Attachment 1 - ATCT SOW.pdf

STATEMENT OF WORK (SOW)

ARCHITECT-ENGINEER (A/E) SERVICES

FOR

PLANNING CHARRETTE REPORT (PCR)

MAHG221070

REPLACE AIR TRAFFIC CONTROL TOWER

KEESLER AIR FORCE BASE, MISSISSIPPI

2 May 2023

8 May 2023

PLANNING CHARRETTE REPORT

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Table of Contents

1 INTRODUCTION

2 PROJECT BACKGROUND INFORMATION

3 GENERAL DESIGN CRITERIA

3.1 Standards and Publications

3.2 References

3.3 Government Documentation

3.4 Government Furnished Materials

4 TASK DESCRIPTION

4.1 Planning Charrette Report (PCR)

4.2 Cost Estimates

4.3 Hazardous Materials Analysis:

4.4 Constructiblity

4.5 Topographical Survey

4.6 Meetings and Site Visits

4.6.4 Pre-Charrette Meeting (Kick-off)

4.6.5 Charrette Meeting:

4.6.6 50% Review Meeting

4.6.7 95% Final Review Meeting

4.7 Design Statement of Work:

4.8 Performance of Work

4.9 Deliverables:

5 WORK SITE COODINATION

6 CONTRACT TECHNICAL MONITOR ......................................................... Error! Bookmark not defined.

1 INTRODUCTION

Keesler AFB has a requirement to provide a Planning Charrette Report (PCR) for replacement of Airfield Control Tower, project # MAHG221070.

This Statement of Work (SOW) defines requirements for Service Provider (SP) services to provide

Planning Charrette Reports (PCR) for the improvements on the Airfield Control Tower at Keesler AFB, MS. The PCR’s primary purpose is to clearly identify all the project requirements and associated scope to complete the project. The PCR shall address all items and identify any elements that impact cost, functional/operational relationships, maintenance, energy and life cycle costs, utilities, environmental/historical issues, aesthetics and design standards, engineering systems, and other specific items. The PCR shall validate/draft the DD Form 1391 (Work Order) and form the basis to adjust the programming document for both cost and scope.

The SP shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein. The SP will perform the planning necessary to accomplish the work indicated. All work is to be performed in accordance with this SOW (Statement of Work). The SP shall deliver to Keesler AFB complete project documents, including but not limited to: completed Planning Charrette Report (with minimum three (3) courses of actions (COAs), temporary facility needs, a schematic design, design development, with basic major equipment selection, topographical survey, and a preliminary cost estimate.

The SP shall be required to have as an integral part of the firm, or shall be able to obtain the services of, registered Professional Engineers and registered Architects established in various disciplines to support the subject project. Primary technical services shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers, Computer Assisted Design and Drafting (CADD) technicians, publication writers/editors, technical writers, graphic artists, Geographic Information System (GIS) analysts, planners, urban designers, economists, and financial analysts. Personnel shall be registered in the state of Mississippi, Louisiana, and/or Alabama and command the necessary expertise and knowledge to perform the tasks identified herein.

The use of consultants shall be determined by the SP with all coordination, control, payment and scheduling responsibilities belonging to the SP. The SP shall make the consultants aware of the scope of the work and shall be responsible for the accomplishment of the work in accordance with all related standards, regulations, instructions, directions, and adopted codes that are pertinent to Keesler AFB, MS and as described under Section 3 herein.

PLANNING CHARRETTE REPORT SOW

2 PROJECT BACKGROUND INFORMATION

The Air Traffic Control Tower (ATCT) is the nerve center for operations at Kessler AFB’s airfield and is vital to the support of the 403d Wing’s critical flying mission as well as Air Education and Training Command’s (AETC’s) Student Pilot Training program. It is one of the oldest control towers currently in operation within AETC.

The ATCT was constructed around 1980. The windows were replaced around 1983. The ATCT is a concrete structure 6 story plus 1 story for the Cab/control room and is 3,583 square feet (SF). The existing ATCT consists of a simulator building, which is 786 SF and storage building, which is 240 SF. The ATCT includes an exterior diesel fuel tank and internal generator. The ATCT has a metal roof. As-built drawings from 1978 exist and may be provided upon request.

Currently, the ATCT, is non-compliant with UFC 1-200-1 (DOD Building Code), UFC 4-022-01 (Security Engineering: Entry Control Facilities / Access Control Points) and has several security and safety concerns. The ATCT has several concerns about Indoor Air Quality (IAQ) and is non-compliant with UFC 3-410-01 (Heating, Ventilating, and Air Conditioning Systems). Most of the equipment (electrical, mechanical, etc…) is beyond its service life. Most of the building’s electrical is non-compliant with UFC 3-501-01 (Electrical Engineering) and UFC 3-520-01 (Interior Electrical). The building is non-compliant with 3-301-01 (Structural Engineering) for hurricane wind loads. The elevator is non-compliant with UFC 3-490-01 (Elevators). The tower does not meet UFC 4-133-01 (Air Traffic Control and Air Operations Facilities) standards for layout or general requirements.

