MAA-MC-27-006 VOLUME I.pdf

VOLUME I

SMALL BUSINESS RESERVE PROCUREMENT

CONTRACT NO. MAA-MC-27-006

INSPECTION, REPAIR AND MAINTENANCE OF

COMPRESSORS

AT

BALTIMORE/WASHINGTON INTERNATIONAL

(BWI) THURGOOD MARSHALL

AND MARTIN STATE (MTN) AIRPORTS

October 15, 2026

MARYLAND AVIATION ADMINISTRATION

Table of Contents (Maintenance) Contract No. MAA-MC-27-006

(MAA-04/08) Inspection, Repair & Maintenance of Compressors at BWI and MTN Airports

TOC-1

TABLE OF CONTENTS

INSPECTION, REPAIR AND MAINTENANCE OF COMPRESSORS

BALTIMORE/WASHINGTON INTERNATIONAL (BWI) THURGOOD MARSHALL

AND MARTIN STATE (MTN) AIRPORTS

Page Number

Invitation for Bids .................................................................................................................................. i

Contract Summary ................................................................................................................................ ii

Technical Provisions – General Information

TP-1.01 Scope of Work

TP-1.02 Basis of Award and Preparation of Bid

TP-1.03 Contractor Qualifications

TP-1.04 Duration

TP-1.05 General Information

TP-1.06 Best Practices

TP-1.07 Pre-Work Conference

TP-1.08 Site Investigation

TP-1.09 Contractor’s Responsibilities

TP-1.10 Inspections and Preventive Maintenance

TP-1.11 Routine On-Call Repair Service

TP-1.12 Emergency Response and Service

TP-1.13 Contract Administration

TP-1.14 Administration Quality Assurance

TP-1.15 Warranty

TP-1.16 Replacement Parts and Materials

TP-1.17 Removal of Defective Work

TP-1.18 Communications

TP-1.19 Personnel and Supervision

TP-1.20 Compensation to the Contractor

TP-1.21 Extra Work Allowance

TP-1.22 Records and Invoices

TP-1.23 Uniforms

TP-1.24 Parking

TP-1.25 Airport Operations

TP-1.26 Security Requirements

TP-1.27 Administration’s Right to Inspect

TP-1.28 Maintenance of Books and Records

Table of Contents Contract No. MAA-MC-27-006

(MAA-04/08) Inspection, Repair & Maintenance of Compressors at BWI and MTN Airports

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TP-1.29 Insurance Requirements

Special Provisions

SP-1.01 Small Business Reserve (SBR) Program ................................................... SP-1

SP-1.02 Small Business Preference (SBP) .............................................................. SP-2

SP-1.03 Bid Guarantee............................................................................................. SP-3

SP-1.04 Performance Guarantee (If contract price is over $100,000) .................... SP-3

SP-1.05 Payment Guarantee (If contract price is over $100,000) ........................... SP-4

SP-1.06 Surety Bond Assistance Program .............................................................. SP-4

SP-1.07 Individual Surety Bonds ............................................................................ SP-5

SP-1.08 Delivery of Bids ......................................................................................... SP-7

SP-1.09 Communications and Interpretations-Prior to Bid Opening...................... SP-7

SP-1.10 Addendum to Invitations for Bids ............................................................. SP-8

SP-1.11 Pre-Opening Modification or Withdrawal of Bid ..................................... SP-8

SP-1.12 Late Bids, Late Withdrawals, and Late Modifications .............................. SP-8

SP-1.13 Opening and Recording of Bids................................................................. SP-8

SP-1.14 Mistakes in Bids ......................................................................................... SP-9

SP-1.15 Minor Irregularities or Informalities…………………………………... SP-9

SP-1.16 Cancellation of Invitations for Bids ......................................................... SP-10

SP-1.17 Rejection of Individual Bids or Proposals ............................................... SP-10

SP-1.18 Rejection of all Bids ................................................................................. SP-11

SP-1.19 Bid Evaluation and Award ....................................................................... SP-11

SP-1.20 Corporate Registration ............................................................................. SP-12

SP-1.21 Bid Protests .............................................................................................. SP-12

SP-1.22 Payments and Invoicing .......................................................................... SP-12

SP-1.23 Subcontractors-Prompt Payment ............................................................. SP-13

SP-1.24 Subcontracting.......................................................................................... SP-15

SP-1.25 Subcontracting with Minority Business Enterprise (MBE) Firms .......... SP-16

SP-1.26 Good Faith Efforts ................................................................................... SP-19

SP-1.27 Contractor Affirmative Action/Equal Employment Opportunity ........... SP-22

SP-1.28 Minority Business Enterprise Program .................................................... SP-29

SP-1.29 BWI Airport Security, Access Badges, Airfield Vehicle Ramp Permits and U.S. Customs Access Badges…………………………………… SP-38

SP-1.30 Airport Operations ................................................................................... SP-51

SP-1.31 Pre-Work Conference .............................................................................. SP-51

SP-1.32 Housekeeping and Clean-Up ................................................................... SP-52

SP-1.33 Contract Time for Completion of Work .................................................. SP-52

