Attachment_8_Academic_Standard_Operating_Procedures_(ASOP).pdf

Marine Corps Communication- Electronics School

School Order 1505.1

Academic Standard Operating

Procedures

Short Title: ASOP

Date: 15 January 2015

This page is intentionally blank.

UNITED STATES MARINE CORPS

MARINE CORPS COMMUNICATION- ELECTRONICS SCHOOL

TRAINING COMMAND

BOX 788251

TWENTYNINE PALMS, CALIFORNIA 92278 - 8251

IN REPLY REFER TO:

1505.1 co 15 Jan 15

SCHOOL ORDER 1505.1

From:

To:

Subj:

Commanding Officer Distribution List

ACADEMIC STANDARD OPERATING PROCEDURES (SHORT TITLE:

ASOP)

Ref: (a) MCO 1553.2 Management of Marine Corps Formal Schools and Training Detachments

(b) NAVMC 1553.1 Systems Approach to Training Users Guide

(c) Training Command Order 5401.1A Training Command SOP

(d) Training Command General Order 01-03 Prohibited

Activities

(e) SECNAVINST 5100.13E Navy and Marine Corps Tobacco

Policy

(f) NAVMC 3500. 37 T3 T&R Manual

(g) SECNAV Manual M-5216 .5 Department of the Navy

Correspondence Manual

(h) Training Command Order 3000.1 Use of the MCTIMS

(i) MCO 10110.47 Basic Allowance for Subsistence

(j) MCO P5060.20 Marine Corps Drill and Ceremonies

Manual

(k) CCO 1630.8 Motor Vehicle and Traffic Regulations

(1) MCO 6110.3 Marine Corps Body Composition and

Military Appearance Program

(m) Training and Educat ion Command Policy Letter 4 / 09

(n) MCO P10120.28_ Indivi dual Clothing Regulations

(o) MCO 1500.58 Marine Corps Mentoring Program

(p) MCO 1700.23_ Request Mast

(q) TECOM Commanding General's Policy Letter 1-09

Discipline Process in Entry Level Training

(r) MCO P1900.16 MARCORSEPMAN

(s) ceo 3500.4 SOP for RTAA

(t) MCO P1326.6D SDAMAN

(u) MCO P1300.8 Marine Corps Personnel Assignment

Policy

(v) MCO P1400.32_ MARCORPROMMAN, VOL 2, ENLPROM

Subj: ACADEMIC STANDARD OPERATING PROCEDURES (SHORT TITLE:

ASOP)

(w) Training Command Policy Letter 8-14 Procedures for Academic and Performance Review Boards

(x) MCO P1000.6 ACTS Manual

(y) MCO P1610.7 PES

(z) MCO 3574.2 MCCMP

(aa) MCO P1070.12 IRAM

(bb) Training Command Policy Letter 22-12 POI Resource

Growth Policy

(cc) MCO 5710.6_ Marine Corps Security Cooperation

1. Situation. This order is a departure from how we have been conducting training and training management and represents how we need to change to support the future. Training and training management is modernizing and we shall continue to lead this charge while providing an opportunity for subordinate training units to take up this challenge.

2. Cancellation. Academic portions of ScolO 5401.2A shall be cancelled six months after the date this order is signed.

3. Mission. To publish Academics procedures for MCCES.

4. Execution.

a. Commander's Intent.

(1) My overarching, Enduring Intent, is to train Marines for service in the Operating Forces. This is best accomplished by enabling, empowering, and supporting the commands and their Commanders where the training of Marines happens directly. My leadership philosophy includes pushing command authority and responsibility to the lowest appropriate level to the greatest extent possible, combined with adequate and clear Commander's Intent provided by me to ensure we collectively adhere to one command philosophy, all in order to give Commanders the maximum flexibility to command their units in the best way they see fit. Vague intent and micromanagement breed inefficiencies that can ultimately lead to mission failure.

(2 ) To that end, direct or specific guidance from the Group level will be minimized; rather, subordinate training units are expected to develop procedures and policies that best fit their respective commands, and are in line with Commander's Intent at least two levels above their level of command.

(3) With respect to the MCCES ASOP, my intent is to:

Provide direct and specific guidance only in the realm of defining the overarching structure of MCCES

- Restate and reinforce applicable Training Command policies

- Articulate my intent as it applies to MCCES

Standard Operating Procedures as a whole

- Provide a concise , well-organized, usable document, and

- Direct subordinate training unit Commanders to define / publish their own SOPs to support the MCCES mission of Training Marines and that are in line with my intent and MCCES, Training Command, and HQMC policies.

(4) Through my staff and Commanders, I will supervise the development and implementation of subordinate training unit commanders' SOPs via periodic inspection to ensure that they are, in fact, being developed/ updated in accordance with established timelines, and that they are within the "left and right lateral limits" established by my intent and MCCES, Training Command and Marine Corps requirements.

b. Concept of Operations. Time is required to complete the transitions in this order. During this period, pertinent sections of ScolO 5401.2A must remain in effect. The portions of that order which cover academic operations and management shall be cancelled six months after the date this order is signed. I expect each unit to transition to this order as quickly as possible while maintaining quality. The Academics Branch will support these endeavors by providing subject matter expertise.

c. Subordinate Training Unit Missions. Each subordinate training unit has six months from the date of signing to publish all orders and policies in this order. Orders and pol icies shall be reviewed by the Group staff to ensure they meet published guidelines and directives.

