Main_Tanks_Transmission_Main_Phase_2B.pdf

REQUEST FOR QUALIFICATION

CITY OF KINGMAN

Engineering

2025-RFQ-003

MAIN TANKS TRANSMISSION MAIN PHASE 2B

ISSUE DATE: March 17, 2025

PROPOSAL DUE DATE: April 10, 2025, 4:00 pm (Arizona Time)

CONTACT PERSON:

Sabrina Hilton, Project Manager

(928) 565-1422 shilton@cityofkingman.gov

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofkingman

PLEASE NOTE: Bidder is responsible for obtaining any addenda and acknowledging it through the procurement portal.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

CITY OF KINGMAN

I. INTRODUCTION

II. SCOPE OF SERVICES

III. RESPONSE INSTRUCTIONS AND REQUIREMENTS

IV. INSURANCE REQUIREMENTS

V. SELECTION PROCESS AND CONTRACT AWARD

VI. EVALUATION CRITERIA

VII. VENDOR QUESTIONNAIRE

Attachments:

A - Exhibit A.docx

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 3

1. INTRODUCTION

1.1. RFQ Schedule

The City anticipates the following general timeline of key events during the response evaluations and contract award period:

Post RFQ: March 17, 2025

Pre-Proposal Meeting (Non-Mandatory): March 24, 2025, 10:00am

In Person:

Engineering Conference Room

220 N. 4th Street Kingman, AZ. 86401

Via Zoom:

Register in advance for this meeting:

https://cityofkingman.zoom.us/meeting/register/ qYqkQQuCS1qwt1idatm3uA

After registering, you will receive a confirmation email containing information about joining the meeting.

Questions from Respondents Due: March 28, 2025, 4:00pm

Last Day for an Addenda: April 3, 2025

Response Due Date: April 10, 2025, 4:00pm

Evaluate Proposals: April 18, 2025

Notice of Intent to Award: May 2, 2025

Contract negotiations: Week of May 12th

Council Contract Award: June 3, 2025

1.2. General Information

The City of Kingman ("City") is seeking a construction manager/general contractor to provide complete construction services as the Construction Manager at Risk (CMAR) for the Main Tanks Transmission Phase

2B project.

The Main Tanks Transmission Main project will provide a dedicated transmission main to the Main Tanks

Farm located on Anson Smith Road. This is the last phase of this project that will connect the Main Tanks to reduce maintenance by separating transmission from the distribution system. The improvements include https://cityofkingman.zoom.us/meeting/register/qYqkQQuCS1qwt1idatm3uA https://cityofkingman.zoom.us/meeting/register/qYqkQQuCS1qwt1idatm3uA

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 4 construction of approximately 6,000 feet of 24” ductile iron water main with an additional 120 feet of 16” ductile iron water main beginning at the Main Tanks Farm on Anson Smith Road and ending at the intersection of Wilshire Avenue and Fairfax Street, where the new 24” main will be connected to the existing 24” main in Fairfax Street. See Exhibit A.

The project will consist of installing the new 16” and 24” ductile iron main and all related facilities. Additionally, the interceptor will pass through a residential area and the City will be looking for a CMAR that can work with the local residents during construction to minimize access disruptions and complaints.

The City has entered into a professional services contract with Sunrise Engineering to design the improvements. The CMAR shall work closely with and be an integral part of this project team during the design and construction phases of the project.

The total estimated construction cost to preforming the work under this project is expected to be about $2.9 million.

1.3. Submittal Location and Details

Responses must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/cityofkingman by no later than 4:00 pm, Arizona time, on

Thursday, April 10, 2025. Any response received after 4:00 pm, Arizona time, on Thursday, April 10, 2025 will not be accepted.

Mailed, faxed, hand-delivered, and e-mailed Responses will not be accepted. Mailed Responses will be disposed of, unopened, and will not be returned to the Respondent.