SP-1.34 Adjacent Property .................................................................................... SP-52

SP-1.35 Beneficial Occupancy .............................................................................. SP-53

SP-1.36 Extension of Time .................................................................................... SP-53

SP-1.37 Accident Prevention. ................................................................................ SP-53

Table of Contents Contract No. MAA-MC-27-006

(MAA-04/08) Inspection, Repair & Maintenance of Compressors at BWI and MTN Airports

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SP-1.38 Building Permits....................................................................................... SP-54

SP-1.39 Laws to be Observed ................................................................................ SP-56

SP-1.40 Familiarity with Laws, etc ....................................................................... SP-56

SP-1.41 Interpretation by Addendum. ................................................................... SP-57

SP-1.42 Liability of Contractor ............................................................................. SP-57

SP-1.43 Indemnification of the Maryland Aviation Administration. ................... SP-57

SP-1.44 Interpretation of Plans, etc ....................................................................... SP-57

SP-1.45 Alteration of Specifications or of Character of Work ............................. SP-58

SP-1.46 Contract Furnished to Contractor ............................................................ SP-58

SP-1.47 Supervision by the Administration ......................................................... SP-58

SP-1.48 Legal Address........................................................................................... SP-59

SP-1.49 Licensing .................................................................................................. SP-59

SP-1.50 Cross Utilization ....................................................................................... SP-59

SP-1.51 Minimum Specifications .......................................................................... SP-59

SP-1.52 Patent Infringement .................................................................................. SP-59

SP-1.53 Non-Payment for Work Improperly Done .............................................. SP-59

SP-1.54 Successful Termination of Contractor’s Responsibility and Final

Acceptance………………………………………………………….. .SP-60

SP-1.55 Commercial Nondiscrimination Clause ................................................... SP-60

SP-1.56 Maryland Living Wage Law…………………………………………. SP-61

SP-1.57 Insurance Requirements……………………………………………….SP-63

General Conditions

GC-1.01 Definitions ................................................................................................. GC-1

GC-1.02 Preparation of Bid/Proposal ...................................................................... GC-6

GC-1.03 Site Investigation ....................................................................................... GC-6

GC-1.04 Bid, Performance and Payment Bonds ..................................................... GC-7

GC-1.05 Contingent Fee Prohibition ....................................................................... GC-7

GC-1.06 Cost and Price Certification ...................................................................... GC-8

GC-1.07 Contract Administration ............................................................................ GC-8

GC-1.08 Authority of the Procurement Officer ....................................................... GC-8

GC-1.09 Corporate Registration and Tax Payment Certification ........................... GC-8

GC-1.10 Compliance with Laws ............................................................................. GC-9

GC-1.11 Initiation of Work ...................................................................................... GC-9

GC-1.12 Notice to Proceed and Completion of the Work ...................................... GC-9

GC-1.13 Conformity with Contract Requirements ............................................... GC-10

GC-1.14 Inspection of Work .................................................................................. GC-10

GC-1.15 Removal of Defective Work ................................................................... GC-11

GC-1.16 Discrepancies in Contract Documents .................................................... GC-11

GC-1.17 Cooperation by Contractor ...................................................................... GC-12

GC-1.18 Cooperation with Utilities ....................................................................... GC-12

GC-1.19 Cooperation Between Contractors .......................................................... GC-12

GC-1.20 Jurisdiction Furnished Material .............................................................. GC-13

Table of Contents Contract No. MAA-MC-27-006

(MAA-04/08) Inspection, Repair & Maintenance of Compressors at BWI and MTN Airports

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GC-1.21 Indemnification and Insurance ................................................................ GC-13

GC-1.22 Responsibility for Damage Claims ......................................................... GC-15

GC-1.23 Assignment .............................................................................................. GC-15

GC-1.24 General Guaranty .................................................................................... GC-15

GC-1.25 Final Acceptance and Payment ............................................................... GC-16

GC-1.26 Personal Liability of Public Officials ..................................................... GC-16

GC-1.27 Approval Authority ................................................................................. GC-16

GC-1.28 Remedies and Termination ..................................................................... GC-16

GC-1.29 Delays and Extensions of Time .............................................................. GC-17

GC-1.30 Differing Site Conditions ........................................................................ GC-17

GC-1.31 Changes ................................................................................................... GC-18

GC-1.32 Negotiated Payment Provision ................................................................ GC-19

GC-1.33 Suspension of Work ................................................................................ GC-19

GC-1.34 Force Account Work ............................................................................... GC-20

GC-1.35 Variations in Estimated Quantities ......................................................... GC-22

GC-1.36 Sanctions Upon Improper Acts ............................................................... GC-22

GC-1.37 Non-Hiring of Employees ....................................................................... GC-23

GC-1.38 Conflict of Interest Law .......................................................................... GC-23

GC-1.39 Registration ............................................................................................. GC-23

GC-1.40 Taxes-Responsibility for Payment, Exemption

Forms to be Filed, etc.. ............................................................................ GC-23

GC-1.41 Tax Exemption ........................................................................................ GC-24

