Main Street Well 3 _ Newport Well 3 Improvements Project.pdf

INVITATION FOR BIDS

CIP No. 60177

MAIN STREET WELL 3 & NEWPORT WELL 3 IMPROVEMENTS

PROJECT (2026/2027) - CIP NO. 60177

City of Tustin

300 Centennial Way

Tustin, CA 92780

RELEASE DATE: August 7, 2026

DEADLINE FOR QUESTIONS: August 27, 2026

RESPONSE DEADLINE: September 15, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/tustin https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Tustin

INVITATION FOR BIDS

Main Street Well 3 & Newport Well 3 Improvements Project

(2026/2027) - CIP No. 60177

I. Introduction II. Project Details

III. Vendor Submissions IV. Pricing Table

Attachments:

A - Main St and Newport Well Improvement Project

B - 2026109.00-City of Tustin-Main Street Well 3 & Newport Well 3 Complete Bid

Document (SIGNED)

C - Bid Bond - Dropping Off Instructions

Invitation for Bids #CIP No. 60177 Title: Main Street Well 3 & Newport Well 3 Improvements Project (2026/2027) - CIP No. 60177

1. Introduction

1.1. Summary

NOTICE IS HEREBY GIVEN that the CITY OF TUSTIN, hereinafter referred to as City or AGENCY invites sealed bids for the above stated project and will receive sealed bids for the construction, materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the Bid

Package.

Scope of Work: The Work encompassed by the Project is more specifically defined in the Contract

Documents, but in general consists of, but is not limited to the following Work:

Main Street Well #3:

• Perform pre-removal testing and document existing pump and motor operating conditions.

• Remove, transport, inspect, test, and evaluate the existing pump and motor; submit condition-assessment reports.

• Perform downhole video inspection and submit well-condition assessment report.

• Convert the existing oil-lubricated lineshaft system to a continuous water-lubricated configuration, where indicated and authorized.

• Perform brushing, bailing, chemical treatment, dual-swab airlifting, redevelopment, and related well rehabilitation only when authorized by the City based on inspection results.

• Rehabilitate, rewind, reinstall, or replace the existing pump and/or motor as authorized by the City.

• Reinstall the approved rehabilitated or replacement pump and motor and provide a complete operational pumping system.

• Perform startup, performance, vibration, electrical, operational testing, flushing, disinfection, and post-rehabilitation inspection where required.

• Restore disturbed areas and complete closeout requirements.

Newport Well #3:

• Perform pre-removal testing and document existing pump and motor operating conditions.

• Remove, transport, inspect, test, and evaluate the existing pump and motor; submit condition-assessment reports.

• Perform downhole video inspection and noninvasive electromagnetic casing-thickness/integrity analysis;

submit well-condition assessment report.

• Because Newport Well No. 3 is considered fragile, perform well cleaning, redevelopment, casing repair, or other downhole rehabilitation only when specifically authorized by the City.

• Rehabilitate, rewind, reinstall, or replace the existing pump and/or motor as authorized by the City.

• Install new magnetic flow meter and MOV on the waste-discharge piping.

• Remove and replace the existing magnetic flow meter and MOV on the system-discharge piping.

• Remove existing electrical equipment as needed and furnish/install new electrical, controls, instrumentation, PLC, and SCADA work where required.

• Reinstall the approved rehabilitated or replacement pump and motor and provide a complete operational pumping system.

• Perform startup, performance, vibration, electrical, operational testing, flushing, disinfection, meter/MOV testing, and post-work inspection where required.

• Restore disturbed areas and complete closeout requirements.

1.2. Background

Project Schedule (contract days): 150 Days

Engineer’s Estimate: $ 775,000

Liquidated Damages: $ 1,000 Per Day

Bid Valid (calendar days): 60 Days

Contractor's License(s):Class A

1.3. Contact Information

Project Contact:

Kenny Nguyen

City Engineer

300 Centennial Way

Tustin, CA 92780

Email: ktnguyen@tustinca.org

Phone: (714) 573-3157

Procurement Contact:

Hy Dang-Libunao

Senior Management Assistant

300 Centennial Way

Tustin, CA 92780

Email: hdang-libunao@tustinca.org

Phone: (714) 573-3148

Department:

Public Works

1.4. Timeline

Advertisement/Release Project Date August 7, 2026

Pre-Bid Meeting (Mandatory) August 20, 2026, 10:00am

Begin at Main Street Well No. 3 (235 E. Main St., Tustin)

Question Submission Deadline August 27, 2026, 5:00pm mailto:ktnguyen@tustinca.org tel:(714)573-3157 mailto:hdang-libunao@tustinca.org tel:(714)573-3148

Bid Opening September 15, 2026, 2:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Technical assistance for Electronic Submittal

The City has made every effort to make all aspects of the vendor registration and bidding process as easy, secure and reliable as possible. In order to mitigate any last minute unforeseen technical issues with on-line/electronic bid submissions, we recommend that bidders submit their bid/proposal as early as possible. It is highly recommended to submit bids at least an hour before bid opening to allow

OpenGov the time to address and resolve any issues preventing bid submission. It is the responsibility of the prospective bidder to successfully navigate all individual challenges using the on-line/electronic bidding software, unless there is a system-wide failure. All responses are due at or before the time shown on each project. Late responses will not be accepted. The City is not responsible for and accepts no liability in the event a response is late due to network, internet or any other technical problem or interruption.

If you need technical assistance or have questions concerning the features available using OpenGov

Procurement system, please contact Customer service for the OpenGov software through 1) the chat feature in the software or 2) phone at (855)-680-4747.

https://secure.procurenow.com/signup

3. Vendor Submissions

The answers to following questions constitutes the Contractor's Bid Proposal.

3.1. Bid Requirements*

Did you read through and confirm that you meet all of the bid requirements including the sections:

A. Notice Inviting Sealed Bids

B. Instructions to Bidders

C. Contractor's Bid Proposal (questions in OpenGov)

D. Sample Contract

E. Special Provisions and Technical Specifications

F. Project Plans

☐ Yes

☐ No

*Response required

3.2. The work and project site was inspected by a represenative from our office on the following date?*

*Response required

3.3. Contractors State License Board (CSLB) Number*

Please enter State Contractor’s License No.

This will be verified against the state database.

(Business and Professions Code Section 7028.15)

It is a misdemeanor for any person to submit a bid to a public agency in order to engage in the business or act in the capacity of a Contractor within this state without having a license therefor, except" as provided in the referenced section.

*Response required

3.4. California Department of Industrial Relations Registration* Please enter your Public Works Contractor Registration Number. This will be verified against the state database.

*Response required

3.5. The following are persons, firms, and corporations having a principal interest in this proposal:*

*Response required

3.6. IMPORTANT NOTICE: If the bidder or other interested person is a corporation, state legal name of corporation and names of the president, secretary, treasurer, and manager thereof; if a co-partnership, state true name of firm and names of all individual co-partners composing firm; if the bidder or other interested person is an individual, state first and last names in full.

3.7. Bid Protests*

To be considered timely, a bid protest must be filed within the following time limits:

A. Protests based upon alleged defects or improprieties in the bid documents shall be filed prior to the date of bid opening.

B. All other protests must be filed within five calendar days after the protester knew or should have known the basis of the protest, but no later than five calendar days after the date of when the Bids were due to the AGENCY.

☐ Please confirm

*Response required

3.8. Bidder Proposal section

Bidders must read and comply with SECTION B, Instructions to Bidders, and SECTION C, Proposal found in the main bid specification document in the Attachments tab.

3.8.1. Proposal terms and conditions*

Bidder shall confirm that they have read the proposal in it's entireity and agree that their elecronic submission will be deemed as their offiical signature on the bid for the project.

☐ Please confirm

3.8.2. Non-Collusion Affidavit*

The bidder as represented in the electronic submission of the foregoing bid agrees that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

3.8.3. Utility Agreement*

The undersigned hereby promises and agrees that in the performance of the work specified in the project contract, known as the Main Street Well 3 & Newport Well 3 Improvements Project (2026/2027)

- CIP No. 60177, CIP No. 60177, (I)(we)(it) will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to any electrical secondary or transmission facilities or any gas or fuel lines. The term "Qualified Person" is defined in Title 8, California Administrative Code, Section 2700, as follows:

Qualified Person: “A person who, by reason of experience or instruction, is familiar with the operation to be performed and the hazards involved."

The undersigned also promises and agrees that all such work shall be performed in accordance with all applicable utility company's requirements, Public Utility Commission orders, and State of California Cal-

OSHA requirements.

