M67854-13-R-0211-0002.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS AND CONDITIONS

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO CONTRACTORS

L.1

REQUIREMENTS

The Government intends to award one firm fixed price contract for procurement of MTVR Auxiliary Power Unit System (6-10kW). Each Offeror is encouraged to provide their best terms from a price and technical standpoint in their initial submission. The Government may, after initial evaluation of proposals, elect to award a contract without discussions.

Award will be made to the responsible Offeror whose proposal (conforming to the solicitation) represents the best value to the Government considering the areas of Technical Maturity, Integrated Logistics Support, Past Performance, and Price. The Government may award to other than the lowest-priced Offer should the Source Selection Authority (SSA) determine that this results in the best value to the Government.

L.2

PROPOSAL SUBMISSION AND INSTRUCTIONS

L.2.1 SUBMISSION OF WRITTEN AND ELECTRONIC PROPOSAL

L.2.1.1 No later than the date and time specified in Block 9 of the Standard Form 33 Solicitation, Offer, and Award, the Offeror shall submit a complete proposal in accordance with the instructions within this solicitation. The proposal (offer) submitted in response to this solicitation shall be submitted both in hard copy (paper) and electronic forms, with the hard copies formatted in separately bound volumes and submitted in the quantities specified. Offerors shall include the name, title, address, and phone number of the individual responsible for inquiries about the proposal. Should conflicts arise between the material provided in the hard copy volumes and the electronic version (CD-ROM or DVD) submitted, the precedent for consideration of the proposal shall be given to the hard copy version. However, if contradictory information is found in the electronic version, such as to discredit claims in the hard copy proposal that the requirements of this solicitation can be met, then the electronic format information may lead to a finding of technical unacceptability.

L.2.1.2 Each Offeror shall submit their proposal in three-volumes, which shall be divided and marked as follows:

Volume I –Technical Volume

Section 1: Technical Requirements Compliance

Section 2: Power-To-Weight-Ratio

Section 3: Fuel Economy

Section 4: Reliability

Section 5: Technical Management Approach

Section 6: System Integration

Section 7: Delivery Schedule

Volume II – Logistics Volume

Section 1: Training and Training Support

Section 2: Technical Data

Volume III – Business Volume and Past Performance

Section 1: Pricing

Section 2: Past Performance

The Offeror shall submit an original and three (3) hard copies of each volume above along with an electronic copy on CD-ROM or DVD (only one (1) electronic version required). Each Offeror shall submit their hard copy proposal materials in three-ring binders. Each volume shall be divided in sections and each section shall be identified with its respective number (e.g. Technical Volume Section 3,Fuel Economy). A cover sheet shall identify each Volume, clearly marked as to volume number, title, copy number, solicitation identification, the offeror’s name and cage code. The same identifying data should be placed on the spine of each binder. An Executive Summary of the information contained in the following sections/subsections shall be included at the beginning of each section.

The following instructions apply to the format:

Unlimited test data, reports and certifications

Page limitations shall be treated as maximums. If exceeded, the pages that exceed the limit will not be read or considered in the evaluation of the proposal and (for hard copies) will be returned to the offeror as soon as practicable. If discussions are held and written responses are requested, page limitations may be specified also for those responses.

Pricing Information. All pricing information shall be addressed ONLY in Volume III – Pricing and Past Performance Volume. Cost trade-off information and work-hour estimates may be used in the Technical Volume only as appropriate for presenting rationale for alternative decisions.

Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.3

WRITTEN PROPOSAL CONTENT

Provide sufficient information in the proposal to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas.

L.3.1

VOLUME I: TECHNICAL PROPOSAL

THE TECHNICAL VOLUME MUST NOT CONTAIN ANY COST/PRICE INFORMATION.