GC-1.42 Specifications ........................................................................................ GC-24

GC-1.43 Delivery ................................................................................................... GC-24

GC-1.44 Patent, Trade Mark and Copyright Infringements .................................. GC-24

GC-1.45 Occupational Safety and Health Act (OSHA) ........................................ GC-24

GC-1.46 Minority Business Enterprise and Affirmative Action ........................... GC-24

GC-1.47 Small Business Procurement .................................................................. GC-25

GC-1.48 Non-Discrimination in Employment ...................................................... GC-25

GC-1.49 Multi-Year Contracts Contingent Upon Appropriations ........................ GC-26

GC-1.50 "Buy American Steel" Act ...................................................................... GC-26

GC-1.51 Prevailing Wage Contracts for Public Works ......................................... GC-27

GC-1.52 Disputes ................................................................................................... GC-27

GC-1.53 Liquidated Damages ............................................................................... GC-27

GC-1.54 Contractor's Invoices ............................................................................... GC-27

GC-1.55 Financial Disclosure ................................................................................ GC-27

GC-1.56 Political Contribution Disclosure ............................................................ GC-28

GC-1.57 Incorporation by Reference ..................................................................... GC-28

GC-1.58 Maryland Law Prevails ........................................................................... GC-28

GC-1.59 Bid Award - Resident Business .............................................................. GC-28

GC-1.60 Payment of State Obligations.................................................................. GC-29

GC-1.61 Pre-Existing Regulations ........................................................................ GC-30

GC-1.62 Retention of Records ............................................................................... GC-30

GC-1.63 General Conditions Controlling .............................................................. GC-30

Table of Contents Contract No. MAA-MC-27-006

(MAA-04/08) Inspection, Repair & Maintenance of Compressors at BWI and MTN Airports

TOC-5

GC-1.64 Dissemination of Information ................................................................. GC-30

GC-1.65 Insolvency ............................................................................................... GC-30

Invitation for Bids Contract No. MAA-MC-27-006 (MAA-04/23) Inspection, Repair and Maintenance of Compressors at BWI & MTN i-1

INVITATION FOR BIDS

INSPECTION, REPAIR, AND MAINTENANCE OF COMPRESSORS

BALTIMORE/WASHINGTON INTERNATIONAL (BWI)

THURGOOD MARSHALL AND MARTIN STATE (MTN) AIRPORTS

Sealed Bids for the Maryland Aviation Administration (MAA) solicitation titled Inspection, Repair and Maintenance at Baltimore/Washington International (BWI) Thurgood Marshall and Martin State (MTN) Airports, as found in Contract No. MAA-MC-27-006, shall be submitted on emma.maryland.gov, under Solicitation Number BPM059297, by 2:00 p.m. local time, December 02, 2026. To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site. Bids shall only be accepted via the State’s internet-based electronic procurement system, eMaryland Marketplace Advantage

(eMMA). Positively no bids shall be received after 2:00 p.m.

The Contractor shall provide all labor, supervision, equipment, lifts, bucket trucks, adequately sized vehicles, traffic control equipment, bonding, insurance, tools and expertise to accomplish all the required work, which includes maintaining and repairing various exterior and interior lighting systems including re-lamping, and repair and maintenance of electrical systems at Baltimore/Washington

International Thurgood Marshall (BWI Thurgood Marshall) and Martin State (MTN) Airports in accordance with contract’s specifications.

The award of this contract shall be made to the responsible bidder that submits the lowest responsive bid meeting the experience and specifications.

NOTICE TO BIDDERS: Each Bidder, before submitting a bid, shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done. The submission of a bid is an agreement with all the items and conditions referred to herein.

This project has been advertised via eMaryland Marketplace: Specifications (Volume I) and Bid

Documents (Volume II) are available for download via eMaryland Marketplace:

https://emma.maryland.gov. If you are unable to download the documents (Volume I and II), these documents may be examined without charge at the MAA’s Office of Procurement, 7001 Aviation

Blvd, Second Floor, Glen Burnie, Maryland 21061. Copies thereof may be obtained. All bids must be submitted on the bid documents provided in Volume II.

A Pre-Bid Meeting shall be held at via Microsoft Teams at 9:00 a.m. on October 22, 2026 for interested Bidders. Please complete the Pre-Bid RVSP to notify the MAA of your intent to attend.

This meeting will occur via Microsoft Teams. Please use the following link to access the meeting or phone number to dial in: Click here to join the meeting; Meeting ID: 229 738 586 750 968 |

Passcode: kN7Cx7XH.

https://emma.maryland.gov/ https://teams.microsoft.com/meet/229738586750968?p=uL5YzhjfMAMPzG5rtx

(MAA-04/23) Inspection, Repair and Maintenance of Compressors at BWI & MTN i-2

If any prospective Bidders who are physically impaired and are planning to attend the Pre-

Bid or Bid Opening meetings, please call ahead to 410-859-7440 (Office of Procurement and

Materials Management), 410-859-7111 (MAA Communications Center), or 410-859-7227 (TDD) to advise of any reasonable accommodations required.

