PdMNSC-TACNET-TSM-MFOCA-SOW-01.1_DRAFT.pdf

STATEMENT OF WORK

FOR

MIXED FIBER OPTIC CABLE ASSEMBLY

(MFOCA)

Version 1.1

November 2012

PdMNSC-TACNET-TSM-MFOCA-SOW-01.1

Prepared By:

Program Manager, Marine Air Ground Task Force, Command, Control and Communications

Marine Corps Systems Command

Quantico, Virginia 22134-5010

G. P. PARDO Date

Product Manager

Networking and Satellite Communications

RECORD OF REVISION

Change

Number

Reason for Change Date of Change

1 Post RFI changes 5 Nov 2012

MARCORSYSCOM

i

TABLE OF CONTENTS

1 SCOPE

2 APPLICABLE DOCUMENTS

2.1 American National Standards Institute/Government Electronics & Information

Technology Association, International Electrotechnical Commission, and Military

Standards - Mandatory Compliance

2.2 Military Performance Specification and Military Standard - Guidance Only

2.3 Federal Standard - Mandatory

2.4 Drawings

2.5 Military Handbooks - Guidance Only

2.6 Other Government Documents – Guidance Only

2.7 Non-Government Documents

2.8 Forms

3 REQUIREMENTS

3.1 Project and Data Management

3.1.1 Project Management

3.1.2 Assignment of Responsibility and Authority

3.1.3 Subcontractor Management

3.1.4 Data Management

3.1.5 Technical Proposal

3.2 Meetings, Formal Reviews, Conferences, and Audits

3.2.1 Contractor Responsibilities

3.2.2 Action Item Database

3.2.3 Post Award Conference

3.2.4 In-Process Review

3.2.5 Functional Configuration Audit

3.2.6 Physical Configuration Audit

3.3 Government Furnished Property

3.3.1 Government Furnished Equipment

3.3.2 Government Furnished Information

3.4 Environment, Safety, and Occupational Health

3.4.1 System Safety

3.4.2 Hazardous Materials Management

3.4.3 Lasers

3.5 Engineering

3.5.1 Product Drawings/Models and Associated Lists

3.5.2 Quality Management System

3.6 Testing/Verification

3.6.1 Test Plan

3.6.2 First Article Test

ii

3.6.3 Production Acceptance Test

3.6.4 System Integration Testing

3.7 Supply Support

3.7.1 Provisioning Guidance Conference

3.7.2 Provisioning Conference

3.7.3 Provisioning Plan

3.7.4 Provisioning and Other Pre-procurement Screening Data

3.7.5 Provisioning Technical Documentation

3.7.6 Supplemental Data For Provisioning

3.7.7 Request for Nomenclature

3.8 Technical Documentation

3.8.1 Mixed Fiber Optic Cable Guidebook

3.8.2 Commercial-Off-The-Shelf (COTS) Manual and Associated Supplemental Data

3.8.3 Copyright Release

3.8.4 Validation

3.8.5 Verification

3.9 Packaging

TABLE

Table 1: Fixed Length Record Format

STATEMENT OF WORK

FOR

MIXED FIBER OPTIC CABLE ASSEMBLY (MFOCA)

1 SCOPE

This Statement of Work (SOW) sets forth the work efforts required to support the procurement and fielding of Mixed Fiber Optic Cable Assembly (MFOCA).

2 APPLICABLE DOCUMENTS

The following documents specified form a part of this SOW to the extent specified herein. The most recent revision of the referenced document at the time of contract shall be used unless otherwise specified. In the event of conflict between the applicable documents and this SOW, the SOW shall take precedence. All second tier and below references cited in mandatory compliance documents shall be considered as guidance only. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.1 American National Standards Institute/Government Electronics & Information

Technology Association, International Electrotechnical Commission, and Military

Standards - Mandatory Compliance

American National Standards Logistics Product Data

Institute/Government Electronics &

Information Technology

Association (ANSI/GEIA)-STD-

International Electrotecnical Fiber Optic Communications Subsystems Test Procedure

Commission (IEC) 61280-4-1

Edition 2

Military Standard (MIL-STD)- Military Marking for Shipment and Storage

129P(4).

MIL-STD-196E Joint Electronics Type Designation System

MIL-STD-882E Standard Practice for System Safety

MIL-STD-1425A Notice (NOT) 1 Safety Design Requirements for Military Lasers and

Associated Support Equipment

MIL-STD-2073-1E (1) Standard Practice for Military Packaging

2.2 Military Performance Specification and Military Standard - Guidance Only

Military Performance Specification Performance Specification Logistics Management

(MIL-PRF)-49506

MIL-STD-1388-2B (1) DoD Requirements for a Logistic Support Analysis Record

2.3 Federal Standard - Mandatory

29 Code of Federal Regulations Occupational Safety and Health Standards

(CFR) 1910

48 CFR 223.7300-7306 Minimizing the Use of Materials Containing Hexavalent

Chromium

48 CFR 252.223-7008 Prohibition of Hexavalent Chromium

15 U.S. Code (U.S.C.) 2606 Imminent Hazards

33 U.S.C. 502 (13) Clean Water Act – General Definitions

33 U.S.C. 1317 Toxic and Pretreatment Effluent Standards

42 U.S.C. 112 Hazardous Air Pollutants

42 U.S.C. 11002 (a)(2) Substances and Facilities Covered and Notification

2.4 Drawings

N/A

2.5 Military Handbooks - Guidance Only

Military Handbook (MIL-HDBK)- Acquisition Logistics

2.6 Other Government Documents – Guidance Only

Unless otherwise stated, the following documents may be obtained from the Document

