Maine Department of Transportation[1].doc

Maine Department of Transportation

Bid Request

For

Maine Department of Transportation

Mechanical Fuel Dispenser

SPECIFICATION PURPOSE & INTENT – GENERAL

The attached specifications require providing all things necessary, or proper for, or incidental to the furnishing and delivery of the bid item (or items) and associated equipment to Fleet Service/Maine D.O.T., Augusta. The aforementioned bid item or items shall be of heavy-duty design and construction for extreme service or application. All things not expressly mentioned in these specifications, but involved in carrying out their intent, are required by these specifications and the vendor shall perform the same as though they were specifically mentioned, described and delineated.

The bid item (or items) and all associated equipment shall be furnished complete and in readiness for use as required by the terms of these specifications and in strict accordance therewith. The bid item (or items) and all equipment furnished shall be the manufacturer's current or 2007 listed and published stock model, or models which meet or exceed all the applicable requirements of these specifications. All design, materials and workmanship shall in every respect be in accordance with the best current practices in the industry and all materials used shall be new.

The bid item or items shall be in full compliance with any and all Federal and State of Maine, rules, regulations or codes. Any and all bids or accessory items furnished by the vendor, distributor and/or manufacturers shall be installed in accordance with the highest standards of the industry, full compliance of all applicable Federal and State of Maine rules, regulations or codes and must be completely inspected and serviced prior to delivery.

Fleet Service/Maine D.O.T. reserves the right to expect replacement of any item, component or associated equipment from the vendor, distributor or manufacturer, at no cost to Fleet Service for failure to perform. Fleet Service also reserves the right to require training for operation or maintenance and repair where necessary at no additional cost.

All Warranties and Guarantees are to become effective the date the State of Maine places the bid item (or items) into service.

Since the continuous operation of the bid item (or items) as specified is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and if necessary, service. The successful bidder and subcontractor (if any) must maintain and/or have access to parts inventory within the State of Maine. The parts inventory shall be applicable to the bid item (or items) supplied to the State of Maine and must be of sufficient quantity and variety to offer a level of parts availability of 95% within 48 hours from time of order by Maine DOT. Availability of normally expendable items such as filters, belts, shall not exceed 24 hours. Bidder shall attach a proposal program for parts and service availability for evaluation. Review of the bidder's ability to provide prompt parts and service will be a determining factor in the award of bid. Upon award of bid and before delivery of bid item (or items) Maine DOT must receive a complete list of parts containing part description, manufacturer's part number etc. for the entire item or items including any or all accessories which are supplied as part of the bid. This does not relieve the bidder from supplying parts manuals or repair manuals as required in the individual specification.

During the term of the manufacturer's warranty Fleet Service reserves the right to perform any and all warranty work "in house" to meet operational needs or demands. Fleet Service will recover all parts and labor cost (labor time as allowed by manufacturer's rate manual Fleet Service standard labor rate at the time of repair) by billing the manufacturer and/or dealer. O.E.M. parts may be supplied at no cost by the manufacturer or dealer and will not be billed by Fleet Service, or may be purchased by Fleet Service on the open market to meet operational demands. Any and all defective parts will be returned to the manufacturer or dealer upon request. Additionally Fleet Service will perform no other paper work other than what is necessary for Fleet Service to track the cost of warranty repair through its own billing system. Manufacturers, dealers or vendors who are selected to any equipment, or accessories to Fleet Service, must place Fleet Service on a mailing list to provide warranty recalls and/or technical updates or service bulletins to the Fleet Manager’s Office of Fleet Service, 105 Capitol St., Station #26, Augusta, Maine 04333.

A paint code and/or name of brand, color and part number of paint must be supplied in order to match paint color.

Either before or after final acceptance any equipment which does not meet these requirements may be rejected in whole or returned for correction at no cost.

Specifications

Mechanical Fuel Dispenser

The purpose and intent of these specifications is to describe a single product, Single Hose, Mechanical Fuel Dispenser for Fleet use. Designed to deliver reliable, long term fueling performance in the harshest environments. Dispenser shall the compatibility of dispensing Gasoline, E85, Diesel, or Bio-diesel type fuels.

Item 1 Pump

1.1 Pump shall be suction type only no other will be accepted.

1.2 Pump shall be single product and single hose.

1.3 Pump shall be a self-priming, positive displacement, gear or vain type with cast iron or aluminum housing.

1.4 Pump shall come with an integral centrifugal air separator and adjustable bypass valve.

1.5 Pump shall come with suction strainer at inlet connection.

1.6 Pump shall be capable of delivering a minimum of 20 GPM and a maximum 22 GPM.

1.7 Pump shall have the compatibility of dispensing low viscosity petroleum fuels such as diesel, Bio-diesel blends up to 20%, gasoline, including oxygenated blends, and kerosene.

1.8 Pump motor shall be a maximum 3/4 HP, 115 volt, 50/60 HZ not to exceed a maximum circuit size of 20 Amp’s, with a maximum wire size of 12.

1.9 Motor to pump connection shall be by V belt type only no other will be accepted, belt tension shall be adjustable.

1.10 All junction boxes shall be explosion proof.

1.11 Pump inlet shall be 1 ½ inch NPT centered with in the cabinet, offsets will no be accepted.

1.12 Pump outlet shall be 1 inch NPT.

1.13 Pump solenoid valve shall be a two stage valve with 1 inch NPT.

Item 2 Meter, Totalizer, Register

2.1 Meter shall be a of reliable design, micro-accurate 2 piston positive displacement design

2.2 Meter shall be weights and measures sealable.

2.3 Totalizer shall be non resettable volume totalizer shall up to 9999999.9.

2.4 Register shall be displayed on a minimum of one side the cabinet face.

2.5 Register shall display a maximum volume of 999.9 on a minimum of one side of the cabinet face.

2.6 Both totalizer and register display shall be displayed on the front dial face.

2.7 Register shall come complete with a pulsar unit wit a 10:1 ratio capable of transmitting an electrical pulses for each revolution for connection to fuel control system.

Item 3 Cabinet, Nozzle, and Hook

3.1 Cabinet shall be designed for extreme durability and toughness for use in extreme conditions.

3.2 Cabinet sides, doors, and base shall be painted white.

3.3 Cabinet dimensions shall be a maximum of 33 inches Wide x 20 inches Deep x 55 inches High.

3.4 Nozzle and Hook shall be a side location for access from either fueling lane

3.5 Nozzle shall be standard U.L. interchangeable automatic nozzle.

3.6 Nozzle shall come complete with and on / off handle for dispenser activation.

Item 4 Warranty

4.1 Manufactures standard warranty will apply.

4.2 Please state terms and conditions of warranty with bid proposal.

4.3 Manufactures warranty will start with the in-service date.

Item 5 General 5.1 Primer and top coat shall be lead free.

2.2

Two operator’s manual per unit.

2.3

Two maintenance and repair manual per unit.

2.4

Two parts manual per unit.

2.5 Bidders shall supply a specification sheet with their bid proposals.

2.6 Exceptions to specifications shall be listed on a separate paper, noted as exceptions, and submitted with bid proposal.

2.7 If exceptions are not listed as such, it shall be considered that the vendor will comply with all specifications as listed.

2.8 All bid proposals will include shipping and delivery to MaineDOT Fleet Service, 105 Capitol St. Augusta Me. 04330.

_1199697299.bin