DraftPWS_PEOLS_Spt.Svc_12192024.docx

M67854-25-I-0004

PERFORMANCE WORK

STATEMENT

Program Executive Officer, Land Systems Support Services United States Marine Corps Program Executive Officer, Land Systems 2200 Lester Avenue Quantico, VA 22134 20 November 2024

M67854-25-I-0004

Abstract: The purpose of this Performance Work Statement is to procure Business, Financial, Executive Administrative, Visual Information, Acquisition Logistics, Facility, Engineering, SharePoint, and PEO Strategic Support.

1.0 Introduction

Program Executive Officer Land Systems (PEO LS) is responsible for planning, coordinating, and executing comprehensive acquisition strategies, policy development for the respective areas of interest, and analysis of its program portfolio inclusive of product support for United States Marine Corps (USMC) acquisition programs and fielded assets. The on-going life cycle initiatives, Office of the Secretary of Defense (OSD) initiatives and Assistant Secretary of the Navy (ASN) and USMC initiatives require in-depth knowledge and understanding of Acquisition and Sustainment for all levels of Acquisition Category (ACAT) programs. This comprehensive acquisition and sustainment knowledge and experience is critical in supporting senior leadership and providing expertise, oversight, verification, validation, and evaluation support to ensure effective management support.

The PEO LS office is aligned with the overall Program Management Office (PMO) organization and thus is also organized into Functional teams. The Functional teams to which PEO LS delivers support includes Acquisition, Business, Financial, Engineering, Audit Readiness, Safety, Facility, PEO Strategic support, Visual Information Services, and Logistics Management.

2.0 Scope

The Contractor shall support the PEO LS PMO with business and acquisition related activities to include: acquisition policy, program development, program analysis, public affairs, acquisition logistics management support, financial management support, audit readiness support, engineering and safety support. The Contractor shall support the Program Executive Officer, the Assistant PEO (APEO) for Business Management, the APEO for Financial Management, Transportation Demonstration Support Area (TDSA), PEO Safety, PEO Congressional and Public Affairs, Assistant PEO LS (APEO LS Logistics), the PEO Chief of Staff and the Assistant PEO for Engineering. Additionally, the Contractor shall support the PEO LS and Marine Corps Systems Command (MCSC) Facilities, Supply and Services with tasks that do not constitute construction under FAR part 22 or DFARS 222.402-70. The Contractor shall deliver selected personnel proficient in MS Office suite of products and SharePoint. SharePoint is the PEO’s chosen platform for collaboration and information sharing. Each PEO staff member has a SharePoint site to store and share information. For each of the functional areas included at the bottom of this Section the Contractor shall keep current, maintain, and monitor content, functionality, and integrity of the SharePoint site.

The Contractor’s primary scope is to deliver operational support to PEO LS staff and Program Management Offices (PMOs), to include the following functional areas:

· Business/Acquisition Management (BM) Support

· Financial Management (FM) Support

· Executive Administrative Support

· System Safety Support

· Visual Information Services

· Acquisition Logistics Support

· Transportation Demonstration Support Area (TDSA)

· Facility Supply and Services Support (PEO LS & MCSC)

· Engineering Support

· SharePoint Administrator

· PEO Strategic Support

3.0 General Information

3.1 General Requirements:

The Contractor shall deliver resources necessary to perform the required services, including materials, equipment, personnel, and facilities to support this capability requirement and deliver the types of services and deliverables specified by this PWS. The Contractor is solely responsible for providing personnel with technical and analytical expertise in the performance of this PWS that will meet and/or exceed the requirements presented within the PWS and QASP. The Contractor shall deliver a mix of personnel and services in the performance of this contract. The Contractor shall deliver an adaptable, flexible team structure that is best suited to accomplishing both planned and emergent tasks.

3.1.1 Place of Performance: Work efforts in support of this PWS will be accomplished at the Contractor’s facility(ies). The following areas of support that will be required to be at a Government-site are as follows:

Transportation Demonstration Support Area (TDSA) – The primary place of performance is TDSA, George Mason Road, Quantico, Virginia.

PEO Safety – place of performance is TDSA and Marine Corps Base, Quantico.

APEO Business Management – The primary place of performance is Marine Corps Base, Quantico.

APEO Logistics - The place of performance for audit support is Marine Corps Base, Quantico.

The Government will provide desk space and telephones within the Government facilities for Contractors supporting the Government and performing work in Government spaces, as well as required badges and accesses that have been approved.

With the exception of Contractor personnel assigned to support TDSA, the Contractor shall be responsible for conducting business between the hours of 7:30 AM - 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

The Contractor Shall be required to travel to Contractor sites, Government facilities, field activities, ranges and laboratories as required to represent the Government only in information gathering and fact finding and to execute actions given to the Government.