Automation and Production Service (DAPS), Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or visit http://dodssp.daps.dla.mil/

Defense Federal Acquisition Item Identification and Valuation

Regulation (DFAR)

252.211-7003

Department of Defense Environment, Safety, and Occupational Health (ESOH)

Directive (DoDD) 4715.1E

DoD Instruction (DoDI) 4715.18 Emerging Contaminants (ECs)

Marine Corps Order (MCO) GFE/GFM Loan Request Procedures

P4400.162

MCO P5090.2A (1-2) Environmental Compliance and Protection Manual

MCO 5104.1 Navy Laser Hazards Control Program

PdMNSC-TACNET-TSM-

MFOCA-PD-01.0 MFOCA Purchase Description

Office of the Chief of Naval Navy Environmental and Natural Resources Program

Operations Instruction Manual

(OPNAVINST) 5090.1C

2.7 Non-Government Documents

American Society of Mechanical Drawings, Types and Applications of Engineering

Engineering (ASME) Y14.24 Drawings

ASME Y14.34M Associated Lists

ASME Y14.100 Engineering Drawing Practices

(Copies of ASME documents are available from www.asme.org or American Society of

Mechanical Engineers Information Central Orders/Inquiries, P.O. Box 2300, 22 Law Drive, Fairfield, NJ 07007-2300.)

American Society for Testing and Packaging, Commercial

Materials (ASTM) D3951-10

(Copies of ASTM documents are available from www.astm.org or American Society for Testing and Materials International, 100 Barr Harbor Drive, P.O. Box C700, West Conshohocken, PA

19428-2959.)

National Aerospace Standard Materials Hazardous Management Program

(NAS) 411

(Copies of NAS 411 are available from www.aia-aerospace.org or Aerospace Industries

Association of America, 1000 Wilson Boulevard, Suite 1700 Arlington, Virginia 22209-3928)

2.8 Forms

DD Form 61 Request for Nomenclature

3 REQUIREMENTS

The contractor shall perform all tasks required and delineated in this SOW to produce and deliver MFOCA, prepare associated documentation, and provide logistic support in support of the procurement of MFOCA In Accordance With (IAW) the contract. The contractor shall supply all materials, equipment, hard tooling, personnel, and facilities necessary to fabricate, integrate, produce, and deliver the types and quantities of deliverables specified by the contract.

The contractor shall obtain all necessary licensing and permissions required to ship deliverables worldwide.

3.1 Project and Data Management

This section applies to project and data management.

3.1.1 Project Management

The contractor shall identify key personnel supporting the procurement and delivery of MFOCA.

3.1.2 Assignment of Responsibility and Authority

The contractor shall identify the organizational elements responsible for the conduct of activities delineated in this SOW. Responsibilities shall be assigned and clear lines of authority defined for determining and controlling the resources necessary to satisfy each element of this SOW.

The positions listed below shall be considered key personnel. The contractor shall appoint all persons filling these positions in writing. The contractor shall notify the Product Manager, Networking and Satellite Communications (PdM NSC) within 10 days of any changes regarding authority, responsibility, or key personnel changes made by the contractor during the Period of

Performance. Changes to key personnel shall be coordinated with and approved by PdM NSC or the designated contracting officer representative.

a. Program Manager (PM). The contractor shall designate a PM who shall possess sufficient authority to manage, direct, execute, and control all elements of the contract. The PM shall serve as the primary point of contact between the contractor and the PdM NSC, be responsible for coordinating all contractor activities related to the contract, and provide project management subject matter expertise necessary to execute tasks providing data management, risk management, action item tracking and closure, and financial management. The PM shall also support all project management activities and provide project management subject matter expertise as necessary to execute tasks.

b. Logistics Manager. The contractor shall designate a Logistics Manager who shall possess sufficient authority to manage, direct, execute, and control all logistics elements of the SOW to include material handling, spares management, and provisioning.

3.1.3 Subcontractor Management

The contractor is responsible for performance of requirements delineated in this SOW and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to subcontractor performance; however, the contractor shall be accountable for compliance of subcontractors and is responsible for ensuring all deliverable products comply with the contract requirements.

3.1.4 Data Management

The contractor shall establish and maintain a cost effective data management system and digital environment, which hereinafter will be referred to as an Integrated Data Environment (IDE). All data required under this contract shall be posted to the IDE. The IDE shall be accessible by the

Program Management Office (PMO) and supporting contractors, and shall be accessible through

Internet Web Explorer. The PMO shall utilize the IDE throughout the entire period of performance to support use by every activity involved with the program to digitally exchange information. The contractor, in developing information that will be furnished to the

Government, shall make the maximum use of existing data and provide maximum multiple use of technical information. Any electronic databases or applications used to store, track, share, transmit, or display information pertaining to this contract shall be web-based. The IDE shall allow the PMO and supporting contractors to create, store, access, manipulate, and/or exchange data digitally.

Government use of any data management system shall not require installation of client software on Government computer systems (with the exception of Internet Explorer and Microsoft

Office). Specific data management functions shall include schedule control for deliverables, maintenance of deliverables, approval of deliverable format, distribution, and delivery of data products.

