Draft PWS_SWRFT Fleet Repair Maint Services_Sep2021.pdf

Performance Work Statement (PWS) Southwest Regional Fleet Transportation (SWRFT)

Fleet Repair and Maintenance Services

1. INTRODUCTION

1.1 This requirement is to provide repair and service of various types of vehicles, mobile equipment and construction type equipment. These services shall be performed on site at the following U.S. Marine Corps (USMC) locations: Marine Corps Base Camp Pendleton, CA; Marine Corps Air Station, Miramar, CA; Marine Corps Air Ground Combat Center, 29 Palms, CA; Marine Corps Logistics Base, Barstow, CA; Marine Corps Recruit Depot, San Diego, CA; Marine Corps Mountain Warfare Training Center, Bridgeport, CA; and Marine Corps Air Station, Yuma, AZ.

Southwest Region Fleet Transportation (SWRFT) is responsible for the management, readiness, and operational support of equipment powered with gasoline/natural gas/diesel/electric/other fuel type engines, engine accessories, power transmission systems, and other parts of material handling equipment, construction equipment and similar equipment. This equipment requires scheduled maintenance, failure repair, and overhaul services to ensure proper operation. The SWRFT has limited organic capability to service and maintain its equipment inventory. However, during periods of surge requirements, national emergency, and when service requirements exceed their organic capability, the SWRFT will require contracted services to assist with proper service and repair of the equipment inventory. These services will include manual and automated processes and procedures necessary to sustain all equipment.

2. SCOPE

2.1 This effort is for recurring services to repair and service equipment at Government facilities and in the field. The contract shall be performed in accordance with the requirements outlined in this Performance Work Statement (PWS).

2.2 Increased Requirements. As a result of consolidating activities at U.S. Marine Corps installations located in the Western United States, the Government reserves the right to add or delete requirements in support of this contract. Such increased requirements may include USMC installations or other Department of the Navy organizations not specifically named herein. Pricing for additional activities shall be negotiated and will require bilateral agreement to be binding.

3. DESCRIPTION OF SERVICES

3.1 Diagnostic

The Government will notify the Contractor of the location and piece of equipment requiring a diagnostic for repair. The Contractor shall have one hour to complete the diagnostic and shall provide an estimate to the Contracting Officer’s Representative (COR) within 72 hours of notification.

3.2 Over and Above -Diagnostic

The Contracting Officer is the only person with authority to authorize the Contractor to work beyond one hour to provide a complete diagnostic. In the event that additional time is needed to complete a diagnostic, the Contracting Officer will determine whether the over and above time falls within the scope of the contract. Once that determination has been made, the Contractor will provide a quote for the additional time needed. The Contracting Officer will determine whether the amount of time is reasonable prior to instructing the Contractor to perform the complete diagnostic and invoice for the additional time needed.

3.3 Estimate and Evaluation

(a) The preparation of estimates is included in the price of the diagnostic.

(b) The Contractor shall provide a written work estimate that will include the following minimum information:

(1) Contractor name and address

(2) Contract number

(3) Date inspection was performed/location.

(4) Equipment description (make, model, serial number, etc.)

(5) Itemized list of parts required to perform repair, including quantity for each item.

(6) Estimated number of repair hours required to complete repairs.

(7) The time frame it will take to perform the work from commencement to completion.

The Contractor shall not assume that a task order will be issued and shall not proceed with any work until receipt of the task order.

(c) The Contractor’s estimate will be evaluated to determine if:

(1) The scope has been clearly and accurately identified.

(2) The number of repair hours has been accurately estimated.

(3) The detailed estimate may be used to negotiate award of a firm fixed price task order.

(d) Parts and Materials: The Government is responsible for providing all parts and materials required by the estimate. However, if the Government cannot obtain the required parts or materials in a timely manner, the Contractor shall purchase the required parts and materials. If requested by the COR to purchase parts and materials, an estimate shall be provided;

(1) Parts and materials shall be the lowest price available considering the availability and the time constraints of the job. It shall include any discounts and/or rebates accrued to or for the Contractor. Parts shall be provided to the Government at the Contractor’s cost without markup.

(2) The estimate shall include such items as the name of the part, manufacture of the part, the part number, the size, quality, quantity (number of units), and the unit prices.

(3) The estimated lead-time for the delivery of the part to the Contractor is to be included.

(4) The Contractor shall provide quotations from three suppliers of the parts and materials.

The Contractor shall not assume that a task order will be issued, and shall not order parts or materials or proceed with any work until receipt of the task order.