Due to building layout, any fire on a lower floor would likely prevent the use of the interior stairwell for egress. The facility has no internal fire suppression system to safeguard controller from exiting using the stairwell and has a FSD2 assigned. An external fire escape was added in 2020, but with the decaying exterior catwalk and rail system controllers are not safe when exiting the tower cab 6 stories up.

Not only is the ATCT equipment beyond its service life, but the tower equipment is obsolete, hindering its communication capabilities and availability of replacement parts. The Keesler’s ATCT’s equipment is so old that it limits the ability of Keesler AFB to maintain a heavy traffic pattern. This prevents the airfield from being used consistently by USAF Undergraduate Pilots for training. This lack of use by pilots has also hampered air traffic controller training hours.

The ATCT has several blind spots to air traffic. The view of the airfield and air traffic is blocked by several buildings located near the tower. The ATCT is too short for the air traffic controllers to see over the nearby buildings. The height of the ATCT is a life/health safety issue because ground control cannot see all potential ground traffic, obstacles, and hazards.

Regarding training impacts, the current ATCT does not have a dedicated training room for Air Traffic Controllers, which means there is a lack space for study and quality instruction for Air Traffic Controller Apprentices and Journeymen. The tower and tower equipment are out of date, which causes it to be a poor training aid for the ATC apprentice course taught by the 334 TRS.

Tower cab windows do not meet wind rating standards for facilities along the Gulf Coast. Keesler’s location puts the facility at risk each storm season. CES personnel must access the failing catwalk platform to board up the windows before winds reach 25 knots (28.8 mph), causing the 20 C-130 aircraft stationed at Keesler to evacuate well in advance of closing the tower. Tower personnel must evacuate the facility before wind reach 50 knots (57.5 mph), thus stopping the flying mission.

Keesler has closed the facility on average once per year and has sustained extensive rain leaks causing equipment/radio damage. This damage delays post storm recovery efforts for the airfield to return to normal operational levels.

Outdated infrastructure has caused several toilets and sinks to overflow into equipment/electrical rooms causing damage to equipment and creating a health hazard to personnel. These repeated leaks have caused black mold to grow throughout the facility. The facility also has asbestos floors in the radio equipment room which prevents equipment racks to be added for upgrades.

Backup power at the current ATCT is unreliable. The current ATCT experienced a catastrophic power failure in 2022, which caused multiple failures in the Enhanced VFR Transport System (EVTS). Due to the scale of the outage and limitations of the supply system, full functionality was not restored until several months after the event. The current facility generator is inoperable, awaiting parts, with no estimated time of repair. While the ATCT has a temporary generator available, it may not provide electricity with enough time to avoid the shutdown of most major ATC systems.

This project is focused on the air traffic control tower but will require design considerations for the simulation building and storage building. Please see Figure 1, below.

Figure 1. Existing Air Traffic Control Tower Project Layout Map and COA #1

3 GENERAL DESIGN CRITERIA

The Air Force requires investigation services that can be used to produce complete and functional design concepts that are appropriate for the Gulf Coast environment of Mississippi. The charrette (as basis of subsequent design and construction) shall conform to the most recent issue of the following standards and publications. The following shall be considered a partial list and not limit the standards which may apply to the project.

3.1 Standards and Publications

a. American Society of Heating, Refrigeration and Air-conditioning Engineers (ASHRSE) GUIDE HVAC

SPECIFICATION OUTLINE

b. ASHRAE Std 62- Latest Edition

c. ASHRAE Std 90- Latest Edition

d. ASHRAE Latest Edition: Handbook of fundamentals; Handbook of HVACS Systems and

Equipment; Handbook of HVAC applications; and Handbook of Refrigeration

e. Sheet Metal and Air-conditioning Contractors National Association (SMACNA) Duct construction

Standards

f. Americans with Disabilities Act (ADA)Accessibility Guidelines, 2010

g. FED-STD-795, Uniform Federal Accessibility Standard, 26 July 1991

h. National Fire Protection Agency (NFPA) – All codes and standards appropriate to project scope

i. National Fire Protection Association 101, Life Safety Code – Latest Edition

j. National Fire Code (NFC)

k. UFC, 3-600-01, 3-520-01, 3-410-01, 4-010-01, 3-430-01FA Latest Editions (Fire Protection, HVAC, Electrical, and Force Protection)

l. International Building Code (IBC) – Latest Edition

m. International Mechanical Code (IMC) – Latest Edition

n. Uniform Mechanical Code (UMC) Latest Edition

o. International Fuel Gas Code (IFC) – Latest Edition

p. International Plumbing Code (IPC) – Latest Edition

q. Uniform Plumbing Code (UPC)

r. National Electric Code (NEC) – Latest Edition

s. Occupational Safety and Health Agency (OSHA)

t. Air Force Occupational Safety and Health Agency (AFOSHA)

u. AFM 88-3 – Air Force Design Criteria for Buildings

v. EM 385-1-1 – Safety and Health Requirements Manual

w. Other applicable Air Force Engineering Technical Letters (AFETLs)

x. American Petroleum Institute (API) - Specifications and standards as applicable

y. American Society for Testing and Materials (ASTM) - Specifications and standards as applicable