The City anticipates selecting and notifying the selected firm by May 2, 2025 and requesting the award of the contract at the City Council Meeting on June 3, 2025. There is not an expressed or implied obligation for the City of Kingman to reimburse responding proposers for any expenses incurred in preparing proposals in response to this request.

During the evaluation process, the City of Kingman reserves the right, where it may serve in the City’s best interest, to request additional information or clarification from proposers. At the discretion of the City of

Kingman, each respondent submitting a response may be requested to attend interviews as part of the evaluation process.

The City of Kingman reserves the right to retain all responses submitted and to use any ideas in a response, regardless of whether that response is selected. Submission of a response indicates acceptance by the respondent of the conditions contained in this request for qualifications.

The objective of requesting this Statement of Qualifications is for the City of Kingman.

1.4. Terms of Engagement

The term of this contract will be from the contract execution date with monthly contract terms thereafter and no requirement to renew for additional annual terms. The maximum overall contract term, including any optional renewals, cannot exceed five (5) years.

1.5. Non-Mandatory Pre-Selection Meeting

A Non-MandatoryPre-Selection Meeting will be held at 10:00 am, Arizona time, on Monday, March 24, 2025 at https://procurement.opengov.com/portal/cityofkingman

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 5

In Person: Engineering Conference Room 220 N. 4th Street Kingman, AZ. 86401 Via Zoom: Register in advance for this meeting: https://cityofkingman.zoom.us/meeting/register/qYqkQQuCS1qwt1idatm3uA

After registering, you will receive a confirmation email containing information about joining the meeting..

1.6. Questions

Questions regarding this solicitation must be submitted online through the OpenGov portal. Questions must be received by no later than the date and time specified in the timeline included in this RFQ (Questions Due

From Proposers).

2. SCOPE OF SERVICES

2.1. Scope of Work

The City will retain the CMAR to represent and promote the City’s interests during both design and construction phases of the project. General roles and responsibilities required of the CMAR include the following:

• Develop and maintain the project cost model and project schedule during both design and construction phases and lead project team in ensuring compliance with critical deadlines, milestone and budgetary targets.

• Actively participate in project coordination meetings, design reviews and partnering sessions.

• Apply the CMAR’s best expertise, knowledge and skills to identify and recommend alternatives to advance the project’s interests.

• Advise the City of ways to gain efficiencies in project delivery and reduce overall project delivery time frame.

• Provide a truly collaborative process, which leverages all parties’ expertise and strengths.

• Actively contribute to the advancement and development of the project.

• Prepare and submit a Guaranteed Maximum Price (GMP) proposal that complies with the project cost model and project budget.

• Bear complete risk for any costs in excess of the GMP.

• Comply with the City’s contracts for CMAR design phase and construction phase services without modification

2.2. Design Phase

During the design phase, services by the CMAR may include (but not be limited to):

• Detailed construction estimates based upon knowledge of marketplace conditions

• Detailed cost model that validates the project’s budget, with stated assumptions

• Updates and refinements to the cost model as design is finalized

• Advice regarding materials, material costs and escalations

• Subsurface utility and soil investigations if deemed necessary

• Utility company coordination

• Provide long-lead procurement studies and initiate procurement of long lead items

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 6

• Documented constructability reviews that will minimize construction issues, RFI’s and change orders.

• Construction sequencing to optimize overall construction time

• Concurrence with plans and specifications prior to construction

• Early establishment of contractor’s indirect costs such as general conditions, fee, bonds, insurance, tax and overhead.

• Prepare and submit a Guaranteed Maximum Price (GMP) proposal that complies with the project cost model and project budget.

2.3. Construction Phase

Construction phase services by the CMAR may include (but not be limited to):

• Serve as the general contractor during construction

• Coordinate with various City departments and other agencies, utility companies, etc.

• Arrange for procurement of materials and equipment

• Schedule and manage site operations

• Award and manage all construction related contracts and subcontracts while meeting the City goals including use of local firms. The City prefers that local firms be employed to the maximum extent practicable.