5. Administration and Logistics.

a. Recommended changes to this manual will be submitted to the Group Formal School Manager using the ASOP Change Form contained in this order.

b. Changes will be adjudicated via the Group Academic Working Group. If a change is required, the order shall be updated and republished.

6. Command and Signal.

a. Command. This order is applicable to MCCES and units subordinate to MCCES.

b. Signal. This order is effective the date signed.

MCCES Academic Standard Operating Procedures i

Table of Contents

Chapter 1. GENERAL ......................................... 1-1

1000. Purpose. ........................................... 1-1

1001. Terms. ............................................. 1-1

1002. Recommended Changes. ............................... 1-1

1003. Paperwork Reduction. ............................... 1-1

1004. Organization. ...................................... 1-1

1005. Types of Training. ................................. 1-2

1006. Student Order Types. ............................... 1-2

1007. Student Types. ..................................... 1-3

1008. Student Statuses. .................................. 1-6

Chapter 2. STAFF AND FACULTY ............................... 2-1

2000. Academic Faculty. .................................. 2-1

2001. Group Academics Branch. ........................... 2-11

2002. Permanent Personnel Responsibilities & Conduct. ... 2-15

2003. Staff and Faculty Development Plan (S&FDP) ........ 2-17

Chapter 3. STUDENT ADMINISTRATION .......................... 3-1

3000. Purpose. ........................................... 3-1

3001. Check In. .......................................... 3-1

3002. MAT Section. ....................................... 3-1

3003. PAD Section. ....................................... 3-2

3004. Billeting. ......................................... 3-3

3005. Possession and Consumption of Alcohol. ............. 3-3

3006. Meals. ............................................. 3-3

3007. Student Movement. .................................. 3-4 ii

3008. Security Clearance and Access Procedures. .......... 3-5

3009. Class Transfers. ................................... 3-6

3010. Acclimatization. ................................... 3-6

3011. PFT/CFT, Weigh-ins and BCP/RCP. .................... 3-7

3012. Uniforms. .......................................... 3-7

3013. Privately Owned Vehicles (POV). .................... 3-8

3014. Student Mentorship. ................................ 3-8

3015. Request Mast. ...................................... 3-9

3016. Leave. ............................................. 3-9

3017. Liberty. ........................................... 3-9

3018. Off-Duty Activities. ............................... 3-9

3019. Student Rights. ................................... 3-10

3020. Student Rules of Conduct. ......................... 3-10

3021. Discipline Process in the Entry Level Training. ... 3-13

3022. Separations. ...................................... 3-14

Chapter 4. COURSE OPERATIONS ............................... 4-1

4000. Standard Classroom Hours. .......................... 4-1

4001. Course Records. .................................... 4-2

4002. Personnel. ......................................... 4-3

4003. Equipment. ......................................... 4-4

4004. Facilities. ........................................ 4-4

4005. Weapons and Ammunition ............................. 4-5

4006. Class Assignments. ................................. 4-5

4007. Class Starts. ...................................... 4-8

4008. Orders Request. .................................... 4-9 iii

4009. Out-Processing. .................................... 4-9

4010. Graduations. ...................................... 4-11

Chapter 5. STUDENT RECORDS ................................. 5-1

5000. Purpose. ........................................... 5-1

5001. MCTIMS – Student Management (SM). .................. 5-1

5002. MCTIMS – Student Evaluation (SEV). ................. 5-4

5003. Class Commander Folder (CCF). ...................... 5-6

5004. MCCES Student Disenrollment/Reassignment Form 1510. 5-6

Chapter 6. STUDENT ACADEMIC PERFORMANCE .................... 6-1

6000. General. ........................................... 6-1

6001. STU Responsibilities. .............................. 6-1

6002. Outstanding Student Performance. ................... 6-2

6003. Academic Failures. ................................. 6-3

6004. Academic Review Boards (ARB). ...................... 6-3

6005. Remedial Instruction and Retests. .................. 6-5

6006. Setbacks. .......................................... 6-5

6007. Disenrollment. ..................................... 6-6

6008. Academic Fitness Reports. .......................... 6-9

6009. Student Proficiency and Conduct Marks. ............ 6-12

6010. Supervised Study. ................................. 6-12

Chapter 7. SCHEDULING ...................................... 7-1

7000. General. ........................................... 7-1

7001. Formal School Scheduling. .......................... 7-1

7002. Weekly Training Schedule. .......................... 7-3

7003. Range Scheduling. .................................. 7-3 iv

7004. Changes to the Formal School Schedule. ............. 7-4

Chapter 8. COURSEWARE ...................................... 8-1

8000. Purpose. ........................................... 8-1

8001. POI and POC CDD. ................................... 8-1

8002. Standardization of Format for Courseware Materials. 8-3

Chapter 9. EVALUATION PLAN ................................. 9-1

9000. Purpose. ........................................... 9-1

9001. Overview. .......................................... 9-1

9002. STU Evaluation Plans. .............................. 9-1

9003. Internal Evaluations. .............................. 9-2

Chapter 10. INTERNATIONAL MILITARY STUDENTS ................ 10-1

10000. General. ......................................... 10-1

10001. Command Responsibilities. ........................ 10-2

10002. IMSO Duties. ..................................... 10-3

10003. Guidance on Training Requirements. ............... 10-4

10004. Invitational Travel Orders. ...................... 10-6

10005. Temporary Living Allowance (TLA). ................ 10-6

10006. Medical Care. .................................... 10-6

