Maintenance_and_Cleaning_of_Retention_Ponds,_Ditches_and_Swales.pdf

INVITATION TO BID

#26-HO-032

FOR

MAINTENANCE AND CLEANING OF

RETENTION PONDS, DITCHES AND

SWALES

Bid 26-HO-032 Posted

Wednesday, August 5, 2026

Bids Due

Before 3:00 pm on August 28, 2026

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. ADDITIONAL INFORMATION

SECTION 4. BID SPECIFICATIONS

SECTION 5. PRICING PROPOSAL

SECTION 6. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

B - Insurance Specifications for Contractors

C - Maint Clean Ponds Ditches Swales Site List

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 26-HO-032

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid are to establish a Maintenance and Cleaning of Retention

Ponds, Ditches and Swales Vendor. The work shall consist of furnishing all materials, labor, tools, equipment and supervision required to maintain and clean retention ponds, swales, drainage ditches and other storm water conveyances at various sites within the District

The State Requirements for Educational Facilities (SREF) are part of the Florida Building Code. SREF requirements shall apply to construction, renovation, and remodeling of public educational facilities owned by Pinellas County School Board.

• All equipment must be listed and submitted with your bid proposal and is subject to inspection by the District’s Environmental Coordinator.

• The awarded Vendor(s) shall be located within a 75-mile radius of Pinellas County School

Administration Building.

• The bid form lists common equipment/machinery typically utilized for these types of projects.

Vendors responding to this bid must utilize properly trained and licensed operators for all equipment.

• The District’s Environmental Coordinator will contact the awarded Vendor to obtain a written estimate for each project on an as needed basis throughout the Contract term. Vendor shall visit the site and provide a firm fixed price proposal for the proposed project within five (5) working days from request. Estimates shall be itemized and must include all equipment, labor and material charges. Project estimates will be reviewed by the districts’ Environmental Coordinator and, upon approval, the Vendor will be given authorization to complete the project within ten (10) days of the Notice to proceed.

DELIVERY INFORMATION

F.O.B Destination Point:

Districtwide

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Hope Olda and can be reached at oldah@pcsb.org, https://www.fldoe.org/finance/edual-facilities/sref/

Bid# 26-HO-032

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 12/02/2025 can be found at the following link:

https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandCon ditionsFINAL1222025.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on 09/22/2026, and end 09/21/2027. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for two (2) one (1) year periods of time.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf

Bid# 26-HO-032

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

PRE-BID CONFERENCE

A pre-bid conference will be held at Maintenance Training Room located at the Walter Pownall

Service Center, 11111 South Belcher Road, Largo, FL 33773 on Tuesday, August 18, 2026 starting at

9:00 am. Attendance at this pre-bid conference is MANDATORY in order for all potential Bidders to receive the benefit of answers to theirs and other’s technical questions first hand. If you are not the prime

Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from this conference of a material nature, will be documented in the form of written addenda and distributed via the

District's OpenGov Procurement portal at: https://procurement.opengov.com/portal/pcsb. Please note that if you are late to this mandatory pre-bid conference you will not be eligible to sign the attendance roster and therefore may not submit a bid. You may still, however, attend the conference if you wish.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$450,000/year (Estimated), excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

The District reserves the right to award by line item, by section, or by aggregate total, whichever is most advantageous to the District. For aggregate total awards, bidders must have bid on ALL items listed or the bid shall be deemed non-responsive.

Bid# 26-HO-032

SERVICE REQUIREMENTS

1. Replacement parts shall be made available in sufficient supply to keep equipment purchased from this bid in operational condition for a minimum of five (5) years after equipment delivery and acceptance. After expiration of any warranties and during this five (5) year period, all required parts shall be shipped within sixty (60) days after receipt of the District’s purchase order.

2. If requested by the District, the Bidders must be prepared to provide a free demonstration of the equipment sold under this bid to acquaint the District staff with its operation.