The undersigned further promises and agrees that the provisions herein shall be and are binding upon any subcontractor or subcontractors that may be retained or employed by the undersigned, and that the undersigned shall take steps as are necessary to assure compliance by any said subcontractor or subcontractors with the requirements contained herein.

☐ Please confirm

*Response required

3.8.4. Disqualification Questionnaire*

Has the Bidder, any officer of the Bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a

Federal, State or local government project because of a violation of law or a safety regulation?

☐ Yes

☐ No

*Response required

3.8.5. If the answer to question 8.4 was yes, explain the circumtances in the space provided.

3.8.6. Compensation Insurance Certificate*

Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works contract has been awarded shall sign the following certificate.

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

☐ Please confirm

*Response required

3.8.7. List of Subcontractors*

Bidders shall list in the bid proposal the name and place of business of each subcontractor who will perform work or labor or render services for the Contractor in an amount in excess of one-half of one percent of the Contractor's total bid.

Please download the below document, complete, and upload.

Please note: Upon bid opening, subcontractor listing will be posted publicly.

• C_-_list_of_subcontractors.pdf

*Response required

3.8.8. List of Ready-mix Concrete Suppliers*

Bidders shall list in the bid proposal the name and place of business of each Ready-mix concrete suppliers who will perform work or labor or render services for the Contractor.

Please download the below documents, complete, and upload.

Please note: Upon bid opening, subcontractor listing will be posted publicly.

• C_-_list_of_ready_mix.pdf

*Response required

3.8.9. References for Bidder*

Please download the below documents, complete, and upload.

• C-_Project_references.pdf

*Response required

3.8.10. Bid Bond - Part 1 (Electronic: scanned and upload)*

Cashier's check or certified check, payable to the order of the City of Tustin, of not less ten percent

(10%) of the bid or a bond in said amount, payable to the City of Tustin and signed by the bidder as well as a corporate surety, shall accompany the bid

Please scan and upload a copy of your bid bond/cashier's check.

***The Bid shall include the bid bond both uploaded into OpenGov (formerly ProcureNow) and hard copy original mailed or hand delivered to the City Clerk on or before the bid opening date and time, otherwise the bid will be deemed non-responsive.***

• C-_bidder_bond.pdf 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3.8.11. Bid Bond - Part 2 (Hard copy original: Mail or Hand Delivery)* Bidder mustalso MAIL or hand deliver bid guarantee with a postmarked date no later thanTuesday, September 15, 2026 addressed to:

City of Tustin, City Clerk

300 Centennial Way

Tustin,CA92780

Please have the following listed clearly on the outside of the envelope:

A. Bidder Name, B. "Sealed Bid" for Contract Title ("Main Street Well 3 & Newport Well 3 Improvements Project

(2026/2027) - CIP No. 60177")

C. Contract Number ("CIP No. 60177")

D. dateime of the bid opening

E. "DO NOT OPEN WITH REGULAR MAIL"

***The Bid shall include the bid bond both 1) uploaded into OpenGov (formerly ProcureNow) AND 2) hard copy original mailed or hand delivered to the City Clerk on or before the bid opening date and time, otherwise the bid will be deemed non-responsive.***

☐ Please confirm

*Response required

3.9. Instructions for Apparent Low Bidder

3.9.1. DOCUMENTATION TO BE SUBMITTED BY APPARENT LOW BIDDER*

Please confirm if chosen as the apparent low bidder, you must submit the following within 10 working daysafter the bidder has been notified:

• Bonds o Payment Bond o Faithful Performance Bond o Guaranty Bond

• Insurance Certificates

Failure to enter into a contract shall be just cause for the annulment of the award and the forfeiture of the proposal guarantee.

☐ Please confirm

3.10. Contractor info:

3.10.1. Direct contact (person submitting bid) for any general questions.* Name, title, phone and email.

*Response required

3.10.2. Contractor represenative responsible for bid and signing the contract:

Name, title, phone and email.