10007. Informational Program (IP). ...................... 10-7

10008. Off-Duty Time. ................................... 10-8

10009. Incident Management and Reporting. ............... 10-8

10010. Academic Reports. ................................ 10-9

10011. Out Processing. .................................. 10-9

Chapter 11. APPENDICES ...................................... A-1

Appendix A. References ................................... A-1 v

Appendix B. Acronyms ..................................... B-1

Appendix C. Definitions .................................. C-1

Appendix D. ASOP Change Form ............................. D-1

Appendix E. Operational Risk Matrix ...................... E-1

Appendix F. MCTIMS Recommended User Permissions .......... F-1

Appendix G. Rules of Conduct for Staff/Faculty/Students .. G-1

Appendix H. Sample Letter of Advancement ................. H-1

Appendix I. Security Eligibility Flowchart ............... I-1

Appendix J. Draft Sample Letter To Receiving Commander ... J-1

Appendix K. Mid-rat Meal Request ......................... K-1

Appendix L. Class I Subsistence Request .................. L-1

Appendix M. Skill Progression and Skill Enhancement Course Attendance Process ....................................... M-1

Appendix N. PCS Orders Request ........................... N-1

Appendix O. Graduation Certificate ....................... O-1

Appendix P. Requesting MCTIMS Access ..................... P-1

Appendix Q. CCF Counseling Log ........................... Q-1

Appendix R. Student Grade Sheet Developer’s Guide for SEV R-1

Appendix S. Student Disenrollment/Reassignment Form 1510 Instructions S-1

Appendix T. Sample Questions for an ARB .................. T-1

Appendix U. ARB Student Document Review Form ............. U-1

Appendix V. ARB Student Form for Independent Review ...... V-1

Appendix W. Sample AMHS Message to Parent Command for Disenrolled TAD Students ................................. W-1

Appendix X. MMSB Waiver for Fitness Reports .............. X-1

Appendix Y. Formal School Schedule Submission Form ....... Y-1 vi

Appendix Z. Formal School Schedule Considerations ........ Z-1

Appendix AA. Exception to School Schedule ............... AA-1

Appendix BB. POI and POC CDD Approval Process ........... BB-1

Appendix CC. POI/POC CDD Cover Letter Example ........... CC-1

Appendix DD. Operational Risk Assessment Worksheet (ORAW) and Instructions DD-1

Appendix EE. Unit Inspection Checklist .................. EE-1

Appendix FF. Course Inspection Checklist ................ FF-1

Appendix GG. MCCES Instructor Evaluation Form ........... GG-1

Appendix HH. Safety Review Checklist .................... HH-1

Appendix II. Street to Fleet ............................ II-1

Appendix JJ. Advanced Navigation of the ASOP ............ JJ-1

Chapter 12. INDEX .......................................... 12-1

Table of Figures

Figure 2-1 - S&FDP Comptencies.............................. 2-20

Figure 2-2 - Pre-Basic to Basic Instructor Requirements..... 2-22

Figure 2-3 – Basic-to-Senior Instructor Requirements........ 2-24

Figure 2-4 – Senior-to-Master Instructor Requirements....... 2-27

Figure 2-5 - Master Instructor Maintenance Requirements..... 2-31

Figure 4-1 - Class Sequence.................................. 4-9

Figure 11-1 - ELT Student Percentages........................ Z-2

List of Tables

Table 11-1 - ELT Training Delays............................. Z-1

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GENERAL Chapter 1.

Purpose. 1000.

This order provides overarching guidance and direction on how MCCES conducts training and training management.

Terms. 1001.

For the purpose of this document the below terms are defined:

1. Shall: means an item or requirement is mandatory.

2. Should: means an item or requirement is recommended.

3. May: indicates the item or requirement is optional.

4. Will: indicates futurity and never indicates any degree of requirement.

Recommended Changes. 1002.

Recommended changes to this order are welcome and should be submitted to the Academics Branch Head. Any recommended changes should be accomplished using the form in Appendix D.

Paperwork Reduction. 1003.

Where possible MCCES should reduce the amount of hard copy documents required in the conduct and management of training. STUs are encouraged to use electronic versions of all documents. Hard copies should be used only when absolutely required.

Organization. 1004.

The MCCES organizational structure is dynamic and will continue to change as the needs of the USMC fluctuate. The Academic Standard Operating Procedures (ASOP) will use terms throughout that make an effort to accommodate the current and future structure. This document will not speak in terms of platoons, flights, squads, etc., but will use terms that are more generic and have a standard application across the breadth of the academic organization. Each level is described below.

1. Group or MCCES. These terms will be used to describe the MCCES HQ and Command elements. In Training Command orders, MCCES is the MSE, Major Subordinate Command (MSC) or FLC.

2. Subordinate Training Unit (STU). The STU is comprised of multiple training organizations or companies. The STU is the

1-2 primary interface with Group. The Communications Training Battalion and Air Control Training Squadron are each a STU.

3. Training Company. A training company is comprised of multiple training sections.

4. Training Section. The training section is comprised of multiple training elements. A training section is usually led by an Officer and contains a SNCOIC.

5. Training Element. The training element is the lowest academic element. A training element is responsible for the day-to-day execution of a POI. The training element is typically responsible for one to two POIs.

Types of Training. 1005.

MCCES offers several types of formal training:

1. Initial Skills Training. Initial skills training is training, subsequent to recruit or officer acquisition training, designed to initially qualify Marines in an MOS beyond the basic MOS. For example, 0300 and 0301 are basic MOSs assigned upon completion of recruit or officer acquisition training; 0311 and 0302 are the MOSs assigned upon the completion of the appropriate initial skill training. This type of training may include training received by Marines making a lateral move from one MOS to another, and is usually conducted in formal schools.