3. Bidders shall include the cost of installation when requested in the specifications. If the specification calls for assembly by the Successful Bidders, equipment shall be assembled either before or upon delivery. If equipment is assembled prior to delivery, the Successful

Bidders must package merchandise appropriately and take all necessary precautions to avoid damage in transit. The recipient shall make every attempt to inspect merchandise upon delivery, if possible, and make note of any damage on the bill of lading. Damaged goods discovered after delivery personnel have left, shall be reported to the Successful Bidders within ten (10) calendar days of receipt for replacement or repair. When installation is complete, the Successful Bidders will be responsible to dispose of all packing materials, and to leave the site in a clean and orderly state.

4. The Successful Bidders will be expected to make simple electrical or plumbing connections to existing utilities to confirm that equipment is functioning properly. Under no circumstances will the Successful Bidders be required to run new electrical or plumbing service to the equipment, unless specifications call for this. In these cases, only licensed contractors shall perform the work, and the Supplier must provide an acceptable insurance certificate to the District before work commences.

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

Bid# 26-HO-032

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

A. enter a occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

http://fieldprintflorida.com/

Bid# 26-HO-032

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All materials and/or equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. All work performed by the Prime Contractor and/or Sub-Contractors shall be warranted to be free from defects in materials and workmanship for a period of not less than one (1) year from the date of final completion of the project including of all punch list items.

MAINTENANCE CONTRACTS

As part of the bid response, Bidders may be requested to submit maintenance contract pricing on specific items. Such maintenance contracts would be purchased in lieu of performing in-house maintenance after the expiration of the standard manufacturers’ warranties. If pricing is desired, a Pricing Proposal section will be provided for Bidders to enter their cost figures. A copy of the maintenance agreement should be included with your bid proposal to enable us to review the terms and conditions of the contract. All maintenance contracts shall be on-site with all necessary parts and labor included. Award of maintenance contracts for specified items will be at the discretion of the District.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School Year

Days of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates as outlined on the Pinellas

County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here:

https://www.pcsb.org/staffcalendar.

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

August 5, 2026 https://www.pcsb.org/staffcalendar

Bid# 26-HO-032

Pre-Proposal Meeting (Mandatory): August 18, 2026, 9:00am

Maintenance Training Room located at the

Walter Pownall Service Center, 11111 South

Belcher Road, Largo, FL 33773

Deadline to Additional Information or

Clarifications:

August 21, 2026, 3:00pm

Bids Due: August 28, 2026, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

08/28/2026 through 09/01/2026

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

09/02/2026

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

on or about 09/15/2026

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

September 22, 2026

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Friday, August 21, 2026.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

Bid# 26-HO-032

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board

Bid# 26-HO-032 upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

mailto:brownangel@pcsb.org

Bid# 26-HO-032

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 51 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be

Bid# 26-HO-032 required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 26-HO-032

ADDITIONAL INFORMATION

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. See Insurance

Specifications Instructions in Bid Proposal section of this Invitation to Bid.

REQUIRED SUBCONTRACTOR SUBMITTALS

The successful bidder shall provide a list of all sub-contractors that will be providing services for this project with their bid proposal. All subcontractors shall have the required licensing within their respective trade and be pre-approved by PCSB, as well as meet all background screening requirements in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3).

See Proposed Subcontractor Form in Bid Proposal section of this Invitation to Bid.

BUSINESS LEGAL ENTITY

Bidders shall:

• Provide documented evidence that they have a business license under the same legal entity for a period of five (5) continuous years prior to this bid.

• Provide documented evidence that any proposed subcontractors have a business license under the same legal entity for a period of five (5) continuous years prior to this bid.

“Legal entity” is defined as the same company, corporation, partnership, or sole proprietorship, or a separate company, corporation, partnership, or sole proprietorship that is a successor-in-interest to the previous entity. In the case of a separate, successor-in-interest entity, that entity must have maintained a business license for a period of five (5) continuous years prior to this bid.”

EVIDENCE OF EXPERIENCE

The Bidding Entity shall:

Provide documented evidence of experience performing work related to the maintenance and cleaning of roadside swales, drainage ditches and drainage ponds, including a minimum of three (3) projects performed within the last five (5) years. Projects provided as evidence with the Bidding Entity’s proposal shall be of comparable size and scope of work.

