Maintenance_Facility_Painting_Project.pdf

Greater Dayton Regional

Transit Authority

Invitation For Bid

MAINTENANCE FACILITY PAINTING PROJECT

CONTRACT BID NO. GD 26-53

RELEASE DATE

October 16, 2026

IFB Boiler Plate Revised 1.19.24

INVITATION FOR BID

MAINTENANCE FACILITY PAINTING PROJECT

IFB No. GD 26-53

TABLE OF CONTENTS

Letter to Bidders

SCOPE OF WORK

Instructions to Bidders FTA Required Clauses - Construction Bid Requirements Bid Form

Attachments:

A - Sample Contract (DO NOT COMPLETE)

B - RTA General Terms and Conditions

C - RTA Construction Terms and Conditions

D - Facility Drawings with wall height

E - 901 Lead Paint Testing Report

LETTER TO BIDDERS

RELEASE DATE: Friday, October 16, 2026

DEAR PROSPECTIVE BIDDER:

Re: Construction Initiation for Bid (CIFB)

Maintenance Facility Painting Project

CIFB No. GD 26-53

The Greater Dayton Regional Transit Authority (RTA) is soliciting bids for Maintenance

Facility Painting Project. Your firm is invited to submit a bid.

A pre-bid conference has been scheduled for Tuesday, November 3, 2026 at 9:00 am at 901 Ludlow Street, Dayton, Ohio 45402, Training Conference Room. Please make arrangements to attend. You may email clarification questions to the undersigned prior to the pre-bid conference.

Public Bid Opening: Greater Dayton RTA will be hosting a public bid opening for this project at 4 S Main Street., Dayton, OH 45402. Bids will be opened on Tuesday, December 1, 2026 at 11:00 am. Attendance is not required, but if you plan on attending, please arrive at least ten minutes prior to the time of the bid opening. Bids are required to be submitted via OpenGov and paper or emailed bids will not be accepted.

All bids and related documents shall be subject to a financial assistance contract between the RTA and the United States Department of Transportation under the Urban

Mass Transportation Administration Act of 1964, as amended, terms and conditions established under the Act will apply. All bidders will be required to certify they are not on the U.S. Comptroller General's Consolidated list of ineligible contractors. Manufacturers appearing on said list will be considered ineligible.

In accordance with the drawings and specifications on file at the Greater Dayton

Regional Transit Authority (RTA). Pursuant to Section 153.54 et seq. of the Ohio

Revised Code, the bidder shall submit a

Bid Guaranty in the form of either:

1. A bond for the full amount of the bid conditioned that if the bid is accepted, the bidder after the awarding or the recommendation for awarding the contract, will enter into a proper contract based upon the bid; or

2. A certified check, cashier's check, or letter of credit pursuant to Chapter 1305, Ohio Revised Code, in the amount of 10 percent of the base bid amount. If a

10% GUARANTY is submitted, provided that the bid is accepted, the bidder will, after the awarding or recommendation for awarding the contract, enter into a proper contract and indemnify the RTA against all damages suffered by failure to perform the contract by supplying a performance bond in accordance with

Section 153.54(2) et. seq. of the Ohio Revised Code for the full amount of the bid.

RTA hereby notifies all bidders that, in regard to any contract entered into pursuant to this procurement, advertisement or solicitation, disadvantaged business enterprises will be afforded full opportunity to submit bids in response and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.

DBE Participation: It is the policy of the Department of Transportation (DOT) that

DBEs, as defined in 49 CFR, parts 23 and 26, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under this Agreement. The DBE goal for this procurement is 0%, RTA welcomes

DBE participation.

Please Note: This procurement package and any addenda are available on OpenGov, https://procurement.opengov.com/portal/greaterdaytonrta. In order to ensure that you receive all updates and addenda, please be sure to follow this project on OpenGov.

Should you have any questions or comments concerning the procurement, please submit through the Q&A Section of the posting on OpenGov prior to the due date and time for questions.

The award for this procurement is based on the lowest responsive and responsible bidder as determined by Greater Dayton RTA. Should you have any questions or comments concerning the procurement, please submit through the

Q&A Section of the posting on OpenGov prior to the due date and time for

Questions/Inquiries.

Sincerely, Michelle Collier

Senior Purchasing Agent

SCOPE OF WORK

Scope of Work

1.0 PROJECT INFORMATION

A. Provide all labor, supervision, materials, equipment, tools, transportation, permits, and incidentals necessary to prepare and paint designated RTA facilities and structures. The Work shall improve facility appearance, protect surfaces from deterioration, and extend the service life of Authority assets.

B. Related Documents https://procurement.opengov.com/portal/greaterdaytonrta

1. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections per RTA Requirements, apply to this Section.

C. Summary

1. Work Includes:

a. Interior and exterior painting.

b. Surface preparation.

c. Protective coatings.

d. Utility pipe identification painting.

e. Protection of existing facilities and equipment.

f. Cleanup and closeout requirements.

g. Coordination with active transit operations.

2. Project Locations

a. 600 Longworth Street, Dayton, Ohio 45402

b. 601 Longworth Street, Dayton, Ohio 45402

c. 901 Ludlow Street, Dayton, Ohio 45402

Refer to contract drawings for areas included in the Work.

3. Field Verification

a. Contractor shall verify all dimensions, quantities, and existing conditions.

