A1 Fleet Svcs_PWS_15Dec21_DRAFT.pdf

PERFORMANCE WORK STATEMENT

Southwest Regional Fleet Transportation

Off-Road Fleet Repair and Maintenance Services

1. INTRODUCTION

1.1. Southwest Regional Fleet Transportation (SWRFT) is responsible for the management, readiness, and operational support of equipment powered with gasoline/natural gas/diesel/electric/other fuel type engines, engine accessories, power transmission systems, and other parts of material handling equipment, construction equipment and similar off-road equipment (See Performance Work Statement

Attachment 1 - SWRFT Region Equipment List).

1.2. SWRFT has limited organic capability to service and maintain its equipment inventory. However, during periods of surge requirements, national emergency, and when service requirements exceed their organic capability, SWRFT will require contracted services to assist with proper maintenance and repair of the equipment inventory.

2. SCOPE

2.1. This requirement is to provide repair and maintenance services to various types of off-road vehicles, mobile equipment and construction type equipment. The contract shall be performed in accordance with the requirements outlined in this Performance Work Statement (PWS).

2.2. These services shall be performed onsite at the following U.S. Marine Corps (USMC) locations:

2.2.1. Marine Corps Base Camp Pendleton, CA

2.2.2. Marine Corps Air Station, Miramar, San Diego, CA

2.2.3. Marine Corps Air Ground Combat Center, Twentynine Palms, CA

2.2.4. Marine Corps Logistics Base, Barstow, CA

2.2.5. Marine Corps Recruit Depot, San Diego, CA

2.2.6. Marine Corps Mountain Warfare Training Center, Bridgeport, CA

2.2.7. Marine Corps Air Station, Yuma, AZ

2.3. This equipment requires scheduled maintenance, failure repair, and overhaul services to ensure proper operation.

2.4. This requirement is for recurring services to repair and maintain equipment at Government facilities and in the field. Contractor shall receive approval from the Contracting Officer Representative (COR) to remove any equipment from Government installation prior to transporting (see PWS paragraph 3.3).

3. DESCRIPTION OF SERVICES

3.1. Estimate and Evaluation.

3.1.1. The Contractor shall provide a written work estimate, based on the Government provided diagnostic report, that will include the following minimum information:

3.1.1.1. Contractor name and address

3.1.1.2. Contract number

3.1.1.3. Date inspection was performed/location

3.1.1.4. Equipment description (make, model, VIN, Equipment number)

3.1.1.5. Itemized list of parts required to perform repair, including quantity for each item

3.1.1.6. Estimated number of repair hours required to complete repairs

3.1.1.7. The time frame it will take to perform the work from commencement to completion

3.1.2. The Contractor’s estimate will be evaluated to determine if:

3.1.2.1. The scope has been clearly and accurately identified

3.1.2.2. The number of repair hours has been accurately estimated

3.1.2.3. The detailed estimate may be used to negotiate award of a firm fixed price task order

3.1.3. The Contractor shall not assume that a task order will be issued, and shall not proceed with any work until receipt of the task order.

3.1.4. Parts and Materials. The Government is responsible for providing all parts and materials required by the estimate.

3.2. Onsite Maintenance & Repair Services.

3.2.1. Contractor shall be responsible for repair of gasoline, natural gas, diesel, electric, and other engines that power.

3.2.2. Contractor shall repair engine accessories, power transmission systems, and other parts of material handling equipment, construction equipment and similar equipment.

3.2.3. Contractor shall remove and replace engine assemblies, disassemble gasoline, natural gas, diesel, and electric engines, inspect and replace such parts as pistons, cylinder sleeves, piston rings, valves, bearings, piston pins, gaskets, gears, and any other item deemed defective in the engine assembly.

3.2.4. Contractor shall remove, repair, or replace transmission units, including such parts as clutches, differentials, brakes, steering mechanisms, hoists, lifts, power take-off and other vehicle components.

3.2.5. Contractor shall repair and adjust fuel and ignition systems, clean, repair, adjust or replace such parts as fuel pumps, injectors, spark plugs, distributors, generators, magnetos, voltage regulators, switches, speedometers, batteries and wiring.

