MA WIC Warehouse Shipping Specifications~66.pdf
PDF 226 KB Posted
- Solicitation number
- BD-27-1031-BFHN0-BFH02-133216
- Issued by
- Massachusetts
About this file
This document contains shipping and delivery specifications for vendors supplying products to the Massachusetts WIC (Women, Infants, and Children) Program Distribution Center located in Northborough. The specifications establish comprehensive requirements for all shipments to ensure proper handling, protection, and compliance with the program's distribution standards. Vendors must adhere to specific packaging, labeling, palletization, and delivery procedures regardless of shipment size. All deliveries must be coordinated in advance with the WIC program and are accepted only Tuesday through Friday between 9:00 am and 4:00 pm at 35 Lyman Street, Northborough, MA 01532.
Freight terms require vendors to prepay shipping costs on a Free on Board (FOB) destination basis for all domestic shipments. Shipments of 10 cartons or fewer weighing 200 lbs. or less may be sent via FedEx or UPS ground, while larger orders must be palletized using Grade A GMA four-way pallets not exceeding 2,000 lbs. total weight. Individual cartons cannot exceed 30 lbs. and must display clearly marked product descriptions, form numbers, language designations, and sequential numbering. All shipments require accompanying packing lists with detailed information including purchase order numbers, quantities, and weight specifications. Vendors must submit advance shipping notices to WICDeliveries@MassMail.State.MA.US prior to delivery, and any failure to comply with these specifications will result in product return at the vendor's expense.
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Text version
Massachusetts WIC Program Specifications for Delivery to Northborough Distribution Center
_____________________ (name of item)
Freight Terms
Massachusetts State WIC Program’s freight terms for US domestic shipments are Free on Board
(FOB) destination, freight pre-paid by the vendor for all shipments.
Shipping Method
Shipments that are 10 cartons and 200 lbs. or less and meet other FedEx or UPS ground guidelines should be shipped by Fed Ex or UPS ground.
All orders that exceed 10 boxes and 200 lbs. must be palletized.
No container shipments shall be accepted.
Packaging Instructions
Vendor shall provide shipping containers (boxes, cartons, etc.) constructed to provide for handling and shall afford the item protection.
Vendor shall utilize shipping containers uniform in size whenever possible.
Vendor shall utilize containers of minimum tare weight and size consistent with the protection required.
Vendor shall utilize containers that meet the minimum packaging requirements of the common carriers (if so shipped) for acceptance for safe transportation.
Shipment Preparation
Carton Preparation
No individual carton to exceed a maximum weight of 30 lbs.
The following information shall be clearly placed, stamped, or printed on each box, carton or case. The letters and numbers shall be a minimum of ½ inch in height and in bold print.
o Form number, if applicable o Product description from purchase order o Language (i.e. English or Spanish) o Mark the total number of cartons being shipped on the outside of each carton
(example: 1 of 6, 2 of 6, etc.).
Packing lists must be attached to the outside of the cartons.
Palletized Loads
All orders that exceed 10 boxes and 200 lbs. must be palletized and conform to the following specifications:
o All pallets used shall be, at the minimum, a grad A GMA four-way pallet in good condition and measuring 48”(long) and 40”(wide).
o Each pallet shall have three single stringers (runners). One stringer shall be on each side and one in the center running the length of the pallet.
o The pallet shall not have any missing, broken, or split boards. Each pallet shall have five boards in good condition securely fastened on bottom and seven boards in good condition securely fastened on the top.
o Each pallet shall present a clean appearance with no dirt, grease, or other foreign materials on it.
o Pallets shall not exceed a maximum weight of 2,000 lbs. (908 kilograms).
o All carton labels must be facing outward and cartons securely shrink-wrapped to pallet.
Delivery Document Preparation
Packing List
Each WIC purchase order number must have a separate packing list. Vendor shall ensure that all materials shipped shall be accompanied by a standard commercial packing list. Vendor shall include the following information on the packing list:
Ship-to address
Ship from address
Form number/ purchase order item name/ description
Quantity of each purchase order item
Mark the total number of cartons, pallets and total weight being shipped on packing list(s)
Packing lists must be attached to the outside of the cartons.
Delivery Appointment Scheduling/ Advance Shipping Notice
Advanced notice of delivery shall be made to WICDeliveries@MassMail.State.MA.US. Delivery information shall include:
Delivery date
Number of cartons/ pallets
Purchase order number and item description
Complete orders shall be shipped to the Massachusetts WIC Distribution Center, 35 Lyman St.
Northborough, MA 01532.
Deliveries are accepted Tuesday – Friday: 9:00 am – 4:00 pm
The expected date of delivery is ___________
Failure of the vendor/ shipper to comply shall result in the product being returned at the vendor’s expense.
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