Measurements shown on drawings are for reference only. It shall be the responsibility of the Contractor to field verify all measurements and conditions prior to bidding.

b. Each facility shall be made available for inspection during the pre-bid walkthrough and thereafter by appointment through the RTA Project Manager.

c. Attendance at the pre-bid walkthrough is strongly encouraged.

D. Project Manager

Julie Hoffman

Director of Capital Management

Greater Dayton Regional Transit Authority

Phone: (937) 425-8362

Email: jhoffman@greaterdaytonrta.org

E. Contractor Qualifications

1. Contractor shall have a minimum of five (5) years of documented experience performing commercial and industrial painting and coating work of similar size, complexity, and operational constraints.

2. RTA prefers the Contractor to have successfully completed a minimum of five (5) comparable projects within the last five (5) years involving occupied commercial, industrial, transportation, maintenance, or municipal facilities. Project Reference Sheet provided in Bid Requirements under requirement 24. All comparable projects must be uploaded in this section accordingly and include the following:

3. Contractor shall provide project references including:

a. Project name and location.

b. Owner contact information.

c. Contract value.

d. Description of work performed.

e. Date of completion.

4. Personnel performing coating work shall be trained and experienced in industrial surface preparation and application of commercial coating systems.

mailto:jhoffman@greaterdaytonrta.org

2.0 PAYMENT PROCEDURES, INFORMATIONAL SUBMITTALS, RFIs, AND

PROJECT MEETINGS

A. Section includes administrative and procedural requirements for:

1. Preparation and submission of the Schedule of Values.

2. Applications for Payment.

3. Informational Submittals.

4. Requests for Information (RFIs).

5. Project Meetings.

B. Related Requirements

1. Section 012600 "Contract Modification Procedures" for administrative procedures governing changes to the Contract.

2. Section 017700 "Closeout Procedures" for administrative requirements related to Substantial Completion and Final Payment.

C. Definitions

1. Schedule of Values (SOV): A statement prepared by the Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Applications for Payment.

2. Request for Information (RFI): A written request submitted by the Contractor seeking clarification, interpretation, or additional information regarding the Contract Documents.

D. Schedule Of Values

1. Coordinate preparation of the Schedule of Values with the Contractor's Construction Schedule.

2. Coordinate Schedule of Values line items with activities identified in the Construction Schedule.

3. Submit the Schedule of Values to the RTA Project Manager no later than seven (7) days prior to submission of the initial Application for Payment.

4. Where the Work is phased, provide separate Schedule of Values breakdowns for each phase of the Work.

5. Format and Content

a. Use the following list as a guide for establishing Schedule of Values line items.

i. Interior Areas

1. Mechanical Rooms

2. Maintenance Bays

3. Vehicle Storage Areas

4. Shop Ceilings

5. Structural Steel

6. Storage Rooms

7. Utility and Industrial Components

8. Exposed Piping

ii. Exterior Areas

1. Bollards

2. Exterior Doors and Frames

3. Exterior Louvers

b. Provide at least one line item for each applicable Specification Section.

c. Arrange the Schedule of Values in a format consistent with AIA Document G703 or an approved equivalent.

d. Include the following information for each line item:

i. Related Specification Section or Division.

ii. Description of Work.

iii. Applicable Change Order Numbers.

iv. Dollar Value of Work.

6. Provide separate identification of:

a. Labor

b. Materials

c. Equipment

7. Provide a breakdown of the Contract Sum in sufficient detail to facilitate review of Applications for Payment and progress reports.

8. Include separate line items for materials or equipment purchased and stored but not yet installed.

a. Differentiate between materials stored on-site and materials stored off-site.

9. Include all applicable overhead and profit costs proportionately distributed throughout the Schedule of Values.

10. Revise the Schedule of Values whenever Contract Modifications, Change Orders, or Construction Change Directives alter the Contract Sum.

E. Applications For Payment

1. Applications for Payment following the initial Application shall be consistent with previously approved applications and payments.

2. Submit Applications for Payment monthly unless otherwise approved by RTA.

a. Payment Application Schedule

i. The payment period shall extend from the first day through the last day of each month.

ii. First submit a “Pencil Copy” to the Project Manager for review before (5) days in advance of the monthly payment application is submitted.

3. Applications for Payment shall be submitted at the end of each monthly billing period.

a. Application Forms

i. Use AIA Documents G702 and G703, or an approved equivalent acceptable to RTA.

b. Application Preparation

i. Complete all entries on the Application for Payment form.

4. Applications shall be executed by an individual authorized to legally bind the Contractor.

5. Incomplete applications may be returned without review.

6. Include:

a. Updated Schedule of Values information.

b. Updated Construction Schedule information, when applicable.

c. Work completed since the previous Application for Payment.

d. Approved Change Orders and Construction Change Directives.

e. Work performed under approved acceleration directives.

7. Stored Materials

a. Applications for Payment may include materials and equipment properly purchased and stored on RTA property but not yet installed.

b. Provide proof of ownership and transfer of title when requested.

c. Include summary documentation identifying:

i. Materials previously stored and remaining in storage.

ii. Materials installed since the previous Application for Payment.

iii. Materials newly stored during the current pay period.

d. Overhead and profit shall not be applied to stored materials unless specifically approved by RTA.

F. Transmittal

1. Submit signed Applications for Payment and supporting documentation to the RTA Project Manager using the method specified by RTA.

2. Include, where required:

a. Waivers of lien.

b. Releases.

c. Supporting documentation.

G. Initial Application for Payment

1. Submit the following before or concurrent with the first Application for Payment:

a. List of subcontractors.

b. Approved Schedule of Values.

c. Contractor's Construction Schedule.

d. Preconstruction Conference documentation.