3.2.6. Contractor shall remove, replace and repair automatic transmissions, alternators, transistorized ignition systems, power steering assemblies and components and air conditioning systems.

3.2.7. Contractor shall troubleshoot, repair and overhaul major components and systems such as differentials, transaxles, electronic fuel injection systems, emissions control systems and related electrical, electronic, hydraulic, fuel and other assemblies.

3.2.8. Contractor shall disassemble, diagnose, inspect, adjust, repair, reassemble and run operational checks on components of these systems following instructions contained in technical manuals.

Manuals will be provided by the Government as requested by the Contractor.

3.2.9. Contractor shall troubleshoot and diagnose malfunctions and trouble codes using information technology (laptop computer, scanners, etc.) by accessing the vehicle On-Board Diagnostic systems.

3.2.10. Charges will commence once the Contractor arrives onsite at the Government facility and initiates the repair/service process.

3.2.11. No travel costs are permissible while performing task orders awarded under this contract.

3.3. Transport of Equipment to/from Contractor’s Facility. In most cases, the Contractor shall perform the work at Government facilities and in the field as appropriate. However, the Contractor may perform the work at its own facility, if deemed necessary by the COR. The Contractor’s facility must be within a 100 mile radius of designated Government installation in order for the Government to transport equipment in need of repair. The Government will provide transportation to and from

Contractor’s facility at no cost to the Contractor.

4. CONTRACTOR PERSONNEL

4.1. Contractor shall not employ any individual for the performance of this contract, which might violate the DoD Joint Ethics Regulations, DoD Directive 5500.07-R or create a conflict of interest or an appearance of a conflict.

4.2. Contractor personnel shall observe and comply with all USMC Installation rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles.

4.3. Contractor personnel shall not be present in locations not required in performance of this contract.

4.4. Contractor shall provide one central point of contact responsible for the management of this contract at all locations. This point of contact shall have the authority to act on behalf of the Contractor in all matters relating to the performance of this contract.

4.5. Contractor personnel shall be capable of speaking, writing, reading and understanding the English language.

4.6. Contractor personnel shall present a neat appearance and wear clothing identifying Contractor name.

4.7. Contractor personnel shall be aware they may be subject to security checks.

4.8. Contractor personnel shall abide by any direction given by Military Police or other security personnel acting in accordance with their duties.

4.9. Contractor personnel shall obtain the appropriate vehicle passes and identification from the Provost

Marshall’s Office (PMO) in accordance with the security Defense Biometric Identification System

(DBIDS) instructions provided by the Installation Security Office, if they require access to the military installation.

5. CONTRACTOR RESPONSIBILITIES

5.1. The Contractor shall provide all means of communications (i.e. cellular phones, radios, computers, etc.), required in the performance of this contract.

5.2. The Contractor shall be responsible for the supervision, safety, and accountability of all its employees.

5.3. The Contractor shall adhere to all Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), USMC and Arizona, California, and Nevada State

Regulations. The Government will provide access, as appropriate, to the above regulations upon award of the contract.

5.4. The Contractor shall be responsible for furnishing all labor, tools, equipment, and transportation necessary to accomplish repair tasks at designated Government locations.

5.5. The Contractor shall be responsible for proper handling, containerizing, transporting and disposing of all wastes.

5.6. The Contractor shall be responsible for complying, obtaining and retaining any necessary permits/licenses required by Federal, State, County or local authority.

5.7. The Contractor shall be solely responsible for any fines due to non-compliance with Federal, State, County or local laws.

5.8. The Contractor shall submit for approval by the Government a written estimate for each repair task referred to them. The estimate will include a detailed breakdown of work to be accomplished, parts required and labor hours per repair task.

5.9. The Contractor shall notify the COR prior to performing any additional work needed that is discovered during the course of performance on an approved task order. This shall include the notification of needing additional parts prior to purchasing.

5.10. The Contractor shall conduct business between the hours of 0730 -1630 Monday through Friday except

Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

5.11. The Contractor shall employ professional and technically qualified personnel that are capable of performing all the tasks outlined herein.

5.12. The Contractor shall have qualified personnel, organizational structure and administrative capability to conduct this business and assure the final product/service conforms to the specifications and industry standards.