Provide documented evidence of all subcontractor's experience within their respective trade related to the maintenance and cleaning of roadside swales, drainage ditches and drainage ponds, including a minimum of three (3) projects performed within the last five (5) years. Projects provided as evidence with the

Bidding Entity’s proposal shall be of comparable size and scope of work.

AWARD

This bid shall be awarded to a maximum of (2) two bidders demonstrating the lowest, responsive and responsible bid.

Bid# 26-HO-032

BID SPECIFICATIONS

BID SPECIFICATIONS

GENERAL REQUIREMENTS

Services to be performed by the “Vendor", are mowing and clearing of vegetation including removal/extraction of undesirable vegetation in ponds, ditches, and swales; cleaning of outfall structures and drainage pipes; grading of ponds, ditches and swales; removal of fallen or diseased trees from ponds, ditches and swales; silt removal and herbicide spraying. Services shall be all inclusive including labor, materials, mobilization costs, etc. The vendor shall maintain coordination with the District Environmental

Coordinator. The vendor shall consult the County’s Environmental Coordinator prior to any schedule

District change.

STORMWATER PONDS

Lake/Pond maintenance operation shall be restricted to PCSB owned systems or those portions of systems owned by the District only, and shall be limited to only those controls needed to satisfy an immediate problem, system operation, or to comply with provisions of agreement to remove silt and/or nuisance or exotic plant species where all appropriate licenses, permits, or exemptions have first been obtained. PCSB shall not be responsible for maintenance of private lakes or ponds.

CONVEYANCE SYSTEMS

Shall not be enlarged or enhanced from the existing condition without prior written approval from the

School District. Repairs and installation of equivalent pipe(s) shall be limited to a maximum of 200 feet in length and up to 24 inches in maximum diameter, no deeper than 5 feet (Sub-drain and storm pipes).

Ditches, swales, and channel creeks shall be maintained within their original design parameters through silt removal and ditch bank grading on a frequency of no less than once every five years. Ditch cleaning and cutting shall occur twice a year or as requested by the Maintenance Department. Storm water pipe cleaning shall be done on an as needed basis. Cleaning of outfall structures, skimmers and drainage pipes to ensure proper flow of water in ponds, ditches and swales. Clearing shall be done by equipment capable of performing these tasks in a safe and efficient manner.

CURBS AND GUTTERS

Some areas of the District’s Facilities may be addressed more frequently than others at the discretion of the School District Environmental Coordinator. Curbs and gutters shall be maintained in accordance with

“As- Built” conditions lengths less than 200 feet. All ADA ramps are to be maintained throughout the

District with proper grade slope and landing. Design of inlets, catch basin boxes, and silt boxes shall be within these established maintenance guidelines. Whenever possible, inlets and catch basins shall not be installed within sidewalks.

PAVED AND UNPAVED STREETS

Maintenance for any damage, erosion, potholes, raveling, cracks or fractures that needs to be repaired shall be reported to the School District Environmental Coordinator.

VEGETATION EXTRACTION

Removal of undesirable vegetation in ponds, ditches, swales and other areas by use of equipment capable of functioning in wet areas with minimal impact on surrounding vegetation. Extraction of materials shall be accomplished by use of a Spyder walking extraction machine or equal capable of performing the task in a safe and efficient manner.

Bid# 26-HO-032

SITE CLEARING

Clearing of vegetation including brush, shrubs, rubbish, fallen trees (less than 6” in diameter) and dead vegetation. Clearing shall be done by equipment capable of performing these tasks with minimal damage to surrounding vegetation and plantings.

GRADING

Grading of irregular surface areas to a smooth and level condition matching existing grade to improve site conditions. Grading shall be done using a walking Spyder machine or equal capable of performing the task in a safe and efficient manner.

TREE REMOVAL

Removal of fallen trees (less than 6” in diameter) and limbs which could cause obstructions or unsafe conditions. Work shall be done using a Spyder machine or equal capable of performing the task in a safe and efficient manner.

