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Walton County

INVITATION TO BID

26-24

MAINTAINING MULTI-USE PATH AND RIGHTS OF WAY: PHASE 2

RELEASE DATE: August 26, 2026

RESPONSE DEADLINE: September 10, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #26-24 Title: Maintaining Multi-Use Path and Rights of Way: Phase 2

Table of Contents

1. Invitation to Bid

2. Instruction to Bidders

3. Scope of Services

4. Bid Schedule

5. Vendor Submissions

6. Attachments

Attachments:

A - Maintenance MAPs (1)

B - 50182251_CR395_North_Road_Reconstruction_Multi-Use_Path_Specs_8.4.25_199

C - ITB 26-24 Bid Schedule (Attachment C)

D - Contract No. 26-24

1. Invitation to Bid

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

Maintaining Multi-Use Path and Rights of Way: Phase 2

26-24

Sealed bids for the Maintaining Multi-Use Path and Rights of Way: Phase 2 Project will be received by the

Walton County Board of County Commissioners, hereinafter referred to as "County" at:

Office of Central Purchasing

176 Montgomery Circle

DeFuniak Springs, Florida 32435

Until 3:00 pm LOCAL TIME on Thursday, September 10, 2026, for furnishing labor and materials and performing the services set forth in the Bidding Documents prepared by Walton County. IMMEDIATELY

FOLLOWING the scheduled closing time for the reception of bids, all bids which have been submitted in accordance with the conditions of the Bidding Documents issued in relation to this Project will be publicly opened and read aloud.

Bidder is responsible for the submission of its bid.

Bids received after the specified day and time will not be opened.

The Purchasing Department is Closed on all Fridays.

The services described herein consist of providing multi-use path maintenance and landscape maintenance in accordance with the specifications, terms, and conditions contained herein.

Location: See location maps in the Attachments section.

Contract Term: The term of this contract shall be TWO (2) Years from the date of its complete execution and may be renewed for up to TWO (2) additional ONE (1 ) Year periods at the sole discretion of the County.

Advertisement Date: August 26, 2026

Question Submission Deadline: September 2, 2026, 12:00pm

Bid Closing Deadline: September 10, 2026, 3:00pm

In-Person:

Walton County Central Purchasing, 176 Montgomery Circle, DeFuniak Springs, FL 32435

OR

Remote:

Bidders may also attend the bid opening via

Microsoft Teams. No download or Microsoft account is required — a web browser is sufficient.

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/295397 291853220?p=YBNSuk2DdcuWOUh0Td

Meeting ID:

295 397 291 853 220

Passcode:

Bk2Bu9sA

All responses must be submitted electronically via the County e-Procurement Portal:

https://procurement.opengov.com/portal/waltoncountyfl/projects/295994.

Through the e-Procurement Portal, responses will be securely locked and digitally encrypted until the submission deadline passes.

Should you encounter any technical difficulties or require assistance with the e-Procurement Portal, please reach out to our technical support team via the blue chat bubble on the bottom right or via email at procurement-support@opengov.com

All subcontractors and suppliers shall be declared on the prescribed Subcontractors and Suppliers Declaration form.

Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

Performance and Payment Bond requirements, if applicable, shall be set forth in the Contract Documents.

https://teams.microsoft.com/meet/295397291853220?p=YBNSuk2DdcuWOUh0Td https://teams.microsoft.com/meet/295397291853220?p=YBNSuk2DdcuWOUh0Td https://procurement.opengov.com/portal/waltoncountyfl/projects/295994 mailto:procurement-support@opengov.com

All bid bonds, payment and performance bond(s), insurance contracts, and certificates of insurance shall be executed by a licensed agent of the surety or insurance company authorized to do business in the State of

Florida and meet the requirements set forth in the Bid Security section.

The bid may be withdrawn without penalty prior to the date and time of bid opening. Bids shall remain open and subject to acceptance for a period of forty-five (45) calendar days after the date of bid opening, but the

County at its sole discretion may release any bid and bid security. No Bidder may withdraw its bid for a period of forty-five (45) calendar days after the date of bid opening.