Each Bid (Section P), if in the amount of $100,000 or more, must be accompanied by a Bid

Bond (Section L) in the amount of 5% of the total contract price. If a Bidder fails to submit these documents, the MAA shall deem the bid non-responsive. The Bid/Proposal Affidavit (Section

M) shall also be submitted with each bid.

A Performance Bond (Section B) in the amount of the total contract price is required of the successful Bidder. The Performance Bond may be annualized. Assistance in obtaining bonds may be available to qualifying businesses through the Maryland Small Business Development Financing

Authority (MSBDFA). See SP-1.04 for more details.

The Performance and Payment Bond may be annualized. See SP 1.04 and SP 1.05 or details.

NOTICE TO BIDDERS: Please upload your complete bid response (which includes all documents required in Volume II of this solicitation) to the State’s eMaryland Marketplace Advantage

(eMMA) e-Procurement system. It is important to note, that the pricing grid on eMMA is solely for the purpose of the Bid Tabulation to be made available for public inspection at a reasonable time after the Bid opening in accordance with the Public Information Act Notice, and COMAR 21.05.04.04

Award and 21.05.02.11 Posting of Bids. All bidders are required to utilize the MS Excel Bid Form provided by the Administration (Section P), which is included in Volume II of the solicitation documents. In the event of a discrepancy, the bidder’s offer provided on the MAA MS Excel Bid

Form (Section P), shall prevail.

NOTICE TO BIDDERS: In accordance with Code of Maryland Regulations (COMAR)

21.05.02.16, to receive a contract award, a Bidder must be registered on eMaryland Marketplace as a vendor. To register on eMaryland Marketplace, go to the Department of General Services

Website at https://emma.maryland.gov.

The MAA has determined under the Maryland Living Wage Law (SP-1.56), the contract resulting from this solicitation has been deemed to be a Tier 1 contract.

NOTICE TO BIDDERS: This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 – 14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business

Affairs, Small Business Reserve Program are eligible for award of a contract.

(MAA-04/23) Inspection, Repair and Maintenance of Compressors at BWI & MTN i-3

NOTICE TO BIDDERS: The MAA hereby notifies all Bidders that in regard to any contract entered into pursuant to this advertisement, certified Minority Business Enterprise (MBE) firms shall be afforded full opportunity to submit bids in response to this notice and shall not be subjected to discrimination on the basis of race, color, sex, or national origin in consideration for an award.

MBE firms are encouraged to respond to this solicitation notice.

An MBE subcontract participation goal of 0% of the total contract dollar amount has been established for this procurement.

An VSBE subcontract participation goal of 0% of the total contract dollar amount has been established for this procurement.

It is the goal of the Maryland Department of Transportation (MDOT) that MBE and Veteran-

Owned Small Business Enterprise (VSBE) firms participate in all contracts. The Contractor is encouraged to utilize MBE/VSBE subcontractors when there is an opportunity to do so.

NOTICE TO BIDDERS: By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the

State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not become in arrears during the term of the contract if selected for contract award.

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer unless the State Comptroller's Office grants an exemption. The selected

Bidder shall register with the EFT Registration, General Accounting Division form using the

COT/GAD X10 Vendor Electronic Funds (EFT) Registration Request Form, available at http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD

X-10 form and must include the reason for exemption.

Questions regarding the Electronic Funds Transfer should be referred to the Office of the

Comptroller, General Accounting Division, 80 Calvert Street, Room 200, Annapolis, Maryland

21401, (410) 260-7813, Option#2 or gad@marylandtaxes.gov.

The MAA reserves the right to reject any and all bids and/or waive technical defects if, in its judgment, the interest of the Administration may so require.

If there are any questions regarding this contract, please contact:

Shirlita Lee, CMPO+GPS

Procurement Officer II

Office of Procurement & Materials Management

Maryland Aviation Administration

Construction & Maintenance Section

Phone: 410-859-7440

Email: slee8@bwiairport.com http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf mailto:gad@marylandtaxes.gov mailto:slee8@bwiairport.com

Contract Summary for Maintenance Contracts Contract No. MAA-MC-27-006

(MAA-04/24) Inspection, Repair and Maintenance of Compressors at BWI and MTN Airports ii

CONTRACT SUMMARY

Item Description

MAA Contract Number MAA-MC-27-006

Contract Title Inspection, Repair and Maintenance of Compressors at

Baltimore/ Washington International Thurgood Marshall and Martin State Airports

Small Business Reserve YES (X ) – NO ()

MBE Participation Goal 0%

MBE Liquidated Damages YES ( ) - NO (X)