The system shall include facilities for storage of all data developed or utilized for this contract, and shall provide equal access to data by the Government. The contractor shall ensure all data is centrally available for Government download and review to ensure continuity of the system fabrication and supporting documentation. The Government reserves the right to review all data associated with and developed for the MFOCA. The contractor shall ensure the IDE is maintained and structured in an effective manner that supports program reviews and key programmatic decision points.

3.1.5 Technical Proposal

The contractor‘s Technical Proposal, as negotiated and accepted by the Government, shall be incorporated by reference into the resultant contract. Information contained in the offeror‘s proposal regarding organization, staffing, manning levels, and experience or education qualifications of personnel to be utilized in performance of this contract shall be incorporated into the resultant contract. Any changes in these arrangements are to be submitted to the contracting officer in advance for approval. A conforming version of the contract shall be maintained by the Contracting Officer‘s Representative (COR).

3.2 Meetings, Formal Reviews, Conferences, and Audits

This section applies to meetings, formal reviews, conferences, and audits.

3.2.1 Contractor Responsibilities

The contractor shall plan, host, attend, coordinate, and support meetings, formal reviews, conferences, and audits (hereinafter called ―reviews‖). The reviews shall be conducted at

Government or mutually agreed upon contractor facilities. Reviews may be held concurrently with the Government‘s approval. The contractor shall prepare agendas and conference presentation materials, and provide minutes and reports following each review. The Government reserves the right to cancel any review or to require any review to be scheduled at critical points during the period of performance. Action item documentation, assignment of responsibility for completion, and due dates shall be determined prior to adjournment of all reviews. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

DI-ADMN-81249A, Conference Agenda (A001)

DI-ADMN-81250A, Conference Minutes (A002)

3.2.2 Action Item Database

The contractor shall maintain an Action Item Database to record, track, and resolve concerns and issues that arise during the period of performance.

DI-MISC-80508B, Technical Report – Study/Services (Action Item Database) (D001)

3.2.3 Post Award Conference

The contractor shall host a Post Award Conference (PAC) at the contractor‘s facility within 30 calendar days after contract award. The purpose of the PAC is for the contractor to present and demonstrate to the Government the management procedures, provide progress assessments, review of technical and other specialty area status, and to propose schedule dates for near term critical meetings/actions. The contractor shall present management personnel, key personnel, and program implementation processes to the Government.

3.2.4 In-Process Review

In-Process Reviews will be held as required at a date and mutually agreed upon location. The

Government reserves the right to cancel any review or to require any review to be scheduled during the period of performance.

The contractor‘s progress, management, technical support services (if any), integrated logistics support, administrative, assurance of compliance with contract requirements, program status, funding, problem identification, safety review, and resolutions shall be agenda items. Actual versus expected performance of each area shall be addressed. The contractor shall prepare presentation materials providing an overview of all agenda items. At a minimum, an initial product baseline will be established during this IPR.

3.2.5 Functional Configuration Audit

The Functional Configuration Audit (FCA) shall be performed to verify Configuration Items

(CI)s are accurate, complete, and compatible, and that each CI has achieved the performance and functional characteristics delineated in the Purchase Description. The Government and the contractor shall conduct the FCA jointly, at a time and place mutually agreed upon, with the

Government chairing the audit. The contractor shall assist the Government with the development and implementation of an approach and proposed schedule for conducting the FCA and identification of the CIs to be audited and/or specific units to be audited. The contractor shall participate and assist the Government in developing the FCA plan using the guidelines contained in PM, NSC Configuration Management Plan (CMP). The contractor shall assist the

Government in the development of configuration audit summary reports after each audit. The contractor shall correct all audit discrepancies as documented in the configuration audit summary reports.

3.2.6 Physical Configuration Audit

The Contractor shall facilitate a Physical Configuration Audit (PCA) conducted by Marine Corps

Systems Command (MCSC), at a date mutually agreed upon by MCSC and the contractor. The contractor shall provide support for the PCA in the form of facilities, tools, and technical personnel as requested by the auditing officials; a production representative system; and at least one complete draft copy of the final drawing package. Contractor technical personnel shall be available to dis-assemble as directed. The contractor shall ensure the reassembly and testing of all audited systems in compliance with performance and production requirements. The contractor shall provide corrective actions for all discrepancies for Government approval. Upon approval of the discrepancies, the contractor shall correct all of the discrepancies in accordance with the Government approved corrective actions. The contractor shall provide a final copy of the Product Drawing Package within 30 calendar days of request by the MCSC signature authority.

3.3 Government Furnished Property

This section applies to Government Furnished Equipment/Material and Government Furnished

Information.

3.3.1 Government Furnished Equipment

The Government will notify the contractor of the availability of Government Furnished

Equipment (GFE). The contractor shall make any requests for additional GFE in writing to the

MCSC contracting officer. At a minimum, requests shall include part number, cage code, National Stock Number (NSN), and quantity to meet delivery schedules. Such requests are subject to Government approval. If approved, these items will be provided to the contractor within 60 days of receipt of contractor‘s written request. Requests shall list the required delivery date of GFE to meet proposed delivery schedules. The contractor shall provide for accountability, security, and storage for the GFE provided. The contractor shall inspect and inventory all GFE received and identify and report any discrepancies/deficiencies to include associated costs (materials, labor, and test if applicable) for repair of the GFE to a like new condition within 10 calendar days of receipt. All GFE shall be returned to the Government in the same condition it was provided to the contractor. Upon approval by the Government, the contractor shall conduct the necessary repair actions. Accountability of GFE shall be IAW MCO

P4400.162. The Management Control Activity, Marine Corps Logistics Base (Code 827-

2/MCA), Albany, GA, is the control and coordination point for all Marine Corps GFE.