H. Application for Payment at Substantial Completion

1. Following approval and issuance of Certificate of Substantial Completion by RTA, submit an Application for Payment reflecting one hundred percent (100%) completion, less retainage, of the Substantially complete portion of the Work.

2. Include:

a. Documentation supporting the claim of Substantial Completion.

b. Accounting of all Contract modifications and adjustments.

c. Completion of administrative requirements identified.

3. Reflect all Certificates of Substantial Completion previously issued for designated portions of the Work.

I. Final Application for Payment

1. Following completion of all Contract requirements, submit a Final Application for Payment of Retainage including:

a. Evidence that all closeout requirements have been completed.

b. Certification that all punch list items have been completed.

c. Final accounting of all Contract modifications.

d. Proof that taxes, fees, permits, and similar obligations have been paid.

e. Final waivers, releases, and other required closeout documentation.

2. Final payment shall not be processed until all closeout documentation has been received and accepted by RTA.

J. Informational Submittals

1. Subcontractor List

a. Submit a written list identifying all subcontractors and suppliers performing Work on the Project.

Include:

1. Company name.

2. Mailing address.

3. Telephone number.

4. Email address.

5. Description of Work to be performed.

2. Key Personnel

a. Within fifteen (15) days after commencement of Work, submit a list of project personnel including:

1. Project Manager.

2. Superintendent.

3. Foremen.

4. Safety Representative.

5. Other personnel assigned to the Project.

6. For each individual, provide:

a. Name and title.

b. Duties and responsibilities.

c. Office address.

d. Cellular telephone number.

e. Email address.

f. Alternate contact information, when applicable.

K. Requests for Information (RFIs)

1. Upon discovery of the need for clarification, interpretation, or additional information regarding the Contract Documents, promptly prepare and submit an RFI.

2. Coordinate and submit RFIs in a manner that avoids delay to the Work.

3. RFIs submitted by entities other than the Contractor shall be returned without response.

4. RFI Content

Include the following information:

a. Project name.

b. Owner name.

c. Date.

d. Contractor name.

e. Sequential RFI number.

f. RFI subject.

g. Applicable Specification Section and paragraph reference.

h. Applicable drawing number and detail reference.

i. Relevant field dimensions and conditions.

j. Contractor’s proposed resolution and any anticipated impact on Contract

k. Time or Contract Sum.

l. Contractor’s signature.

m. Supporting attachments as necessary, including sketches, photographs, Product Data, Shop Drawings, coordination drawings, dimensions, measurements, and other information necessary to describe the issue requiring interpretation.

5. Project Consultant Action

a. The Project Consultant will review and respond to RFIs.

b. Allow three (3) working days for response.

c. If additional information is required, the response period shall recommence upon receipt of the requested information.

6. RFIs Returned Without Action

a. The following RFIs may be returned without response:

i. Requests for approval of submittals. Requests concerning Contractor means and methods.

ii. Requests for information already contained within the Contract Documents.

iii. Requests for adjustments to the Contract Time or Contract Sum.

iv. Requests for interpretation of submittal review actions.

v. Incomplete or improperly prepared RFIs.

7. Changes Resulting from RFIs

a. If an RFI response affects Contract Time or Contract Sum, submit a Change Proposal in accordance with Section 012600 "Contract Modification Procedures."

b. Notify the Project Consultant in writing within five (5) days of receipt of the RFI response if Contractor believes the response warrants a Contract adjustment.

L. Project Meetings

1. Schedule and conduct meetings at the Project site unless otherwise directed.

2. Notify required participants, Owner, and Project Consultant at least seven (7) days before each scheduled meeting.

3. Prepare and distribute meeting agendas in advance.

4. Record and distribute meeting minutes within three (3) days following each meeting.

M. Preconstruction Conference

1. Conduct a preconstruction conference before commencement of construction and no later than fifteen (15) days after execution of the Agreement.

2. Attendees shall include representatives of the Owner and other required parties.

3. Discussion topics shall include:

a. Project responsibilities and personnel assignments.

b. Construction Schedule and phasing.

c. Critical work sequencing and long-lead procurement items.

d. Communication protocols.

e. Change Order procedures.

f. RFI procedures.

g. Testing and inspection requirements.

h. Application for Payment procedures.

i. Submittal procedures.

j. Record Document requirements.

k. Site use restrictions and Owner occupancy requirements.

l. Temporary facilities and controls.

m. Safety and security requirements.

n. Construction waste management procedures.

o. Deliveries, staging, parking, and storage logistics.

4. The meeting administrator shall prepare and distribute meeting minutes.

N. Progress Meetings

1. Conduct progress meetings at regular intervals throughout the Project.

2. Attendees shall include representatives of entities involved in current or upcoming Work activities.

3. Review:

a. Progress since the previous meeting.

b. Status of activities relative to the Construction Schedule.

c. Recovery plans for delayed work.

d. Required schedule revisions.

e. Activities planned for the next reporting period.

f. Current and future needs affecting Project progress and coordination.

3.0 WORK HOURS AND SCHEDULING

A. Coordinate all construction operations to ensure efficient, orderly, and properly sequenced installation of the Work. Coordinate activities included in different Sections of the Specifications where installation, connection, operation, or performance of one portion of the Work is dependent upon another.

B. Schedule construction operations in the sequence required to obtain the best results and coordinate installation of various components to provide maximum performance, accessibility for maintenance, service, repair, and accommodation of items scheduled for later installation.