In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

The County will award the bid to the lowest, most Responsible and Responsive Bidder that is most qualified to perform the job according to the specifications and qualifications listed in the Invitation to Bid. Bidders shall provide documentation that they can perform the required services and provide documentation of past and present projects of this same nature, along with references. Failure to provide said documentation will result in a bid being found non-responsive.

Before a contract will be awarded for the Project contemplated herein, the County will conduct such investigations as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of project specified under the Contract. The County reserves the right to reject bids from Bidders who fail to provide complete bids, or past work performance with the County and other governmental agencies, including timeliness of completion of projects and history of payment to subcontractors or materialmen are deemed by the County to be unsatisfactory. The Bidder shall submit with its bid detailed written evidence of experience and current commitments necessary to allow the County to evaluate the bidder's qualifications. Failure to do so will result in bid being found non-responsive.

In the event the apparent low bid exceeds the County's available budget, the County reserves the right to reduce the scope of services and solicit revised pricing from the three lowest responsive and responsible

Bidders.

The County reserves the right to reject any or all bid(s), and may postpone the award of the Contract for a period of time which shall not extend beyond forty-five (45) calendar days from the bid opening date.

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

Walton County, as a political subdivision of the State of Florida, shall comply with Executive Order Number 11-

02, dated January 4, 2011, and shall require that contractors utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the contract term by the contractor to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the contractor to perform work pursuant to the Contract with the County.

Pursuant to §287.05701, Florida Statutes, the County may not request documentation of or consider a contractor's social, political, or ideological interests when determining if the contractor is a responsible contractor. Further, the County may not give preference to a contractor based on the vendor's social, political, or ideological interests.

2. Instruction to Bidders

2.1 DEFINED TERMS

The term "Bidder" shall mean one who submits a bid directly to the County, as distinct from a sub-bidder, who submits a bid to a Bidder. The term "Responsible and Responsive Bidder" means a person or entity who has submitted a bid which conforms in all material respects to the requirements set forth in the Bidding

Documents and has the capability, in all respects, to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance. The term “Successful Bidder” means the most Responsible and Responsive Bidder with the lowest bid who has been selected for award of the Contract. The term “Contract” shall mean the agreement between the Successful Bidder and the County resulting from this ITB. The term “Contract

Documents” includes the Service Contract consisting of information provided in Scope of Services and

Attachments sections. The term "Bidding Documents" includes the Invitation to Bid, Instruction to Bidders, Contract Documents and the Bid Form (including all addenda issued prior to receipt of bids). The term 'Bid

Schedule' shall mean the pricing form included in the Bidding Documents upon which Bidders shall submit unit prices, lump sum amounts, or markups as required for evaluation and contract award.The term “Notice of

Award” shall mean the form issued by the Purchasing Department awarding the Contract to the Successful

Bidder. The term “Notice to Proceed” shall mean the letter issued by the Purchasing Department notifying the

Successful Bidder to commence services under the Contract.

2.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of Bidding Documents must be used in preparing bids; neither the County nor its representatives assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

B. The County and its representatives in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining bids on the Project and do not confer a license or grant for any other use.

2.3 QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Project, each Bidder shall submit with their bid detailed written evidence of experience performing services of the nature and scope similar to those described in this

Invitation to Bid, documentation of current commitments,a copy of all applicable licenses and permits required to perform the services described herein, if any, and such information as is required in the Vendor

Submissions section. Each Bidder must also be prepared to submit within five (5) business days of the County's request, written evidence, such as licenses, financial data, previous experience, present commitments and other such data as may be requested by the County. Each bid must contain evidence of Bidder's qualification to do business in the State of Florida. Specifically, the Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations and ordinances.

