M67854-25-I-4910_MBR SBR RFI_FINAL.pdf

M67854-25-I-4910

REQUEST FOR INFORMATION (RFI)

MULTI AND SINGLE BAND RADIO (MBR/SBR) TECHNOLOGY REFRESH

THIS IS A REQUEST FOR INFORMATION: This RFI is issued solely for information and planning purposes and does not commit the Government to contract for any supply or service.

This RFI is intended solely for market research under Federal Acquisition Regulation (FAR) Part

10. No solicitation or Performance Work Statement (PWS) is available at this time. Issuance of this notice does not constitute any obligation on the part of the Government to procure devices or to issue a solicitation. Contractors are advised that the Government will not pay for any information received as a result of this RFI nor will it accept any responses as offers. All costs associated with responding to this RFI will be solely at the interested party’s expense.

Contractors should mark any proprietary information clearly and appropriately. The Government will not be held liable for any damages incurred if proprietary information is not properly identified. Responses will not be returned. The information provided in this RFI is subject to change and is not binding on the Government. The Government may provide additional information and issue additional RFIs at its discretion.

Responses shall be submitted electronically to the Contract Specialist: Ms. Francesca Deza, francesca.deza@usmc.mil, or Contracting Officer: Mr. Todd Ingold, todd.ingold@usmc.mil, no later than 14:00PM EST on 22 January 2025. Any clarifications or questions regarding this request shall be submitted no later than 14:00PM EST on 10 January via email to francesca.deza@usmc.mil and Todd.ingold@usmc.mil.

BACKGROUND: Marine Corps Systems Command (MCSC) and Program Executive Office

Digital & Enterprise Services (PEO Digital), are conducting market research regarding a potential, future technology refresh (Tech Refresh) of the fielded, USMC-owned, multiband, and single band land mobile radio (MBR and SBR, respectively) devices currently in use in the

Marine Corps Installations Pacific (MCIPAC) area of responsibility (AOR). Prior technical refreshes of similar assets have had fielding issues related to the lack of regional Joint Frequency

(J/F) - 12 or host nation approval due to being a Multi Band asset for Okinawa, Iwakuni, and Fuji

(Japan Region). The subscriber unit allocations for theses bases need to be a single band VHF capable asset. The Government contemplates a single procurement and delivery of all devices.

The USMC bases affected are:

1) Marine Corps Base (MCB) Camp Butler, Okinawa Japan

2) Marine Corps Air Station (MCAS) Iwakuni, Japan

3) Combined Arms Training Center (CATC) Camp Fuji, Japan

4) Marine Corps Installation (MCI) Camp Mujuk, South Korea

5) MCB Kaneohe Bay, Hawaii

Any future procurement likely depends on successful integration of the new MBR and SBR devices in use at the receiving USMC facilities listed above and the legacy Association of Public

Safety Communications Officers (APCO) Project 25 (P25) compliant regional LMR trunking systems that have long been in use. These systems have been installed and continue to be maintained by a common original equipment manufacturer (OEM), Motorola Solutions, Inc mailto:francesca.deza@usmc.mil mailto:todd.ingold@usmc.mil mailto:francesca.deza@usmc.mil mailto:odd.ingold@usmc.mil

(MSI), who still provides extensive OEM-certified technical resources. The hosting LMR trunking systems are:

1) Indo Pacific Partnership Land Mobile Radio System (IP2LMR) (Japan and South Korea)

2) Pacific LMR (Hawaii, MCB Kaneohe Bay)

3) Navy Enterprise Land Mobile Radio System (Navy ELMR)

The IP2LMR system has evolved over the years as the scope and user population have changed.

The system originally supported DoD users on mainland Japan and Okinawa and was originally referred to as the Joint Japan Land Mobile Radio (J2LMR) network. In recent years, DoD assets at South Korea bases joined, and the system was renamed to J2KLMR to reflect the addition of the users from South Korea. Most recently, the architecture has shifted to include additional

Indo Pacific Areas of Responsibilities, and the name has become the Indo Pacific Partnership

Land Mobile Radio System (IP2LMR). Supporting documentation for this procurement may refer to any of these system names; but they all refer to the shared DoD LMR trunking system in use throughout the DoD Pacific Theatre.

PEO Digital anticipates that only one OEM can meet all associated requirements without exceeding risk tolerance. The following major factors have been considered:

1) USMC and DoD partner requirements include a combination of features and capabilities that exceeds the standards framework of the APCO P25 program.

2) The requirements set includes non-disruptive delivery and support of the devices on partner systems that require prior approval to operate on the noted regional LMR systems.

3) Only a single OEM appears certified to meet all J/F-12 and Host Nation Approval requirements in Japan, South Korea, and the USA.

REQUIREMENTS: PEO Digital requires an updated assessment of the ability of other OEMs to meet the specific USMC ELMR requirements for devices subscribing to the IP2LMR system.

Major anticipated requirements are summarized below:

1) A single OEM shall provide all device types in the quantities listed in the attached Bill of

Materials. The device types include:

a. Standard Single Band Handheld Radio

b. Single Band Fire Handheld Radio

c. Single Band Vehicle Remote Mount Radio

d. Single Band Vehicle Remote Mount Dual Control Head Radio

e. Single Band Base Station

f. Standard All-Band Handheld Radio

g. All-Band Fire Handheld

h. All-Band Vehicle Remote Mount Radio

i. All-Band Vehicle Remote Mount Dual Control Head Radio

j. All Band Base Station

2) Joint Frequency (JF) - 12 Certification – Devices shall only be considered for award that have current J/F 12 certifications at time of shipping from the OEM.