Federal Government Holidays:

The Contractor shall not be required to deliver services on federal holidays unless the holiday is particularly specified in a Task Order. When a holiday falls on a Sunday, the following Monday will be observed as a holiday by the U.S. Government, when a holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

3.2 Security Requirements

This contract will require the Contractor to have a Secret Facility Clearance and will require certain Contractors to obtain and maintain classified access eligibility. The Contractor shall have a valid Secret Facility Clearance prior to classified performance. The prime Contractor and all sub-Contractors (through the prime Contractor) shall adhere to all aspects of 32 CFR Part 117 NISPOM and DoD Manual 5220.22 Volume 2. All personnel identified to perform on this contract shall maintain compliance with Department of Defense, Department of the Navy, and Marine Corps Information and Personnel Security Policy to include completed background investigations (as required) prior to classified performance. This contract shall include a DoD Contract Security Classification Specification (DD-254) as an attachment. Certain Contractors will be required to perform IT-I/II duties that will require favorably adjudicated Tier 5/3 Level investigations. The Defense Counterintelligence Security Agency (DCSA) will not authorize Contractors to submit the necessary Tier Level investigations solely in support of IT level designation requirements but are required to submit investigations for those employees requiring both Secret access and IT-II designation. The Government Contracting Activity Security Office (GCASO) is required to submit any required investigations in support of IT-I level designations. The Contractor is required to deliver a roster of prospective Contractor employees performing IT-I duties to the MCSC Contracting Officer’s Representative (COR). This roster shall include full names, Social Security Numbers, e-mail address and phone number for each Contractor requiring investigations in support of IT Level designations. the IT-I requirements and forward the roster to the GCASO. Contractors found to be lacking required investigations will be contacted by the GCASO. Tasking included in Sections 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, and 4.11 requires viewing, handling, and managing information at the SECRET classification level in accordance with the most current version of the appropriate Security Classification Guides (SCGs).

Facility Security Officers (FSOs) shall be responsible for notifying the host Command Personnel Security Office (PERSEC Office) via encrypted e-mail if any Contractor performing on this contract within 24 hours, receives an unfavorable adjudication. The FSO must also notify the PERSEC Office of any adverse/derogatory information associated with the 13 Adjudicative Guidelines concerning any Contractor performing on this contract, if they have been granted an IT designation, issued a CAC, an access Building Badge and/or granted classified access. The FSO shall notify the Government (written notice) within 24 hours of any Contractor personnel added or removed from the contract that have been granted IT designations, issued a Common Access Card (CAC) and/or a Building badge/access. For this PWS tasking, the Contractor’s facilities shall have a Facility Security Clearance (FCL) at the Secret clearance level to support Secret document storage.

Common Access Card (CAC) Requirement: The COR will identify and approve only those Contractor employees performing on this contract that require CACs in order to perform their job functions. In accordance with Headquarters, United States Marine Corps issued guidance relative to Homeland Security Presidential Directive – 12 (HSPD-12), all personnel must meet eligibility criteria to be issued a CAC. In order to meet the eligibility criteria, Contractor employees requiring a CAC must obtain and maintain a favorably adjudicated Personnel Security Investigation (PSI.) Prior to authorizing a CAC, the employee’s Defense Information Security Systems (DISS), or successor application, record must indicate a completed and favorably adjudicated PSI or (at a minimum) that a PSI has been submitted and accepted (opened). The minimum acceptable investigation is a T-1 (Trustworthiness / Suitability). If a Contractor employee’s open investigation closes and is not favorably adjudicated, the Contractor must immediately retrieve the CAC and return it to the COR.

Facility Security Officers (FSOs) are responsible for notifying the host Command Servicing Security office if any Contractor employee performing on this contract receives an unfavorable adjudication after being issued a CAC. The FSO must also notify the host Command Servicing Security office of any adverse/derogatory information associated with the 13 Adjudicative Guidelines/Factors concerning any Contractor employee issued a CAC. The required DISS Incident will be filed by the FSO.

Each CAC is issued with a “ctr@usmc.mil” e-mail account that the individual Contractor employee is responsible to keep active by logging in on a regular basis (at least twice a month), sending an e-mail and clearing any unneeded e-mails. Contractors and Contractor employees are prohibited from “auto-forwarding” their .mil e-mail account to their .com e-mail account. If the “ctr@usmc.mil” e-mail account is not kept active, G-6 will deactivate the account and CAC will lose its functionality. Contractor employees shall solely use their government furnished “ctr@usmc.mil” e-mail accounts for work supporting the USMC, conducted in fulfillment of this contract, and shall not use a Contractor supplied or personal e-mail account to conduct government business. The use of a Contractor or personal e-mail account for Contractor business or personal use is allowed, but only when using cellular or a commercial internet service delivery.