L.3.1.1 Technical Requirements Compliance. Provide a summary of the proposal and the important technical features, and discuss how the requirements are accomplished in the proposed design. The Offeror shall include, at minimum, a System Requirements Compliance Matrix with achieved performance level for each requirement in Section 3 of the APU Performance Specification. The matrix shall clearly depict if the data is an estimate or actual performance achieved. Supporting documentation shall be provided to demonstrate requirements compliance in an Appendix.

L.3.1.2 Power-To-Weight Ratio. The offeror shall list weight estimates for the APU system that include (1) Prime Mover, 2) electrical control system with Control Panel, 3) Generator bolted to prime mover, 4) APU mounting bracketry with motor mounts 5) Air Intake plumbing with air filter and pre-cleaner 5) Exhaust plumbing 6) Fuel/Power (FP) Interface Plate, and 7) electrical cabling. The contractor shall provide a Power-To-Weight ratio using continuous power output as described in Section 3 of the Performance Specification.

L.3.1.3 Fuel Economy. Offeror shall submit data to prove compliance to Fuel Consumption Rate requirement in Section 3 of the APU System Specification. The offer shall provide fuel consumption data of the APU at various output loads, altitudes and temperatures. Fuel Consumption data shall be provided using JP-8 as the primary source of fuel. Offeror shall clearly depict if the data is an estimate or actual performance achieved. Data shall be provided in U.S. customary units (Gallons per Hour, degrees F, Feet)

L.3.1.4. Reliability. The Offeror shall provide best estimate for reliability of the system and compliance to reliability requirement in Section 3 of the APU Performance Specification. If estimates are given, the methodology shall be stated to evaluate final reliability. Actual test data may be provided as supporting documentation in an Appendix demonstrating compliance to Section 3 of the APU Performance Specification.

L.3.1.5. Technical Management Approach. Offeror shall provide a Team Organizational Chart that addresses the working-level team members. Roles, skills and experience shall be provided for each working level member.

L.3.1.6. System Integration. The Offeror shall substantiate through models, drawings, pictures, graphics or schematics compliance to the following APU Performance Specification requirements:

- APU System Specification Requirement 3.4.3 - Maximum Envelope Dimensions

- APU System Specification Requirement 3.4.2.1.2 - APU Removal

A shrink-wrap CAD model of the MTVR vehicle is available upon request that may be used to prove APU system integration onto the MTVR vehicle. To request a copy of the model, Offerer’s should complete the Use and Non-Disclosure Agreement Controlled Unclassified Information and provide to Contract Specialist Randy Jewett at randall.jewett@usmc.mil.

L.3.1.4 Delivery Schedule. The Offeror shall provide their best delivery schedule for evaluation purposes and for final award. Identify risks, risk mitigation, and management control processes. The Delivery Schedule shall include hardware and data deliveries as stated in the APU Statement of Work.

L.3.2 VOLUME II: LOGISTICS VOLUME

L.3.2.1. Training and Training Support. The Offeror shall explain how training would be accomplished at an operational test site (29 Palms, California) in compliance with Section 3.3.3 of the APU Statement of Work. Training shall be conducted for Motor Transport Marines that will be operating and maintaining the APU.

L.3.2.2. Technical Data. The Offeror shall provide information to prove compliance to APU Statement of Work Section 3.8. Solid Models, Product Drawings, Vendor Item Control Drawings and Technical Manuals shall be described at minimum.

L.3.3 VOLUME III: BUSINESS VOLUME AND PAST PERFORMANCE

L.3.3.1 The Offeror shall submit pricing in accordance with the Contract Line Items (CLINs) in Section B of the solicitation. Dollar amounts shall be rounded to the nearest dollar. Pricing shall include F.O.B. Destination to the destinations set forth in Section F of the solicitation for the appropriate line items. Include information on production lead times and proposed delivery schedule along with any remarks or comments. The Offeror shall provide a completed, signed original copy of Section A of the solicitation (SF 33) and all appropriate ‘fill ins’ completed. A completed copy of Section K - Representations, Certifications, And Other Statements Of Offerors should be included in the proposal.