American Society of Mechanical Engineers (ASME) - Specifications and standards as applicable

z. Military Standard (MIL – STD) 130, Identification Marking of U.S. Military Property, Rev G, 1988

aa. MIL – STD 161, Bulk Petroleum Products system Including Hydrocarbon Missile fuels, Rev F, Notice 2

bb. Unified Facilities Guide Specifications (UFGS)

cc. Underwriters Laboratories (UL) – All standards appropriate to project scope

dd. Engineering Technical Letters (ETLs)

ee. U.S. Green Building Council (USGBC) – All construction reference guides appropriate to project scope

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ff. DD Form 1354

gg. Fillable 1354 – Check List

hh. AF Catcodes

ii. Hazardous Waste Material Management Plan

jj. AFI 32-9005 Real Property Accountability

kk. Whole Building Design Guide – www.wbdg.org

ll. Air Force Instruction (AFI) 32-1032 Planning and Programming Appropriated Fund

Maintenance, Repair, and Construction Projects

mm. Air Force Regulations, Technical Orders and Instructions

nn. Ensure modified systems will meet applicable State Department of Environmental conservation and EPA requirements.

oo. Other pertinent industry standards.

3.2 References

All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The SP may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The SP may review any Air Force Manual or publication available at the Base Civil Engineering offices.

3.3 Government Documentation

Because only the SP can be expected to know exactly which record drawings will be useful for this investigation, the SP should expect to spend time in Keesler’s Civil Engineering drawing storage vault, locating drawings he/she might need. The SP should not expect Government personnel to perform a drawing search for him/her. "As-built", shop drawings, and operation and maintenance manuals that the Government may have, are not guaranteed to be either accurate or complete. It shall be the SP’s responsibility to verify any information or data that is given to them by the Government.

3.4 Government Furnished Materials

The Government shall furnish the SP with the following:

a. A description of the specific requirements for the investigation of this project. See this Statement of Work.

b. An estimated construction cost range (to be verified by the SP in the charrette)

c. Pertinent Keesler AFB Design Guides (if available)

d. Digital as-builts for the Air Traffic Control Tower (if available) and access to existing drawings of facilities as needed to perform the investigation.

e. Pertinent Contaminated Soils Data

f. Archeological survey of the area

g. Utilities Maps (if available)

h. Construction Task Order (CTO) Planning Charrette Report (PCR) Template. See Appendix A.

i. Air Traffic Control Tower & Radar Approach Control Facility Design Guide Replaced by UFC

4-133-01

j. UFC 4-133-01, Air Traffic Control and Air Operations Facilities

pp. UFC 4-133-01 – Air Traffic Control and Air Operations Facilities http://www.wbdg.org/ http://www.wbdg.org/ http://www.afcec.af.mil/library/index.asp

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8 May 2023

4 TASK DESCRIPTION

The existing Keesler AFB ATCT is for military aircraft located on the western side of Keesler AFB. The ATCT needs replacement to meet current standards for operations, safety, and security. This project aims to replace the existing ATCT, storage building, and simulator building. The ATCT replacement project shall include the generator and fuel storage tank. The ATCT project shall include all road, access, and/or parking modifications. The ATCT project shall include relocating any fencing or utilities as needed. This project is intended to establish an adequate temporary space for Air Traffic Control while replacing the existing tower.

This SOW describes the Government’s requirement for the PCR and investigation of the proposed upgrades and modifications to the layout of the ATCT. This contract for investigation services is necessary to develop a basis for design requirements for the proposed replacement which shall include, but not be limited to the following:

4.1 Planning Charrette Report (PCR)

4.1.1 The SP shall prepare and consider three (3) Courses of Action (COAs) for replacing the ATCT and providing an updated ATCT that improves operations, safety, and security.

4.1.2 For alternatives, which are similar within each COA, the SP shall prepare an Analysis of Alternatives (AoAs) for each alternative analyzed and provide a life cycle cost analysis (LCCA).

This shall be formatted per current Air Force guidance.

4.1.3

4.1.4

The COAs shall be reviewed during the design submittals with direction being provided as to which option to use for the completion of the project. The Charette shall include meeting minutes and draft design documents for review.

The PCR shall clarify requirements and criteria that support the project scope and evaluate at a minimum those listed in the latest version of the “FSRM PCR” template available at AFCEC’s website at https://www.afcec.af.mil/Home/Business/. See Appendix A for the template. The intent of evaluating each criterion is not to design the solution, but to identify major scope items and design inputs in order to build an accurate parametric cost estimate, assist in building a complete statement of work, and reduce future cost/schedule growth. Note that this is not a complete list of requirements and design criteria, and the contractor shall be required to add additional criteria as needed.

4.1.5 The SP shall prepare a detailed PCR providing analysis and a recommended COA for design and construction for each project. This report shall incorporate the findings and results of all the surveys and analysis.

4.1.6 The reports shall follow United Facilities Criteria (UFC), Federal Aviation Administration (FAA), Department of Defense (DoD), Air Force, and Keesler AFB requirements and codes with respect to airfield pavements. The SP shall provide 3 hard copies of each PCR and 3 CDs containing each PCR in Adobe Acrobat (.pdf) and Word (.docx) formats.