If a Contractor employee loses eligibility for a CAC due to an adverse adjudicative decision, the Contractor employee also loses eligibility to perform on MCSC contracts. CACs are not issued for convenience.

Training is required for Contractors that hold CACs. The majority of training is web-based on hosted on the Navy’s Total Workforce Management System (TWMS). TWMS may be accessed through the following URL. https://twms.dc3n.navy.mil/. A listing of TWMS training requirements is provided as Attachment 1.

3.3 Meetings/ Briefings

The Contractor shall deliver Conference room space for up to 25 participants, with additional conference call and video teleconferencing capability at the Contractor’s facility.

The Contractor shall participate and take notes and deliver meeting minutes for meetings outlined in Section 4 of the PWS. The contractor shall deliver the notes and minutes for meetings that shall include, but are not limited to: quarterly Program Management Reviews (PMRs), Acquisition Coordination Teams (ACTs), preparatory meetings for Gate reviews, preparatory meetings for ASN(RD&A) Portfolio Reviews, PEO Staff meetings, Decision Authority (DA) related meetings (i.e. Middle Tier of Acquisition initiation meeting), Systems Safety Working Groups, Systems Engineering meetings, Test and Evaluation meetings, Independent Logistics Assessments (ILAs), Pre-ILAs, Pre-ILA Risk Assessments, Logistics IPTs and Working Groups held by MARCORLOGCOM, USMC, HQMC, DASN and OSD, Manpower, Personnel and Training (MPT) working groups and meetings, Systems Demonstrations, Test Events, Engineering Staff meetings, and Engineering and Test related IPTs and Working Groups and any meetings, at a time and place to be designated by the Government. If meetings are not to be conducted via electronic means (video teleconference, net meeting, or other electronic means) the Contractor shall attend the in person at locations designated by the Government. The Contractor shall deliver paper and electronic copies of the presentations to any meetings scheduled by the Government to all Government attendees at a minimum of 2 business days prior to any other meeting. The agenda, approximate number of attendees and additional topics for the subject meeting will be sent by the Government to the Contractor no later than 5 business days before the scheduled program review date. Meetings notes and minutes delivered by the Contractor shall be in accordance with the table below and be delivered to the Government no later than 5 business days after meeting completion.

The Contractor shall prepare briefings and associated materials within 5 business days prior to meetings.

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

3.3.1 Post Award Conference (PAC) / Quarterly Progress Meetings Post Award Conference (PAC) shall be conducted at Government facilities no later than 10 business days after award in accordance with the delivery schedule. The purpose of the PAC is to:

· Introduce key Government and Contractor personnel

· Review terms and conditions of the contract

· Review PWS requirements, schedule (to include travel) and deliverables to ensure understanding between all parties

· Deliver answers to Contractor questions regarding the administration of the contract

· Establish preliminary dates for future program events

· Discuss any other items the COR may deem appropriate to discuss

· Obtain Non-Disclosure Agreements from ALL Personnel performing on this contract

· In addition, administrative items, such as invoicing, communication mechanisms, access to Government systems, etc. will be addressed System Authorization Access Request 2875 forms delivered by the Government for Common Access Card issuance.

3.3.2 The Contractor shall deliver a monthly status report in accordance with the delivery schedule that details significant events and accomplishments.

3.4 Travel Requirements

The Contractor shall arrange all travel in accordance with Department of Defense Joint Travel Regulation and the Defense Travel System (DTS). The Contractor shall ensure that all itineraries, travel orders, trip files are ready at a minimum 5 days of travel prior to travel. The Contractor shall ensure that visitation requests are with the receiving activity are executed and details for parking and building directions are delivered at a minimum 5 days prior to travel. The Contractor shall ensure all travel claims are completed without errors within 5 days of traveler’s return. This task shall include putting all required documentation into DTS for each claim. The Contractor shall deliver assistance to Program Managers staff with any DTS issues for travelers under PEO LS.

Travel: Performance under this contract will require travel by Contractor personnel. The Contractor is responsible for making all necessary arrangements for its personnel. The anticipated travel locations and frequency are identified in the tables below. Please be advised that these locations are not all inclusive and the Government reserves the right to add additional locations as the requirement demands.

Contractor travel will include but is not limited to the following CONUS locations. Table 1 below is a notional PEO travel schedule. Additional Contractor travel is typically experienced for two conferences each year where the location varies from year to year:

TABLE 1: NOTIONAL CONTRACTOR TRAVEL

No travel may occur without prior approval from the Contracting Officer Representative (COR). The Contractor is required to submit a travel estimate to include, at a minimum: number of travelers; dates/duration of trip; departure and arrival locations per travel; airfare per traveler; baggage fees (if required); parking fees (if required); hotel duration and cost per traveler; rental car duration and cost; expected tolls; and Meals and Incidentals expenses (M&IE) (please remember first and last day of travel is only 75% of allowed M&IE).