https://procurement.opengov.com/portal/waltoncountyfl/projects/295994/document?section=2845609 https://procurement.opengov.com/portal/waltoncountyfl/projects/295994/document?section=2845605 https://procurement.opengov.com/portal/waltoncountyfl/projects/295994/document?section=2845608 https://procurement.opengov.com/portal/waltoncountyfl/projects/295994/document?section=2845608

2.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a bid, to (a) examine the Contract Documents thoroughly, (b)become familiar with the service environment and local conditions that may affect cost, progress, or performance of the services, (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance or completion of the Project, (d) study and carefully correlate

Bidder's observations with the Contract Documents, (e) notify the County of any conflicts, errors or discrepancies in the Contract Documents, and (f) attend any mandatory pre-bid meeting. The County does not assume responsibility for the accuracy or completeness of the Contract Documents or for any additional reports, data, maps, or documentation that may be made available for viewing by the

County to any Bidder on request.

B. Before submitting a bid, each Bidder will, at the Bidder's own expense, make or obtain any additional information and data which pertain to the physical conditions at or contiguous to the site which may affect cost, progress, or performance of the services and which Bidder deems necessary to determine its bid for performing the services in accordance with the time, price and other terms and conditions of the Contract Documents.

C. Upon request, the County will provide each Bidder reasonable access to service locations to conduct assessments deemed necessary for preparation of a bid.

D. The submission of a bid constitutes an incontrovertible representation by the Bidder that it has complied with every requirement of these Instructions to Bidders, has examined the Contract

Documents thoroughly, and is familiar with the service environment and any local conditions that may affect the cost, progress, or performance of the services. The bid is premised, without exception, upon performing and furnishing all labor, services, and equipment required by the Contract Documents in accordance with the terms and conditions set forth therein. The Bidder further represents that the

Contract Documents are sufficient in scope and detail to convey a full understanding of all terms and conditions for the performance and completion of the services.

2.5 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be posted on the County's e-Procurement portal accessible via the following link;

https://procurement.opengov.com/portal/waltoncountyfl.

B. Addenda may be issued to modify the Bidding Documents as deemed appropriate by the County.

DIRECTING QUESTIONS TO ANY OTHER COUNTY COMMISSIONER, COUNTY EMPLOYEE, PROJECT ENGINEER, OR ANY OTHER PERSON IS PROHIBITED AND WILL RESULT IN A BID BEING DISQUALIFIED. QUESTIONS MUST

BE SUBMITTED ON THE COUNTY'S E-PROCUREMENT PORTAL AT

https://procurement.opengov.com/portal/waltoncountyfl NO LATER THAN 12:00 PM ON WEDNESDAY, https://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl

SEPTEMBER 2, 2026. Interpretations or clarifications considered necessary by the County in response to such questions will be issued by Addenda on the County’s e-Procurement portal. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.6 BLACKOUT PERIOD

The period between the beginning of the advertisement for the Invitation to Bid, and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the blackout period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the Bidder(or its agents or representatives) and any other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their sub consultants, or anyone designated to provide a recommendation to award a particular contract, other than

Purchasing Division staff. Each competitive solicitation shall provide notice of the blackout period.

Exceptions to the Blackout Period. The blackout period shall not apply to:

A. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.

B. Communications during contract negotiations between designated County employees and the contract awardee.

C. Communication with a vendor initiated by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of services.

D. Communication following the filing of a protest between the protesting party and the Purchasing

Division, County Administrator’s Office and the County Attorney’s Office, during the dispute resolution process.

E. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Board of County Commissioners

Purchasing Policy and Procedure Manual.

F. Communications with existing vendors in the performance of existing contracts.

2.7 BID SECURITY

A. Each bid must be accompanied by bid security in an amount of five percent (5%) of the Bidder's total bid price, made payable to the Walton County Board of County Commissioners, in the form of a certified bank check or a bid bond executed on the form attached, issued by a surety duly authorized and qualified to conduct business in the State of Florida. The surety or insurance company shall have a minimum "A-" policyholder's rating and a financial rating of at least Class VII, and shall be listed on the United States Treasury

Department's T-list as acceptable to issue bonds for the applicable dollar amount. Applicable bond documents may be uploaded electronically; however, physical checks must be delivered to the Office of Central

Purchasing prior to bid opening. It is the Bidder's responsibility to ensure timely delivery of its bid security.