4.1.7 Provide single line drawings of the facility layout, and floor plans, to show its general layout and all areas of work in the project for each option. Highlight locations and major items of work as necessary to provide an overall understanding of the work taking place. For phased projects, color-code or otherwise highlight the drawing so that the

SOW Page 9 of 27 reviewer will understand the work included in each phase. Provide for each of the options listed above.

4.1.9 Regarding the environmental compliance (NEPA), if a Categorical Exclusion applies, provide Certificate of Compliance. If not, identify the Environmental Impact Analysis Process (EIAP).

4.1.10 SP and Architect or Engineer (A/E) shall be required as part of his/her services to: Attend the kickoff meeting, chair any additional fact-finding meetings, chair the 50% and 95% review meetings, and answer follow-up questions regarding their report.

4.1.11 The SP shall include drawings and photographs within the body of each submittal of the PCR as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller shall be bound with the report.

4.1.12 Provide 5% level of effort for Concept Drawings and Schematic Drawings for each COA, which include the site plan, relationship/adjacency diagrams, preliminary floor plan, and concept exterior elevations as applicable and include in the appendix. Note any features that are deemed critical by the project stakeholders. Include in the appendix any other viable alternatives considered. All alternatives must solve functional requirements within limits per

AFI 32-1084.

4.1.13 Provide 35% level of effort Design Development (DD) Drawings for the preferred COA. The DD Drawings are next evolution of the Conceptual drawings. The DD Design will evaluate the whole site, building, and infrastructure as a system, including specific construction issues which may affect the final project. In this phase, the schematic design continues to be defined through plans, elevations and sections — the size of rooms, types of materials, and exact placement of the building on the site. Specific design issues are addressed and resolved in order to develop detailing. Particular attention is given to the quality of the design, its documentation, and agreement with the original goals set during Charrette. Additionally, selections of materials and engineering systems are tested against the overall project budget. These drawings specifically delineate the site plan, floor plans and exterior elevations. It is important that the Keesler AFB staff provide feedback to the design team at this time, as the DD design documents are used as the basis for the Construction Documents (CDs). Value Engineering and choices are made, if necessary, to align project scope against costs. The DD drawings shall be included in the Attachment of the PCR. See Appendix B for a list of content in the DD drawings.

4.2 Cost Estimates

4.2.1 Expected Estimate Stages:

4.2.1.1 Planning (no design performed/pre-charrette)

4.2.1.1.1 UFC 3-701-01 cost factors (Class 5 estimate/-30% to +50% accuracy);

4.2.1.1.2 Parametric Cost Engineering System (PACES) using base location, square foot of facility, default models (Class 5); and

4.2.1.1.3 Do not want to use either method for 1391 development.

4.2.1.2 Scope Vector Check (post charrette 10-15%)

4.2.1.2.1 Bubble diagram or single floor plan developed;

4.2.1.2.2 PACES models customized for base location (roofing materials, exterior cladding, etc.); and

4.2.1.2.3 PACES models modified to floorplan (Class 4).

4.2.1.3 35% Design

4.2.1.3.1 PACES modified based on proposed systems (for example, type and size of HVAC, electrical service, etc.) (Class 3);

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4.2.1.3.2 The stage of estimate the Reviewer / Approver (R/A) will review and certify;

4.2.1.3.3 This is where we want to develop 1391 Programmed Amount (PA) costs;

4.2.1.3.4 Provide a Basis of Estimate Worksheet with Class 3 Estimate. See Appendix C.

4.2.1.3.5 Follow-up with Class 2 / detailed unit cost estimate (-5% to +10%).

4.2.2 Quality Assurance:

4.2.2.1 The estimate shall utilize the most current Department of Defense (DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

4.2.2.2 The estimate shall be developed by experienced personnel. Specifically, the lead estimator shall have a minimum of 5 years’ experience estimating government construction.

4.2.3 Provide a preliminary cost estimate submittal (PCE) using the most recent standard Construction Specification Institute (CSI) format. The PCE shall show totals of each CSI divisional breakdown with subtotals, and below cost markups, as required. Additionally, the Contractor shall have a summary sheet illustrating all CSI divisions and an individual sheet per applicable CSI divisions, including at a minimum, a Description of Item, Quantity, Unit of Measure (e.g., Ea, SF, LF), Unit Price, and Subtotals.

4.2.4 A project charrette cost estimate will be prepared for each COA considered.

4.2.5 A draft project DD Form 1391 and parametric cost estimate will be prepared for the recommended or preferred COA project.

4.2.6 Cost estimates shall be detailed and include entries for materials and labor hours and rates. A sample cost estimate form will be provided upon request. Estimates shall be organized according to the CSI numbering format.

4.2.7 Provide updated cost estimates with the appropriate level of detail as required by that submittal. Reviews of design submittals may result in significant impacts to the PCE. When this occurs, submit a revised PCE and price validation within 14 calendar days of the receipt of those comments or the review conference, whichever occurs first. The final parametric cost estimate shall also include the Construction Cost Estimate in CSI format. Lump sum estimates must be limited to only minor items.

4.2.8 Cost estimate documents shall be provided as required so that the government can determine the best path forward during the follow up design phase. Major facility options shall be broken out. Each COA shall have a minimum Class 4 parametric or assembly cost estimate with an expected accuracy range between -20% to +30%.