All GFE in the hands of the contractor shall be marked IAW DFARS 252.211-7003. The control and coordination point for all Marine Corps GFE is Marine Corps Logistics Command (MCLC), Supply Management Center, Material Distribution Management Department (Code 707), 814

Radford Blvd., Suite 20320, Albany, GA 31705-0320. Reclamation of any usable component

Secondary Depot Repairables shall be coordinated with MCLC, Albany for determination of disposal or shipment to a designated Remote Storage Area. The contractor shall conduct disposal actions upon direction from MCLC.

DI-MGMT-80389B, Receipt of Government Materiel Report (GFE) (F001)

3.3.2 Government Furnished Information

The Government will notify the contractor of the availability of Government Furnished

Information (GFI). The contractor shall make any requests for GFI in writing to the TSM Team with information copied to the contracting officer. The Government will provide relevant GFI whenever possible in order to reduce redundant effort.

3.4 Environment, Safety, and Occupational Health

All Environmental, Safety, and Occupational Health (ESOH) support shall be performed IAW

MIL-STD-882E, 29 CFR 1910, and DoDD 4715.1E. Contractor action item database shall include required ESOH activities; e.g., preparation of hazard data.

3.4.1 System Safety

The contractor shall identify and evaluate potential ESOH hazards, define risk levels, and establish a program that manages the probability and severity of all MFOCA hazards associated with development, use, and disposal of the MFOCA IAW Sections 4.2-4.6 and Section 4.8 of

MIL-STD-882E. Residual risks will be evaluated by the Government IAW MIL-STD-882E and accepted ESOH standards. The contractor must identify all safety risks as defined in the

MFOCA safety documentation, as appropriate, prior to exposing people, equipment, or the environment to known MFOCA related hazards.

3.4.1.1 Safety Assessment and Hazard Analysis

The contractor shall perform and document a Safety Assessment of MFOCA to identify all safety features of the hardware design and to identify procedural, hardware related hazards that may be present in the individual components or the integration into the MFOCA, including specific procedural controls and precautions that should be followed. In addition, the contractor shall shall provide verification of compliance to safety requirements identified in the current MFOCA

Purchase Description and make recommendations applicable to hazards at the interface of the

MFOCA with other systems.

The contractor shall conduct a Preliminary Hazard Analysis (PHA) to identify all credible ESOH risks, to include human engineering and to provide an initial assessment any safety and environmental hazards identified, and to identify requisite controls and follow-on actions for the

MFOCA. Based upon the best available data, including mishap data (if assessable) from similar

MFOCA and other lessons learned, hazards associated with the proposed design of function shall be evaluated for hazard severity, hazard probability, and operational constraint. Safety provisions and alternatives needed to eliminate hazards or reduce their associated risk to a level acceptable by the Government will be included. The contractor shall provide updates when configuration changes occur to the MFOCA that impacts the content of the PHA and operations or maintenance procedures involving safety of personnel and equipment. Material Safety Data

Sheets for the hazardous components of the MFOCA shall be provided with the PHA. The PHA shall include a complete list of warnings, cautions, and safety procedures.

DI-MISC-80508B, Technical Report – Study/Services (Safety Assessment/Hazard Analysis)

(D002)

3.4.2 Hazardous Materials Management

The Contractor shall avoid use of toxic chemicals, Hazardous Materials (HAZMAT), and Ozone

Depleting Substances (ODS) in the design, where possible. Use of Hexavalent Chromium per 48

CFR 223.7300-7306 and 48 CFR 252.223—7008, use of Class I or Class II ODS, materials listed in MCO P5090.2A Change 1-2, OPNAVINST 5090.1C, imminently hazardous chemical substance or mixture as described in 15 U.S.C. § 2606, toxic water pollutants per 33 U.S.C. §

502 (13) and regulated under 33 U.S.C. § 1317, hazardous air pollutants regulated under 42

U.S.C. § 112, and extremely hazardous substances described in 42 U.S.C. § 11002 (a)(2) shall be prohibited unless official authorization and approval is obtained.

3.4.3 Lasers

The contractor shall be responsible for providing safety support to the Government for all laser safety related requirements.

3.5 Engineering

This section applies to engineering.

3.5.1 Product Drawings/Models and Associated Lists

The contractor shall provide a complete Product Level Drawing Package IAW MIL-STD-31000, which completely documents the MFOCA design. All drawings in this Product Drawing

Package shall comply with ASME Y14.100, ASME Y14.24, and ASME Y14.34. This Product

Drawing Package shall include assembly drawings and detail drawings down to the piece part for all items designed and developed at Government expense. The assembly and detail drawings shall provide necessary design, engineering, manufacturing, and quality assurance requirements necessary to enable the procurement or manufacture of an interchangeable item, which duplicates the physical and performance characteristics of the original product, without additional design, engineering or recourse to the original design activity. This Product Drawing

Package shall also include control drawings for all Commercial-Off-The-Shelf (COTS) items that do not conform to recognized Government or industry specifications, Non-Develpmental

Items (NDI)s, and items developed at private expense for which the Government has not acquired unlimited rights. These control drawings shall provide the applicable performance specification form, fit, function, and interface information needed for competitive re-procurement of that item or an interchangeable item. The contractor shall also provide any digital modeling data files developed in support of this Product Drawing Package or the MFOCA design.

