MA WIC Warehouse Shipping Specifications~62.pdf
PDF 226 KB Posted
- Attached to
- WIC - TABLECLOTHS
- Solicitation number
- BD-27-1031-BFHN0-BFH02-132689
- Issued by
- Massachusetts
About this file
This document is a specification and delivery requirements document issued by the Massachusetts State WIC Program for vendors delivering products to the Northborough Distribution Center. The specifications establish mandatory requirements for all shipments, including packaging standards, carton preparation, and delivery procedures. Shipments of 10 cartons or less weighing 200 lbs. or less must be shipped via FedEx or UPS ground, while larger orders exceeding these thresholds must be palletized. Individual cartons cannot exceed 30 lbs. in weight. All cartons must be clearly labeled with the form number, product description, language designation, and carton sequencing (e.g., 1 of 6). Packing lists must be attached to the outside of cartons and include the ship-to and ship-from addresses, purchase order information, quantities, and total weight. Delivery appointments must be scheduled in advance by emailing WICDeliveries@MassMail.State.MA.US with the delivery date, number of cartons/pallets, and purchase order details. The Massachusetts WIC Distribution Center, located at 35 Lyman Street, Northborough, MA 01532, accepts deliveries Tuesday through Friday between 9:00 a.m. and 4:00 p.m.
Palletized loads must comply with strict specifications, including the use of Grade A GMA four-way pallets measuring 48 inches long and 40 inches wide in good condition. Each pallet must have three single stringers and cannot exceed a maximum weight of 2,000 lbs. All carton labels must face outward, and cartons must be securely shrink-wrapped to the pallet. The vendor bears all freight costs under FOB destination terms with freight prepaid. No container shipments are permitted. Vendors that fail to comply with these specifications will have products returned at their expense. These requirements apply to the WIC Tablecloths contract opportunity and ensure standardized, efficient delivery and handling of products at the distribution center.
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Other files
| File | Type | Posted |
|---|---|---|
| Quote form for Tablecloths 2026.docx | DOCX document |
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Text version
Massachusetts WIC Program Specifications for Delivery to Northborough Distribution Center
_____________________ (name of item)
Freight Terms
Massachusetts State WIC Program’s freight terms for US domestic shipments are Free on Board
(FOB) destination, freight pre-paid by the vendor for all shipments.
Shipping Method
Shipments that are 10 cartons and 200 lbs. or less and meet other FedEx or UPS ground guidelines should be shipped by Fed Ex or UPS ground.
All orders that exceed 10 boxes and 200 lbs. must be palletized.
No container shipments shall be accepted.
Packaging Instructions
Vendor shall provide shipping containers (boxes, cartons, etc.) constructed to provide for handling and shall afford the item protection.
Vendor shall utilize shipping containers uniform in size whenever possible.
Vendor shall utilize containers of minimum tare weight and size consistent with the protection required.
Vendor shall utilize containers that meet the minimum packaging requirements of the common carriers (if so shipped) for acceptance for safe transportation.
Shipment Preparation
Carton Preparation
No individual carton to exceed a maximum weight of 30 lbs.
The following information shall be clearly placed, stamped, or printed on each box, carton or case. The letters and numbers shall be a minimum of ½ inch in height and in bold print.
o Form number, if applicable o Product description from purchase order o Language (i.e. English or Spanish) o Mark the total number of cartons being shipped on the outside of each carton
(example: 1 of 6, 2 of 6, etc.).
Packing lists must be attached to the outside of the cartons.
Palletized Loads
All orders that exceed 10 boxes and 200 lbs. must be palletized and conform to the following specifications:
o All pallets used shall be, at the minimum, a grad A GMA four-way pallet in good condition and measuring 48”(long) and 40”(wide).
o Each pallet shall have three single stringers (runners). One stringer shall be on each side and one in the center running the length of the pallet.
o The pallet shall not have any missing, broken, or split boards. Each pallet shall have five boards in good condition securely fastened on bottom and seven boards in good condition securely fastened on the top.
o Each pallet shall present a clean appearance with no dirt, grease, or other foreign materials on it.
o Pallets shall not exceed a maximum weight of 2,000 lbs. (908 kilograms).
o All carton labels must be facing outward and cartons securely shrink-wrapped to pallet.
Delivery Document Preparation
Packing List
Each WIC purchase order number must have a separate packing list. Vendor shall ensure that all materials shipped shall be accompanied by a standard commercial packing list. Vendor shall include the following information on the packing list:
Ship-to address
Ship from address
Form number/ purchase order item name/ description
Quantity of each purchase order item
Mark the total number of cartons, pallets and total weight being shipped on packing list(s)
Packing lists must be attached to the outside of the cartons.
Delivery Appointment Scheduling/ Advance Shipping Notice
Advanced notice of delivery shall be made to WICDeliveries@MassMail.State.MA.US. Delivery information shall include:
Delivery date
Number of cartons/ pallets
Purchase order number and item description
Complete orders shall be shipped to the Massachusetts WIC Distribution Center, 35 Lyman St.
Northborough, MA 01532.
Deliveries are accepted Tuesday – Friday: 9:00 am – 4:00 pm
The expected date of delivery is ___________
Failure of the vendor/ shipper to comply shall result in the product being returned at the vendor’s expense.
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