C. Prepare and distribute memoranda to all parties involved in the Work outlining special coordination procedures, required notices, reports, meeting requirements, and lists of attendees as applicable.

D. Coordinate the scheduling and timing of administrative procedures with construction activities to avoid conflicts and ensure orderly progress of the Work. Administrative procedures include, but are not limited to, preparation of the Contractor’s construction schedule, preparation of the schedule of values, installation and removal of temporary facilities and controls, delivery and processing of submittals, progress meetings, preinstallation conferences, project closeout activities, and startup and adjustment of systems.

E. All work activities shall be coordinated through the RTA Project Manager or designated representative. Because work will be performed within active transit facilities, maintenance garages, vehicle storage areas, operational support buildings, and other occupied facilities, the Contractor shall schedule and conduct operations to minimize disruptions to transit service, vehicle maintenance activities, employees, facility occupants, and the public.

F. Unless otherwise approved by RTA, normal working hours shall be between 7:00 a.m. and 5:00 p.m., Monday through Friday. Work required outside these hours, including nights, weekends, holidays, planned facility outages, or other periods impacting normal operations, shall receive prior written approval from RTA. The Contractor may be required to modify work schedules as necessary to accommodate transit service requirements, vehicle movements, maintenance operations, special events, security requirements, or facility access restrictions.

G. The Contractor shall comply with all facility operating requirements, safety regulations, security procedures, and access restrictions. Access to maintenance bays, vehicle parking and storage areas, wash bays, fueling facilities, administrative spaces, and other operational areas shall be coordinated with RTA to maintain safe operations and continuity of service.

H. The Contractor shall provide RTA with a minimum of seventy-two (72) hours' written notice before commencing work in any area and before implementing any temporary closure, utility outage, traffic restriction, or activity that may disrupt normal facility operations. The Contractor shall maintain and regularly update work schedules throughout the Project and shall promptly notify RTA of any schedule changes that may affect facility operations, safety, project coordination, or access requirements.

4.0 SCOPE OF SERVICES

A. The Contractor shall furnish all labor, supervision, equipment, materials, tools, transportation, protection, disposal, and incidentals necessary to prepare and paint designated areas within RTA facilities properly. Work may include, but is not limited to:

1. Interior Areas

a. Mechanical Rooms

b. Maintenance Bays

c. Vehicle Storage Areas

d. Shop Ceilings

e. Structural Steel

f. Storage Rooms

g. Utility and Industrial Components

h. Exposed Piping

i. Pipe Identification Markings

2. Exterior Areas

a. Exterior Doors and Frames

b. Bollards

c. Exterior Louvers

B. Coordination with Occupants

1. Full Owner Occupancy

a. RTA will occupy and operate each facility throughout the duration of the project. Contractor shall cooperate fully with RTA personnel to minimize impacts to transit operations, vehicle maintenance activities, administrative functions, and facility occupants.

2. Operational Requirements

a. Maintain access to maintenance bays, vehicle storage areas, offices, corridors, restrooms, entrances, exits, and emergency egress routes at all times.

b. Perform work so as not to interfere with daily transit operations.

c. Coordinate all work within active maintenance and operational areas with RTA.

d. Notify RTA not less than seventy-two (72) hours prior to activities that may affect facility operations, employee access, or vehicle movements.

C. Contractor's Use of Site and Premises

1. Restricted Use: Limit use of the site to the areas necessary for performance of the Work.

2. Protection of Operations: Do not obstruct or interfere with:

a. Bus circulation routes.

b. Vehicle maintenance activities.

c. Employee parking areas.

d. Loading areas.

e. Emergency vehicle access.

f. Fueling and wash bay operations.

3. Storage and Staging

a. Store materials and equipment only in locations approved by RTA. Do not use maintenance bays, drive aisles, emergency exits, or operational areas for storage.

D. Proposal Requests

1. Owner-Initiated Proposal Requests

RTA may issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or Contract Time. Work Change Proposal Requests are not instructions to either stop work in progress or execute the proposed change.

2. Contractor Response

a. Within fourteen (14) calendar days of receipt of a Proposal Request, unless otherwise specified, submit a quotation including:

i. Quantities of products required or eliminated.

ii. Unit costs.

iii. Material costs.

iv. Labor costs.

v. Equipment costs.

vi. Applicable taxes.

vii. Delivery charges.

viii. Updated Construction Schedule.

ix. Impacts to Contract time.

E. Change Order Procedures

1. Change Orders

a. Upon approval of a Work Change Proposal Request, RTA will issue a Change Order executed by the Owner and Contractor. The Contractor shall not proceed with additional work beyond the Contract requirements without prior written authorization from RTA.

F. Construction Change Directives

1. General

a. RTA may issue a Construction Change Directive authorizing changes in the Work prior to execution of a formal Change Order.

2. Documentation

a. Contractor shall maintain detailed records of all labor, materials, equipment, and time associated with Work performed under a Construction Change Directive.

Upon completion of the work, contractor shall submit itemized documentation supporting adjustments to Contract

Sum and Contract Time.

G. Submittals

1. Prior to commencing Work, Contractor shall submit:

a. Product Data Sheets.

b. Safety Data Sheets (SDS).

c. Color schedule and finish selections.

d. Manufacturer's application instructions.

e. Project schedule.

f. Warranty information.

g. List of proposed substitutions (if applicable).