SILT AND SEDIMENT REMOVAL

Removal of silt and sediment in wet areas to improve water flow in ponds, ditches and swales. Equipment used should have a bucket attachment and limit damage to surrounding vegetation.

MOWING SERVICES

Unless otherwise directed by the Project Manager, the vendor shall provide mowing services to the outside edge of any berm surrounding the pond also known as the toe of the slope. In the absence of any defined berm, the vendor shall maintain the areas identified by each pond by the School District

Environmental Coordinator.

No-Mow Areas - The vendor will be shown by the Maintenance Department any areas that are designated as “NO MOW”, if applicable. These areas are NOT to be maintained by the vendor.

Mowing Schedule – Unless otherwise directed by the Project Manager, the vendor shall mow the grassed areas of each Facility as needed the number of times per year as scheduled (a list of facilities will be provided).

Cutting Height - The vendor shall provide an even cut yielding a uniform grass blade height.

1. When mowing within 10 feet of a traveled roadway, all equipment will be operated in the direction of the flow of traffic. When mowers are crossing the traveled roadway flaggers shall be provided. Operations should plan minimal crossings. If equipment is left on a right of way, it will be marked with a barricade etc. and with approved steady burning amber lights.

Mow all turf areas. No debris will remain after mowing. Mowing height shall be 4”. Vendors are responsible for removal and proper disposal of all obstacles within the ponds such as wood, signs, tires, cans, bags of trash, newspapers, magazines, food containers, boxes, sheets of paper etc. which will be torn, ripped, scattered or further subdivide by the mowers prior to mowing.

Trimming – The vendor shall trim the grass/vegetation at the orifices of all storm water structures entering or exiting the contract pond areas to include all ditches. Grass/vegetation shall be trimmed within and around all structural spillways, skimmers and openings to a minimum distance of two (2) feet from each structural spillway, skimmer and opening. The vendor shall take reasonable precautions to ensure that tree trunks and shrubs are not injured as a result of the mowing and trimming activities. The number and timing of the cycles will depend upon the growth conditions of the grass during the season.

Bid# 26-HO-032

Clippings - The vendor shall remove all grass clippings that are not inconspicuous, or which would inhibit desired growth of grassed areas. All grass clippings that are not uniformly distributed and detracts from the appearance shall be removed. Vendors should anticipate minimal garbage and debris. Grass clippings will not be blown into storm drains or inlets.

HERBICIDE SPRAYING

Requires use of herbicide spray to limit growth and keep of nuisance vegetation under control. Treatments shall be applied according to manufacturer’s label instructions and be performed by a licensed applicator.

The applicator shall be licensed by the Florida Department of Agriculture and Consumer Services for right-of-way and natural area weed management categories.

Herbicide all fence lines and around all structures to maintain vegetation free .If a structure is within a retention area and is stabilized by grass, hand trim around these structures and do not herbicide to prevent erosion. Mowing under this contract is generally limited to mowing specified retention ponds and surrounding areas. This will include slopes, dry pond bottoms and to the water line in wet ponds. Slope mowing is generally limited to slopes greater or steeper than 3:1 and relatively inaccessible to the use of conventional mowing equipment. When a slope is too steep that a slope mower will rut or cause damage to the slope, it will be necessary to hand trim the slope. Sign-posts, trees, outfall structures, shrubs, plants, other such obstacles to mowing will be hand mowed or trimmed around. Any damage that occurs will be repaired or restores before the cycle is complete.

EMERGENCY RESPONSE

For emergency requests the School Board requires the Vendor to begin work within twenty-four (24) hours of notification. Response to emergencies shall be by fixed fee to provide labor and materials within

24 hours of notification.