4. Pricing Table

MAIN STREET WELL #3 - BASE BID SCHEDULE A

For purposes of determining the apparent low bidder, the City will evaluate the combined total of the

Main Street Well No. 3 Base Bid, Newport Well No. 3 Base Bid, and the two fixed Replacement

Differential Allowances. Additive Alternate bid items will not be included in determining the apparent low bidder.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization and Demobilization 1 LS

2 Remove, Protect, Disassemble, Clean, Inspect, and Report on Existing Motor

1 LS

3 Remove, Protect, Disassemble, Clean, Inspect, and Report on Existing pump

Assembly

1 LS

4 Perform Downhole Color Video

Survey and Submit Inspection Report

1 LS

5 Install Existing, Refurbished, or New

Pump Assembly and Appurtenant

Equipment

1 LS

6 Install Existing, Refurbished, or New

Motor and Appurtenant Equipment

1 LS

7 Furnish and Install New Schedule 40

Stainless Steel Tubing and

Appurtenances for Water-Lube

Connection

1 LS

8 Startup Testing, Vibration Testing, Motor Evaluation, and Monitoring

1 LS

9 Furnish all labor, materials, and equipment as required for pressure testing and disinfection

1 LS

10 Refurbish Existing Motor 1 LS

Line Item Description Quantity Unit of

Measure Unit Cost Total

11 Refurbish Existing Pump, Pump Bowls, and Impellers and Convert to

Continuous Water Lube

TOTAL

Unit Cost Total

12 Replacement Differential Allowance:

Furnish and Install New Motor, Pump, Pump Bowls, and Impellers and

Replacement-Related Appurtenances

1 ALL $30,000.00

MAIN STREET WELL #3 - ADDITIVE ALTERNATE SCHEDULE B

Measure Unit Cost Total

13 Rehabilitate Well by Nylon Brush and

Bailing

10 HRS

MAIN STREET WELL #3 - ADDITIVE ALTERNATE SCHEDULE C

Measure Unit Cost Total

14 Perform Chemical Rehabilitation, Including Procurement, Mixing, and

Injection

MAIN STREET WELL #3 - ADDITIVE ALTERNATE SCHEDULE D

Unit Cost Total

15 Perform Dual Swab Airlift Pumping, 12

Hours

12 HRS

NEWPORT WELL #3 BASE BID SCHEDULE A

For purposes of determining the apparent low bidder, the City will evaluate the combined total of the

Main Street Well No. 3 Base Bid, Newport Well No. 3 Base Bid, and the two fixed Replacement

Differential Allowances. Additive Alternate bid items will not be included in determining the apparent low bidder.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization and Demobilization 1 LS

2 Remove, Protect, Disassemble, Clean, Inspect, and Report on Existing Motor

1 LS

3 Remove, Protect, Disassemble, Clean, Inspect, and Report on Existing Pump

Assembly

1 LS

4 Demolish, Remove, and Salvage

Existing Piping, Valves, and

Appurtenances

1 LS

5 Perform EMT-24 Electromagnetic

Casing Inspection Survey and Submit

Report

1 LS

6 Perform Downhole Color Video

Survey and Submit Inspection Report

1 LS

7 Install New 8-Inch UltraMag

McCrometer Meter

2 EA

8 Install City-Furnished Motor-Operated

Valve

2 EA

9 Furnish and Install New 8-Inch Steel

Piping, Bends, and Appurtenances

10 LF

Unit Cost Total

10 Demolish and Remove Existing

Disconnect Switches, pullboxes, power and control conductors, above grade conduits. Mandrel existing below conduits.

1 LS

11 Install New Pull Boxes, Junction

Boxes, Disconnect Switches, Power/Control Conductors, Conduit, Grounding, Install, Terminate and Test

Wiring at existing PLC Panel, equipment startup.

1 LS

12 Sawcut asphalt and Install New below grade conduits, including trenching, potholing, back fill and asphalt replacement, in the event that the below grade conduit is not viable.

1 LS

13 Sawcut, Remove, and Replace Asphalt

Pavement in Kind, Including Subgrade

Preparation, Aggregate Base, and

Asphalt Concrete

15 SY

14 Startup Testing and Monitoring 1 LS

15 Vibration Testing, Motor Evaluation, and Monitoring

1 LS

16 Pressure Testing and Disinfection 1 LS

17 Refurbish and Install Existing Motor 1 LS

18 Refurbish and Install Existing Pump, Pump Bowls, and Impellers

Unit Cost Total

19 Replacement Differential Allowance:

Furnish and Install New Motor, Pump, Pump Bowls, and Impellers

1 ALL $30,000.00

4. Pricing Table