• Provide quality controls

• Bond and insure the construction, as required by the contract

• Comply with all federal, state and local permitting requirements

• Deal with Owner issues

• Maintain a safe work site for all project participants.

• Prepare and turn over record drawings

Prior to construction, the CMAR will assume the risk of delivering the project through a guaranteed maximum price contract. The CMAR will be responsible for construction means and methods and will be allowed to self-perform the work in accordance with Arizona law (CMAR will be required to self-perform not less than forty-five percent of the work). For all subcontracts, the CMAR will be required to solicit bids based on their subcontractor selection plan that complies with Arizona law. If the CMAR and the City cannot agree on the final GMP the City reserves the right to end negotiations and commence discussions with the next ranked firm or end the procurement under this advertisement.

3. RESPONSE INSTRUCTIONS AND REQUIREMENTS

3.1. Response Format

The City will follow the evaluation process and selection criteria described in this RFQ. In order to provide each Respondent an equal opportunity for consideration, adherence to a standardized response format is required. The format of each response must contain the following elements organized into separate chapters and sections, in an order determined by the Respondent:

A. One-page cover letter;

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 7

B. Maximum length of twelve (12) pages to address the SOQ criteria (excluding resumes but including organization chart);

1. Resumes for each key team member shall be limited to a maximum length of two (2) pages and should be attached as an appendix to the SOQ.

C. Detailed response to all requirements;

D. Description of the experience and knowledge base of the Proposer;

E. Proposer Signature Page;

All requested items must be included with the Response or it will be considered non- responsive and will be rejected. The City is not responsible for failure to locate, consider and evaluate qualification factors presented outside of this format.

Each respondent must demonstrate a clear understanding of the work to be performed and must provide detailed specific qualifications and prior working experience.

Unsigned responses will be considered non-responsive and will be rejected. Responses must be signed by a duly authorized representative of the responding firm If a response is signed by an agent of the firm, a

Power of Attorney showing the authority of the agent to sign must be submitted with the response or the response will be rejected.

The City will not be liable for any cost incurred by Respondents in preparing and submitting responses.

Respondents may not collect response preparation charges from the City as a result of cancellation of this

RFQ.

No response shall be altered, amended or withdrawn after the specified RFQ closing date and time.

It is the responsibility of the Respondent to examine the entire request for qualifications package and seek clarification for any item, service or requirement that may not be clear.

It is the responsibility of the Respondent to check the Response for accuracy before submitting a response.

3.2. Subcontractors

Respondent must include in their submittal a list of any subcontractors that will be utilized in the performance of the work awarded under this procurement. Respondent must describe the subcontractors qualifications in detail in their response.

3.3. Periods of Time

Periods of time, stated as a number of days, shall be calendar days unless otherwise specified.

3.4. Response Withdrawal

Any response may be withdrawn at any time prior to the specified date and time for RFQ closing. The City will not accept late responses, late requests for modifications, or late withdrawals. All responses shall be irrevocable for one hundred twenty (120) calendar days from the day of RFQ closing.

Delays in submitting your response will not be considered excusable to the time requirements contained within this RFQ.

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 8

3.5. Addenda

All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

It is the responsibility of the Respondent to ensure that they have received all Addendums. Solicitation

Addenda will be posted to the RFQ on the City's OpenGov procurement portal where the RFQ is posted.

Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

3.6. Copies

Respondents may obtain copies of current or past procurement documents through the procurement portal.

If a document is not available through the procurement portal, Respondents may request copies through the

City Clerk's office. The charge per copy is payable in advance. Please contact the City Clerk’s Office for a current per copy cost.

3.7. Late Delivery of Responses

Late responses will not be considered under any circumstances. Delays in submitting your response will not be considered excusable to the time requirements contained within this request for qualifications.

3.8. Extension of Time

Prior to response opening, the City shall have the authority to extend the deadline for submittal of responses when unforeseen circumstances arise.

