failure of the range of target equipment. Contractor personnel shall respond via phone, within four (4) hours of receipt of a call. If the issue cannot be resolved by phone the contractor personnel shall respond in person within forty-eight hours (48).

Unscheduled Maintenance is considered an emergency service where ad hoc support is required by the contractor. The contractor shall provide an immediate assessment of the Unscheduled Maintenance using the following definitions:

Green – (routine) – does not require immediate attention and can be handled during normal work hours and workdays.

Amber – (critical) – requires immediate attention, if left unresolved problem could lead to an emergency or catastrophic event.

Red (emergency/catastrophic) – defined as any situation that can/will cause the range equipment to cease working and thereby jeopardize the FBI’s capabilities.

Service Orders/Task Orders: Orders placed on this contract encompass all quarterly maintenance and unscheduled maintenance. Service Orders/Task Orders will be used to authorize work for quarterly maintenance and unscheduled maintenance. The Contractor shall provide the COR and CO the detailed cost information including an itemized breakdown of all labor, material, subcontractor costs, and a milestone schedule for completion of the work listed on the Service Orders/Task Orders.

4 Key Personnel ManCom/Action Target original equipment manufacturer, authorized service technicians and any necessary sub-contractors approved by the contracting officer.

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5 Place of Performance The primary place of performance will be at FBI Academy, Quantico, VA.

6 Period of Performance The period of performance for this contract will include a 1(one) year base period and 4 (four) 12 (twelve) month option periods.

7 Deliverables The Contractor shall provide an after-action report to the Contracting Officer (CO) and the Contracting Office Representative (COR) or the FBI Training Division, Firearms Training unit, point of contact each time they conduct work on the ranges. The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Hours and Labor performed, Parts replaced/installed, and action items identified.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date After Action Report (AAR) 10 Days after completion of Preventative

Maintenance Session

8 Government Furnished Equipment or Information The contractor will provide all tools and equipment for this contract. There will be no government furnished equipment.

Contractor may not operate government owned vehicles. Contractors may operate company/personal/rental vehicles on Bureau property, provided that the vehicle is duly insured and the operator possesses a valid driver's license.

9 Personnel Availability The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m.

Core work hours are 8:00 a.m. through 5:00 p.m. Flexibility within the normal workday shall be coordinated with the COR.

10 Security Requirements Due to FBI security requirements, all contractor personnel needing to visit any FBI facility, maybe required to complete the Standard Form SF86 (and related forms) and submit fingerprint cards at least 30 days prior to arrival. Only contractor staff with an FBI clearance or interim access approval may be allowed on FBI property. Upon request, the COR/POC will forward the required security forms and fingerprint cards. All on-site visits by the contractor require a minimum of 15 business days advance notice, unless an exigent circumstance exists, which will

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11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer.

The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract;

providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

11.2 Contracting Officer

This contract will be administered by:

McKenzie Bucher

12 Travel and Other Direct Costs No travel or other direct costs will be authorized under this contract.

13 Invoicing Procedures Invoices shall be submitted to the COR designated for the applicable Task Order. A copy of the invoice shall also be emailed to the Contracting Officer.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line-item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

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• Name and address of official to whom payment is to be sent

• Name, title, and phone number of people to notify in event of defective invoice

• Electronic Funds Transfer (EFT) banking information

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract) The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant.

(Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.