B. Bid security will be retained until the Successful Bidder has executed the Contract and furnished all required

Certificates of Insurance. If the Successful Bidder fails to execute the Contract or provide the required

Certificates of Insurance within TEN (10) business days after issuance of the Notice of Award, the County may annul the Notice of Award and the bid security shall be forfeited. Bid security furnished by all other Bidders will be returned within TEN (10) business days after issuance of the Notice of Award.

C. Failure to submit an appropriate bid security shall result in the bid being declared non-responsive.

2.8 SUBSTITUTE OR "OR-EQUAL" ITEMS

The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for award.

2.9 BID FORM

A. The Bidder shall use the Bid Form included with the Bidding Documents. Failure to use the Bid Form shall result in the bid being declared non-responsive. All blanks on the Bid Form must be completed in ink or typewritten.

B. Bids by corporations must be executed in the corporate name by the president, vice-president, or other corporate officer accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown below the signature.

C. Bids by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature. The official address of the partnership must be shown below the signature.

D. Bids by limited liability companies must be executed in the name of the LLC and signed by an authorized member or manager, accompanied by evidence of authority to sign. The principal address of the LLC must be shown below the signature.

E. All bids shall be notarized and the signatory's name must be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all addenda via the County's e-Procurement Portal.

The contact person's name, address, and telephone number for communications regarding the bid must be provided.

F. Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

2.10 SUBMISSION OF BIDS

All bids submitted on e-Procurement Portal will be securely locked and digitally encrypted until the submission deadline passes. Please note that all bids must be submitted prior to 3:00 pm on Thursday, September 10, 2026.

Ensure that all required documents and information are complete and accurately provided before submission.

Upon successful submission through the e-Procurement Portal, you will receive a confirmation email acknowledging receipt of your bid.

Bids received after the specified deadline will not be considered.

Thank you for your attention to these submission instructions. Should you have any questions regarding the bidding process or requirements, feel free to contact the Purchasing Department at purchasing@co.walton.fl.us or call 850.892.8176.

2.11 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by the Bidder by clicking on “Unsubmit Proposal” via County’s e-

Procurement Portal. Bids can be re-submitted at any time prior to the opening of bids.

B. Bids may not be withdrawn for a period of thirty (30) calendar days after the date of bid opening.

2.12 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

All bids shall remain open and subject to acceptance for a period of forty-five (45) calendar days after the date of bid opening, but the County at its sole discretion may release any bid and return the bid security prior to that date.

2.13 AWARD OF CONTRACT

A. The County reserves the right to reject any and all bids for any reason deemed necessary to be in the best interest of the County, including but not limited to bids from any vendor who has failed to successfully perform a previous contract to the satisfaction of the County. The County further reserves the right to waive any and all informalities and to reject all nonconforming, non-responsive, unbalanced, or conditional bids. ANY TERMS, CONDITIONS, OR EXCEPTIONS SUBMITTED WITH A BID

SHALL BE DISREGARDED AND SHALL HAVE NO EFFECT UPON THE CONTRACT RESULTING FROM THIS

SOLICITATION. The County reserves the right to reject the bid of any Bidder if the County believes it would not be in the best interest of the County to make an award to that Bidder because the bid is not responsive or responsible, or the Bidder is unqualified, of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by the County.

The County reserves the right to enter into contract negotiations with the Responsible and Responsive

Bidder submitting the lowest bid. If the County and the low Bidder cannot negotiate a successful contract, the County may terminate such negotiations and begin negotiations with the Responsible and

Responsive Bidder submitting the next lowest bid. No Bidder shall have any rights against the County mailto:purchasing@co.walton.fl.us arising from such negotiations.

Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and a discrepancy exists, the written language shall be presumed correct and the

Arabic numeral presumed incorrect.

B. In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the

County's available budget, the County reserves the right to value engineer the scope of services and negotiate deductive cost changes. The County shall review the three lowest bids submitted by

Responsible and Responsive Bidders in order to select one Bidder to whom to award the Contract.

C. The County reserves the right to delete any bid items, and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of Bidders, compliance with prescribed requirements, ability to perform within the required timeframe, and any other data requested in the Bid Form or prior to the Notice of Award. The County may conduct such investigations as it deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and proposed Subcontractors and Suppliers to perform the services required under the

Contract Documents.

If the Contract is to be awarded, it will be awarded to the Responsible and Responsive Bidder submitting the lowest bid whose evaluation indicates the award will be in the best interest of the County. The Notice of

Award shall be issued only after approval by the Walton County Board of County Commissioners and upon completion of all required award documentation. No contractual obligation shall exist until the Contract has been approved and executed by the Board.

2.14 BID PROTEST

Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the contract, may protest such decision. Written notice of intent to file a bid protest must be submitted with the

Purchasing Department or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. Written protest must be submitted to Purchasing Director or Chief

Financial Officer within ten (10) calendar days after filing written notice of intent.

Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check or money order made payable to the Walton County Board of County Commissioners, in an amount equal to 1% of the protestor’s bid received by the County, but in no case less than $500.00.

The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

2.15 PUBLIC ENTITY CRIMES

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

3. Scope of Services

3.1 Special Requirements

3.1. Maintaining Multi-Use Path and Rights of Way

A. OBJECTIVE

Walton County Beach Operations is seeking a qualified contractor to provide routine maintenance of County-owned multi-use paths and associated rights-of-way to ensure safe, attractive, and ADA-accessible facilities.

The Contractor shall furnish all labor, supervision, equipment, vehicles, fuel, disposal fees, traffic control devices, safety equipment, materials, and incidentals necessary to perform the services. Maintenance activities should follow standards provided by the 2012 or newer version of "A Guide for Roadside Vegetation

Management."

B. MAINTENANCE ACTIVITIES AND SERVICE SPECIFICATIONS

Frequency of Maintenance Activities

All activities shall be performed on a 7-day cycle March through October, and on a 30-day cycle November through February.

Mowing

Grass must be maintained at a height of 3 inches. Grass clippings must be removed from the site or mulched with an approved mulching mower. Lawn area is generally defined as the entire width between the roadway and the edge of the tree/brush line or overhead utility poles. In no case shall the lawn area be greater than 25 feet from the edge of the roadway. Lawn area must be maintained to at least a mower's width between the

Multi-Use Path and edge of Right of Way when lawn area is greater than 25 feet.

Litter and Debris Removal

As part of each maintenance cycle, a general cleanup program will occur. The cleanup program shall involve policing of all areas subject to this agreement for the removal of paper, cans, bottles, sticks, cigarette butts, leaves, and any other debris on or along the multi-use paths and rights of way. This may require the removal of large amounts of sand by shovel in certain areas after heavy rain. Debris is to be removed during the maintenance cycle. This includes all areas.

Tree and Limb Clearance

All tree limbs and vines that hang above the Multi-Use Path are to be maintained at a minimum height of 11 feet. Vines and tree limbs are to be tended to during the maintenance cycle and/or when called upon by the

Project Manager.

Edging

All areas where grass abuts hard surfaces, edges, mulch beds, sculptures, fences, sprinkler heads, and other immobile objects shall be cut with a string trimmer to the same height as the lawn areas — 3 inches. Using a mechanical edging tool or shovel, all sidewalks and Multi-Use Paths shall be edged during each maintenance cycle and/or when called upon by the Project Manager. Edging shall be performed to result in neat, vertical, uniform lines and uniform depths. Depths and line boundaries shall be determined by the County. Chemical edging may not be used to define the Multi-Use Path edge.