Bid# 26-HO-032

PRICING PROPOSAL

TABLE 1: UNIT COST (TO BE USED IN SCENARIOS)

Table 1 is the estimated total required for the annual purchase order for the new school year.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Menzi or Spyder with Operator 55 Hours

2 Slope Mower 75 Hours

3 Bush Hog 250 Hours

4 Line Trimmer 800 Hours

5 Dump Truck 150 Hours

6 Skid Steer 50 Hours

7 Excavator 40 Hours

8 Herbacide Application 50 Hours

9 MES Mitered End Section Cleanout 300 Hours

10 MES Mitered End Section Repairs 20 Hours

11 Tree Removal (<6") 50 Hours

12 Grading 75 Hours

13 General Site Cleaning 50 Hours

14 Tree Trimming/Brush Line Trimming 400 Hours

15 Vegetation Extraction 25 Hours

TOTAL

TABLE 1: TOTAL ESTIMATED ANNUAL COST

Bid# 26-HO-032

Line Item Description Quantity Unit of

Measure Unit Cost Total

16 Emergency Response (Fixed Free

Additional Charge Per Event)

1 EA

SCENARIO #1: 1/2 ACRE WET POND

WORK SCENARIOS - Use unit cost pricing from TABLE 1 to provide costs for the following work scenarios.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Menzi 2 Hours

2 Slope Mower 4 Hours

3 Line Trimming 3 Hours

4 Miter End Clean Out 1 Hours

5 Miter End Repair 2 Hours

SCENARIO #2: 1.8 ACRE WET POND

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Menzi/Vegetation Removal 6 Hours

2 Slope Mower 8 Hours

3 Excavator 2 Hours

4 Line Trimming 6 Hours

5 Tree Trimming 2 Hours

6 Dump Truck 6 Hours

Bid# 26-HO-032

SCENARIO #3: 3/4 ACRE DRY DITCH

Measure Unit Cost Total

1 Bush Hog 4 Hours

2 Line Trimming 3 Hours

3 500 Ft, Fence Line Clearing 12 Hours

4 Menzi/Grade Work 8 Hours

SUBMITTED BID PROPOSAL SUMMARY TOTAL

Measure Unit Cost Total

1 Scenario #1: 1/2 Acre Wet Pond 1 LOT

2 Scenario #2: 1.8 Acre Wet Pond 1 LOT

3 Scenario #3: 3/4 Acre Dry Ditch 1 LOT

4 Scenario #4: 1 Acre Wet Pond 1 LOT

Bid# 26-HO-032

BID PROPOSAL

PURCHASING CARDS*

Bidders that accept Visa/Mastercard payments can be enrolled in the District’s ePayments program for faster payment turnaround. Interested parties can contact the Districts purchasing card provider, JP

Morgan, for enrollment in the program at sua.supplier.support@jpmchase.com, or by phone at 877-263-

5184. Unless exception to this condition is indicated in the answer provided here, the Bidders, by submitting a bid, agrees to accept the purchasing card as an acceptable form of payment and may not add additional service fees or handling charges to purchases made with the purchasing card.

Are you able to accept credit card payments at this time?

☐ Yes

☐ No

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BUSINESS AND KEY PERSONNEL RESUME(S)*

Please upload relevant experience information regarding your company and the key personnel to be assigned to this contract.

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VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and http://www.uscis.gov/portal/site/uscis

Bid# 26-HO-032 the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

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PRODUCT INFORMATION

ILLUSTRATIONS, SPECIFICATIONS, CATALOGS*

Please upload any applicable product illustrations or specifications or catalog information here.

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EQUIPMENT INVENTORY*

Attach a list of equipment inventory. Include the title and registration number or make and model for each individual piece of equipment. All equipment must be owned by the bidding entity at the time of the bid and must be available for inspection an verification by PCSB representative(s)

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WARRANTY INFORMATION*

Please upload any applicable warranty information for the products and/or services in your submittal.

*Response required

FORMS

Please review all forms in this section.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

STATEMENT OF PRINCIPAL PLACE OF BUSINESS*

Please download the below documents, complete, and upload.

Please note that this form requires signature from an attorney in order to be considered complete.

• Statement_of_Principal_Plac...

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CERTIFICATE OF INSURANCE*

Please download the below instructions and then upload your Certificate of Insurance.

• Insurance_Specifications_fo...

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SUBCONTRACTOR INFORMATION*

https://government-project.s3.us-west-2.amazonaws.com/94262/a15d7a22-238c-4287-9847-0da797c3a3ba_Human_Trafficking_Affidavit_for_Contractors.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Co…