4.2.9 After the government selects the preferred COA, the SP shall develop the Class 3 estimate with the 35% level of design. The Class 3 estimate will be used for programming the project to get funding. Consistent with Air Force policy and business rules, the estimate shall be developed with a methodology (minimum parametric) and estimate class that is suitable for the respective design maturity as determined from Association for the Advancement of Cost Engineering International (AACEI) Recommended Practice 56R-08. Per Air Force policy, a design must reach 35% maturity before considered an AACEI Class 3 estimate.

4.2.10 Per UFC 3-740-05, section 2-4.3, expected accuracy range for parametric level estimates is between -10% to +15% (Class 2 Estimate). If the estimate is based on a more accurate method, such as a quantity take off, note so and explain the source documents. Ensure accuracy range is

SOW Page 11 of 27 identified so that end users are made aware of the wide fluctuation in cost at the Planning Charrette stage. Class 2 estimate is only required for the preferred COA. The Class 2 estimate will be used as a template for developing the final Government estimate for contracting the project in the future.

4.2.11 If a draft or approved 1391 exists, make a comparison to the approved scope, identify any conflicts or recommendations for changes or re-approval.

4.2.12 Identify any unfunded costs if requiring design including non-RPIE communications cost, user equipment costs, furniture, fixtures, and equipment (FF&E), etc.

4.2.13 Ensure the following items are addressed in the cost estimate report(s):

• Prepare narrative with statement summarizing purpose of estimate and brief statement and description of the project.

• Identify stage of estimate (programming, 10%, 30%, 60%, 90%, 100%, and bid).

• Clearly identify and define assumptions, identify significant features upon which the cost estimate is based.

• Identify significant findings during preparation of the estimate.

• Develop notes throughout the estimate, particularly to identify sequencing of construction activities and crew productions.

• Separate subcontract work from prime contract work.

• Identify separate markups for subcontractors and prime contractor.

• Identify sources of unit prices and vendor or subcontractor quotes.

• Include design contingencies and construction contingencies in the cost estimate, if appropriate. Per UFC 3-740-05, SP shall utilize allowances and/or design contingencies to cover construction cost increases due to design incompleteness, detail changes, alternative design changes, and associated costing inaccuracy. Design contingencies will normally decrease, as design information becomes known. Usage of all assumptions, allowances and/or design contingencies shall be fully documented and justified within the BOE or estimate software note fields.

• Include cost growth (escalation) from the date of the estimate to the mid-point of construction and/or operation. Identify source of index used for escalation, e.g., UFC 3-700-

XX.

• Minimize use of lump sum pricing. If used, the lump sum description must indicate in detail what is included in the price and whether or not it is based on a quotation.

• Use prevailing current location-specific wage rates in the estimate. Consider market rates for labor to ensure there is reasonable competition on-going in the area where the construction is being performed and/or may be competing with the domestic projects being constructed.

• Check derived unit costs with historical data when available. Override Cost Book labor and/or material unit prices as required, to fit project-specific conditions.

• Complex or major features of a project should include a detailed breakdown for labor, equipment and material.

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• Calculate home office overhead as a percentage of total contract cost.

• Include bond costs in estimate.

• Calculate prime and subcontractor profit by Weighted Guidelines method.

• Provide Cost Engineer point of contact and telephone number.

• Include all applicable costs for permits, licenses, taxes, and fees.

• Prepare cost estimate using agency approved estimating software, as appropriate, and structured using the appropriate Work Breakdown Structure for military programs.

• To the extent possible, indicate quantities such as building sizes, assemblies, pavement area, lengths of utilities, etc.

• If work is required to comply with anti-terrorism/force protection (AT/FP) requirements, clearly indicate if and how AT/FP related costs have been incorporated into the estimate.

• If appreciable costs are anticipated to comply with sustainability requirements, clearly indicate if and how these costs have been incorporated into the estimate. If these costs cannot be directly determined at this level of project definition, a maximum of 2% can be applied per the AF SDD Implementing Guidance Memorandum.

• Provide anticipated midpoint of construction and show cost escalation factor applied to the estimate.

• If the cost estimate does not include contractor overhead and profit (OH&P) and intent is to apply it on the 1391 Block 9, ensure the cost estimate clearly indicates it is not already included in the estimate itself.

• If the cost estimate itself includes marked up costs, such as Contingency and Supervision, Inspection, and Overhead (SIOH), ensure they are clearly indicated along with the percentages applied. Ensure these costs are not applied a second time on the DD1391, Block 9.

• If deviating from standard subcontractor and GC mark-ups included with estimating software, such as PACES, identify which items were modified and provide reasoning for the deviation.

• The SP shall tailor the estimate to the specific geographic location. If utilizing PACES, the SP shall apply the appropriate Area Cost Factor (ACF), as required by UFC-3-701-01. If utilizing

MII, the SP shall utilize project area specific labor and equipment libraries.

• The SP shall inflate DOD cost data (labor, equipment, and material) to current year value.