This type of training is part of the entry-level training pipeline.

2. Skill Progression Training. This training is provided to students who already hold an MOS. The training is designed to increase overall skills and knowledge in the MOS. This type of training is specialized skill training given subsequent to initial skill training, and which provides a Marine with additional skills and knowledge required to perform in the same occupational field at a more skilled level or in a supervisory position.

3. Skill Enhancement Training. This structured training is for students who already have an MOS. The training relates directly to increasing overall skills in the MOS. It is usually intended for MOS holders with a particular billet requirement.

Student Order Types. 1006.

Students reporting to MCCES check in with one of the below order types:

1-3

1. Duty Under Instruction (DUINS) Students. DUINS students are assigned to MCCES on PCS orders. DUINS orders are used when a Marine is transferred or assigned under PCS orders to a school or installation as a student to pursue a course (or courses) of instruction, the cumulative duration of which is 20 weeks or more at one location, and where such school or installation is a PDS. Personnel involved are ordered to "duty" under instruction on a PCS basis. Failure to complete such a course, which results in issuance of new orders prior to the expiration of a 20-week period, does not change the fact that the orders, based upon the scheduled length of the course, constitute PCS orders. DUINS students are authorized funding for household goods, POVs, and dependents.

2. Temporary Duty Under Instruction (TEMINS) Students. TEMINS students are Marines assigned to temporary duty at a formal school en route to new PDS. TEMINS orders are at one or more locations, other than the PDS, at which a Marine performs temporary duty at a school or installation as a student to pursue a course (or courses) of instruction, under orders that provide for further assignment to a new PDS or for return to the old PDS upon completion of training/instruction. TEMINS orders are for a duration of less than 20 weeks at one location. TEMINS students are not authorized funding for household goods, POVs, and dependents. When a TEMINS student traveler attending a course(s) of instruction of less than 140 days (20 weeks) is assigned additional/extended instruction, the assignment converts to a PCS if the scheduled duration exceeds 139 days including the time remaining on the original order and the additional/extended instruction. If a tour conversion is required a MCCES Student Disenrollment/Reassignment Form 1510 (see Chapter 5.5004) will be submitted to Group SOPS.

3. Temporary Additional Duty (TAD). TAD is directed under orders that involve one journey away from the Marine’s PDS, in the performance of prescribed duties, and directs return to the Marine’s PDS upon completion of such duties. A TAD student is not “owned” by MCCES; rather, they are “owned” by their parent command.

4. Invitational Travel Orders. These orders are used for all foreign military students. All foreign military students must coordinate their class attendance with the IMSO.

Student Types. 1007.

1. Student types are used for assigning students to a class and used when scheduling classes. Each class has an allocation

1-4 for specific student types. The student types are defined in REG or in the TIP. They are typically found within the TIP in Annex B. (Note: the TIP can be downloaded in MCTIMS (Student Registrar>Reports>TIP Reports).) Each student is assigned a specific Student Type Code. This code is used throughout Training Command. The amount of each student type that can be assigned to a specific class can be determined by reviewing the class in REG.

2. Typical student types that report to the school are (Student Type Code is in parentheses):

a. Active duty enlisted (0E). Marines who already have a primary MOS and are typically attending skill progression and skill enhancement courses.

b. Active duty enlisted – entry level (0EE). These Marines will report to MCCES immediately after completing MCT [CIDs: M03M924 (SOI-East) and M10M922 (SOI-West)] and will be attending initial skills courses. These students represent the majority of the students trained at MCCES.

c. Active duty officer (0O). Marines who already have a primary MOS and are typically attending skill progression and skill enhancement courses.

d. Active duty officer – entry level (0OE). These Marines will report to MCCES immediately after completing the Basic Officer Course (CID: M02RMG4) and will be attending initial skills courses.

e. Active duty warrant officer (0W). These Marines will report to MCCES after completing the Warrant Officer Basic Course (CID: M02RMN4).

f. Lateral move (1E). These Marines already have a primary MOS, but are being trained for another. They will typically attend initial skills courses.

g. Reserve enlisted – IADT (2E). A student of this type will be an enlisted reservist who sequentially follows the same entry-level training pipeline as an 0EE student with no breaks (i.e. they attend Boot Camp, MCT, and MOS training one after another). They will typically attend initial skills courses.

h. Reserve enlisted – IIADT (2E2). A student of this type will be an enlisted reservist who sequentially follows the same entry-level training pipeline as a 0EE student, but with breaks (i.e. attend Boot Camp, return to the reserve station, attend MCT, return to the reserve station and attend MOS

1-5 training. Each course requires a separate set of orders.).

They will typically attend initial skills courses.

i. Reserve officer – entry level (2O). These Marines already have a primary MOS and are typically attending skills progression and skill enhancement courses.

j. Reserve enlisted – SMCR (3E). These Marines already have a primary MOS and are typically attending skill progression and skill enhancement courses.

k. RIT – SMCR Lateral Move (3EL). These Marines already have a primary MOS but are being trained in another. They will typically attend initial skills courses.

l. RIT – FSRG retrain – enlisted (3EM). These Marines may already have a primary MOS but are being trained in another.

They will typically attend initial skills courses.

m. RIT – prior service retrain – initial skills (3EP).

These Marines have previously received training in another branch of service. This training may or may not have been in a similar field. They will typically attend initial skills courses.

n. RIT – FSRG retrain – officer (3OM). These Marines may already have a primary MOS but are being trained in another.