VSBE Participation Goal 0%

Applicable General Conditions All Except GC-1.51

Applicable Special Provisions: All Except as Noted 1.01, 1.02, 1.05 and 1.07

SP-1.01 X SP-1.09 X SP-1.17 X SP-1.25 X SP-1.33 X SP-1.41 X SP-1.49

SP-1.02 X SP-1.10 X SP-1.18 X SP-1.26 X SP-1.34 X SP-1.42 X SP-1.50

X SP-1.03 X SP-1.11 X SP-1.19 X SP-1.27 X SP-1.35 X SP-1.43 X SP-1.51

X SP-1.04 X SP-1.12 X SP-1.20 X SP-1.28 X SP-1.36 X SP-1.44 X SP-1.52

SP-1.05 X SP-1.13 X SP-1.21 X SP-1.29 X SP-1.37 X SP-1.45 X SP-1.53

X SP-1.06 X SP-1.14 X SP-1.22 X SP-1.30 X SP-1.38 X SP-1.46 X SP-1.54

SP-1.07 X SP-1.15 X SP-1.23 X SP-1.31 X SP-1.39 X SP-1.47 X SP-1.55

X SP-1.08 X SP-1.16 X SP-1.24 X SP-1.32 X SP-1.40 X SP-1.48 X SP-1.56

Applicable Technical Provisions TP-1.01 through TP-2.08

Maryland Living Wage YES ( X ) - NO ( )

Project Location BWI Airport ( X ) - MTN Airport (X )

Bid Bond Required YES ( X ) - NO ( )

Performance Bond Required YES ( X ) - NO ( )

Payment Bond Required YES ( ) - NO ( X )

Contract Duration 5 Years w/ Two Year Renewal

Pre-Bid Meeting Date/Time October 22, 2026 at 9:00 A.M. via Microsoft Teams:

Click here to join the meeting.

Meeting ID: 229 738 586 750 968 Passcode: kN7Cx7XH

OR Dial in by phone

1-667-262-2962 | Phone conference ID: 413 288 096#

Question Due Date:

Must be submitted in writing via email slee8@bwiairport.com

October 29, 2026 by 3:00 P.M. Local Time

Bid/Proposal Due Date/Time

December 02, 2026 at 2:00 P.M. Local Time

Bids must be submitted via eMMA: https://emma.maryland.gov/ Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made.

Bid/Proposal Opening Date/Time December 02, 2026 at 2:15 P.M. Local Time

Bids will be opened in eMMA. The bid tabulation will be available to the public on eMMA via BPM059297.

https://teams.microsoft.com/meet/229738586750968?p=uL5YzhjfMAMPzG5rtx mailto:slee8@bwiairport.com

Technical Provisions (Maintenance) Page 1 of 27 Contract No. MAA-MC-27-006

(MAA – 06/2026) I, R & M of Compressors at BWI and MTN

TECHNICAL PROVISIONS

INSPECTION, REPAIR AND MAINTENANCE OF COMPRESSORS

AT

BALTIMORE/WASHINGTON INTERNATIONAL THURGOOD MARSHALL

AND MARTIN STATE AIRPORTS

TP 1.01 Scope of Work

A. The Contractor shall provide all labor, supervision, materials, equipment, insurance, and expertise to perform inspection, maintenance and repairs to compressors located at the

Baltimore/Washington International Thurgood Marshall (BWI Marshall) and Martin State

(MTN) Airports on a scheduled basis in accordance with these specifications.

B. The Maryland Aviation Administration (Administration or MAA) shall have the unilateral right to order, in writing, changes in the work within the scope of the contract in accordance with General Provisions clause "Changes".

C. The term “Administration” is used through these specifications and means the MAA’s

Contract Administrator or a designee, or other management personnel. The phrases “the

Contractor shall provide” and “at no additional cost to the Administration” means that there shall be no separate line item for compensation and that the cost shall be factored into any unit cost as stated in the specifications.

D. Any modification to the contract shall be considered an alteration of the specifications and shall be handled in accordance with SP-1.45 Alteration of Specifications or of Character of Work. Should such alterations in the Specifications result in the Contractor being assessed an increase in the cost of the Performance Bond, the Administration shall compensate the

Contractor for the increase in bonding cost upon receiving a copy of the surety’s invoice.

E. The Contractor shall be required to provide Bid Guarantee and Performance Bonds in accordance with sections SP-1.03 Bid Guarantee and SP-1.04 Performance Guarantee.

As bonding affects the amount of any bid, all Contractors shall read these provisions.

F. The order of precedence of the contract documents shall be as follows:

1. Bid Forms

2. Technical Specifications

3. Special Provisions

4. General Provisions

In the event of a conflict between documents, the earlier listed shall prevail.

Technical Provisions (Maintenance) Page 2 of 27 Contract No. MAA-MC-27-006

(MAA – 06/2026) I, R & M of Compressors at BWI and MTN

G. This Contract is subject to various audits. The Contractor shall be available to assist and fully comply with any audit requests in a timely manner and according to TP-1.27

Administration’s Right to Inspect.

TP 1.02 Basis of Award and Preparation of Bid

A. The contract shall be awarded to the responsible bidder that submits the lowest responsive bid based upon the specifications and the amount found in Section P.

B. All bid items in Section P must be completed at the time of the bid submittal. In preparing its Bid, the Contractor shall not leave any blank lines and blank spaces/boxes unfilled, including but not limited to contract unit prices. Any blank space shall render the Bid non-responsive. The Administration reserves the right to reject any incomplete bid and proceed to the next lowest, responsive bid from a responsible bidder.

C. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The Administration shall reject any Bid that contains stipulations and qualifications and proceed to the next lowest, responsive bid from a responsible bidder.

TP 1.03 Contractor Qualifications

A. The Contractor must currently have five (5) years’ experience as a company working in the maintenance and repair of compressors business. The contractor shall submit documentation demonstrating the current five (5) year experience, including company, address, contact person, telephone number, and term of contract, description and amount.

B. The Administration shall not accept the experience of individual employees or combinations of employees as company experience.

C. The Contractor shall submit documentation regarding its qualifications on Section Q, Experience Questionnaire. Section Q together with all documentation may be submitted with the bid. If it is not submitted with the bid it must be submitted at the request of the

Administration following bid opening. If it is not submitted with the bid or at the request of the Administration the bid may be rejected as non-responsive and the Administration shall proceed to the next lowest, responsive bid from a responsible bidder.

D. Performance Evaluations

1. The Administration reserves the right to perform for the benefit of itself and other

State agencies evaluations (interim and/or final) of the performance of the Contractor and subcontractors for this contract.

2. Performance evaluations may be used or reviewed by a Procurement Officer in the course of making a future determination of responsibility under other procurements.

3. Unsatisfactory performance of this contract (or any part of it), whether or not the

Technical Provisions (Maintenance) Page 3 of 27 Contract No. MAA-MC-27-006

(MAA – 06/2026) I, R & M of Compressors at BWI and MTN contract is terminated for default and whether or not an unsatisfactory report (interim and/or final) is issued, may result in a determination that the Contractor is not a responsible bidder or Offeror under COMAR 21.06.01.01.

4. Nothing in this contract shall be construed to limit or qualify the authority of the

Procurement Officer under the Procurement Statutes or COMAR Title 21.

TP 1.04 Duration

A. This contract shall remain in effect for a period of five (5) years beginning with Notice to

Proceed (NTP) and may be continued for one (1) additional two (2) year period at the option of the Administration.

B. The Administration shall advise the Contractor of the exercise of any renewal option at least

120 days prior to termination of this contract. Any renewal option shall be subject to the

Maryland Procurement Regulations (COMAR 21) and on the same terms and conditions as herein provided except that the unit prices to be paid to the Contractor during the renewal option shall be adjusted in accordance with the annual rate of change of the Consumer Price

Index (CPI) as published by the U. S. Department of Labor, Bureau of Labor Statistics.

C. The price change as determined by the Administration shall be based on the most current

CPI for All Urban Consumers (CPI-U), Table A that is published for the eighth (8th) month preceding the expiration date of the existing contract by calculating the unit prices with the annual rate of change. If the renewal option is for more than one (1) year the Contractor shall be allowed an annual change for the second year calculated using the referenced CPI.

D. In the event the spending authority (total cost of contract) has been expended prior to reaching the original termination date, the Administration reserves the right to rebid the contract.

E. This contract includes a provision authorizing an extension for a reasonable, limited, and defined time to spend funds remaining on the contract as provided in Board Advisory 1995-

1.

TP 1.05 General Information

A. The Administration does not guarantee the Contractor that its services will be used consistently. The quantities provided in Section P are for bidding purposes. Approval of actual work schedule is at the sole discretion of the Administration and subject to schedule adjustments, depending on the requirements of the Administration. Hours and maintenance work listed in Section P are estimated averages, not guaranteed numbers of work hours.

B. The Contractor shall be responsible to become acquainted with conditions relating to the scope of the work and restrictions pertaining to the execution of the work under the

Contract and shall thoroughly examine and be familiar with the Specifications. This includes, but is not limited to, becoming knowledgeable about the locations of the various

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(MAA – 06/2026) I, R & M of Compressors at BWI and MTN buildings and areas included in this contract. The Contractor shall also take full responsibility for obtaining information concerning the conditions at all locations that may affect the Contractor’s work. The failure or omission of the Contractor to receive or examine any form, instrument, addendum or other document, or to become acquainted with the existing conditions, shall in no way relieve the Contractor of any obligations with respect to the proposal or to the contract. The Contractor shall determine the work conditions and shall assume all risks and responsibilities and shall complete the work in and under any conditions he/she may encounter or create, without additional cost to the

Administration.

C. The Administration has the authority to interrupt or alter the work schedule as necessary on a temporary or permanent basis to ensure the least interference with the traveling public or

Airport operations. The Administration shall give the Contractor at least 48 hours’ notice to any schedule changes except in an emergency situation as determined by the Administration.

D. The Contractor is responsible for understanding and knowing the requirements specified in this contract, as well as providing the services as described in the contract. The Contractor shall provide expert knowledge to correct deficiencies and impairments and maintain the proper appearance and performance level of BWI Marshall and MTN.

E. The Administration may contact the Contractor at any time to report the need for emergency compressor repair service, and the Contractor must respond within two (2) hours from the time of call. Failure to respond within the time specified may result in default of the

Contractor and termination of the contract at no cost and no penalty to the Administration. If the Contractor is unable to respond within the requested timeframe, the Administration may also elect to employ an alternate Contractor to perform the necessary work.