DI-SESS-81000D, Product Drawings/Models and Associated Lists (Engineering/Configuration)

(C001)

3.5.2 Quality Management System

The contractor's quality management system shall ensure product conformation to contractual requirements. The contractor shall have implemented, documented, and have previously demonstrated the ability to maintain the quality management system to be used on the contract.

The contractor shall make available all quality management documentation for the Government to review upon request. The contractor's plan for the quality management system shall address the following elements:

a. Management Responsibility. Procedures to define, document, and implement a policy for quality.

b. Quality System. Procedures to establish, document, and maintain a quality system, which includes a quality manual, system procedures, and quality planning.

c. Contract Review. Procedures to establish and maintain documented procedures for contract review.

d. Design Control. Procedures to establish and maintain documented procedures to control and verify design of the product to ensure conformance to specified requirements.

e. Document and Data Control. Procedures to establish and maintain documented procedures to control all documents and data (including hard copy and electronic media) including such documents as standards and Government drawings.

f. Purchasing. Procedures to establish and maintain documented procedures to ensure that purchased product, associated documents and data conform to requirements.

Sub-contractors are to be evaluated and selected on their ability to meet subcontract requirements and type and extent of control exercised by the supplier over subcontractors is to be defined.

g. Control of Government-Supplied Product. Procedures to establish and maintain documented procedures for the control, verification of, storage and maintenance of

Government-supplied product provided for incorporation into the supplies or for related activities.

h. Product Identification and Tractability. Where appropriate, procedures to establish and maintain documented procedures for identifying the product from receipt and during all stages of production, delivery, and installation.

i. Process Control. Procedures to identify and plan the production, installation and servicing processes, which directly affect quality, and to ensure these processes are carried out under controlled conditions.

j. Inspection and Testing. Procedures to establish and maintain documented procedures for inspection and testing activities, in order to verify that the specified requirements for the product are met.

k. Control of Inspection, Measuring and Test Equipment. Procedures to establish and maintain documented procedures to control, calibrate and maintain inspection, measuring and test equipment, (including test software) used by the supplier to demonstrate the conformance of product to the specified requirements.

l. Inspection and Test Results. Procedures to ensure that the inspection and test status of the product are identified and maintained throughout the production, installation and servicing of the product. And, to ensure that only products that passed the required inspections and tests (or released under an authorized concession) are dispatched, used or installed.

m. Control of Non-Conforming Product. Procedures to establish and maintain documented procedures to ensure that product that does not conform to specified requirements is prevented from unintended use or installation.

n. Corrective and Preventive Action. Procedures to establish and maintain documented procedures for implementing corrective action in the handling of Government complaints, product non-conformities, and the application of controls to ensure corrective action is taken and that it is effective. Preventive action procedures will detect, analyze, and eliminate potential causes of non-conformities.

o. Handling, Storage, Packaging, Preservation and Delivery. Procedures to establish and maintain documented procedures to prevent damage or deterioration of product.

p. Control of Quality Records. Procedures to establish and maintain documented procedures for identification, collection, indexing, access, filing, storage, maintenance and disposition of quality records. Quality records shall be maintained to demonstrate conformance to specified requirements and the effective operation of the quality system.

q. Internal Quality Audits. Procedures to establish and maintain documented procedures for planning and implementing internal quality audits to verify whether quality activities and related results comply with planned arrangements and to determine the effectiveness of the quality system.

r. Training. Procedures to establish and maintain documented procedures for identifying training needs and provide for the training of all personnel performing activities affecting quality. Appropriate records of training shall be maintained.

s. Servicing. Where servicing is a specified requirement, to establish and maintain documented procedures for performing, verifying and reporting that the servicing meets the specified requirements.

t. Statistical Techniques. The supplier shall identify what statistical techniques are to be used for computing, documenting, verifying, and controlling both the contractor‘s process capability and the supplier‘s product characteristics. The supplier should also identify how they are to be implemented.

3.6 Testing/Verification

Testing and verification will be conducted IAW Section 4 and Table 4-1, the

Requirements/Verification Cross-Reference Matrix (R/VCRM), of the MFOCA Purchase

Description. After FAT testing requirements have been satisfied, the contractor may be required, at Government discretion, to submit MFOCA first articles for evaluation by

Marine Corps Operational Test and Evaluation Activity (MCOTEA). In this case, MFOCA will be subjected to an additional series of operational tests conducted at a site to be determined by the Government. These tests will be conducted by the Government.

3.6.1 Test Plan

The contractor shall prepare a Test Plan (TP) that encompasses all sub-system and system level testing. The TP shall be the top-level working document that ties all contractor and subcontracting test activities together, along with government test activities. The following areas shall be emphasized in the TP:

a. Test event

b. Purpose of the test

c. Date of test start and end

d. Location of the test

e. Need for Government test support, especially laboratories and facilities

f. Overall schedule of individual tests

g. Interoperability and integration analysis/testing

DI-NDTI-80566A, Test Plan (TP) (H001)

3.6.2 First Article Test

The contractor shall develop and implement First Article Test (FAT) procedures to demonstrate the adequacy and suitability of the contractor‘s production processes and procedures for achieving the requirements in the Purchase Description. The contractor shall be responsible for providing total system support during testing. FAT shall demonstrate the manufacturing and production techniques employed do not negatively impact established requirements, and the design is ready for production. The Government shall be notified of FAT 30 calendar days in advance, and reserves the right to witness FAT. The contractor shall successfully complete FAT, as identified in the R/VCRM of the MFOCA Purchase Description, prior to submission of equipment for System Integration Testing.