They will typically attend initial skills courses.

o. Civilian – DOD (8D). These students may be enrolled in any course that MCCES provides. These students may have received training which is related to the course they are attending.

p. Civilian – Non DOD (8N). These students may be enrolled in any course that MCCES provides. These students may have received training which is related to the course they are attending.

q. International enlisted (9E). These students can be signed up for any course that MCCES teaches. The class they attend is predetermined via agreement with the other nation.

These students have previously received training in another country. This training may or may not have been in a similar field.

r. International officer (9O). These students can be signed up for any course that MCCES teaches. The class they attend is predetermined via agreement with the other nation.

These students have previously received training in another

1-6 country. This training may or may not have been in a similar field.

Student Statuses. 1008.

All students at MCCES are assigned to one of the following four statuses:

1. Marines Awaiting Training (MAT). Students who are waiting to attend their first course at MCCES or are pending transfer to another course due to reclassification. They will be assigned to the unit’s MAT section in SM if they are not registered for a class. If they are registered to a class, the student will be switched to reporting in SM upon assignment to the STU. Time spent is this status should be as little as possible.

2. Personnel Awaiting Disposition (PAD)/Not In Training (NIT).

These students are awaiting disposition. This status prevents them from attending a course or executing their orders. Marines in this status may be pending separation (administrative, legal, or medical), on legal hold, awaiting a court-martial, or recovering from a prolonged medical condition which prohibits them from attending class.

3. Between Classes (BC). These students have graduated from a course and are waiting to start a follow-on course. They will be assigned to the follow-on training section and will be assigned to appropriate class in SM and REG. The time spent is this status should be as little as possible.

4. Attending. These students are attending a formal course and receiving training.

2-1

STAFF AND FACULTY Chapter 2.

Academic Faculty. 2000.

1. General. Permanent personnel at MCCES fall into two general categories: academic faculty and support personnel.

Academic faculty members are responsible for the day to day execution of all training within MCCES. Support personnel are responsible for the general support of the school, such as administration, supply, logistics, operations, etc. Support personnel may have day to day contact with students but are not directly responsible for their training. Many of the billets described in this chapter are further detailed in reference (a).

2. Faculty Competencies. Each member of the academic faculty falls into one of three competencies. These competencies are used for determining the faculty development path as discussed in the Staff and Faculty Development Plan, Chapter 2.2003.1.

The three competencies are:

a. Instructor Competency. Instructors are responsible for implementing the course. Typically an instructor will instruct lessons within one to two POIs.

b. Developer Competency. Developers are ultimately responsible for the condition and currency of the POI and course materials. These individuals keep the course materials up to date and free of errors.

c. Manager Competency. Managers are responsible for the day to day management activities of the school. They oversee the faculty and students ensuring that all orders all followed and courses are taught according to their respective POIs.

3. Formal School Manager (FSM).

a. Group and each STU Commander shall designate a FSM in writing. The FSM may be a collateral duty or primary duty depending on the size of the unit; a FSM is not required for small STU. FSMs for the STUs shall work with the Group FSM, as required. A FSM may be an officer, senior SNCO or civilian.

b. Duties and responsibilities.

(1) Advises the CO on all matters that pertain to complying with all academic references and this order.

(2) Is responsible for ensuring that a Testing Officer has been assigned.

2-2

(3) Coordinates internal academic inspections of STUs, sections, and/or courses.

(4) Assumes the duties of the Academics Officer if one has not been appointed by the STU Commander. See Chapter 2.2000.4.

(5) Manages permissions in MCTIMS.

(6) Assists the Group Academics Branch Curriculum Analyst in maintaining the master list of facilities and uniforms in the MCTIMS Scheduling module.

(7) Is highly encouraged to attend BIC/SIC and CDC.

(8) Shall attend MLC-I, MLC-D and FSMC.

(9) Shall maintain a turnover folder that includes the following items at a minimum:

(a) FSM designation letter.

(b) Description of all duties performed as a FSM.

(c) List of pertinent orders and directives.

(d) List of required reports and submission dates.

(e) List of contacts within or external to the unit with a description of the purpose of the contact.

(f) A printed or electronic copy of pertinent T&R manual(s).

(g) A copy of the designation letter for each Course Chief.

(h) Copies of the results of any CGIP inspections of academics that have occurred in the past three years.

(i) A printed copy of this order.

(j) A printed copy of references (a) and (b).

c. Is a member of the Managers competency.

4. Academics Officer.

a. Each unit STU Commander may designate a person(s) as

2-3 an Academics Officer. If an Academics Officer is not assigned, the appropriate unit’s FSM shall assume the below duties. The Group Academics Officer will be the Group FSM. Each Academics Officer shall be designated in writing by the respective Commanding Officer. The Academics Officer may be a collateral or primary duty. An Academics Officer may be an officer, senior SNCO or civilian.

b. The Academics Officer is responsible for all POIs within their unit(s). This includes assisting the appropriate personnel with all phases of creating, maintaining, and submission of the POIs.

c. The Academics Officer will work with appropriate personnel in the planning, preparing, facilitating, and documenting of CCRBs.

d. Each Academics Officer will assist the respective unit’s FSM.

e. Is a member of the Managers competency.

5. Testing Officer.

a. Group and each STU Commander shall designate a Testing Officer in writing. The Testing Officer may be a collateral duty or primary duty depending on the size of the unit. STUs may have additional Testing Officers but may not delegate this duty to the training element (i.e. a Course Chief may not be the Testing Officer for his/her course). STU Testing Officers shall work with the FSM and other Testing Officers, as required. The Testing Officer may be an officer, senior SNCO or civilian.

b. Duties and responsibilities.