3.9. Collusion

Upon evidence that collusion exists among Respondents, none of the responses of participants in such collusion will be considered. All involved responses shall be rejected. The Respondent will be required to complete, notarize and submit a "No-Collusion Affidavit" upon request by the City. Failure of the

Respondent to submit a properly executed affidavit upon request by the City shall be grounds for rejection of the response.

3.10. Rejection of Responses

The City reserves the right to waive technical defects, discrepancies and minor irregularities in a response.

The City reserves the right to re-seal any response that was opened prematurely; the City has determined this event as a minor irregularity. The Deputy City Manager/Finance Director shall be notified and shall log the event and place it in the procurement file.

The City reserves the right to award any alternatives set forth in the RFQ documents at its sole discretion.

Responses may be rejected if there are any alterations to the required forms, additions not called for, conditional responses, incomplete responses, or irregularities of any kind. The City reserves the right to reject any response not in compliance with the RFQ documents, or prescribed public response procedures and requirements. Written notice of rejection of all response shall be sent to all Respondents. ALL

UNSIGNED RESPONSES SHALL BE REJECTED.

3.11. Rejection of All Responses and Cancellation of Award

The City reserves the right to reject all responses or to cancel award of the contract at any time before execution of the contract by both parties if rejection of all responses or cancellation of the award is deemed to be in the City's best interest. In no event shall the City have any liability for the cancellation of award.

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 9

3.12. Conflicts of Interest

A. Notify. Prior to taking an action in connection with a City contract, every employee shall, in writing, notify the employee's supervisor, the City Attorney, and Purchasing Officer of any actual or potential conflict of interest of such employee. City employees shall comply with A.R.S. Title 38 regarding conflicts of interest in the purchasing of and contracting for goods, services, and construction for the City.

B. Review potential conflict of interest. Upon receiving notice of an actual or potential conflict of the interest, the City Attorney or designated representative shall review the purchasing procedures for compliance with applicable laws and regulations.

C. Determination of conflict of interest. If the City Attorney determines that an employee has an actual or potential conflict of interest in connection with a purchase, no contract shall be awarded without City

Council review and approval.

3.13. Reissuance of RFQ

The City reserves the right to re-issue a subsequent procurement for this service at any time if deemed to be in the best interest of the City.

3.14. Protest of Award

A protest of award must be physically delivered to the Purchasing Officer within seven (7) business days of the notice of award date. Our office is open Monday through Thursday from 7:00 am to 6:00pm (closed on holidays). Packages containing protests shall be marked as follows:

RFQ Award Protest, RFQ - 2025-RFQ-003

City of Kingman

Attn: Tina Moline

310 N. 4th Street

Kingman, AZ 86401

3.15. Vendor Registration

Prior to the execution of a Contract, the successful firm must properly fill out and complete a City Vendor

Application and IRS W-9 Form, and include the documents with the Response.

3.16. Licenses

Respondents will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link:

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html.

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 10

For details regarding how to submit an application, pay the license fee, etc., please visit our website at:

https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

3.17. Disputes

In the event any doubt or differences of opinions exists as to the items or service to be furnished hereunder, or from evaluation and/or testing of substitutes, or the interpretation of the provisions of this procurement, the decision of the City of Kingman shall be final and binding upon all parties.

3.18. Confidentiality

A. All documents, reports, proposals, submittals, responses, or other materials submitted to the City by frims shall become the sole and exclusive property of the City and become a public record.

B. Responses shall be opened publicly at the time and place designated in the RFQ. The name of each

Respondent and such other relevant information as is specified by rule shall be publicly read and recorded.

The responses shall be open for public inspection after contract award, if any.

C. To the extent the Respondent designates, trade secrets or other proprietary data contained in the response documents shall remain confidential. The City of Kingman is subject to the Arizona Revised Statutes, Title

39, Chapter 1, relating to public records.

3.19. Transaction Privilege Tax (TPT)

The City is not exempt from Transaction Privilege Tax (TPT); Respondent must include tax in the pricing proposal, when applicable.

