Mailstar 500 specs.pdf

This document is a Scope of Work for the Mailstar 500 mail processing equipment procurement by the State of Anystate. The State of Anystate is seeking bids for the purchase and installation of 15 Mailstar 500 mail sorting machines to be deployed across 5 regional mail processing facilities. The equipment must be delivered, installed, and operational within 120 days of contract award. A mandatory pre-bid conference will be held on June 15, 2023, and bids are due by July 1, 2023. The contract will be awarded by July 15, 2023 and will be for an initial 3-year term with two 1-year renewal options.

Pricing for the Mailstar 500 machines must be provided on a per-unit basis, and the State has set a not-to-exceed budget of $2.5 million for the initial 3-year contract term. At least 20% of the award must be allocated to certified small and disadvantaged businesses. The incumbent provider for the existing mail processing equipment is ABC Mailing Solutions, whose current contract expires on September 30, 2023. Funding for this procurement will be provided through the State's general operations budget.