(1) Advises the CO and FSM on all matters that pertain to testing procedures and policies.

(2) Responsible for developing and supervising all testing policies and procedures.

(3) Manages the testing program within their units.

(4) Serves as the subject matter expert on testing procedures, methods, and policies.

(5) Periodically reviews all courses’ testing procedures.

(6) Establishes a plan to conduct quality control checks of all test banks.

2-4

(7) Periodically reviews usage of SEV to ensure each element is using SEV properly.

(8) Assists Group Academics personnel in the administration of QMP.

(9) Trains personnel in the use of QMP.

(10) Is highly encouraged to attend BIC/SIC and CDC.

(11) Shall attend MLC-I and MLC-D.

(12) Shall maintain a turnover folder that includes the following items at a minimum:

(a) Testing Officer designation letter.

(b) Description of all duties performed as a Testing Officer.

(c) List of pertinent orders and directives.

(d) List of required reports and submission dates.

(e) List of contacts within or external to the unit with a description of the purpose of the contact.

(f) A printed or electronic copy of pertinent T&R manual(s).

(g) A printed copy of this order.

(h) A printed copy of references (a) and (b).

c. Is a member of the Managers competency.

6. Faculty Development Manager.

a. The Group and each STU shall have a Faculty Development Manager designated in writing by the CO. This individual is responsible for supporting the progression of all faculty members within the Staff and Faculty Development Plan.

b. Duties and responsibilities.

(1) Provide Commanding Officers, Operations Officers, Operations Chiefs, Training Administrators, Training Officers, and Training SNCOICs the current progression status of faculty members enrolled in a development branch.

(2) Coordinate with persons in the Instructor

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Training Section to schedule training events.

(3) Coordinate with persons in the Instructor Training Section to register individuals for T3S classes.

(4) Counsel faculty members on required progression events and recommend courses of action.

(5) Assign personnel to faculty training branches.

(6) Certify faculty training score sheets.

(7) Provide examples of all documents required for progression.

(8) Coordinate with the other Faculty Development Managers to ensure consistency throughout MCCES.

(9) Tracks the progression of each member of the faculty.

(10) Shall maintain and publish a S&FDP tracker that can be viewed by personnel at the Group and all personnel within the STU.

(11) Submits certification requests to the Group Academics Branch.

c. Is a member of the Managers competency.

7. HRT Safety Officer (HRTSO).

a. A HRTSO shall be appointed in writing by the STU Commanders if any training conducted by the unit has an Initial Risk Assessment Category (IRAC) of 1 or 2 (see Appendix E).

Multiple HRTSOs may be appointed. This billet may be a collateral duty or primary duty and may be a SNCO, Officer or civilian (GS-9 or higher).

b. Responsibilities and duties.

(1) Completes the Ground Safety for Marines Course.

(2) Reviews all IRAC 1, IRAC 2 and RRAC 2 courses annually and evaluates risk. Note: RRAC 1 training shall be authorized by CG TRNGCMD prior to execution.

(3) Reviews all completed ORAWs for IRAC 1, IRAC 2 and RRAC 2 training events. Note: RRAC 1 training shall be authorized by CG TRNGCMD prior to execution.

(4) Reviews all training mishaps to determine

2-6 contributing factors and make recommendations to mitigate future mishaps.

(5) Notifies the Group Safety Officer of all mishaps and ensure the mishap reporting process is initiated.

(6) Trains all HRT Instructors in the conduct of their duties.

(a) ORAW procedures.

(b) Safety procedures.

(c) Cease training criteria.

(d) Unit Safety personnel.

(e) Range Safety personnel, if events are conducted in course.

(f) Emergency procedures.

(g) Safety equipment.

8. Training Officers.

a. Training Officers are responsible for everything that takes place or doesn’t take place in their section. Their section may consist of a single course or multiple courses. The Training Officer must provide guidance and leadership to ensure their section is able to execute the assigned mission of training students. It is not good enough simply to graduate students. The section must provide quality trained students with resources that comply with all orders and regulations.

Training Officers are typically the first officer in a student’s chain of command.

b. Responsible for the following items:

(1) Reporting Senior for all assigned personnel.

(2) Readiness of each course.

(a) Instructors.

1. Ensures that a Course Chief is assigned in writing for each course under their purview.

2. Ensure the instructors are implementing the curriculum in accordance with the POI and any approved modifications.

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3. Ensures all instructor personnel are SMEs.

(b) Faculty.

1. Ensures all faculty members are progressing within their assigned competencies.

2. Ensures all faculty members are proficient at their assigned jobs.

3. Ensures all personnel maintain MOS proficiency.

4. Ensures all personnel attend training courses required for their billets.

(c) Status of the POI.

1. Oversee all CCRBs and forward all ROPs as required.

2. Review and approve all interim course changes, ensuring justification is documented by the Course Chief for inclusion in the next CCRB.

3. Ensure Course Chiefs conduct and maintain EOCCs.

(d) Facilities.

(e) Equipment.

(3) Review and approve the weekly training schedule for each course.

(4) Certified as an Instructor Evaluator and performs evaluations on each instructor within their course(s) at a minimum of twice a year to determine effectiveness of primary duties. Note: this duty is shared with the Training SNCOIC.

(5) Annually review and approve all ORAWs for each course.

c. Is a member of the Managers competency.