4. INSURANCE REQUIREMENTS

4.1. Required Insurance Policies

All insurance, with the exception of Workers Compensation, Employers Liability and Professional

Liability, must name the City as additional insured before a final contract can be executed. The City reserves the right to request a copy of the full policy for review. A copy of additional insured endorsement will be required prior to contract execution. Insurance must be primary and include a waiver of subrogation. CMAR and Subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Agreement are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the Work hereunder by the CMAR, his agents, representatives, employees or Subcontractors. Respondent agrees to obtain and maintain the following insurance coverage from insurers licensed to do business in the state of Arizona that have an "A.M. Best" rating of not less than "A-VII" with the following minimum insurance required:

4.2. Commercial General Liability

Commercial general liability shall be written on an occurrence basis and covering liabilities arising out of construction of the project herein. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products/completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Contract. Policy shall not exclude explosion, collapse, underground (XCU) hazards, nor the products and completed operations hazards, or inadvertent construction defects, and shall include coverage for bodily injury, broad form property damage, personal injury, products/completed operations and blanket contractual coverage, but not limited to, the liability assumed under the indemnification provisions of this contract. Products and https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 11 completed operations liability coverage shall be maintained throughout the contract and shall extend for a period not less than five years following acceptance of the project. Contractual liability applies to the hold-harmless provisions of the contract between the named insured and agreements the insured makes in connection with insured operations. Minimum coverage limit shall be no less than $3,000,000 CSL. If the policy has an aggregate limit, that limit shall not be less than $5,000,000.

4.3. Commerical Automobile Liability

Commercial auto liability includes auto hazards for the owned, non-owned and hired, leased rented, borrowed or otherwise, assigned to or used in connection with the construction of the project. Minimum coverage limit shall be no less than $1,000,000 CSL.

4.4. Worker's Compensation

CMAR shall maintain Worker’s Compensation insurance at the statutory level.

Employer’s Liability shall be at a minimum of $1,000,000 each accident, $500,000 disease policy limits, $100,000 each employee.

4.5. Professional Liability

The CMAR shall maintain Professional Liability insurance covering errors and omissions arising out of the services performed by the CMAR or any person employed by him, with an unimpaired limit of not less than $1,000,000 each claim and $2,000,000 all claims. Any subconsultant to the CMAR providing professional licensed or certified services where the information developed by the professional will be used in a decision making process as part of the project shall be required to provide Professional Liability

Insurance in the same limits. Evidence of such insurance shall be provided to the Owner.

4.6. Pollution Liability

Pollution liability is to be written on an occurrence form basis. If the policy is written on a claims made basis, CMAR shall continue such coverage, either through policy renewals or the purchase of an extended discovery period for three years from the project acceptance date. The retroactive date or “prior acts inclusion date” of any such “claims made” policy must not be later than the date of the commencement of any construction. Minimum coverage limits shall not be less than $1,000,000 each occurrence. If the policy has an aggregate limit, that limit shall not be less than $1,000,000.

4.7. Excess Liability

When excess liability insurance is used to supplement the required insurance limits below, the excess liability insurance must be “follow form” equal or broader in coverage scope as the underlying insurance.

• Construction projects up to five million ($5,000,000) require limits of not less than five million

($5,000,000) in Commercial General Liability coverage limits. Where the commercial general liability per occurrence policy is less than $5,000,000, excess liability limits must be purchased so that the total combined policy limits meet or exceed $5,000,000.

4.8. Minimum Limits

The City in no way warrants that the minimum limits contained herein are sufficient to protect the contractor from liabilities that might arise out of the performance of work under this contract/agreement. The contractor is free to purchase such additional insurance as may be determined necessary.

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 12

5. SELECTION PROCESS AND CONTRACT AWARD

5.1. Selection Process

A selection committee will evaluate the responses and score them in accordance with the evaluation criteria listed in Section 7 of this solicitation. Respondents will be ranked according to their combined scores.

5.2. Other Information

Information that Evaluation Committee Members have regarding a specific responder, aside from what is provided in the response, may be taken into consideration during the evaluation process.