F. Upon the Administration’s request and/or within 24 hours of any reported safety incident involving the Contractor, the Contractor must complete a safety inspection and provide the safety report to the Administration.

G. The Administration shall not be held liable for the manner in which the Contractor protects, constructs, or otherwise handles compressor repair equipment, materials, and waste.

H. The Contractor shall be required to work with the Administration’s Maintenance, Environmental, and Operations Offices and any third-party firm(s) as assigned by the

Administration. The Contractor may be requested to assist with record keeping of work completed, reporting of statistics, etc., at no additional cost to the Administration.

I. The Administration reserves the right to seek competitive bids for all major overhauls and repairs as may be required during the term of the contract. The Contractor awarded the contract as a result of this solicitation shall work cooperatively with any other Contractor the Administration may utilize to perform any major updates, repairs or other work.

J. The Contractor and its personnel must be knowledgeable of and adhere to all Federal, State, and local laws, codes, MAA Directives and Policies, Best Management Practices (BMP’s), Technical Provisions (Maintenance) Page 5 of 27 Contract No. MAA-MC-27-006

(MAA – 06/2026) I, R & M of Compressors at BWI and MTN industry standards and practices, environmental regulations, and manufacturer’s recommendations related to compressor repair and maintenance and work performed under this contract.

TP 1.06 Best Practices

A. The Contractor shall ensure that the most appropriate and cost-effective work practices are utilized while caring for the Administration’s property.

B. The Contractor shall ensure that the most appropriate equipment is utilized while caring for the Administration’s property as best management practices may require. All work shall be in strict compliance with the relevant equipment manufacturer's recommendations. All maintenance procedures, preventive or otherwise recommended by the manufacturer for each piece of equipment included in the contract, shall become a part of the contract.

C. All repairs - including repairs for non-guaranteed conditions - shall be made with materials according to manufacturers’ recommendations, following BWI Marshall Design Standards and repair guidelines for the type and quantity of compressors utilized.

D. The Contractor shall schedule work at the appropriate time for the services that are required

(e.g. freezing weather). Contractor shall recognize the critical nature of completing all required services in a timely manner; however, work hours may be adjusted in consideration of inclement weather. Contractor shall schedule weather-delayed services as soon as appropriate and shall monitor weather conditions to adjust schedules to complete work without causing impairment to system operations. The Administration shall be notified of all modifications to the routine schedule and shall approve such modifications during emergency repairs.

E. All work shall be performed in a manner that maintains the original integrity of the BWI

Marshall design, or as modified with the approval of the Administration.

F. All chemical applications shall be performed in accordance with current county, State, and

Federal laws, utilizing EPA registered materials and methods of application. The Contractor shall keep records of all chemicals used in the performance of this contract for the duration of this contract. The records shall include but not be limited to what chemical was used, where it was used, when it was applied, what amount was applied, and Material Safety Data Sheets

(MSDS).

G. Any oils or chemicals spilled or released to the environment during Contractor activities shall be immediately addressed by the Contractor at no additional cost to the Administration. The

Contractor must follow guidelines outlined in the most current Administration-developed

Stormwater Pollution Prevention Plan. The Contractor must use dry methods (such as granular or fabric absorbent products) to clean up spilled or leaked oil, grease or chemicals.

Absorbents should be selected based on the type of chemical that was spilled. Spent absorbents must be collected after use and properly disposed of as a regulated waste.

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H. The Contractor shall maintain clean equipment by eliminating excessive amounts of external oil and grease buildup on compressor fuel tanks. The Contractor shall use water-based cleaning agents or non-chlorinated solvents to maintain and clean equipment.

TP 1.07 Pre-Work Conference

A pre-work conference shall be scheduled between the Administration and the Contractor to discuss planning, proposed personnel, schedules, material sources, equipment, site coordination, contact information, procedures, and other matters essential to the satisfactory performance of the work within one month prior to the Notice to Proceed (NTP) of this Contract (refer to SP-1.31

Pre-Work Conference). At a minimum, the Contractor’s Project Manager shall attend this conference. Regularly scheduled meetings shall continue prior to any project(s), or at a frequency determined by the Administration. Attendance at the conference and regularly scheduled meetings shall be at no additional cost to the Administration.

TP 1.08 Site Investigation

A. It shall be the responsibility of the Contractor to inspect the condition of the existing equipment and systems covered under this contract and submit a written report to the

Administration within ninety (90) calendar days from the start of the contract.

B. The Contractor's report shall, by building and location, make recommendations as to deficiencies in the various systems, such as non-existing, inadequate, malfunctioning or severely deteriorated equipment, that will hinder the Contractor's ability to maintain the systems. The report shall also include recommended corrective action(s), proposed installation drawings, the equipment manufacturer's name and part number and a cost estimate to perform the work, broken down into labor and materials. The report shall be updated as systems and equipment are added or modified and shall also include recommendations to impede the aging of the systems and equipment.

C. To correct the deficiencies, the Administration may elect to modify the contract, order the work as part of this contract, or accomplish the work by other means.