Improved Surface Vegetation / Weed Removal

All plant growth on paved surfaces, curbs, sidewalks, driveways, cracks, seams, joints, boardwalks, and walkways shall be removed during each maintenance cycle and/or when called upon by the Project Manager.

The Contractor may elect to use state-approved herbicides, after removing weeds, to reduce undesired regrowth on the path. Herbicide is not to be used beside the path and must not leach over and damage grass adjacent to the path.

Hedge Trimming

All hedges fronting developed home sites and in public non-developed areas, or when encroaching the Multi-

Use Path, shall be hand pruned to remove dead or damaged wood and pocket pruned to allow for natural development of plant material. Pruning shall be performed through the growing months, May through

October, to keep plant material aesthetically pleasing and within its boundaries. During each maintenance cycle and/or when called upon by the Project Manager, shrubbery shall be pruned as necessary where it is growing into the Multi-Use Path. Deep hand pruning and/or structure pruning shall be performed once a year during February. Structure pruning is defined as using hand pruners, hand saws, and/or loppers to prune old wood and prune behind multiple breaks to maintain proper proportions, promote interior growth, and an aesthetically pleasing appearance. All pruning material is to be removed from the right-of-way and disposed of properly.

Safety

The Contractor shall take every precaution when using mechanical equipment with the public present. This includes turning off mower blades and ceasing any blowing of debris before the public or a vehicle is within 50 feet.

C. LIMITED MAINTENANCE AREAS

The following maintenance activities are required in limited maintenance areas:

A. Litter and debris removal

B. Tree and limb clearance

C. Safety

Limited maintenance areas are identified on the maintenance maps highlighted in yellow with no outline.

D. PATH INSPECTION REQUIREMENTS

The Contractor shall report all of the following within 1 business day of discovery:

A. Pavement failures

B. Sinkholes and/or settlement

C. Damaged signs

D. Hazardous trees

E. Drainage problems

E. ACCEPTANCE OF COMPLETED WORK

The Project Manager will determine if the completed work for each cycle is acceptable. After inspection is complete and work is accepted, the Project Manager may contact the Contractor within 3 calendar days from the completed work date for any further remedial action required. Work determined to be defective or insufficient will be remedied by the Contractor at no additional cost to the County within 24 hours. Failure or delay of remedial activities may result in withholding of the Contractor's scheduled payment application.

F. AREAS UNDER CONSTRUCTION

Various areas of the Multi-Use Path identified in the maintenance maps and bid schedule are currently under construction. When construction of the Multi-Use Path is complete in these specific locations, the Project

Manager will issue a Notice to Proceed for maintenance to commence in those areas.

4. Bid Schedule

This is a unit price bid. Bidders shall complete Attachment C – Bid Schedule in its entirety and upload it as part of their bid submission. The Bid Schedule is intended as a general recap of the work involved. It is NOT an all-inclusive detail of everything required to perform these services. It is the Contractor's responsibility to carefully review all Bidding Documents to determine what is needed to perform the full scope of services and to reflect this in their pricing.

Road length values stated in the Bid Schedule represent the actual linear length of each roadway segment (not a down-and-back or two-directional measurement). The Contractor is responsible for maintenance of both sides of the roadway within the stated linear length, as depicted on the corresponding maintenance maps in

Attachment A.

The basis of award will be the Section A Base Bid Total Monthly Cost as entered in Attachment C. The unit price entered in the OpenGov bid form must match the Section A Base Bid Total Monthly Cost from

Attachment C. Alternate Groups B and C are included in Attachment C for planning purposes and will not be used for award determination.

If a discrepancy exists between a bidder's stated unit price and its extended total for any line item, the unit price shall control, and the total will be corrected to reflect the unit price as submitted.

Unit prices submitted in Attachment C will be used as the basis for computing the value of any change orders, whether additive or deductive.