DI-NDTI-80603A, Test Procedure (FAT) (H002)

DI-NDTI-80809B, Test/Inspection Report (FAT) (H004)

3.6.2.1 First Article Non-Conformance/Refurbishment

This section applies to Non-Conformance of First Articles and First Article Refurbishment.

3.6.2.1.1 First Article Non-Conformance

In the event the first articles fail to meet requirements as described in the MFOCA Purchase

Description, the contractor shall submit plans for corrective action or disposition to the

Government for approval 10 calendar days after failure. Minor failures may be corrected during testing, with Government approval. Production shall not be initiated without Government approval.

DI-SESS-81315B, Failure Analysis and Corrective Action Report (C006)

3.6.2.1.2 First Article Refurbishment

If the approved first articles are not destroyed in testing, the contractor shall refurbish first article units, and deliver these units as part of the contract quantity. All refurbished articles must undergo Production Acceptance Test (PAT).

3.6.3 Production Acceptance Test

A Production Acceptance Test (PAT) verifies the physical, environmental, and functional requirements of the production units meet the HC-EB MFOCA requirements. The contractor shall develop and implement PAT procedures to demonstrate the adequacy and suitability of the contractor‘s production processes and procedures for achieving the performance inherent in the design. PAT shall demonstrate that equipment meets all requirements identified in the R/VCRM of the MFOCA Purchase Description. The contractor may propose changes to the specific requirements and verification methods from the MFOCA Purchase Description, which shall be approved by the Government. The contractor will conduct PAT at the contractor facility. The

Government shall witness a Limited Technical Inspection (LTI) and PAT with contractor personnel at the contractor‘s facility on all production items prior to shipping. The MCSC

Contact Team shall conduct a Joint Limited Technical Inspection (JLTI), Component Parts List

Stock List-Level-3 ((SL-3)-10664B) Inventory and Maintenance Standards procedures at destination. The contractor shall successfully complete PAT on all equipment, or a sampling of all equipment, as determined by the Government.

DI-NDTI-80603A, Test Procedure (PAT) (H003)

DI-NDTI-80809B, Test/Inspection Report (PAT) (H005)

3.6.4 System Integration Testing

Upon Government request, the contractor shall assist with the development and/or implementation of System Integration / Qualification Test (SIT). The System Integration /

Qualification Test (SIT) demonstrates the capability and suitability of integrating the HC-EB

MFOCA with other existing communications and networking systems. It verifies system performance requirements as specified in the purchase description for the MFOCA. The results of the test shall demonstrate the techniques and processes employed do not degrade the design and meet all requirements in the Purchase Description. Government personnel will conduct the

SIT at the Marine Corps Tactical Systems Support Activity (MCTSSA) Systems Integration

Environment.

3.7 Supply Support

This section applies to supply support.

3.7.1 Provisioning Guidance Conference

The contractor shall host the Provisioning Guidance Conference (PGC) at their facility within 30 calendar days after contract award, preferably in conjunction with the PAC. The Government will chair the PGC. The agenda shall define requirements for Provisioning Technical

Documentation (PTD) using the guidance of GEIA-STD-0007, GEIA-HB-0007, and MIL-

HDBK-502, including format and medium of delivery, address unique Government requirements, and discussion/resolution of any unclear provisioning/cataloging related areas.

Development of a Provisioning Performance Schedule (PPS) and scheduling of periodic LMI

Data Product submissions for Government review and acceptnace will also be accomplished at this conference. The Government project team will clarify any provisioning issues during the evolution of the data cleansing process.

DI-SESS-81713, Provisioning Performance Schedule (PPS) (C002)

3.7.2 Provisioning Conference

The contractor shall host a Provisioning Conference(s) at the contractor's facility, IAW the PPS developed at PGC. The contractor shall provide copies of the Provisioning Parts List (PPL), Supplemental Data For Provisioning (SDFP), and a piece of production grade equipment. The contractor shall be responsible for disassembly of the equipment, as deemed necessary by the

Government project team, during this conference to validate and verify all Provisioning

Technical Documentation (PTD).

3.7.3 Provisioning Plan

The contractor shall establish, manage, and execute a Provisioning Plan IAW ANSI/GEIA-STD-

0007. MIL-HDBK-502, MIL-PRF-49506, and GEIA-HB-007 may be used for additional guidance. The LMI program shall be the basis for the integration of the logistics support element, and provide the interface between the engineering and integrated logistics effort used in the systems engineering effort. The objectives of the Provisioning Plan are to provide optimum material readiness, economical logistics support, and identify/evaluate resources required to develop and manage an effective support system. All design, modification/alteration, and engineering activities shall require PTD. Provisioning status, identification of problem area(s), and necessary resolutions to problems addressed shall be discussed at each Integrated Logistics

Support/Integrated Product Team.

DI-MISC-80508B, Technical Report – Study/Services (Provisioning Plan) (D003)

3.7.4 Provisioning and Other Pre-procurement Screening Data

a. The contractor shall identify provisioning and other pre-procurement screening data for

MFOCA components to be submitted for Government screening. Provisioning and other pre-procurement screening data are used to identify existing NSNs for an item, validate currency of an NSN, and aid in maximum use of known assets.

b. Screening data shall be prepared IAW ANSI/GEIA-STD-0007

(1) Use a fixed length record format as indicated in Table 1.

Table 1: Fixed Length Record Format.