3.4 Onsite Maintenance & Repair Services.

The Contractor shall:

(a) Be responsible for repair of gasoline, natural gas, diesel, electric, and other engines that power.

Contractor shall also repair engine accessories, power transmission systems, and other parts of material handling equipment, construction equipment and similar equipment.

(b) Remove and replace engine assemblies, disassemble gasoline, natural gas, diesel, and electric engines, inspect and replace such parts as pistons, cylinder sleeves, piston rings, valves, bearings, piston pins, gaskets, gears, etc.

(c) Remove, repair, or replace transmission units, including such parts as clutches, differentials, brakes, steering mechanisms, hoists, lifts, power take-off and other vehicle components.

(d) Repair and adjust fuel and ignition systems, clean, repair, adjust or replace such parts as fuel pumps, injectors, spark plugs, distributors, generators, magnetos, voltage regulators, switches, speedometers, batteries and wiring.

(e) Perform preventive maintenance checks and services on all types of equipment. Change oil and filters on all types of equipment, and properly lubricate to manufacturer’s recommendations.

Remove, replace and repair automatic transmissions, alternators, transistorized ignition systems, power steering assemblies and components and air conditioning systems.

(f) Troubleshoot, repair and overhaul major components and systems such as differentials, transaxles, electronic fuel injection systems, emissions control systems and related electrical, electronic, hydraulic, fuel and other assemblies.

(g) Disassemble, diagnose, inspect, adjust, repair, reassemble and run operational checks on components of these systems following instructions contained in technical manuals. Manuals will be provided by the Government as requested by the Contractor.

(h) Troubleshoot and diagnose malfunctions and trouble codes using information technology (laptop computer, scanners, etc.) by accessing the vehicle On-Board Diagnostic systems.

Note: Charges will commence once the Contractor arrives on site at the Government facility and initiates the repair/service process. No travel costs are permissible while performing task orders awarded under this contract.

3.5 Transport of Equipment to/from Contractor’s Facility.

In most cases, the Contractor will perform the work at Government facilities and in the field as appropriate. However, the Contractor may perform the work at its own facility, if deemed necessary by the COR. Contractor facility must be within a 100 mile radius of the U.S. Marine Corps (USMC) locations listed in this PWS.

4. CONTRACTOR PERSONNEL

4.1 The Contractor shall not employ any individual for the performance of this contract, that might violate the DoD Joint Ethics Regulations, DoD Directive 5500.07-R or create a conflict of interest or an appearance of a conflict.

4.2 Contractor personnel providing service under this contract shall:

(a) Observe and comply with all USMC Installation rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles. Contractor personnel shall not be present in locations not required in performance of this contract.

(i) The Contractor shall provide one central point of contact responsible for the management of this contract at all locations. This point of contact shall have the authority to act on behalf of the Contractor in all matters relating to the performance of this contract.

(j) Be capable of speaking, writing, reading and understanding the English language.

(k) Present a neat appearance.

(l) Be aware they may be subject to security checks. Contractor personnel shall abide by any direction given by Military Police or other security personnel acting in accordance with their duties.

(m) Obtain the appropriate vehicle passes and identification from the Provost Marshall’s Office (PMO) in accordance with the security (RAPIDGate) instructions provided by the Installation Security Office, if they require access to the military installation.

5. CONTRACTOR RESPONSIBILITIES

5.1 The contractor shall:

(a) Provide all means of communications (i.e. cellular phones, radios, computers, etc.), required in the performance of this contract.

(b) Be responsible for the supervision, safety, and accountability of all its employees.

(c) Adhere to all Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), U.S. Marine Corps and Arizona, California, and Nevada State Regulations. The Government will provide access, as appropriate, to the above regulations upon award of the contract.

(d) Be responsible for furnishing all labor, tools, equipment, and transportation necessary to accomplish repair tasks at designated locations.

(e) Be responsible for proper handling, containerizing, transporting and disposing of all wastes.

(f) Be responsible for complying, obtaining and retaining any necessary permits/licenses required by Federal, State, County or local authority.

(g) Be solely responsible for any fines due to non-compliance with Federal, State, County or local laws.

(h) Submit for approval by the Government a written estimate for each repair task referred to them. The estimate will include a detailed breakdown of work to be accomplished, parts required and labor hours per repair task.

(i) If during the course of performing an approved repair or service the Contractor identifies a need for additional repairs or replacement of parts, the Contractor shall notify the COR prior to performing any of the additional work.