3.4.1 Travel Policy. The Government will reimburse the Contractor for allowable travel costs incurred in performance of the contra accordance with FAR Subpart 31.2. Travel required for tasks assigned under this contract will be governed in accordance with: Federal Travel Regulations prescribed by the General Services Administration for travel in the conterminous 48 United States, (hereinafter the FTR); Joint Travel Regulation, V 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, territories and possessions of the United States (hereinafter JTR); and Standardized Regulations (Government Civilians, Foreign Areas), Section 925 "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered in the FTR or JT (hereinafter the SR).

Travel and M&IE are authorized for travel beyond a fifty-mile radius of the Contractor’s office whenever a task assignment requires work accomplished at a temporary alternate worksite. No travel or M&IE shall be charged to the Government for work performed within a fifty-mile radius of the contra office. The Contractor will not be paid for travel or subsistence for Contractor personnel who reside in the metropolitan area in which the tasks are to be performed. Travel performed for personal convenience, in conjunction with personal recreation, or daily travel to and from work at the Contractor’s facilities will not be reimbursed. Similarly, travel from a telework site to the metropolitan area in which the tasks are being performed will not be reimbursed if it exceeds 90 miles from the telework site.

(a) For travel costs other than described above, the Contractor will be paid on the basis of the actual amount incurred to the extent that such travel is necessary the performance of services under the contract and is authorized in advance by the COR in writing.

(b) When transportation by privately owned conveyance is authorized, the Contractor will be paid on a mileage basis not to exceed the applicable Government transportation rate as contained in the FTR, JTR or SR. Authorization for the use of privately owned conveyance will be indicated in the contract. Distances traveled between points will be shown on invoices as listed in standard highway mileage guides. Reimbursement will not exceed mileage shown in the standard highway mileage guides.

(c) The Contractor shall, when authorized by the COR, use the lowest cost mode commensurate with the requirements of the mission as set forth in the basic contract and in accordance with good management principles. When it is necessary to use air or rail travel, the Contractor agrees to use coach, tourist class, or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being performed.

(d) The Contractor’s invoices shall include receipts or other evidence substantiating actual costs incurred for authorized travel. In no event will such payments exceed the rates of common carriers. Travel shall be passed through at cost; the Contractor may not charge a fee on travel costs.

3.4.1.2 Car Rental. When the services are required to be performed beyond the normal commuting distance from the Contractor’s facilities. One Car rental for a team at one site will be allowed for a minimum of four (4) persons per car, delivered that such number or greater comprise the TDY team.

3.4.1.3 Per Diem. The Contractor will not be paid for per diem for Contractor personnel who reside in the metropolitan areas in which the tasks are being performed. Per Diem will not be paid on services performed within a fifty-mile radius of the Contractor’s home office or the Contractor’s local office. Per Diem is authorized for Contractor personnel beyond a fifty-mile radius of the Contractor’s home or local offices whenever a task assigned requires it be done at a temporary alternate worksite. Per Diem is not authorized for travel from a telework site to the metropolitan area in which the tasks are performed and will not be reimbursed unless the travel exceeds 90 miles from the telework site. Per Diem will be paid to the Contractor only to the extent that overnight stay is necessary and authorized under this contract. The authorized per diem rate will be the same as the prevailing per diem in the locality. These rates will be based on rates contained in the FTR, JTR or SR. The applicable rate is authorized at a flat seventy-five (75%) percent on the day of departure from Contractor’s home or local office, and on the day of return. Reimbursement to the Contractor for per diem will be limited to ac payments to per diem defined herein. The Contractor shall deliver actual payments of per diem defined herein. The Contractor shall deliver supporting documentation for per diem expenses as evidence of actual payment.

The Government will not reimburse the Contractor for costs incurred beyond the Not to Exceed price for travel. The Contractor must obtain the COR’s approval in writing prior to travel occurring.

3.5 Safety

Contractor Compliance: The Contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). Contractor personnel performing services on a DoD installation shall participate in the local Voluntary Protection Program (VPP). Information on the VPP is available at https://www.osha.gov/dcsp/vpp/all_about_vpp.html.

Mishap Notification and Investigation: If a Mishap occurs during instruction, the Contractor shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The Contractor shall notify (via telephone or by the most expeditious method) the Alternate COR at the training center of mishaps or incidents. If the Government investigates the mishap, the Contractor and the sub-Contractors shall cooperate fully with Government personnel until the investigation is completed.

3.6 Drivers Licenses/On-base Requirements

Contractor employees shall comply with base traffic regulations at all sites. All Contractor employees shall have a current and valid state driver’s license. An international driver’s license will be required for international locations. Contractor personnel seeking access to military bases and Federal facilities using their state-issued driver’s licenses must present proper identification issued by REAL ID compliant states or a state that has received an extension. For other states, Contractor employees are responsible for obtaining alternative Government-issued photo identification that satisfies base requirements and Federal law for entry.