5.3. Special Conditions for Submitting a Response

Submission of a Response indicates acceptance by the firm of the conditions contained in this RFQ.

The contents of the Response and any clarifications distributed by the City shall become part of the contractual obligation and incorporated by reference into the ensuing contracts.

5.4. Notice of Intent to Award a Contract

The firm selected to move forward with contract negotiations will be notified in writing (either by email or other formal means), which serves as the Notice of Intent to Award, on May 2, 2025. A Notice of Intent to

Award does not create a contract. Contracts are not considered executed until formal award by the City

Council and signature of the selected firm.

RFQ results will be posted on the City of Kingman's OpenGov portal.

5.5. Contract Negotiations

Within fourteen (14) days after the Notice of Intent to Award a Contract, Proposer shall submit all documents necessary for the successful execution of the contract, such as insurance or performance and payment bonds, if required.

Negotiations may be considered in person, in writing, or by telephone.

Terms, conditions, prices, methodology, or other features of the fee proposal may be subject to negotiation and subsequent revision. As part of the negotiation, the respondent may be required to submit supporting financial, pricing, and other data in order to allow a detailed evaluation of the feasibility, reasonableness, and acceptability of the fee proposal.

The mandatory requirements of the RFQ shall not be negotiable and shall remain unchanged unless the City determines that a change in such requirements is in the best interest of the City.

In the event the City is unable to negotiate terms it deems acceptable, the City may withdraw its selection and select another firm. It is anticipated that negotiations will be concluded and a contract for Main Tanks

Transmission Main Phase 2B will be presented for consideration and approval by the City Council on June

3, 2025.

Additionally, if the City and the Proposer are unable to agree on final contract terms by the end of the negotiation period (as set forth in the RFQ Scheduled included in this document) , the City may withdraw its selection and move forward with contract negotiations with another Proposer.

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5.6. Commencement of Work

Proposer will not perform any billable work, provide any material or service under this contract until the

Proposer receives a purchase order, or is otherwise directed to do so in writing by the City of Kingman.

6. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

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1. General Information

1. (5 points) Provide a general description of the firm and/or team that is proposing to provide CMAR services.

Explain the legal organization of the proposed firm or team.

Provide an organization chart showing key personnel.

2. (5 points) Provide the following information:

1. List the Arizona professional and contractor licenses held by the firm/team and the key personnel who will be assigned to this project.

Provide the license number and explain if held by an individual or the firm.

2. Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years.

Identify any claims (public or private, including third party claims) arising from a contract which resulted in litigation or arbitration within the last five years.

Briefly describe the circumstances and the outcomes.

3. Describe the firm’s bonding capacity. Include as an appendix a letter from an A- or better surety company that substantiates

Points Based 15 (15% of Total)

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 15 the firm’s/team’s stated bonding capacity. (Said letter included in the appendix will not count towards the maximum page limit of the SOQ).

3. (5 points) Briefly describe your subcontractor selection plan.

The selection of subcontractors must be based on qualifications or a combination of qualifications and price, but should not be based on price alone. (Note: your

Subcontractor selection plan will be included in the CMAR contract.) Discuss the amount of work that may be performed by local subcontractors including suppliers and services.

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2. Experience and qualifications of the firm/team and key personnel

1. (10 points) Provide a list of projects (at least two) of comparable character, size, budget and complexity on which the firm/team served as either the CMAR or General

Contractor. For each project provide the following information:

A. Description of the project, including name and location.

B. Role of the firm (specify whether CMAR or General

Contractor).

C. Role of each key team member who worked on the reference project and the percentage of the time spent on said project

D. Project’s original contracted construction cost and final construction cost. Explain the difference.

E. Construction dates

F. Project Owner

G. Reference information (two names with current telephone numbers / email addresses per project).

Preference will be given to firms that have experience with alternative project delivery methods (i.e. CMAR, Design

Build or JOC) on successful projects.