2. No products shall be installed until RTA reviews and provides written approval.

H. Existing Conditions Documentation

1. Prior to commencement of surface preparation, the Contractor shall inspect all surfaces and conditions affecting the Work.

2. The Contractor shall photographically document existing conditions including:

a. Peeling or failing paint.

b. Corrosion and rust.

c. Water damage.

d. Cracks and substrate deterioration.

e. Existing equipment conditions.

f. Existing facility damage.

3. Conditions requiring repair beyond the Scope of Work shall be reported in writing to RTA before proceeding.

4. Beginning surface preparation or painting operations shall constitute acceptance of existing conditions.

I. Closeout Requirements

1. Upon completion of the Work, Contractor shall submit:

a. Final punch list completion documentation.

b. Warranty certificates.

c. Record list of paint manufacturers, colors, and locations.

d. Maintenance recommendations.

e. Final cleaning confirmation.

2. Contractor shall remove all temporary protection, equipment, debris, and unused materials and leave all spaces in a clean, fully operational condition acceptable to

RTA.

5.0 SCOPE OF WORK

A. Interior Areas to be Painted Include:

1. 600 Longworth (Industrial and Maintenance Areas)

a. Bus Garage

b. Service Bays

c. Storage Areas

d. Shop Ceiling Areas and Structural Steel Columns

e. Mechanical Rooms

f. Equipment Enclosures

g. Maintenance Bay Walls

h. Safety Barriers

i. Interior Pipe identification painting

• RTA will identify the pipe content type before painting

• After painting, the Contractor must reapply the appropriate label.

2. 601 Longworth (Industrial and Maintenance Areas)

a. Bus Garage

b. Service Bays

c. Storage Areas

d. Shop Ceiling Areas and Structural Steel Columns

e. Mechanical Rooms

f. Equipment Enclosures

g. Maintenance Bay Walls

h. Safety Barriers

i. Interior Pipe identification painting

• RTA will identify the pipe content type before painting

• After painting, the Contractor must reapply the appropriate label.

3. 901 Ludlow (Industrial and Maintenance Areas)

a. Bus Garage

b. Service Bays

c. Storage Areas

d. Shop Ceiling Areas and Structural Steel Columns

e. Mechanical Rooms

f. Equipment Enclosures

g. Maintenance Bay Walls

h. Safety Barriers

i. Interior Pipe identification painting

• RTA will identify the pipe content type before painting

• After painting, the Contractor must reapply the appropriate label.

j. Lead-based paint has been identified within the garage area at 901 Ludlow Street. Refer to the attached lead paint testing report. The Contractor shall comply with all applicable OSHA, EPA, State of Ohio, and local regulations governing work involving lead-containing materials.

B. Exterior Painting

1. 600 Longworth and 601 Longworth

a. Previously Painted Doors and Door Frames

b. Previously Painted Window Frames

c. Previously Painted Exterior Louvers

C. Interior Pipe Color

1. Coding shall conform to ANSI/ASME A13.1

D. Deliverables

1. Prior to Commencement of Work, the Contractor shall submit the following for review and approval by RTA:

a. Project Schedule identifying anticipated sequencing, phases, and duration of work.

b. Product Data Sheets for all proposed primers, coatings, sealers, fillers, and related materials.

c. Safety Data Sheets (SDS) for all products to be used on the Project.

d. Color Schedule and samples identifying proposed colors, finish types, and locations of application.

e. Coating System Recommendations for each substrate type, including surface preparation requirements, application procedures, and curing requirements.

f. Manufacturer’s written application, storage, handling, and installation instructions.

g. Proposed product substitutions, if any, including supporting technical data demonstrating equivalency to the specified products.

h. Coating Schedule identifying each coating system proposed for use on the Project. At a minimum, the Coating Schedule shall include the following information for each substrate and location:

i. Surface type and location.

ii. Existing substrate condition.

iii. Surface preparation method.

iv. Primer manufacturer and product number.

v. Intermediate coat manufacturer and product number, where applicable.

vi. Finish coat manufacturer and product number.

vii. Number of coats to be applied.

viii. Color and sheen level.

ix. Recommended dry film thickness (DFT) for each coat and total system DFT.

x. Manufacturers recommended spread rate and coverage.

xi. Recommended environmental and curing requirements.

xii. Applicable warranty information.

i. Written confirmation that all coating materials are compatible with existing substrates and previously applied coatings.

j. Documentation demonstrating that proposed coatings are suitable for the intended service environment, including maintenance bays, vehicle storage areas, mechanical rooms, structural steel, exposed piping, and exterior components.

2. Progress updates as requested by RTA.

3. Documentation of approved changes to products, materials, or coating systems.

4. Daily work reports when requested by the RTA Project Manager/Project Superintendent.

5. Documentation of field conditions that may affect the Work.

6. Upon Completion of the Work and Prior to Final Payment, the Contractor shall submit:

a. Final inspection and punch list completion documentation.

b. Manufacturer warranties and Contractor workmanship warranty documentation.

c. Record list identifying paint manufacturers, products, colors, finish types, and locations of application.

d. Recommended maintenance and cleaning procedures for completed coatings.

e. Written confirmation that all work areas have been cleaned and restored to operational condition.

f. Any additional closeout documentation required by the Contract Documents.