Additionally, the SP shall escalate project pricing to mid-point of construction by applying the Military Construction Program (MCP) Index. The index is based on forecasts of anticipated escalation for the future fiscal years issued by the Comptroller of the

Department of Defense. The MCP index is updated annually and available through UFC 3-

701-01 Table 4-2 for the current year. Usage and calculations of inflationary/escalatory factors shall be documented in the Basis of Estimate (BOE) and/or software notes.

• The SP shall adjust or account for DOD data productivity rate changes, if appropriate, to job site specific requirements. Requirements such as, safeguards, security, safety, confined space, double handling of materials, and other constructability issues shall be calculated.

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The derivation of productivity factors shall be well documented and justified within the BOE and/or software notes.

• The A-E shall fully document within the BOE or software notes all cost elements that differ from the utilized Cost Book.

• The estimate shall be prepared utilizing current acquisition strategy or assumed strategy with the estimate and associated documentation clearly identifying prime and subcontract tiers to facilitate compounding calculations. Additionally the A-E shall apply indirect costs

(markups) as appropriate and fully document the basis of each in the BOE or software notes fields. Examples of markups to consider are, but not limited to:

o Direct Cost Markups – Productivity, Overtime, Sales Tax, Misc, Payroll Tax, Workman’s

Comp, Inflation (to current year) o Subcontractor Markups – Job Office Overhead (JOOH), Home Office Overhead (HOOH), Profit, Bond, Excise, Miscellaneous o Prime Contractor Markups – JOOH, HOOH, Profit, Bond, Excise Tax, Miscellaneous o Project Markups – Escalation (project mid-point), Design Contingency, Construction

Contingency (Program Specific), Supervision, Inspection and Overhead (SIOH), Miscellaneous, Special (such as Gross Receipts Tax)

4.2.14 Provide a list of the parametric inputs used to develop the cost estimate.

4.2.15 For the Selected COA, the contractor shall use software called PACES for cost estimating.

Contractor shall ensure the version number of the software and date of the Cost Book are identified. Provide an Assembly Detail Cost Report. In accordance with Air Force policy and business rules, the SP shall develop a Basis of Estimate (BOE) narrative report. The BOE is a document, developed by the estimating team, which describes how an estimate is prepared and defines information used in support of development. The BOE shall provide traceability of underlying estimate characteristics and provide enough detail to enable an independent, proficient cost engineer to recreate the estimate using only the details provided.

4.2.16 In accordance with UFC-3-740-05, the estimate shall be formatted with the Uniformat II Work Breakdown Structure (WBS) for military projects as provided in the PACES and MII software.

4.3 Hazardous Materials Analysis: An investigation, sample testing, and a report for presence of hazardous materials such as soil contamination, asbestos, lead based paint, poly-chlorinate biphenyls (PCBs), mercury, etc. shall be included in the within the charrette report of this project.

4.3.1 The proposed Option #1 and #2 are located near or on an old landfill. The contractor shall locate the old landfill and test for hazardous materials, which could affect the construction.

4.3.2 It is possible that hazardous materials such as lead-based paint (LBP) and asbestos containing materials (ACM) are present. No LBP or ACM surveys are available.

4.3.2.1 The SP shall perform LBP, ACM and other hazardous materials surveys as required to produce a charrette report upon which construction documents that are easily bid by Contractors may be created.

4.3.2.2 The Government anticipates the presence of local soil contamination. Any sample testing shall be included in the report.

4.3.3 The following guidance shall be used for managing hazardous materials:

4.3.3.1 Asbestos containing materials (ACM), lead base paint (LBP), polychlorinated biphenyls

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(PCBs), contaminated soils, and other hazardous materials may be present in and around the work site. The SP shall anticipate the potential presence of hazardous materials in the investigation and sub-contract with firms who perform testing for hazardous materials and prepare project documents for their remediation. The goal of any follow-on design is that technical provisions shall be developed such that all requirements for handling, worker protection, and environmental protection at the work site are referenced to OSHA, EPA, and Mississippi Department of Environmental Quality (MDEQ) regulations as well as pertinent Keesler AFB requirements.

4.3.3.2 When construction requires special demolition procedures to protect personnel from exposure to excessive levels of hazardous materials, these requirements shall be specified and coordinated with the Keesler AFB project engineer and the Keesler AFB Environmental Element. These procedures shall not be less stringent than Federal OSHA and EPA requirements. Mitigation of hazards to workers shall be included in this investigation.

4.3.3.3 Project drawings shall denote the location of hazardous materials and provide sufficiently detailed information for their remediation, to include accurate quantities.

4.4 Constructability

4.4.1 Phasing Plan

4.4.1.1 The SP shall consider and provide guidance on how to construct the Keesler ATCT while maintaining the airfield operational.

4.4.1.2 The SP shall identify any non-typical contract line items or miscellaneous contract concerns.

4.4.1.3 The SP shall recommend a contract length. The SP shall identify seasonal breaks in the contract; identify contract timing issues that need to be addressed; and identify specific phasing requirements.

4.4.1.4 The SP shall list the required Government furnished permits and contractor furnished permits and identify when and how permit requirements will be accomplished.

4.4.1.5 Identify all special inspections required and list the inspecting or approving organization and reason required.

4.4.1.6 The SP shall consider the cost of delays and mitigating the impact to the airfield and

ATCT.