2. (10 points) Highlight each key person’s experience in the following areas: role in delivering past CMAR or

Points Based 40 (40% of Total)

Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 17 alternative delivery projects, experience working in a collaborative environment in both the pre-construction and construction phases, analyzing and generating innovative alternatives and evaluating them using real time pricing, constructing large sewer facilities in residential areas and being an advisor to an

Owner.

3. (10 points) Highlight the firm’s experience with successful projects that required work involving the tie in process to existing water tank facilities.

4. (5 points) List any proposed subcontractors, including key staff names and the experience and qualifications of these individuals.

5. (5 points) Briefly explain

Safety plan and policy and submit current EMOD rating.

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3. Understanding of the project and approach to performing the required services

1. (10 points) Discuss the major issues your team has identified on this project and how your team will mitigate them. Critical project issues considered are constructability concerns, risk areas affecting the project delivery, design concerns, permitting, utilities, material availability and project costs.

2. (10 points) List specific innovations and/or innovative approaches for the project illustrating potential project savings, schedule acceleration, risk reductions and improved quality your team can deliver.

3. (5 points) Discuss the particular expertise your team offers and how you propose to use this expertise to benefit and add value to the project.

4. (5 points) Describe your understanding of the CMAR role for the project and its responsibilities. Describe your approach to performing preconstruction services.

Points Based 30 (30% of Total)

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4. Current workload and the ability of the project team to start immediately

A. (10 points) Provide a table or list that summarizes the current major assignments of all key team members, percentage of time committed to each assignment, anticipated end date of major assignments, and percentage of time to be committed to this project. Also include a statement as to when the team would be available to start work on this project. Firms that demonstrate their ability to start immediately and to effectively manage this project, in addition to their current workload, will be scored the highest.

Points Based 10 (10% of Total)

5. Overall evaluation of the firm/team and its perceived ability to provide the required services

A. (5 points) This is to be determined by the selection panel members. No submittal response is required.

Points Based 5 (5% of Total)

7. VENDOR QUESTIONNAIRE

7.1. Response Package*

The Response package shall include at a minimum, in this order:

A. Cover Letter: Provide a cover letter that confirms the Respondent’s understanding of this RFQ, and provide an overview of the history and qualifications of the firm.

B. A detailed response to all requirements (as listed in Section 3. Response Instructions and

Requirements).

C. A sufficient description of the experience and knowledge base of the Respondent to show the

Respondent's capabilities should be included with the Response. At a minimum, the description of the experience and knowledge base of the Respondent should include:

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1. A brief description of the history and mission of the Respondent, the length of time the

Respondent has been in business, a description of the Respondent’s organizational culture and a description of the Respondent’s customer make-up;

2. A statement of how long the Respondent has provided services similar to the Services requested herein;

3. A general description of the Respondent’s experience and background in providing services similar to the Services requested herein;

4. Any other relevant information about the experience and knowledge base of the Respondent which is deemed to be material; and,

5. Disclosure of any past or pending litigation.

D. Description of the experience and knowledge base of the Proposer.

E. Proposer Signature Page

*Response required

7.2. Respondent Signature Page*

Please download the below documents, complete, and upload.

• RESPONDENT_SIGNATURE_PAGE.pdf

*Response required

7.3. Respondent Guarantees and Warranties*

Please download the below documents, complete, and upload.

• RESPONDENT_GUARANTEES_AND_W...

*Response required

7.4. References*

Please download the below documents, complete, and upload. Proposers shall provide a minimum of three

(3) references.

• REFERENCES.pdf

*Response required

7.5. Respondent Addenda Confirmation*

Respondent hereby acknowledges it is the responsibility of the Respondent to ensure they have received all

Addendums and responses to questions. Solicitation Addenda will be posted to the RFQ on the City's

OpenGov procurement portal where the RFQ is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

☐ Please confirm 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Request for Qualification #2025-RFQ-003, Main Tanks Transmission Main Phase 2B 21

*Response required

7.6. Please state the full name, title, and organization name of the person confirming the items in 9.5.* *Response required

7.7. Please upload a copy of your City of Kingman business license (if applicable)