(j) Conduct business between the hours of 0730 -1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

(k) Employ professional and technically qualified personnel that are capable of performing the tasks outlined herein. The Contractor shall have the qualified personnel, organizational structure and administrative capability to conduct this business activity and assure the final product/service conforms to the specifications and industry standards. If at any time during the performance of this contract the Government suspects the Contractor is employing personnel who do not meet the qualifications and experience needed to adequately provide the required services, the Contractor will bear the burden of proving that its personnel possess the required qualifications and experience.

(l) Guarantee all repairs for a minimum period of 90 days from the date the work is complete and accepted by the Government. Rework/warranty work will be performed on-site and in a timely manner. In those cases where rework/warranty work is required, the Government will require the Contractor send qualified personnel to the Government’s facility to perform the work. The Contractor shall be responsible for all required tools, consumable materials and labor to complete such work.

6. GOVERNMENT RESPONSIBILITIES

6.1 The Government will:

(a) Provide all applicable Government instructions, regulations and excerpts as guidance for performing services and remaining in compliance upon contract award.

(b) Provide a basic description of repairs needed and/or operator complaints.

(c) Provide replacement parts, fluids, and accessories needed to perform the service.

(d) Assist the Contractor with acquiring any personnel passes, identification cards and vehicle permits needed in the performance of this contract.

(e) May, at any time, bar any employee who violates Federal regulations pertaining to security, safety, health or law while aboard a military installation. The removal of an employee from a military installation shall not relieve the Contractor of the requirement to continue performance of this contract.

7. GOVERNMENT QUALITY ASSURANCE (QA)

Each phase of the services performed under this contract is subject to Government inspection during the Contractor’s operations and after completion of tasks. The Government’s quality assurance surveillance is not a substitute for quality control by the Contractor. All costs associated with rework are the responsibility of the Contractor. The Government reserves the right to choose inspection methods utilized during the work at any time during Contractor performance.

8. TASK ORDER MANAGEMENT

Task Orders will be issued for fixed quantities. If those quantities are not realized by the end of the task order period of performance, the Government will de-scope the task order via a bilateral modification to partially terminate the task order for the convenience of the Government IAW FAR Parts 12 and 49 (as applicable). Should additional quantities be required before expiration of a task order, the Contracting Officer will issue a new individual task order.

9. PERFORMANCE REQUIREMENTS SUMMARY:

Performance Objective/

PWS

Reference Paragraph No.

Performance Standards

AQL Surveillance Method

Provide a diagnostic estimate for the repair of equipment.

PWS Para.

3.1and 3.2

Provide within 72 hours with all applicable information included.

90% Random inspection of completed work.

Repair equipment and return to a fully operational status.

3.2

Complete repair tasks within industry time standards or an agreed upon time- frame when no standard exists.

95% Random inspection of work in progress and completed work. Approval by Maintenance Supervisors regarding task completion time.

Perform scheduled preventative services on equipment.

3.3

Complete service tasks within manufacturer’s established labor standards.

95% Planned Inspection.

Approval by Maintenance Supervisors regarding task completion time.

10. MILITARY INSTALLATIONS

10.1 There are seven (7) Authorized Military Repair Facilities within the geographical area of this contract and are usually identified as the SWRFT facilities at those installations. Areas for performance may also include other facilities, areas, and field locations onboard each of these installations.

(a) MCB Camp Pendleton (Marine Corps Base, Oceanside, CA) Bldg #22151.

(b) MCAS Miramar (Marine Corps Air Station, San Diego, CA) Bldg #6317.

(c) MCRD (Marine Corps Recruit Depot, San Diego, CA) Bldg #231.

(d) MCAGCC 29 Palms (Marine Corps Air Ground Combat Center, Twentynine Palms, CA) Bldg

#1920.

(e) MCMWTC Bridgeport (Marine Corps Mountain Warfare Training Center, Bridgeport, CA) Bldg #1040.

(f) MCLB Barstow (Marine Corps Logistic Base, Barstow, CA) Bldg #590.

(g) MCAS Yuma (Marine Corps Air Station, Yuma, AZ) Bldg 603.

NOTE: The general population at the seven (7) Authorized Military Repair Facilities and installations listed above has NO AUTHORITY for entering into an obligation for services, repairs, or parts purchases.

The only authority for Government obligations under this contract are by direction of the Contracting Officer (KO). Acceptance of work orders from anyone other than the KO may be considered an unauthorized commitment and does not obligate the government for payment.