IF DURING THE BID PROCESS THE CONTRACTOR NOTICES A DISCREPANCY BETWEEN THE WORK REQUIRED

AND THE BID SCHEDULE, THE CONTRACTOR MUST BRING IT TO THE PURCHASING DIRECTOR'S ATTENTION

BEFORE THE BID OPENING DATE.

THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Base Bid – Multi-Use Path

Maintenance – See Attachment C for required Bid Schedule

1 LS

TOTAL

5. Vendor Submissions

All subsections in this section require a response.

5.1 BIDDER'S DECLARATION AND UNDERSTANDING *

The undersigned, herein defined as the "Bidder," declares that the only persons or parties interested in this bid are those named herein, that this bid is, in all respects, fair and without fraud, that it is made without collusion with any employee or official of the County, and that the bid is made without any connection or collusion with any person submitting another bid on this Project.

The Bidder further declares that it has visited the Project site, inspected the plans and specifications, examined all the Contract Documents, and has satisfied itself to the quantities involved, including materials and equipment and the conditions of work involved, including the fact that the description of work and materials, as included herein, is brief and is intended only to indicate the general nature of the Project and to identify the said quantities with the detailed requirements of the Contract Documents, and this bid is made according to the provisions and under the terms of the Contract Documents which are made a part of this bid.

☐ Please confirm

*Response required

5.2 CONTRACT EXECUTION, CERTIFICATES OF INSURANCE AND BONDS*

The Successful Bidder agrees to acknowledge the terms and conditions of the Contract and return a signed

Contract with all required Certificates of Insurance (COI) to the County within TEN (10) calendar days after

Notice of Award. Upon receipt of the signed Contract and COI, the County will execute the Contract and issue the Notice to Proceed. No Performance and/or Payment Bond is required for this contract. Failure to return a signed Contract with COI within TEN (10) calendar days after Notice of Award is sent will result in forfeiture of the bid security submitted pursuant to Section 2.7.

☐ Please confirm

*Response required

5.3 SALES AND USE TAXES*

The Bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Bidder are included in the stated bid price for the Project. The County is tax exempt from federal excise and state sales tax.

☐ Please confirm

5.4 BID SCHEDULE*

Please download the below documents, complete, and upload.

• ITB_26-24_Bid_Schedule_(Att...

*Response required

5.5 Acknowledgment of Bid Schedule*

By confirming, if awarded the contract, the Bidder agrees to accept as full payment for the work proposed under this Project, as specified in the Bidding Documents prepared by Walton County, and based upon their own estimate of the quantities and costs, including the cost of any necessary fee or permit provided as part of their bid.

☐ Please confirm

*Response required

5.6 BID FORM*

Please download the below documents, complete, and upload.

• BID_FORM.docx

*Response required

5.7 BID BOND*

Will you be utilizing Surety 2000 for submitting your Bid Bond?

☐ Yes

☐ No

*Response required

When equals "Yes"

Surety 2000 Electronic Bid Bond*

Please enter your Bid Bond information from Surety2000 below. If you do not have an assigned Vendor ID, enter your Federal Tax ID (EIN) instead.

If you would like to use your preferred surety, please select "No" to the above question.

*Response required

When equals "No"

Bid Bond*

Please download the below documents, complete, and upload.