7. Substitutions

a. Any proposed substitution of products, materials, or coating systems shall be submitted to RTA for review and written approval prior to procurement or installation. No substitution shall be made without written authorization from RTA.

b. Substitution Requests

i. No substitution of products, materials, primers, coatings, or coating systems shall be permitted without prior written approval from RTA.

c. Requests for substitutions shall include:

i. Identification of specified product.

ii. Identification of proposed substitute product.

iii. Product Data Sheets.

iv. Technical performance data.

v. Side-by-side performance comparisons.

vi. Compatibility documentation.

vii. Manufacturer warranty information.

viii. Schedule impacts.

ix. Cost impacts.

x. Documentation demonstrating suitability for the intended service environment.

d. Approval of a substitution shall not relieve the Contractor of responsibility for performance, durability, compatibility, or warranty obligations associated with the Work.

E. Surface Preparation

1. Surface preparation is critical to the long-term performance of coatings within a transit maintenance facility and shall be performed in accordance with coating manufacturer recommendations, SSPC standards, and industry best practices. Prior to painting, all surfaces shall be thoroughly cleaned to remove dirt, dust, grease, oil, brake residue, diesel soot, salt deposits, mildew, and other contaminants common to transit garage environments.

2. Existing painted surfaces shall be inspected and prepared by scraping, sanding, and removing all loose, peeling, blistered, or otherwise failed coatings. Rough surfaces shall be sanded smooth, and paint edges feathered to produce a uniform substrate.

Minor surface defects, cracks, voids, and imperfections shall be repaired as necessary to provide a sound surface suitable for coating application. Joints, gaps, and penetrations shall be caulked where required to prevent moisture intrusion and maintain a finished appearance.

3. Concrete masonry unit (CMU) walls, structural steel, exposed piping, doors, frames, railings, and other facility components shall be prepared according to the requirements of the specified coating system. Metal surfaces exhibiting corrosion shall be cleaned using hand tools, power tools, or abrasive methods as necessary to remove rust, scale, and other deteriorated materials. All exposed bare metal, concrete, masonry, or previously uncoated substrates shall be spot primed or fully primed as required by the manufacturer.

4. Exterior surfaces shall be pressure washed or otherwise cleaned to remove contaminants, chalking, and loose material prior to coating application. Special attention shall be given to maintenance bays, wash bays, vehicle storage areas, fueling facilities, and other high-traffic locations where accumulated dirt, oils, chemicals, and transit-related residues may affect coating adhesion.

5. No primer or finish coating shall be applied until all surface preparation activities have been completed, deficiencies corrected, and the prepared surface has been inspected and accepted by RTA. Surfaces not properly prepared shall be rejected and reworked at no additional cost to the Authority.

6. Surface preparation shall comply with applicable MPI, SSPC/AMPP, and manufacturer requirements for the substrate being coated.

7. Remove accumulated contaminants from lighting fixtures and skylight glazing surfaces to improve lighting effectiveness and facility appearance.

8. All loose, peeling, flaking, blistered, chalking, contaminated, or deteriorated coatings shall be removed. Edges of remaining coatings shall be feathered smooth to provide a sound transition.

9. Corroded steel surfaces shall be prepared in accordance with SSPC surface preparation standards appropriate for the selected coating system.

10. Moisture, oil, grease, dust, diesel residue, salts, and other contaminants shall be removed prior to coating application.

11. No coating application shall begin until surface preparation has been completed and accepted by RTA.

F. Environmental Conditions

1. No coating application shall occur when ambient temperature, surface temperature, humidity, ventilation, or other environmental conditions fall outside the coating manufacturer's written recommendations.

2. The Contractor shall verify and monitor:

a. Ambient temperature.

b. Surface temperature.

c. Relative humidity.

d. Dew point.

e. Ventilation conditions.

3. Environmental conditions shall be documented and provided to RTA upon request.

4. Coating applications performed outside manufacturer limitations shall be considered defective work and shall be corrected at no additional cost to RTA.

G. Materials

1. The Contractor shall provide:

Premium commercial-grade paints and coatings.

a. Primers compatible with existing and proposed coating systems.

b. Low-VOC materials whenever feasible.

c. Coatings suitable for the environmental conditions and intended use.

d. Ceiling structure and overhead structural elements:

i. Pro Industrial Waterborne Acrylic Dryfall or Tnemec Hydrogloss

2. Acceptable manufacturers may include:

a. Sherwin-Williams

b. Tnemec

c. Rust-Oleum Commercial Products

d. Or approved equal.

3. All coating materials shall be supplied by a single manufacturer for each coating system unless otherwise approved by RTA.

4. Primers shall be compatible with existing substrates and finish coats.

5. Materials shall be factory mixed and delivered in original unopened containers bearing manufacturer identification and application instructions.

6. Low-VOC coatings shall be utilized whenever practical and compatible with the service environment.

7. All exposed structural steel, piping, and maintenance bay wall systems shall utilize industrial-grade coating systems designed for high-moisture, high-traffic, and industrial service environments.

8. Residential or consumer-grade coatings shall not be permitted.

H. General Painting

1. All coatings shall be applied in strict accordance with the coating manufacturer's written recommendations and industry best practices. Surfaces shall receive one coat of primer and two finish coats unless otherwise specified by the manufacturer or approved by RTA. Finished surfaces shall exhibit a uniform appearance, color, and sheen, free of runs, drips, sags, holidays, brush marks, lap marks, overspray, or other application defects.

2. The Contractor shall take all necessary precautions to protect adjacent surfaces, buses, service vehicles, maintenance equipment, charging equipment, overhead contact system (OCS) infrastructure, overhead utilities, signage, furnishings, and all other facility assets from paint damage, overspray, dust, debris, coating contamination, and other impacts resulting from the Work. The Contractor shall maintain continuous protection of transit operations and facility functions throughout the Project. Any damage to facilities, equipment, vehicles, infrastructure, or other property resulting from painting operations shall be promptly repaired or replaced by the Contractor at no additional cost to RTA.