4.4.1.7 The SP shall identify areas for staging.

4.4.1.8 The SP shall consider and identify the impacts the Airfield operations.

4.4.1.9 The SP shall consider and identify the impacts to the neighborhood/urban impacts.

4.4.2 Funding Plan

4.4.2.1 The SP shall provide severable project options, which include complete pricing and scopes of work for each option to seek separate funding.

4.4.2.2 At a minimum the Funding Plan shall include the following severable project options:

4.4.2.2.1 ATCT

4.4.2.2.2 Simulation Training Building

4.4.2.2.3 Storage Building Areas

4.4.2.3 The funding plan pricing shall equal the PCE unless additional cost has been identified for severing project option(s). The SP shall provide justification for projects options not

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4.4.2.4 The funding plan shall provide a justification for each option if not incorporated in the overall constructions documents (CDs).

4.4.2.5 Each option must be complete and usable. If options must be completed sequentially to be usable, the SP will describe it in the Phasing plan.

4.5 Topographical Survey

4.5.1 The SP shall perform topographic surveys for developing each COA and cost estimate of required work, respectively.

4.5.2 This topographic survey shall be for the Pass Entrance Area which is approximately 40 acres in total area.

4.5.3 Take sufficient survey shots to adequately develop contours at one-foot intervals.

4.5.4 Take sufficient survey shots so to adequately define the topography of the area. Survey shots shall be gathered using electronic total stations and data collectors, or with Survey Quality GPS equipment as applicable. Locate and identify the following:

4.5.4.1 Building corners finish floor elevations, sills, corners, landings, railings, downspouts, window wells, vents, porches, steps, and stoops.

4.5.4.2 Structures, bridges, slabs, walls, rails, ramps, steps, fences, guard rails, gates, flag poles, posts, signs, rock boulders, and other existing conditions providing pertinent dimensions, materials, and elevations.

4.5.4.3 Roads, road names, parking areas/campground spurs, walkways, trails, paths, and miscellaneous pavement edges, corners, intersections with other features. Identify pavement and other surface’s materials, width of pavement. Identify island material, edging, and dimensions.

4.5.4.4 Curbs and gutters with top and bottom elevations, widths, and materials.

4.5.4.5 Utilities to include invert elevations, direction of flow, pipe materials, diameters, manholes, cleanouts, transformers, meters, pull boxes and vaults rim and bottom elevations, poles, aerial lines, guys, underground line ground scars and depressions.

When possible, locate utility line depths. Lift all manholes, valve boxes, and other utility covers to determine line materials, locations, depths, and flow direction. Location of utility line’s building connections.

4.5.4.6 Above ground tanks to identify size, capacity, height, material, elevations, and contents.

4.5.4.7 Drainage pipes and structures to include flow lines, invert elevations, pipe materials, pipe diameters, manholes, catch basins, inlets, headwalls, end walls, ditches, swales, and depressions. Take shots 100 feet on each side of the existing culvert in the drainage channel to establish flow line.

4.5.4.8 Rocks, rock outcroppings, rock ledges, and edges of rock in both the horizontal and vertical planes.

4.5.4.9 Mean elevation of water surface for all bodies of water, excavations and wells.

4.5.4.10 Trees, with 6-inch caliper and above, identified by caliper and common name (consult

Park staff to assist in verification of tree names), individual shrubs, edge of tree lines, shrub masses and lawn areas.

4.5.4.11 Take survey shots to adequately define top and bottom of slopes, high points, low points, grade breaks, ground anomalies, pavement cross sections and crowns, direction of pitch on paved surfaces, and to accurately define curvilinear features.

4.5.4.12 Take sufficient shots on opposite edges along lengths of walks, and at middle of walks where cross slopes are not consistent.

4.5.4.13 Take sufficient shots for spot elevations on paving or other hard surfaces to the nearest

0.01 foot and to the nearest 0.10 foot on other surfaces.

4.5.5 All products associated with this contract that provide a map representation of the location of installation features (historical, existing, or planned) including installation maps, site plans, area development plans, walls-out as-built depictions, or other related overhead (plan) views of an installation (partial or entire) must adhere to the following requirements. (NOTE: This requirement does not currently involve walls-in facility floor plans or interior renderings.)

4.5.6 All maps and associated data must comply with the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) available from the SDSFIE web site. The SDSFIE web site address will be provided under separate cover at the contract level. These data will be organized using the current version of the standard approved by the Headquarters Air Force Geo Integration Office (HAF GIO) as the functional lead for installation mapping and visualization. The SDSFIE will determine file and feature class identification and definition, attribution and valid domain values. When any geospatial information collected as a result of the contract includes information identified in the Common Installation Picture (CIP) or recognized Mission Data Set (MDS) the contractor will deliver data consistent with the established requirements for the data and will ensure functionality with the receiving system.

Information must be collected at no less than 1:1200 scale for base cantonment areas and 1:4800 scale for larger undeveloped base areas. Spatial data will meet or exceed National Map Accuracy Standards at those scales. Metadata will be provided and will use Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM) for organization.