https://government-project.s3.us-west-2.amazonaws.com/295994/08b34f04-96e3-4118-b595-9f6a0a6f4ee7_ITB_26-24_Bid_Schedule_%28Attachment_C%29_%283%29.docx https://government-project.s3.us-west-2.amazonaws.com/88564/54c32ea4-7003-4ee1-8430-d5110fbaa49c_BID_FORM.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FVCKDEWS%2F20260902%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260902T194335Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAIaCXVzLXdlc3QtMiJHMEUCIQDvhqrPC41BeZUUrN2fmIQZeKoEtpLkaNkutoi8%2Fk%2FdagIgcLCdSNUoWutekhY%2B7aQeIO8L2fjM9nCl7Uxd15rlO1AqlQUIy%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDEEGZWFRE5kN6S%2BCEyrpBMoB40C63OIBjgRK3WL86dyy8SClgn5QrF7gI1D9892GEkRpLWGelluRzsacRtIUPSLiFgqiGLD9%2BSmp%2FiweS81fAHM3h4R6%2F3HCdpvjHMZqJXEi1cuxP3CM9SBJaylgWcGvvC8rut%2BaQfEfbunzY7a0xrxxtTG4VfTqBYtRGV3w53zt5qkJeu4d2fT0m3uTW75nzBkMEvwKEAoU%2FGHIwv8ib123DTVIAnsf6SQ%2FeD3rZdKhII0WcOsyaSHQcdYX7Le5sbJacpGIsWVaRs5FwB8eFWH2OJAu49mWEL23fHwMZNgsnKaAjbYgwt40ODNgh%2FDnrbiCpcAHX3Cu9I9sULmk%2BQz2Zf4MjyoHqLqTABzQD9t%2BfVhZLi5Na8%2BrDeKh0n9tdS3YrNioE%2BuZQlq0uwlgshDoacjQ41sOPlb7M%2BqZVDg082sEm0xwuAGAt2PUaRN5wvl37bvVsacw72R4RHWtqICC28Kd1Fc%2FbPZOwDhvtsv6ww5vESebFCB01Zc89mymRTshjLwj%2Bjhu4S2mn5aTS4UKEkwoT5RWIpILkRoVKMyUhAPT4g6X9uvlPVgRc7CBJDbqebvQxbmxll7UVD5P4TaT9u5W7ttri9Ao8Gc2Pglto2yR0MipwIBbsnFNh8ZqWkbnLzyLdo8L26WFgUTLIeFWD8JtCCrjmpqaUOWSEiejqFs7dajXN81SM3FtiyC%2B%2FvMbLJ5TeqYRjJlEXeg76gHsWVw3quI61D56WOxXbaI%2BJLpXqe2jQLOj3n2%2BLcNS8M1%2FSr%2BOlZZ15wRWn53JpdneaX9do0wWOg662BsWZkx6W%2B8FrxKhMNbI4dQGOpkBN0W2oUQ79LGP5Zlr59ZcMnnP93NSetWhfiwgDEefu5ooyL0amqexsct7gIkfclK%2Fyj6nvuB%2BA%2FMcH8Yfz9qWk5NahW9lNm9zJgitTA%2BtPe2eGLvTY2AAUvUnrgBVNgkhMtDhIBS6YOWwcx5%2F3nPtBIwPmJCgy%2Bjt80u2YR9khP254YtP%2BYqk5zOzdLwt0V9joXdp1KDSOL7W&X-Amz-Signature=2b45f6ce7aed599fac85d8b1228e8cdd9bd9c6779128a6422ba4ee74d52e0734&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BID_FORM.docx%22&x-id=GetObject

• FLORIDA_BID_BOND_(1).doc

5.8 PREVIOUS EXPERIENCE AND CURRENT COMMITMENTS*

Please download the below documents, complete, and upload.

• PREVIOUS_EXPERIENCE_AND_CUR...

*Response required

5.9 SUBCONTRACTORS AND SUPPLIERS DECLARATION*

Please download the below documents, complete, and upload.

• SUBCONTRACTORS_AND_SUPPLIER...

*Response required

5.10 SUBCONTRACTORS AND SUPPLIERS DECLARATION*

Please download the below documents, complete, and upload.

• SUBCONTRACTORS_AND_SUPPLIER...

*Response required

5.11 PUBLIC ENTITY CRIMES*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• PUBLIC_ENTITY_CRIMES.pdf

*Response required

5.12 DRUG FREE WORK PLACE CERTIFICATION*

Identical tie bids: preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed in none of the tied

Consultants have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace specifying the actions that will be taken against employees for violations of such prohibition.

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