B. After the initial inspection and as the items noted in the Contractor's reports are corrected, the

Contractor shall assume total responsibility for all the equipment as set forth under the terms of this contract.

C. The Administration reserves the right to request an updated inspection report on an as needed basis.

TP 1.09 Contractor’s Responsibilities

A. The Contractor shall perform all preventative maintenance, inspection, repair, and installation services as requested by the Administration on a scheduled approved by the

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B. Compressor repairs, installations, and maintenance projects shall be completed with

Administration oversight. At no additional cost or obligation to the Administration, the

Administration may request the recommendation of the Contractor. This may include recommendations regarding repairs or replacements (with and without warranty), evaluation of the current preventative maintenance program, and recommendations for any other possible modifications or improvements.

C. The Contractor shall proceed with work only after all work specifications and cost estimates are approved and pre-work conference is completed. The Contractor shall examine the work to be performed and notify the Administration in writing, of any unsatisfactory conditions. The work may not proceed until conditions are satisfactory to all parties.

D. The Contractor shall maintain at all times the standard of operation, efficiency, safety, capacity, etc., of the equipment as designed and installed. It is the intent that interrupted service and degradation is kept to minimum through an adequate preventive maintenance program.

E. All proposals (Work Plans) shall include the following information:

1. Description of the proposed work.

2. Parts list (including Quantity, Type, and Cost).

3. Expected labor hours and cost.

4. Total price.

5. Expected start and completion date.

6. Warranty information, if altered from TP-1.15 Warranty.

7. Personnel expected to be on site (including security information of personnel, if necessary).

8. Name and contact information of the supervisor on site, if needed.

9. Safety plan expected before/during/after the project.

F. The Contractor is responsible for the disposal of all used and old material as a result of this contract.

G. The Administration may modify, add, delete, replace, or upgrade compressor systems or associated equipment covered by this contract. It is not currently known what type or quantity of compressors will be amended in future modification(s) or through new activities. The Administration reserves the right to include additional compressors with this specification. The Contractor shall be compensated based on prorating prices and labor rates according to Section P or the Administration may also request a scope of work and cost proposal for the additional equipment at the option of the Administration. These changes may be incorporated into the existing contract via written authorization and compensated through the extra work allowance or by a contract amendment in accordance with section TP-1.20 Compensation to the Contractor.

H. Project delays and disruptions due to understaffing and other adverse conditions shall be

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(MAA – 06/2026) I, R & M of Compressors at BWI and MTN at the risk of the Contractor. Lost workdays due to delays shall be recovered by increased personnel and/or additional work hours as soon as practicable. No additional compensation shall be recovered from the Administration unless approved in writing and in advance.

I. The Contractor may be required by the Administration to seek cost estimates to determine fair prices. These estimates shall accompany any requisition for said materials and parts.

The Contractor may be requested to provide three competitive cost estimates with supporting documentation to the Administration or any purchase that exceeds or is estimated to exceed $1,000.00. The exception is for emergencies as approved by the

J. Personal Protective Equipment (PPE): In order to promote workplace safety, to mitigate and minimize risk to employees who may be exposed to various hazards related to their work responsibilities, the Employer shall provide personal protective equipment to employees in the performance of their job duties and train on the use of PPE.

The Contractor must ensure that the Contractors Personnel make full use of such equipment as the circumstances demand. This includes but is not limited to safety helmets, eye protection, face shields, safety shoes, gloves, mask, etc. Where it is a site/facility rule that such items of equipment must be worn, the Administration has the right to request removal from the Premises of any Personnel not complying with this rule. For the purposes of this section, personal protective equipment shall mean equipment required under applicable federal and state laws, rules, and/or regulations (including Occupational Safety and Health

Administration regulations) or required by Employer policy.

TP 1.10 Inspections and Preventive Maintenance

A. A list of compressors and their locations can be found in Exhibit A.

B. Routine inspections, testing and preventative maintenance work performed under this contract shall be accomplished Monday through Friday during regular business hours, from 7am to

4pm (0700 to 1600), or as arranged between the Contractor and the Administration.

C. The proposed Preventative Maintenance and Inspection Schedule shall be submitted by the

Contractor to the Administration within 30 days of the contract start date.

D. Preventive maintenance is defined as periodically scheduled work to provide systematic checking, adjustment, cleaning, and routine services as recommended by the equipment manufacturer.

E. All inspections and preventive maintenance shall be in strict compliance with the relevant equipment manufacturer's recommendations.

F. The Contractor shall make every effort to complete known necessary tasks, such as diagnostics, part replacements, etc., during the monthly Preventative Maintenance to avoid preventable downtime, additional appointments and expenses.

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G. Labor that is part of a preventive maintenance program, as recommended by the equipment manufacturer, routine testing and inspecting equipment to reduce or avoid service interruptions and to obtain optimum operating efficiency and maximum life expectancy of equipment are included in the monthly preventative maintenance fee found in Section P.

H. Parts shall be compensated for in accordance with TP-1.21 Extra Work Allowance.

I. All lubricants, hydraulic fluids, antifreeze, additives, etc. required while performing inspections, testing and preventive maintenance shall…