4.5.7 Geospatial data must be delivered in:

4.5.7.1 A geo-referenced Geographic Information (GIS) format (feature- based file structures with one-to-one cardinality between spatial records and attribute records) which would include Environmental Systems Research Institute’s (ESRI) shapefile and geodatabase formats. All attribute data as specifically outlined in the contract must be included either in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally join the separate table with the GIS data file. All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, State Plane Coordinate System, using feet or metric coordinate units. Further guidance on mapping units, coordinate systems and projections is available from the Installation GIO.

4.5.7.2 A geo-referenced map with the using of AutoCAD Ver. 2018 and Civil 3D 2018, with all information, data, (including the tin surface), and electronic files provided. All geospatial data must be delivered in the North American Datum 1983 (NAD83) projection, State Plane Coordinate System, using feet or metric coordinate units.

4.5.8 Mapping- or Survey-Grade Global Positioning Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data. The use of mapping- or survey-grade GPS will depend on the precision requirements of the product data. In the case of contracts involving utility construction, location and attribute data will be obtained at the time of excavation.

Further information about precision requirements should be obtained from the installation GIO.

4.5.9 Source data and product data remain the property of the US Government. The contractor may be required to explain and demonstrate the company's process for protecting all geospatial data, including but not limited to geometry, attributes, metadata, topologies, and relational database schemas and operations used in association with this SOW. The contractor may be required to sign a non-disclosure agreement attesting to the same before source data are released. Further

SOW Page 17 of 27 information about security and nondisclosure requirements should be obtained from the installation GIO. Some installation map data, source and/or product, may be considered by the Government to be “sensitive, but unclassified.” The intent of this clause is to prevent intentional or unintentional dissemination of “sensitive, but unclassified” information to include unauthorized access to the source and product data by any entity wishing to do harm to the USAF or U.S. Government while the data resides on the contractor's computer network. The contractor is not authorized to release this information to any third party without the explicit consent of the Headquarters Air Force Office of the Civil Engineer (AF/A7C) or its involved installation. All source information shall be returned to the government POC or destroyed upon completion of the project.

4.6 Meetings and Site Visits

4.6.1 The SP shall attend and/or support meetings and teleconferences as required by the

Construction Manager (CM) with the customer and/or government representative(s). The purpose of the meetings includes, but are not limited to, progress reviews, project scoping, planning, design reviews, planning/programming charrette activities, project definition charrette activities, project status, and the general exchange of information concerning current and future activities.

4.6.2 SP Consultants shall attend site visits in conjunction with the 0%, 50% and 95% design intervals and shall take photographs for each site visit. Each meeting shall be attended by BOS/CE Project Manager and Engineers, Operations maintenance (if available) and facility managers (if available).

4.6.3 SP Consultants shall attend design meetings which will be held at 0%, 50% and 95% design intervals and shall take meeting minutes for each on-site meeting. Each meeting shall be attended by BOS/CE Project Manager and Engineers, Operations maintenance (if available) and facility managers (if available). The following shall outline minimum activities and deliverables at each phase.

4.6.4 Pre-Charrette Meeting (Kick-off): Initial meeting to discuss the intended direction and objectives of the project, information needed by the consultants, charrette meetings, and the schedule of deliverables. The Consultants shall make initial site visits to record existing conditions, system equipment, and configurations. All mechanical and electrical information, notes and pictures shall be documented and dated for a Site Survey Booklet.

The SP will have the opportunity to interview appropriate government personnel and request any assistance that may be required. The SP shall record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO.

4.6.5 Charrette Meeting: The charrette meeting(s) is/are to discuss the intended direction and objectives of the project, information needed by the consultants, charrette meetings, and the schedule of deliverables with a wider audience than the pre-Charrette. At a minimum, the Charrette meeting shall be scheduled and shall include each of the “User and Facility Requirements” per the CTO PCR Template. See Appendix A. The SP shall add additional “User and Facility Requirements” as required to provide a complete analysis of each COA.

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The Charrette will be attended by the Government's Project Engineer(s), engineering staff, representatives of the reviewing agencies, invited interested parties, and the SP's project manager and necessary staff. Reviewers will submit written comments on the charrette.

Comments will be provided to the SP for response. The SP may make a presentation at each meeting. The SP shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the Contracting Officer for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the Contracting Officer within seven (7) calendar days following each meeting.

4.6.6 50% Review Meeting: **SP shall not proceed past 50% without written authority from the Contracting Officer. ** Initial draft of items listed above. The SP shall prepare a draft charrette report detailing the findings of the investigation and submit it to the CO for approval. The cover sheet of the report shall be boldly marked with the date submitted. Included in this report shall be all assumptions, analysis, calculations, discussion, recommendations, options, site plans, concept drawings, photographs, hazardous materials surveys and test results, description of existing conditions, inspection results, engineering data, cost and construction estimates, product literature, technical data, and programming planning study, etc. required to perform the requested engineering services. Report shall also cite specific code references, assumptions, calculation sources, data sources, etc. The report shall include recommendations for design and estimated design and construction schedules. After review of the draft report by the CO, the SP shall present the draft report at a pre-final PCR review meeting at Keesler AFB. Changes resulting from the review meeting shall be incorporated into the final charrette report submittal.