3. Color consistency shall be maintained throughout the project. Existing colors shall be matched where indicated by RTA. All proposed colors, finishes, and coating systems shall be submitted for review and approval by RTA prior to the commencement of work in each individual space or area. No painting shall begin until color selections have been approved by the Authority.

4. Particular care shall be exercised within maintenance bays, vehicle storage areas, wash bays, mechanical spaces, and areas containing overhead utilities or trolley wire infrastructure to ensure that transit operations, safety systems, and facility equipment remain protected and fully operational throughout the duration of the work.

I. Piping Identification

All exposed piping shall be identified in accordance with ANSI/ASME A13.1. After the paint is applied, markers shall be added to each pipe to identify pipe contents and direction of flow and shall be installed at intervals not exceeding 50 feet, at each valve, wall penetration, branch connection, and change in direction. Color coding shall conform to the utility service indicated on the contract drawings and facility standards.

J. Temporary Protection and Containment

1. The Contractor shall provide all temporary protection required to prevent damage to adjacent surfaces, vehicles, equipment, furnishings, and occupied areas.

2. Protection measures shall include, as required:

a. Dust barriers.

b. Polyethylene containment systems.

c. Protective coverings.

d. Overspray protection.

e. Warning signage.

f. Temporary fencing and barricades.

g. Floor protection systems.

3. The Contractor shall prevent migration of dust, odors, paint mist, debris, and contaminants into occupied spaces, maintenance operations, vehicle storage areas, offices, and public areas.

4. Adjacent surfaces, equipment, vehicles, electrical components, and building systems shall be protected from overspray and coating contamination.

5. Any damage resulting from painting operations shall be repaired or replaced by the Contractor at no additional cost to RTA.

K. Transit Facility Protection Requirements

1. Because work will occur within active transit maintenance and operational facilities, the Contractor shall conduct all work to minimize impacts to transit service, maintenance activities, employees, and visitors.

2. Bus movements, maintenance operations, fueling activities, wash bay operations, emergency access routes, and employee access shall take precedence over painting operations.

3. The Contractor shall immediately suspend work in any area when directed by RTA operational personnel for safety or operational reasons.

4. No additional compensation shall be provided for temporary work stoppages required to maintain transit operations, safety, or emergency access.

L. Cleanup and Waste Disposal

1. The Contractor shall:

a. Remove debris daily.

b. Maintain a clean work environment.

c. Properly dispose of waste materials in accordance with local, state, and federal regulations.

d. Remove masking materials, coverings, and equipment upon completion.

e. Leave all work areas in a clean, operational condition.

6.0 COLOR AND FINISH SCHEDULE

A. General

1. Unless otherwise noted, colors shall match existing colors and finishes.

2. Where existing colors are unknown, deteriorated, or have been modified through previous renovations, the Contractor shall submit color samples for review and approval by RTA prior to procurement of materials.

3. All colors, finish types, and sheen levels shall be approved by RTA before application.

4. Colors shall be consistent throughout each facility unless otherwise directed by RTA.

5. Deep, bright, or accent colors requiring additional coats shall be identified in the Contractor’s submittal and included in the Contract Price.

B. Interior Color and Finish Schedule

600 Longworth Street, 601 Longworth Street, and 901 Ludlow Street

SURFACE COLOR FINISH

CMU Walls Match Existing or Owner Selected Eggshell (G3)

Gypsum Board Walls Match Existing or Owner Selected Eggshell (G3)

Structural Steel Match Existing or Owner Selected Semi-Gloss

(G5)

Shop Ceilings and Overhead Structure White or Match Existing Dryfall Flat (G1)

Mechanical Room Walls Match Existing Eggshell (G3)

Mechanical Room Ceilings White Flat (G1)

Doors Match Existing Semi-Gloss

(G5)

Door Frames Match Existing Semi-Gloss

(G5)

Safety Railings and Barriers Safety Yellow unless otherwise directed Semi-Gloss

(G5)

Exposed Piping Per ANSI/ASME A13.1 Color

Standards Semi-Gloss

(G5)

C. Exterior Color and Finish Schedule

600 Longworth Street and 601 Longworth Street

SURFACE COLOR FINISH

Exterior Doors Match Existing Semi-Gloss (G5)

Exterior Door Frames Match Existing Semi-Gloss (G5)

Exterior Window Frames Match Existing Semi-Gloss (G5)

Exterior Louvers Match Existing Semi-Gloss (G5)

Exterior Bollards Safety Yellow unless otherwise directed Semi-Gloss (G5)

D. Pipe Identification and Safety Colors

1. All exposed piping shall be painted and identified in accordance with

ANSI/ASME A13.1.

2. Existing utility color designations shall be maintained unless otherwise directed by RTA.

3. Flow arrows and identification labels shall be reinstalled following completion of painting.

4. Safety-related equipment, barriers, railings, and bollards shall retain existing safety color coding where applicable.

E. Contractor Color and Finish Submittals

1. Prior to commencement of painting operations, the Contractor shall submit a Color and Finish Schedule for review and approval.

2. The submittal shall include the following information for each coating system:

a. Surface location.

b. Surface type.

c. Existing color.

d. Proposed color.

e. Manufacturer.

f. Product name.

g. Product number.

h. Finish or sheen level.

i. Sample chip or manufacturer's color reference number.