L.3.3.2 Past Performance. Past performance is used as an indicator of the capability of the offeror to provide consistent quality of technical and management elements of the program. The proposal shall address the degree to which an offeror (1) satisfied its customers, and (2) has past experience, inclusive of experience as a subcontractor, relevant to this solicitation.

The offeror shall provide a minimum of at least three (3) references that will be able to provide information regarding the offeror’s past performance in developing systems during the past three (3) years in the following areas: (1) Design, integration and assembly of Auxiliary Power Units. (2) customer satisfaction; (3) timeliness; (4) technical success; and (5) quality. The list shall contain details regarding type of system(s), name of customer(s) to whom the service(s) were provided, dates and periods these services were provided during the indicated periods, the extent and exact nature of service(s) provided, and whether or not the required level of performance level was met. Additionally, include a telephone number and e-mail address for the customer point of contact.

The proposal shall demonstrate the offeror’s relevant experience in the SOW defined task areas, and shall specifically address the offeror’s years of experience in integrating, delivering and supporting Auxiliary Power Units. The offeror’s proposal shall address relevant work processes and procedures associated with performing the work, as well as the difficulties and uncertainties encountered.

L.4

FORMAL COMMUNICATIONS

All questions pertaining to this solicitation shall be addressed to the Contract Specialist, Randall Jewett, at randall.jewett@usmc.mil. Identify in the subject line M67854-13-R-0211, MTVR Auxiliary Power Unit with each email. Any questions or concerns regarding this solicitation shall be addressed in writing and via email no later than 14 days from the posting date of the solicitation. Questions will be answered through an amendment to the solicitation via Federal Business Opportunities website. Offerors shall acknowledge acceptance of the amendment by signing amendment and sending back with their offer.

L.5

WRITTEN OR ELECTRONIC PROPOSAL FORMAT AND CONTENT

L.5.1 GENERAL

a. The Offerors are specifically cautioned to limit written material to matters essential to define their offers and provide an adequate basis for evaluation. Statements such as "will comply" or "noted and understood" without supporting narrative to define compliance are not acceptable and may cause the proposal to be unacceptable. Clarity, coherence, consistency and completeness are of the utmost importance. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Any data previously submitted in response to another solicitation, whether submitted to Marine Corps Systems Command or to any other agency, should not be assumed to be available during this proposal evaluation and source selection process. Proposal data shall not be incorporated into the proposal by referring to another proposal or other instrument. Data that Offerors want to be considered must be included in the proposal they submit. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

b. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects. Proposals will be reviewed for completeness and compliance with the RFP. Proposals that do not include the required information or do not comply with preparation instructions may be rejected. Proposals shall be clear and concise, indexed (cross-indexed, as appropriate) and logically assembled. Avoid using qualitative and subjective terms. All pages of each proposal shall be appropriately numbered and identified with the solicitation number.

c. Original proposals shall be submitted in a labeled, three-ring binder.

d. Proposal submission shall be as follows: The Offerors electronic proposal shall be compatible with Microsoft Office 2007 products. Offerors will submit CD ROM copies using these software products. The term "pages" includes text, pullout drawings, figures, tables, diagrams, charts, annexes, etc. Text pages will be 8-1/2 x 11 inches, double sided, single spaced. Text pages shall have a 1” minimum margin on all sides and shall be oriented in portrait and single column format. A page printed on both front and back will count as two pages. All pages, except for those left intentionally blank, shall be consecutively numbered. FOLDOUTS ARE PERMITTED FOR FIGURES AND TABLES ONLY, and are limited to a maximum size equivalent of three 8-1/2 x 11 inch pages. Foldouts shall be printed on one side only, and shall be numbered and counted as one page. Figures and tables may be aligned using a landscape orientation with a ½” minimum margin on all sides. Page limitations are required to allow for a timely evaluation of the proposals, and should not be construed as a limitation to ingenuity and creativity. Pages over the maximum page limitations for any volume will be excluded from evaluation.

e. Text print shall be Times New Roman, 12 point size, and color black with proportional spacing. Print size for figures, diagrams, charts, and tables shall be no smaller than 8 point size with colors other than black allowable. Information not contained within these limitations will be excluded from evaluation.

f. The Offeror shall submit their Proposal Submission by the time and date specified in block 9 of the SF-33.