4.0 Specific Support Requirements

4.1 Business/Acquisition Management (BM) Support

The Contractor shall conduct research, draft products, and deliver reports and recommendations on prioritized PEO-level initiatives outlined in the current and any future PEO LS Strategic Plans including, but not limited to, streamlining PEO acquisition processes, and reviewing and providing recommendations on Capability Portfolio Management (CPM). The Contractor shall deliver general research into acquisition strategies, acquisition documents, and acquisition policies and draft products reporting the research findings for the APEO-BM. The Contractor shall deliver research reports to the APEO-BM within thirty days of receipt of the subject artifact.

The Contractor shall gain and maintain access of Government information systems to include, but not limited to the ASN Research Development and Acquisition Information System (RDAIS), the Data Acquisition Virtual Environment (DAVE), Program and Budget Information System (PBIS), the Earned Value Management Central Repository (EVM-CR), ETMS2 (tasker system), and Competency Management Tool (CMT) for the performance of the PWS.

· The Contractor shall review and identify program areas of risk to APEO BM using Earned Value Management (EVM) data within thirty days of Integrated Program Management Report (IPMR) receipt.

· The Contractor shall conduct Integrated Master Schedule analysis and report schedule progress of PEO programs to APEO BM within 30 days of receipt of IPMR.

· The Contractor shall conduct analysis for PEO programs and deliver recommendations to the APEO-BM on whether emerging acquisition policies can be applied to improve the program acquisition timeline. Ten PEO LS acquisition programs shall be reviewed by the Contractor each month and the recommendations shall be submitted within 10 days following the end of each respective month.

· The Contractor shall review the annual National Defense Authorization Act (NDAA) for impacts to PEO LS programs. Compile a synopsis of related acquisition policy and law changes with impacts to PEO program acquisition strategies within thirty days of NDAA passage.

· The Contractor shall review and deliver recommendations to the APEO-BM on PEO acquisition program strategies, acquisition documentation, and acquisition program reviews (i.e., Gates/PMRs/Portfolio Reviews) products to ensure compliance with Department of Defense, US Navy, USMC, and PEO regulations, policies, and guidance. Recommendations shall be delivered within five business days of receipt of the product, strategy, and/or document.

· The Contractor shall develop and maintain a tracking tool for PEO LS programs that includes acquisition related metrics to include, but not limited to: average procurement unit cost, program acquisition unit cost, acquisition phase, program funding by appropriation, RDAIS reporting group, acquisition category, operational availability, approved acquisition objective, date of next acquisition milestone, RDAIS color-rated assessments for the cost, schedule and performance criteria, and Program Prime Contractor(s). The tracker shall be updated on a monthly basis at a minimum.

· The Contractor shall schedule and coordinate all Service Requirements Review Boards (SRRB) for annual service procurement activities. Draft annual SRRB reports; collecting and reporting metrics on program service procurements across the PEO. Draft SRRB reports shall be submitted to the APEO-BM 15 days prior to the scheduled SRRB.

· The Contractor shall review monthly and quarterly RDAIS program submissions, quarterly program management review materials, quarterly Brain books, and annual Selected Acquisition Reports (SARs) for accuracy and identification of areas of program risk within three business days of receipt from the PMO. Coordinate with PMOs to make necessary revisions three days prior to the end of each month.

· The Contractor shall manage Program Management Review (PMR) action tracker to ensure all actions requested and documented at quarterly PMRs are tracked and adjudicated. Report all open actions within the APEO-BM bi-weekly report.

· For taskers that come through the ETMS2 PEO LS Business Management inbox, the Contractor shall draft any correspondence, or input for Comment Review Matrices (CRMs) necessary to address the requirements of the tasker. Completed CRMs and draft correspondence shall be delivered to the APEO-BM for review two business days prior to the listed ETMS2 tasker due date.

· On a bi-weekly basis, the Contractor shall collect PEO LS personnel vacancy information for PEO Land Systems segregated by military/civilian, and by Program Office from CMT, and deliver to the Program Executive Officer.

· On a bi-weekly basis, the Contractor shall draft the APEO Business Management bi-weekly report to the PEO including update of all Business Management actions, latest status of any ASN(RD&A) Portfolio Review actions, and a calendar of upcoming Business Management events.

4.2 Financial Management (FM) Support

The Contractor shall deliver the FM organization Support and shall perform the following:

· The Contractor shall be required to utilize all accounting systems including, but not limited to DAI, EDA, PBIS, MCPRIME, DAR-Q Tool, Cerberus, and Command’s Financial Dashboard to enter financial data and generate financial reports.

· The Contractor shall prepare budget graphs, metrics, spreadsheets, analytical reports, and upload all information onto the PEO LS SharePoint and/or TEAMS channel.