3. No painting work shall begin until the Color and Finish Schedule has been approved by RTA.

4. MPI Gloss/Sheen Designations

a. G1 – Flat

b. G2 – Velvet

c. G3 – Eggshell

d. G4 – Satin

e. G5 – Semi-Gloss

f. G6 – Gloss

g. G7 – High Gloss

F. CMU walls shall be prepared and primed with a manufacturer-recommended masonry primer and finished with two (2) coats of acrylic latex satin coating having an MPI sheen designation of G3.

G. Structural steel surfaces shall be prepared in accordance with the coating manufacturer's requirements and primed with a rust-inhibitive industrial primer. Following priming, structural steel shall receive two (2) finish coats of an industrial acrylic coating or epoxy-modified coating suitable for the intended service environment.

H. Doors and door frames shall be prepared and primed as required by the substrate and coating manufacturer. Following priming, doors and frames shall receive two (2) finish coats of semi-gloss acrylic enamel having an MPI sheen designation of G5.

I. Shop ceilings and exposed overhead structural areas shall be coated with a white dryfall coating system suitable for application within active maintenance and industrial facilities.

7.0 General Conditions

A. RTA will occupy and operate facilities throughout the duration of the project. The Contractor shall perform all work in a manner that minimizes impacts to transit operations, maintenance activities, employees, and visitors. Access to walkways, corridors, maintenance areas, and operational spaces shall be maintained at all times unless otherwise approved by RTA. The Contractor shall provide a minimum of seventy-two (72) hours advance written notice prior to activities that may affect facility operations.

B. The Contractor shall limit use of the site to areas required for the work and shall not interfere with vehicle traffic, bus movements, emergency access routes, loading areas, driveways, entrances, or facility operations. Materials, equipment, lifts, and staging areas shall be coordinated with RTA and shall not obstruct access to maintenance bays, vehicle storage areas, fueling facilities, or emergency equipment.

C. The Contractor shall implement measures necessary to control dust, odors, fumes, and debris generated by the work. Work areas shall be isolated as required to prevent migration of contaminants into occupied areas and active transit operations. Daily cleanup shall be performed to maintain safe operating conditions throughout the facility.

D. Prior to commencing work, the Contractor shall examine all existing surfaces and conditions affecting the work. The Contractor shall verify substrate suitability and compatibility with proposed coating systems. Beginning surface preparation or painting operations shall constitute acceptance of existing conditions. Unsatisfactory conditions shall be reported to RTA prior to proceeding.

E. The Contractor shall maintain the project site in a clean and orderly condition throughout the work. Debris, paint waste, masking materials, and other refuse shall be removed daily.

Work areas shall be cleaned as necessary to ensure proper execution of the work and safe operation of the facility. Hazardous materials and waste shall be handled and disposed of in accordance with applicable regulations.

F. Prior to final acceptance, the Contractor shall remove all tools, equipment, debris, unused materials, and temporary protection from the site. Paint splatter, overspray, masking residue, and other foreign materials shall be removed from adjacent surfaces. Exposed painted surfaces shall be touched up and restored to provide a uniform appearance free of defects.

The facility shall be left clean and ready for occupancy.

G. Because work will occur within active transit facilities, the Contractor shall coordinate all activities with RTA Operations and Maintenance personnel. Bus movements, fueling activities, wash bay operations, overhead traction power systems, maintenance operations, emergency response routes, and employee access shall take precedence over construction activities. The Contractor shall schedule work to minimize impacts to transit service and maintenance operations and shall maintain safe access for employees, contractors, and emergency personnel at all times.

8.0 SAFETY REQUIREMENTS

A. The Contractor shall conduct all work in compliance with applicable Occupational Safety and Health Administration (OSHA) regulations, Environmental Protection Agency (EPA) requirements, State of Ohio safety regulations, and all Greater Dayton Regional Transit Authority (RTA) safety policies and procedures. All personnel shall be properly trained and qualified for the work being performed and shall comply with all site-specific safety requirements established by RTA. RTA will provide mandatory safety training before work begins on site. Dates of this training will be coordinated at the Pre-Construction Meeting.

B. Because work may occur within active transit maintenance and vehicle storage facilities, special consideration shall be given to employee safety, vehicle operations, and electrical hazards associated with overhead traction power systems. The Contractor shall coordinate all work activities with RTA designated representatives and shall not interfere with facility operations without prior authorization.

C. The Contractor shall maintain a safe and orderly work environment at all times and shall provide all required personal protective equipment (PPE) for its employees. Work areas shall be barricaded, marked, and secured as necessary to prevent unauthorized access by employees, contractors, visitors, and the public. Paints, solvents, coatings, and other hazardous materials shall be properly stored, handled, and disposed of in accordance with applicable regulations and manufacturer requirements. Any accident, injury, spill, property damage, near miss, or unsafe condition shall be immediately reported to RTA.

D. For work performed in areas containing overhead trolley wire, traction power, or other energized electrical systems, the Contractor shall strictly comply with all RTA electrical safety procedures.

Prior to the commencement of any work above floor level, including ceiling painting, structural steel painting, or the use of lifts and scaffolding, all affected overhead traction power systems shall be de-energized and placed under Lockout/Tagout (LOTO) by authorized RTA personnel. The Contractor shall not begin work until confirmation has been received that the affected systems have been isolated and are safe for access.

E. No painting operations, aerial lifts,…