Madison_Co_DHR_Lawn_Service_Specifications_FY2027_no_WR_.docx
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- Attached to
- Madison Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000037265
- Issued by
- Madison County, Alabama
About this file
This is a lawn service specifications document issued by Madison County Department of Human Resources (DHR) in Alabama for fiscal year 2027 services. The DHR is requesting quotes for lawn maintenance services to be performed at their county office located at 2206 Oakwood Avenue NW, Huntsville, Alabama. The scope of work includes grass cutting services limited to a maximum of 20 cuts per fiscal year (with approximately 15 cuts during the growing season occurring 2-3 times monthly during spring and summer), along with ancillary tasks such as weed eating, edging, debris removal, and leaf mulching with each cut. Additionally, vendors may be required to provide shrub and hedge trimming services limited to two times annually (spring and fall), subject to coordination with the DHR county office point of contact. A mandatory site visit is required on Monday, October 26, 2026, from 8:00 am to 4:00 pm, and vendors must sign the attendance sheet to be considered; quote responses must remain valid through October 31, 2026, for the contract period running October 2026 through September 30, 2027. The primary points of contact are Nikki Goins Hughes, Deborah Turner, and Donna Bradley.
Pricing shall be submitted as firm and fixed unit prices per cutting for grass cutting services and per trim job for shrub trimming services, with all prices remaining constant from the quote date through the September 2027 end of the contract period. Payment terms are net 30 days in arrears following service completion, with invoices submitted only after work is finished. The incumbent contractor is eligible to bid and must also attend the mandatory site visit. Services may be performed on weekdays (Monday-Friday) or weekends, with scheduling coordinated directly with the DHR county office.
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Text version
Madison Co DHR Lawn Service Specifications FY2027 – (Oct. 2026 – September 30, 2027) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Required site visit scheduled for Monday, Oct. 26, 2026, 8:00 am – 4:00 pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fixed from date of valid quote through Sept 2026 PO period (October 2026 – September 30, 2027 Address:
Madison Co DHR 2206 Oakwood Ave. NW Huntsville, Alabama 358104499 POC: Nikki Goins Hughes (256)427-6279 Deborah Turner (256) 427-6391 Donna Bradley (256) 427-6160 Main line (256) 240-2021 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 2026 – September 30, 2027).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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