· The Contractor shall develop and deliver recommendations to APEO FM and DAPEO FM on financial and business plans that addresses Management Internal Control process improvements resulting from audit reviews and/or audit findings.

· The Contractor shall assist the PEO PMOs on the monthly Unliquidated Obligation review and the Quarterly Review of unliquidated obligations. To reduce the number of outstanding obligations.

· The Contractor shall draft near and long-term financial process improvements and strategies and deliver recommendations to the APEO FM and DAPEO FM.

· The Contractor shall analyze budgetary documents to include but not limited to information contained in contractual and financial systems to identify discrepancies to APEO FM and DAPEO FM.

· The Contractor shall download and deliver to APEO FM and DAPEO FM POM briefs from MCPRIME and ensure they are in accordance with PEO POM Campaign Planning Guidance and strategy in support of annual Program Reviews.

· The Contractor shall Monitor PEO program office completion of the Dormant Account Review – Quarterly (DAR- Q) records in the DAR-Q tool, review program office (PMO) submissions of assigned records, track PMO certification letter completion and gather PEO level DAR-Q metrics in accordance with Audit requirement to ensure timely submission of the DAR-Q records to OSD.

· The Contractor shall draft documentation that conveys analytical budgetary information obtained via various financial systems to high-level personnel both internal and external to the PEO.

4.3 Executive Administrative Support

The Contractor shall deliver administrative support to the PEO LS, Deputy PEO (DPEO) Land Systems, and the PEO Land Systems Chief of Staff. The Contractor shall perform administrative support tasks including: active calendar management, initiating and monitoring all schedule/ meeting requests and prioritizing these requests in conjunction with the PEO. The Contractor shall deliver information in preparation of scheduled meetings, prepare official correspondence for the PEO and DPEO signature, arrange conference calls, prepare travel arrangements, and assure discreet handling of all business matters.

4.3.1 SharePoint

SharePoint sites establish the framework to increase individual and team productivity within the PEO LS environment thus providing the ability to collaborate and proa4.3.9ctively interact with data, discussions, and task. The Contractor shall deliver the PEO LS programs with SharePoint knowledge management (KM) activities supporting PEO LS to include data structure, data reorganization, and development of new applications such as new web parts within existing SharePoint portals, portal administration, pages, workflows, process management and improvement.

Marine Corps Enterprise Network (MCEN) authorized tools such as SharePoint Developer shall be used for all improvements to the existing PEO LS SharePoint sites. All MCEN SharePoint sites are accessible from both inside and outside the MCEN Bryan network with use of a Common Access Card (CAC). SharePoint Developer is a freeware program downloadable from www.microsoft.com.

4.3.2 Official PEO LS Correspondences

The Contractor shall draft correspondence for the PEO in accordance with the Department of the Navy Correspondence Manual.

· The Contractor shall ensure that the Standard Subject Identification Codes (SSIC), and tracking numbers are applied, and the tracking numbers are logged onto the PEO LS share drive.

· The Contractor shall update the correspondence log, print, and place the log in front of the PEO LS Correspondence Binder with each new update.

· The Contractor shall maintain the final copy of signed correspondence on the PEO LS shared drive using tracking number and distribute.

4.3.3 Official Correspondences from DON, ASN RD&A, OSD, HQMC and other Services

The Contractor shall maintain a record of Official Correspondences received in the in OFFICIAL CORRESPONDENCE Folder on the Shared Drive.

4.3.4 Phone Coverage

The Contractor shall answer the PEO LS phone for all calls. If other PEO Front Office staff (Deputy PEO, Chief of Staff, and Operations Manager) are out of the office or unavailable, the Executive Administrative Assistant shall answer calls to those PEO officials as well as the PEO LS phone. The Contractor shall ensure that all phone inquiries are handled within 1 hour after receipt. This may include routing the calls to proper section, gathering the required information to facilitate a callback within the schedule availability of the return caller.

4.3.5 Appointments/Meetings

· The Contractor shall maintain the PEO LS calendar to ensure that all appointments and meetings are scheduled to prevent schedule conflicts. The Contractor shall, for all meetings attended by PEO/DPEO prepare and/or deliver agendas and read ahead materials within 5 days of the scheduled meeting. For meetings led or Chaired by the PEO/DPEO the Contractor shall establish an MS Outlook invite from the PEOs calendar that includes, but is not limited to date, time, location, meeting purpose, and PEO/DPEO approved participants 15-30 days prior to the meeting.

· The Contractor shall collect and disseminate action items as a result of the meeting that include the responsible person/section that is responsible to complete the action item. within 2 days after any meeting. The Contractor shall disseminate action items via e-mail.

· The Contractor shall schedule the meetings with the participants that ensure the meeting objectives are fulfilled.