9. Training SNCOICs.

a. Training SNCOICs are usually the senior enlisted Marine in a section. It is the SNCOIC’s job to assist the Training Officer in the management of the course(s) within their purview. The SNCOIC provides counsel to the Training Officer to

2-8 support the execution of the mission of training students.

b. Work with the training section to ensure all permanent personnel attend all scheduled training requirements.

c. Coordinate with the STU’s staff to fill T/O and T/E deficiencies.

d. Certified as an Instructor Evaluator and assist the Training Officer with instructor evaluations.

e. Assist the Training Officer with the readiness of the courses.

f. Is a member of the Managers competency.

10. Course Chief/Chief Instructor.

a. The most qualified instructor in a given POI will be assigned in writing as the Course Chief.

b. Shall be assigned in writing.

c. Shall be a senior or master rated instructor.

d. Ultimately responsible for their assigned POIs.

e. Responsible for the maintenance of all records in the Master Course File (MCF) for their course.

f. Conduct CCRB for their respective POIs.

g. Ensures that instructors and curriculum developers are maintaining proper certifications and progressing in accordance with the Staff and Faculty Development Plan.

h. Facilitates instructor and curriculum developer improvement plans.

i. Works in conjunction with curriculum developers, instructors, and the Group Academics Branch to ensure the POI is correct and up to date.

j. Publishes a weekly training schedule derived from the courses Master Course Schedule and the Formal School Schedule.

k. Responsible for ensuring that EOCCs are conducted for each iteration of the course and that the EOCCs are maintained in the MCF for three years or until the next CCRB is conducted.

l. Is a member of the Manager competency. Note: The person filling this position must have previously been a member

2-9 of the Instructor competency.

11. Curriculum Developers.

a. Curriculum Developers shall be assigned in writing to a POI(s).

b. Each POI shall have at least one and no more than two assigned Curriculum Developer(s).

c. Review POI for accurate information and ensure the correct POI is being used for the conduct of classes.

d. Incorporate any changes (if applicable) identified by the instructors during conduct of the POI.

e. Participate in the CCRB for their respective POI.

f. Ensure the correct MLF is uploaded into the Curriculum Management Module of MCTIMS.

g. Coordinate with the Academics Section for internal inspections of the POI and MLF.

h. Is a member of the Developers competency.

12. Instructors. Instructors are broken down into three sub-categories: Primary Instructor, Assistant Instructor, and High Risk Training Instructor. Instructors are responsible for the implementation phase of the SAT process. They will review the POI they are instructing and report any discrepancies to the Curriculum Developer(s). They are responsible for the safety of the students and will be familiar with all ORAWs associated with the POI. Instructors will conduct time critical ORAs as required and report the findings via the After Instruction Report.

a. Primary Instructor.

(1) The subject matter experts in the classes they are scheduled to teach.

(2) Responsible for the accurate delivery of all classes they are assigned.

(3) Ensure any changes that are needed to the course are annotated on the After Instruction Report and sent to the Curriculum Developer and the Course Chief.

(4) Review and implement all safety procedures pertaining to the course being taught.

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(5) Responsible for ensuring the instructional environment—to include the equipment and facility—is prepared to conduct classes.

(6) Is a member of the Instructor competency.

b. Assistant Instructor.

(1) Assists the Primary Instructor in the delivery of course material.

(2) Will not perform instruction without the supervision of a Primary Instructor.

(3) Is a member of the Instructor competency.

c. HRT Instructors.

(1) HRT events require additional oversight to ensure each training evolution is conducted as safely as possible.

(2) Are designated for each HRT event.

(3) Is a Primary Instructor.

(4) Review all course materials including ORAWs for each HRT event and brief all personnel, students and faculty, accordingly.

(5) Cease training when risk exceeds acceptable predetermined levels.

(6) Assist the HRTSO in the reporting of any mishaps.

(7) CPR trained.

(8) Is a member of the Instructor competency.

13. Class Commander/Faculty Advisor. This billet is a mandatory collateral duty. This duty is assigned to any member of the faculty—enlisted or officer—for each class. A Class Commander/Faculty Advisor may be responsible for multiple classes simultaneously.

a. Is a member of the faculty who is an NCO or higher.

b. Is the first faculty member in a student’s chain of command.

c. Responsible for documenting counseling and mentoring sessions in accordance with paragraph Chapter 5.5001.4.d.

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d. Responsible for maintaining the CCF in accordance with Chapter 5.5003.

e. Acts as a troop handler for the students in the class.

f. Conducts field day inspections of students living in the barracks.

14. SRC and MAT Leadership.

a. Responsible for the overall leadership of their appropriate section.

b. These personnel should be assigned to the Managers competency.

15. SRC and MAT Troop Handlers.

a. Responsible for the day-to-day operations of their appropriate section.

b. Provide periods of instruction, as required.

c. Should be assigned to the Instructor competency.

16. International Military Student Officer.

a. Duties are detailed in Chapter 10.

b. Is a member of the Managers competency.

Group Academics Branch. 2001.

1. Mission. The Group Academics Branch is a section within the Operations Directorate. Its mission is to coordinate and support the academic efforts throughout MCCES. In order to successfully accomplish this mission, the following academic tasks are performed:

a. Creation and maintenance of orders and policies that guide academic operations within MCCES.

b. General management of all academic activities.

c. Class scheduling and cancellations in MCTIMS.

d. Registration of all students.

e. Curriculum review and analysis.

f. Academic reports and reporting system.

g. Faculty training and certification.

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h. Evaluation of school performance.