5.13. If at any time during the performance of this contract the Government suspects the Contractor is employing personnel who do not meet the qualifications and experience needed to adequately provide the required services, the Contractor will bear the burden of proving that its personnel possess the required qualifications and experience.

5.14. The Contractor shall guarantee all repairs for a minimum period of ninety (90) days from the date the work is complete and accepted by the Government.

5.15. In those cases where rework/warranty work is required, the Government will require the Contractor to send qualified personnel to the Government’s facility to perform the work.

5.16. Rework/warranty work shall be performed in a timely manner.

5.17. The Contractor shall be responsible for all required tools, consumable materials and labor to complete rework/warranty work.

5.18. All costs associated with rework are the responsibility of the Contractor and not the Government

6. GOVERNMENT RESPONSIBILITIES

6.1. The Government will provide all applicable Government instructions, regulations and excerpts as guidance for performing services and remaining in compliance, upon contract award.

6.2. The Government will provide a basic description of repairs needed and/or operator complaints.

6.3. The Government will provide replacement parts, fluids, and accessories needed to perform the service.

6.4. The Government will assist the Contractor with acquiring any personnel passes, identification cards and vehicle permits needed in the performance of this contract.

6.5. The Government may, at any time, bar any employee who violates Federal regulations pertaining to security, safety, health or law while aboard a military installation. The removal of an employee from a military installation shall not relieve the Contractor of the requirement to continue performance of this contract.

7. GOVERNMENT QUALITY ASSURANCE (QA)

7.1. Each phase of the services performed under this contract is subject to Government inspection during the Contractor’s operations and after completion of tasks.

7.2. The Government’s quality assurance surveillance plan is not a substitute for quality control by the

Contractor.

7.3. The Government reserves the right to choose inspection methods utilized during the work at any time during Contractor performance.

8. TASK ORDER MANAGEMENT

8.1. Task Orders will be issued for fixed quantities. If those quantities are not realized by the end of the task order period of performance, the Government will de-scope the task order via a bilateral modification to partially terminate the task order for the convenience of the Government IAW FAR

Parts 12 and 49 (as applicable).

8.2. Should additional quantities be required before expiration of a task order, the KO will issue a new individual task order.

9. PERFORMANCE REQUIREMENTS SUMMARY (PRS):

Performance

Objective/

Reference

Paragraph

No.

Performance

Standards

Acceptable

Quality

Level (AQL)

Surveillance

Method

Provide an estimate for the repair of equipment based on

Government diagnostic report.

PWS Para.

3.1

Complete within two business day with all applicable information included.

90% Random inspection of completed work.

Repair equipment and return to a fully operational status.

PWS Para.

3.2

Complete repair tasks within industry time standards or an agreed upon time-frame identified within the task order.

95% Random inspection of work in progress and completed work.

Approval by Maintenance

Supervisors regarding task completion time.

10. MILITARY INSTALLATIONS

10.1. There are seven (7) Authorized Military Repair Facilities within the geographical area of this contract and are usually identified as the SWRFT facilities at those installations.

10.2. Areas for performance may also include other facilities, areas, and field locations onboard each of these installations:

10.2.1. MCB Camp Pendleton (Marine Corps Base, Oceanside, CA) Bldg. #22151

10.2.2. MCAS Miramar (Marine Corps Air Station, San Diego, CA) Bldg. #6317

10.2.3. MCRD (Marine Corps Recruit Depot, San Diego, CA) Bldg. #231

10.2.4. MCAGCC 29 Palms (Marine Corps Air Ground Combat Center, Twentynine Palms, CA)

Bldg. #1920

10.2.5. MCMWTC Bridgeport (Marine Corps Mountain Warfare Training Center, Bridgeport, CA)

Bldg. #1040

10.2.6. MCLB Barstow (Marine Corps Logistic Base, Barstow, CA) Bldg. #590

10.2.7. MCAS Yuma (Marine Corps Air Station, Yuma, AZ) Bldg. 603

10.3. The general population at the seven (7) Authorized Military Repair Facilities and installations listed above have NO AUTHORITY for entering into an obligation for services, repairs, or parts purchases.

The only authority for Government obligations under this contract are by direction of the KO.

10.4. Acceptance of work orders from anyone other than the KO may be considered an unauthorized commitment and does not obligate the government for payment.