· The Contractor shall maintain the Daily/Weekly Read Ahead Binder with required briefs and information for current and upcoming weekly scheduled meetings and deliver the binder to PEO within 2 days prior to any meeting.

· The Contractor shall ensure that technology (i.e. microphones, TEAMs connections, projectors etc.) required for each meeting is in working condition 1 hour prior to the meeting. The Contractor shall mitigate all issues to ensure the technology is accessible for the meetings.

4.3.6 Visitors

The Contractor shall:

· Deliver Calendar Request Form to ascertain meeting purpose, bottom line up front, number of visitors attending, issues and desired outcome, and any meeting requirements such as VTC or teleconference needs.

· The Contractor shall deliver BIO’s and required read ahead slides 24 hours prior to meeting.

4.3.7 Travel

The Contractor shall:

· The Contractor shall arrange travel through Defense Travel System (DTS) for the PEO and DPEO within 2 business days unless there is an emergent reason for travel, the Contractor shall initiate orders within 2 hours.

· Prepare travel itinerary, travel orders, and trip file.

· Coordinate with visiting Command or location for parking, directions, etc.

· Complete travel claims/vouchers through DTS.

· Maintain file of PEO/DPEO travel receipts, both electronically as required by the Joint Travel Regulations (JTR) for 6 years, 3 months.

· Assist PEO Staff with DTS issues.

4.3.8 Management

The Contractor shall:

· Update and manage weekly reports.

· Maintain accurate PEO LS Turn Over binder.

· Update mail/phone directories as needed.

· Maintain Action Item Tracker from PEO LS Weekly Staff meetings and coordinate with Chief of Staff.

4.3.9 Tasker Management

The Contractor shall monitor, receive, and review tasks from the Department of Navy (DON) Enterprise Task Management Software Solution (ETMS2). For those taskers where PEO has equity.

The Contractor shall prepare ETMS2 taskers for dissemination to the PEO workforce, including concise instructions, suspense date, level of required review (e.g., action officer, O-6, General Officer), and the requirement to submit a comment resolution matrix.

The Contractor shall track such taskers for responses, closure, metrics, and historical information. For each tasker, the Contractor shall consolidate and review responses, clarify responses, validate responses, and/or address any incorrect or missing responses as necessary.

4.4 System Safety Support

The Contractor shall deliver support to the PEO LS Safety organization in the execution of Acquisition Environment, Safety and Occupational Health (ESOH) activities for PEO LS Programs. Acquisition ESOH support encompasses review and deliver recommendations of program documentation in support of acquisition milestone reviews and decisions; supporting programs in preparation for Weapon System Explosives Safety Review Board (WSESRB) reviews and milestone reviews/decisions. The Contractor shall deliver recommendations to the PEO Lead Safety Systems Engineer 10 days prior to the WSESRB. The Contractor shall conduct reviews of system safety activities planned/executed throughout the acquisition lifecycle; The Contractor shall review program acquisition documentation and deliver recommendations within 30 days of receipt to ensure System Safety is planned and executed in accordance with MIL-STD-882 (series) activities at requisite program reviews and milestones including but not limited to Systems Engineering Technical Reviews (SETRs), Independent Logistics Assessments (ILAs), System Safety Working Group meetings, Systems Engineering meetings, and Test and Evaluation meetings. The Contractor shall deliver comments to ensure overall program success in fielding from a safety perspective. Documentation shall include but are not limited to: Hazard Analysis Reports (Hazard Logs), Safety Assessment Reports, Environmental Assessment Reports, System Safety Program Plans, Human Factors Analyses, Programmatic Environmental Safety and Health Evaluations (PESHEs), Health Hazard Assessments, Fault Tree Analysis, Engineering Change Proposals, Safety Releases, risk acceptances, risk acceptance briefs, and Program Office Naval Messages.

The Contractor shall document PEO LS programs system safety issues and/or trends on a quarterly basis. Support also includes, but not limited to, communicating with, and providing guidance and recommendations to PEO LS Principals for Environment Safety and Occupational Health (PESOHs) on mishap/equipment hazard investigations in accordance with MCO 5102.1 and MCO 5100.34 and keeping track of mishap reports as they move through the approval process.

· The Contractor shall Participate in PEO LS Program Office meetings (System Safety Working Group meetings, Systems Engineering meetings, T&E meetings, etc.) to deliver guidance and recommendations on the integration of safety efforts in programmatic activities; deliver meeting minutes in accordance with the table in Section 3 of this PWS.

· The Contractor shall route draft Safety Releases, risk acceptance briefs, and draft Safety of Use Messages to the PEO for concurrence and/or approval.

· The Contractor shall review Program Office Naval Messages and deliver recommendation to the Program Office PESOH on finalization of message prior to release. Deliver recommendations to the PESOH five days after receipt of draft Naval Message.