Card Column (CC) Data Element Remarks

1–3 Document Identifier Code Enter ―LSR‖

4–6 Package Sequencer Number Enter ―Z01‖ or if two P/Ns

Use ―A01‖ and ―Z02‖

7 Priority Indicator Code Use ―4‖

8–9 Activity Code Use ―PA‖

10–23 Submitter‘s Control Number(See

Below) cc 10–13: Cataloger Team/Desk cc 14–16: Provisioning Control Code cc 17–23: PLISN IAW ANSI/GEIA-

STD-0007

(Field shall be right justified)

24–26 Leave blank

27–31 Destination Code Contractor‘s CAGE code

32 Type of Screening Code Use ―F‖

33–36 Output Data Request Code Use ―9911‖

37 Statistical Indicator Code Use ―A‖

38 Single/Multiple Output Code Use ―1‖

39 Blank

40 DIDs Segment Code Use ―2‖

41 Reference Number

Category Code

Leave Blank

42 Reference Number

Variation Code

Leave Blank

43 Commercial or NATO Supply

Code for manufacturing

(CAGE) or NATO supply

Code for Manufacturer (NSCM)

Use Commercial and

Government Entity Code

48–79 Reference Number Enter Reference Number

80 Continuation Indicator Code Use ―1‖

(2) Submit Provisioning Screening transactions to Defense Logistics Information

Service (DLIS) in the above format via one of the following ways: MADS

(electronic transmission) or on CD-ROM. All CD-ROMs for Provisioning

Screening (P/S) shall be processed at the following address:

Defense Logistics Information Service

Directorate of Logistics Information Management

ATTN: DLIS-LFF (Provisioning Screening)

74 N. Washington Avenue

Battle Creek, MI 49037-3084

DI-ALSS-81529, Logistics Management Information (LMI) Data Product (Provisioning and

Other Pre-Procurement Screening (POPS) Data) (B001)

3.7.5 Provisioning Technical Documentation

The contractor shall develop/document Provisioning Technical Documentation (PTD) for

MFOCA components, to include, but not be limited to a Provisioning Parts List (PPL), Provisioning Parts List Index (PPLI), Long Lead Time Items List (LLTIL), Tools and Test

Equipment List (TTEL), Common and Bulk Items List (CBIL), and any Design Change Notices

(DCN) for MFOCA. These lists shall contain the Data Products selection list. The Government will concur in the format, medium of delivery, and frequency for submission of the PTD at the

PGC.

DI-SESS-81758, Logistics Product Data (PTD) (C007)

3.7.5.1 Provisioning Parts List

The PPL is a tool used to determine the range of support items required to maintain the end item for an initial period of service of 2 years. This period of service is also known as the

‗demand/development period,‘ during which time usage data is tracked and used to determine future sustainment requirements. The PPL shall contain the end item, component, or assembly and all support items which can be disassembled, reassembled, or replaced, and which, when combined, constitute the end item, component, or assembly.

The PPL shall include items such as parts, materials, connecting cabling, piping, and fittings required for the operation and maintenance of the end item/equipment, component, or assembly.

This includes all repairable and non-repairable NDI items unless excluded by the provisioning requirements. It does not include a breakdown of GFE. The PPL shall include tools, test equipment, repair kits, and repair parts sets required to maintain the end item, component, or assembly equipment unless excluded by the provisioning requirements or meeting the requirement for CBIL inclusion if CBIL is a contract requirement. The PPL shall be structured in a Top-Down Breakdown sequence. Indenture Codes shall be in Alpha Character format.

Provisioning List Item Sequence Number (PLISN) sequencing of the PPL shall begin with

Alphanumeric Codes of A001 as the first ―B‖ indenture PLISN and continue through A999, then

B001 and continue through B999.

DI-SESS-81715, Provisioning Parts List (PPL) (C004)

3.7.5.2 Provisioning Parts List Index

The contractor shall develop a PPLI. The PPLI is a cross-reference of the PPL from part number to PLISN. The PPLI shall be in alpha/numerical part number sequence. The cross-reference shall be on every PLISN that appears in the PPL. The cross-reference shall include all primary part numbers as well as all secondary part numbers.

DI-SESS-81712, Provisioning Parts List Index (PPLI) (C003)

3.7.5.3 Tools and Test Equipment List

The contractor shall provide a TTEL that shall contain those support items required to inspect, test, service, repair, or overhaul an end item. No special or additional tools shall be required that are not already provided in the TAMCN A7903, TAMCN A7910, and TAMCN A7920 tool kits to perform maintenance and repair of MFOCA.

DI-ALSS-81529, Logistics Management Information (LMI) Data Product (TTEL) (B002)

3.7.5.4 Design Change Notice

The contractor shall use a DCN to identify changes to PTD, which add to, delete, supersede, or modify items previously listed that are approved for incorporation into the end item.