3) Host Nation Approval – Devices shall only be considered for award that have current

Host Nation approval for operation in Japan and South Korea at time of shipment from the OEM.

4) APCOP25 Compliance – Devices shall have current certifications for the following

APCO P25 feature sets:

a. Conventional Operation

b. Frequency Division Multiple Access (FDMA) Trunking Operation

c. Time Division Multiple Access (TDMA) Trunking Operation

d. Packet Data Service

e. Federal Information Processing Standards (FIPS) 140-2 Level 3 Encryption

(voice and data)

f. Over The Air Rekeying (OTAR)

g. Link Layer Authentication

5) Single Band Operation – Single band devices shall be hardware-limited to operate only in the 136-174MHz band.

6) All LMR Band Operation – Multi band devices shall be equipped to operate in these

LMR bands: 136-174MHz, 380-400MHz, and 7/800MHz.

7) Proposed devices shall have host OEM Certification for operation on ASTRO 25

Releases 7.17.3 and 2024.HS.

8) All devices shall be equipped to operate on DoD-approved WIFI networks.

9) Proposed devices shall have prior host system approval for operating on the IP2LMR, PLMR, Anderson AFB, and Navy ELMR systems; specifically including these MSI feature sets: Over The Air Programming (OTAP), over the air Radio Management, and

Radio Central.

10) Technical Services – A single OEM shall be employed to provide and support: in-theater user needs assessment, all travel expenses, device installation, training for users and system managers, and project management.

11) Warranty Services – A single OEM shall provide a comprehensive 5-year warranty that provides turnkey parts and labor repair services, including coverage for accidental damage.

12) All handheld devices shall be certified by Underwriters Laboratories (UL) for safe operation in hazardous atmospheres. Threshold requirement is Class 1, Division 2.

Objective requirement is Class 1, Division 1.

REQUEST FOR INFORMATION: PEO Digital & Enterprise Services, PfM MCSES, PM

N&I is requesting responses to determine the availability and technical capability of sources to potentially provide the products and services as described herein.

INSTRUCTIONS: Responses to the following RFI questions should be submitted in no more than 25 pages. All responses must include the following: Business name and address; Name of company representative, title, and contact information; CAGE code; Unique Entity Identity

(UEI); and NAICS codes your company operates under.

Responses shall include the following:

1) Describe your company’s capability to quickly staff and successfully perform tasks described herein. The Government is most interested in your company’s experience delivering equipment and services in the identified locations. Please include a detailed explanation of your company’s history and experience with the tasks and efforts you provided, to include specific references to instances of successful and recent deployment and support of proposed MBR and SBR devices at each of the listed USMC facilities.

2) It is anticipated that work on any future contract will primarily be accomplished at the

Government’s facilities. Indicate if you have a current Secret Facility Clearance, and if so, when does it expire?

3) Specify the NAICS code your company believes best fits this requirement and provide detailed supporting rationale.

4) Please explain your company’s ability to participate in the planned procurement that presumes a cost-accounting environment. Accordingly, specify what types of labor categories your company would anticipate for this effort.

5) Offerors should discuss and quantify, to the extent practicable, any costs and benefits to support their proposed management strategy.

6) Provide feedback on whether the requirements identified within this RFI are reasonable, considering the requirements that come from subscribing to and operating with an established set of mature systems and fleets of devices. If not, what clarification(s) or changes does your company recommend would allow better responses to this potential requirement?

7) Provide information on your company’s abilities, limitations, or inabilities to support service of the defined locations and systems.

8) Provide any recommended personnel qualifications, certifications, and training required.

9) Provide Rough Order of Magnitude (ROM) pricing for the prescribed devices, to include devices and accessories, equipment, engineering, training, travel, and 5-year warranty support.

10) Characterize your company’s established resources for providing continuous, centrally managed, in-theater technical support (in person and remote) at the identified facilities.

11) Are your technicians certified and trained by Motorola Solutions Inc. (MSI), to install devices and, to the extent required, work on the established legacy APCO P25 LMR systems supporting USMC users at identified facilities?

12) Include a summary of existing federal government contract vehicles you offer your products and services through, to include contract number and contract type (e.g. Federal

Supply Schedules; GWACs such as NASA SEWP; etc.).

13) Briefly provide any other information your firm believes would enhance any future procurement or that would improve the communications systems used by our first responders.

Note, for any respondees who intend to submit proprietary information with their responses, MCSC intends to use the support contractors listed below to process and review all responses to this RFI.

Company Name Telephone

Number

Email

SAIC Mark Powers (757) 871-5125 mark.p.powers@saic.com mark.p.powers2.ctr@us.navy.mil

Respondees who submit proprietary information should include in their responses either: 1) a copy of an executed non-disclosure agreement (NDA) with the contractors supporting MCSC listed above; or 2) a statement that the respondee will not allow the Government to release its proprietary data to the Government support contractors. In the absence of either of the foregoing, the Government will assume that the respondee does NOT agree to the release of its submission to Government support contractors.