· The Contractor shall develop and maintain a tracking system on the PEO LS SharePoint site for PEO Programs’ Safety Releases and Safety of Use Messages in accordance with the table below. The Contractor shall update the tracking system on a weekly basis.

· Coordinate with TDSA Operations Manager and Program Office PESOHs to verify: Safety Releases are developed to support activities with prototype equipment; environmental hazards are identified and addressed for all events/actions; and all safety hazards or mishaps are identified, reported and mitigation recommendations are delivered within 2 days to the PEO Lead System Safety Engineer.

· Contractor shall perform safety tasks in accordance with the following policies:

· MIL-STD-882(series), System Safety; 11 MAY 2012

· MIL-STD-1472, Human Engineering; 15 SEP 2020

· MC Order P5090(series), Environmental Compliance and Protection Manual;11 JUN 2018

· MCO 5100.29(series). Marine Corps Safety Program; 15 OCT 2020

· MCO 5100.34, Deadline Safety of Use Message Instructions to Suspend; Operations of Marine Corps Ground Equipment and Weapons Systems, Safety of Use Messages and Maintenance Advisory Messages; 19 JUN 2017

· MCO 5102.1(series), Navy and Marine Corps Mishap and Safety Investigation, Reporting, and Recordkeeping Manual; 7 JAN 2005

· MCSC Order 5100.29(series), Safety Releases; 06 AUG 2019

· MCSC Order 5090.1(series), Implementation Procedures for the National Environmental Policy Act and EO 12114; 26 JUN 2015

4.5 Visual Information (VI) Services

The Contractor shall draft visual aid products in support of the mission. The types of visual aid products to be drafted include but are not limited to: Original graphic scroller images that were used on VIPER; posters and flyers; printed/digital publications; display designs; static displays, executive briefs; logos; and print jobs on large format printer specified in Section 10 of this PWS.

The Contractor shall ensure that all visual information services drafted deliver a variety of visually compelling materials to inform internal and external stakeholders regarding acquisition topics and other information that requires dissemination are in coordination with the PEO Congressional and Public Affairs and are in compliance with PEO team/PMO platform requirements.

· The Contractor shall ensure branding management content is consistent with the PEO brand, voice, style, and tone in accordance with the USMC Brand and Content Strategy and the PEO Land Systems Branding Guide.

· The Contractor shall prepare preliminary VI products based on PMO and PAO requirement including but not limited to sketches, layouts, and outlines to convey proposed visual solutions for review and approval at least 14 days prior to established product deadline.

· At times the Contractor shall deliver expedited VI products to satisfy PEO/PMO/PAO requirements. These types of products occur at twice a month at minimum and can include, but not limited to: updates to brief designs, chart and table design updates, photo editing, and social media graphics.

· The Contractor shall compile and deliver digital, online, and/or manual research to select relevant data and art from varied sources for the development of all visual information material, being mindful to not use copyrighted material without written permission per Copyright Law and DODD 5535.04 Copyrighted Sound and Video Recordings.

· The Contractor shall obtain DVIDS account and join PEO LS Unit page via DVIDS account NLT five (5) days after obtaining .mil email address.

· The Contractor shall obtain a DoD Vision ID via DVIDS account no later than five (5) days after obtaining .mil email address. The Government Lead will deliver SOP to Contractor to perform this task.

· The Contractor shall capture, edit, write captions, and deliver high-quality photography for PEO LS special events, conferences, and external and internal engagements in accordance with DoDI 5040.07 to include but not limited to: equipment testing and fielding, Change of Command/ Charters, retirements, promotions, awards, visits, and informational material.

· The Contractor shall upload all Public Affairs Officer approved photos to PEO LS Unit Page via DVIDS no later than one (1) business day after receipt of approval.

· The Contractor shall be proficient in the Adobe Master Suite Collection and Microsoft Office products.

· The Contractor shall produce and edit video and deliver recommendations for multimedia projects consistent with PEO and Program Office missions.

· The Contractor shall deliver Web Content and Management Services (Web) expertise to maintain, develop, upload and monitor content in accordance with the PEO LS Social Media and Website Strategy. The PEO’s publicly facing website is located at: https://www.peols.marines.mil/.

· The Contractor shall possess AFPIMS (American Forces Public Information Management System) -Proficiency. The Contractor shall complete government delivered required AFPIMS site management training and apply for an AFPIMS account within five (5) business days of receipt of Common Access Card (CAC).

· The Contractor shall perform and execute maintenance and troubleshooting checks and corrections for the public facing website at least once a week.

· The Contractor shall analyze the performance of published content by reference to website analytics and search engine optimization data utilizing Google Analytics 4 (GA4), delivered via the Digital Analytics Program (DAP) for monthly, quarterly, and annual reporting to the Government.

· The Contractor shall work with Government lead to gain access to PEO LS established social media and media pages to include but not limited to: LinkedIn,…