2. Organization. The Group Academics Branch consists of five sections: Curriculum Review and Analysis, Evaluations, Group Student Operations, Faculty Training, and International Military Student Officer. This branch shall be led by the Group FSM.

3. Group FSM. In addition to the general duties listed in Chapter 2.2000.3, the Group FSM shall also serve as the Group Academics Officer (see Chapter 2.2000.4 for general duties).

The person in this billet is responsible for the following items:

a. Development and maintenance of Group orders and policies that impact academics.

b. Serve as the primary liaison between MCCES and higher headquarters for academics issues.

c. Establish an Academic Working Group that includes the STU FSMs and key academic personnel that will discuss, shape and plan future academic policies and procedures.

d. Process all certificates required in the S&FDP.

e. Development and execution of the Instructor of the Year program. This program shall recognize those instructors who are performing exceptionally.

f. Final approval authority for all Exception to School Schedule requests.

4. Curriculum Review and Analysis Section. This section is run by the Academics Branch Curriculum Analyst. Personnel in this section are SMEs for curriculum development and the approval process for CDDs/POIs. This section is responsible for the following items:

a. The review and analysis of CDDs/POIs.

b. Provides feedback to the STUs to ensure that the CDDs/POIs provide an accurate and easily understood depiction of the courses they represent.

c. Staff academic documents through the appropriate offices in MCCES prior to submitting them to the TECOM task analyst for approval, if required.

d. Act as the conduit and entry point for all academic correspondence related to CDDs/POIs between the TECOM task analysts and MCCES.

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e. Provide reports for the tracking of CDD/POI and CCRB ROP submissions and statuses.

f. Manage permissions in MCTIMS.

g. Provide guidance on MCTIMS usage.

h. Provide recommendations on MCTIMS permission levels via Appendix F.

i. Maintain the master list of facilities and uniforms in the MCTIMS Scheduling module.

5. Group Student Operations Section (SOPS). The primary administrative management section of the Academics Branch, responsible for all academic administrative functions. Some of the tasks performed are:

a. Register students in REG.

b. Process student disenrollment/setback requests

c. Validate student graduation rosters

d. Manage the Class Validation Report.

e. Enter and manage the Formal School Schedule in the Scheduling Wizard in REG.

f. Administer changes to the Formal School Schedule via Exception to School Schedules.

g. Maintain the MCCES Student Situation Report, for the purpose of up to the minute tracking of student population totals and by name student accessions.

h. Communicate with the appropriate MMEA sponsors and Reserve Affairs Personnel Plans and Policy Branch, via Naval message concerning all duty station assignment requests, LATMOVES, and MOS reclassification requests, by way of the AMHS.

6. Evaluation Section (ES). The ES is responsible for supporting identified evaluation efforts that occur within MCCES. Specifically, the ES provides the STUs a means to conduct written exams and EOCCs using QMP. Personnel within the ES serve as the local SMEs for QMP and will provide support to STUs in utilizing QMP to assist in their evaluation efforts and plans. The ES is directly responsible for supporting the execution of the EOCCs used in MCCES. This section shall be used by the STUs to conduct those evaluations. The personnel in the ES are responsible for preparing, conducting and creating

2-14 executive summaries for all EOCCs. The results for these shall be placed where designated by the STUs.

7. Faculty Training Section (FTS). This section of the Academics Branch is responsible for facilitating the training required by the MCCES Academic Faculty. The FTS’s mission is to provide the tools which support the Staff and Faculty Development Plan (see Chapter 2.2003). The FTS is responsible for the following items:

a. Facilitate training from T3S.

(1) Liaison with T3S (West) for required faculty training.

(2) Coordinates facilities for training.

(3) Schedule training.

(4) Establish rosters.

b. Maintain MLFs for all classes required for all competency development plans. All MLFs shall be posted to a location accessible by all faculty members within MCCES.

c. Establish and publish annual training schedule for classes related to competency development plans no later than 1 Jan of each year.

d. Maintain completion certificates for each phase in all competency development plans and the IEC.

e. Schedule, coordinate and facilitate the execution of all MLC courses.

(1) Provide facilities for training.

(2) Schedule training.

(3) Establish rosters.

(4) Coordinate instructors for each lesson.

(5) Provide attendance rosters to STU Faculty Development Managers.

f. Schedule, coordinate and facilitate the execution of all MCCES wide Faculty Training Stand-downs.

8. International Military Student Officer (IMSO). See Chapter 10 for duties and responsibilities.

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Permanent Personnel Responsibilities & Conduct. 2002.

1. It is essential that focus is maintained on the mission of producing trained Marines. The atmosphere, environment and relationship between instructors and students must be one that facilitates student development and progress, and deliberately continues the transformation. Student training intentionally challenges Marines. The rights and dignity of the individual Marine must always be respected. MCCES must provide an atmosphere that allows Marines a venue to voice concerns as necessary. All personnel will conduct themselves as instructed by the letter and intent of this order. Nothing less is acceptable and failure to do so must be dealt with rapidly and decisively.

2. Instructor-Student Misconduct. Incidents of instructor-to-student misconduct (“misconduct” is defined as any conduct that may be charged under the UCMJ) reflect poorly on the entire command and the Marine Corps, violates the special trust and confidence entrusted to instructors, and can attract negative media attention. Nothing in MCCES is more important than the instructor-student relationship. As such, the Group Commander shall be notified immediately via the chain of command when a suspected case of instructor-student misconduct has occurred.

3. Student-Permanent Personnel Fraternization.

a. In accordance with reference (d), the…