DI-ALSS-81529, Logistics Management Information (LMI) Data Product (DCN) (B003)

3.7.6 Supplemental Data For Provisioning

The contractor shall develop Supplemental Data For Provisioning (SDFP) for MFOCA. SDFP is technical data used to describe parts/equipment and consists of data such as specifications, standards, drawings, photographs, sketches and descriptions, and necessary assembly and general arrangement drawings, schematic drawings, schematic diagrams, wiring and cable diagrams necessary to indicate the physical characteristics, location, and/or function of the item. At a minimum, SDFP must provide:

a. Technical information of items for maintenance support considerations

b. Item identification/descriptions necessary for:

(1) Cataloging actions and assignment of an NSN

(2) Review for item entry control

(3) Standardization to include standardization/interchangeability

(4) Item management coding

(5) Identification/procurement of initial spares

(6) Preparation of allowance/issue lists

c. The contractor shall furnish SDFP in the following order of precedence:

(1) Government or industry recognized specifications or standards

(2) Engineering drawings

(3) Commercial catalogs or catalog descriptions

(4) Sketches or photographs with brief descriptions of dimensional, material, mechanical, electrical, or other descriptive characteristics.

d. The SDFPs shall be submitted in electronic Adobe (.pdf) copy.

e. The SDFP shall be marked in such a manner as to identify the proprietary rights (limited or unlimited) IAW paragraph 9-202.3(c) of the Defense Acquisition Regulations. The

SDFP shall also be marked with the PLISN in the upper right hand corner. CAGE and

P/N should not be marked if not present on the technical data.

f. The SDFP shall NOT be provided when the item is:

(1) Identified as a Government specification or standard which completely describes the item including its dimensional, mechanical, and electrical characteristics

(2) Previously cataloged/assigned an active NSN with a Type 1 item identification

DI-ALSS-81557, Supplemental Data for Provisioning (SDFP) (B004)

3.7.7 Request for Nomenclature

The contractor shall submit a Request for Nomenclature, DD Form 61, in accordance with MIL-

STD-196E using the Joint Electronic Type Designation System (JETDS) for the MFOCA connectors. Such requests are subject to Government approval prior to submission using JETDS.

This requirement is mandatory for use in type designation of communications and electronic materiel.

DI-CMAN-81254A, Request for Nomenclature (DD Form 61) (C005)

3.8 Technical Documentation

This section applies to Technical Documentation for MFOCA.

3.8.1 Mixed Fiber Optic Cable Guidebook

The contractor shall develop a MFOCA Guidebook. At a minimum, the contractor shall include in the Guidebook a list of figures, a list of tables, a safety summary, to include all hazards, warnings and cautions and an overview of the MFOCA. The overview shall include general information that describes the functions and capabilities, reference data and any related equipment not supplied. The Guidebook shall include all step-by-step installation procedures and preventive and corrective maintenance procedures in accordance with vendor specifications.

The Guidebook shall include an illustrated parts breakout that includes an exploded view of the connector and all component parts. The components inventory list (Appendix A) shall include the Item Number, Description, National Stock Number, Part Number, Quantity Required, and

Commercial and Government Entity Code (CAGE) Code, if available.

The Guidebook shall be written at the eighth grade reading level and shall include color illustrations that complement the written procedures. The procedures shall decompose tasks to an adequate level and provide sufficient detail to allow a Marine with basic fiber optic training

(Military Occupational Specialties 28XX/59XX) to perform the steps without the aid of external technical support.

All procedures shall be developed utilizing Marine Corps Fiber Optic tools and assemblies currently existing in the Marine Corps inventory. The following kits will be made available as

GFE upon written request by the contractor: A7903 Fiber Optic Cable Assembly Kit, A7910

Tool Kit, Fiber Optic System and A7920 Splicing Kit, Fiber Optic Cable. The contractor shall not include how to configure components of these kits.

The contractor shall also include estimated task completion times for all parent tasks and first-level subtasks within the guidebook. The time estimate for all first-level sub-tasks shall be the sum of all first-level subtasks. The time estimate for first-level subtasks shall be the sum of all second-level and below subtasks. For example, the contractor shall provide the total time for the parent task ‗Splice Fiber Optic Cable‘. Each subordinate first-level subtask will have a time estimate provided. The total time of all first-level time estimates will equal the parent task time estimate.

DI-MISC-80508B, Technical Report – Study/Services (Mixed Fiber Optic Cable Guidebook)

(D004)

3.8.2 Commercial-Off-The-Shelf (COTS) Manual and Associated Supplemental Data

The Contractor shall provide COTS manual(s) to include any supplemental data as necessary.

The manual(s) shall contain installation, operation, troubleshooting and maintenance instructions.

DI-TMSS-80527C, Commerical-Off-The-Shelf (COTS) Manual and Associated Supplemental

Data (G001)

3.8.3 Copyright Release

The contractor shall identify copyrighted material, if any, and shall obtain the written approval of the copyright owner. The contractor shall furnish appropriate copyright release giving the

Government permission to reproduce and use copyrighted information. When the contractor uses a manual, which covers a vendor‘s component(s) or a portion thereof, and the vendor‘s manual contains copyrighted material, the contractor shall be responsible for obtaining a copyright release from the vendor and providing the copyright release to the Government Project

Officer.

DI-MISC-80508B, Technical Report – Study/Services (Copyright Release) (D005)

3.8.4 Validation

Validation is the contractor‘s quality assurance responsibility accomplished on all Guidebooks, changes, supplemental data, and revisions thereto. A validated Guidebook is required for testing.

The updated Guidebook shall not be ready for validation until the following conditions have been fulfilled:

a. Information, illustrations, and parts lists reflect correct configurations of the system/equipment, to include all engineering changes.

b. Procedural instructions are readily understandable by the intended user and adequate to perform all operations and maintenance functions.

c. All procedures have been performed to assure accuracy and performance requirements.

d. Hardware of the proper configuration is available for the validation and verification effort.

e. All safety hazards identified in the SAR are resolved and identified within the text as cautions or warnings necessary to protect the equipment or personnel as appropriate.

f. The use…