Postal Delivery (regular mail):

Commanding General

Marine Corps Systems Command

2200 Lester Street

Quantico, VA 22134-6050

Solicitation No.: M67854-13-R-0211

Attn: Ms. Karen Matsushima, PEO-LS MTV

(703) 432-3153

*If sent via FedEx, UPS or similar delivery services, offers must be delivered to the physical address below by the time and date specified.

Commanding General

Marine Corps Systems Command

Material Management

2201A Willis Street

Quantico, VA 22134-6050

Solicitation No: M67854-12-R-0211

Attn: Ms. Karen Matsushima, PEO-LS MTV

(703) 432-3153

For those proposals being hand delivered to the above address, the following additional instructions apply: Notify the Contracting Officer by email that you intend to deliver the proposal and an approximate time for delivery to ensure someone is available to receive it. When arriving at the front of the building, please call Randy Jewett at (703) 432-3157. The Contracting Officer or representative will arrive in the lobby to receive the proposal and issue a receipt.

NOTE: Failure to mark the outer cover of the package could be the cause of the offer being misdirected and received too late at the required destination shown above. If hand carried, offers must be delivered to the address cited above by the time and date specified.

g. The proposal due date is specified in block 9 of the SF-33. The Offeror agrees to hold its prices in its offer firm for at least 90 calendar days from the date specified for receipt of offers. The offeror shall make a clear statement in their proposal that the proposal is valid for no less than 90 calendar days from the date of its offer. Offers received at the destination above after the time and date specified for receipt shall be considered non-compliant.

L.5.2 COST OR PRICING DATA. It is expected that this contract will be awarded based upon a determination that there is adequate price competition; therefore, the offeror is not required to submit or certify cost or pricing data with its proposal. If, after receipt of the proposals, the Contracting Officer determines that adequate price competition does not exist, the offeror shall provide cost or pricing data as requested by the Contracting Officer.

L5.3 RESTRICTION ON THE DISCLOSURE AND USE OF DATA. If an Offeror’s proposal includes data, that is not to be disclosed to the public or is to be used by the Government for evaluation purposes only, the Offeror shall mark such data in accordance with (IAW) FAR 52.215-1. Such data shall be specifically identified by page(s), paragraph(s), sentence(s), and must not be generalized.

L.6

DISPOSITION OF PROPOSALS

L.6.1 After selection and contract award, unsuccessful proposals shall be disposed of as follows: One copy of each proposal shall be retained by the Contracting Officer and the remainder will be destroyed.

L.6.2 All or part of the successful offeror’s proposal may be incorporated in any contract resulting from this solicitation. The successful offeror’s proposal may be incorporated by reference. Nothing contained in the successful offeror’s proposal shall constitute a waiver to any other L-requirement of the contract. In the event of any conflict between the successful offeror’s proposal and other requirement of the contract, the conflict shall be resolved in accordance with the Order of Precedence clause (FAR 52.215-8). Under the "ORDER OF PRECEDENCE" clause, the Contractor's proposal referenced herein is hereby designated as item (f) of the clause, following "the specification" in the order of precedence. The successful offeror will provide, as necessary, any updated proposal changes that reflect the results/responses to any items of clarification and/or discussions. If, after contract award, it is discovered that changes made as a result of any clarifications and/or discussions were not included in the proposal incorporated into the contact, such changes to the Contractor’s documents shall be considered administrative in nature and shall be made by unilateral modification to the contract, with no change to the contract prices, terms, or conditions.

(End of Summary of Changes)