M67854-27-I-2002_RFI.pdf

VISUAL INFORMATION SYSTEMS MODERNIZATION (VISM) REQUEST FOR

INFORMATION (RFI)

M67854-27-I-2002

1. GENERAL INFORMATION

Document Type: Request for Information / Market Research

Sources Sought: All Businesses – Under North American Industry Classification System

(NAICS) Code 532490 (Other Commercial and Industrial Machinery and Equipment Rental and

Leasing)

Closing date for RFI: 4 December 2026 at 1500 Eastern Time

This Request for Information (RFI) initiates market research under Federal Acquisition

Regulation (FAR) Part 10. This RFI is a market research tool to determine the availability and adequacy of potential solutions prior to determining the acquisition strategy and issuance of a formal solicitation. The Government will not reimburse respondents for any information received. This RFI is for informational and planning purposes only and does not constitute a solicitation or a commitment by the Government.

2. DESCRIPTION

Program Acquisition Executive Marine Corps (PAE MC) Program Manager Tactical

Communications & Electromagnetic Warfare Systems (PM TCE) is assessing industry’s capability to provide Commercial-Off-The-Shelf (COTS) tactical camera systems, lenses, and accessories under a Hardware-as-a-Service (HaaS) operating lease model.

The focus of this RFI is to find HAAS vendors to assist with establishing a sustainable, multi-year "Evergreen" technology refresh cycle for the Marine Corps' Visual Information Acquisition

System (VIAS) Family of Systems (FoS). The HaaS vendor will be responsible for providing the latest-generation commercial equipment, managing the technology lifecycle, and executing a mandatory 36-month hardware refresh for all leased components.

This RFI specifically seeks information from vendors experienced in leasing, COTS technology integration, tactical kitting, and lifecycle management for Department of War (DoW) customers.

3. BACKGROUND & KEY REQUIREMENTS

The VIAS FoS provides Communication Strategy and Operations (CommStrat) Marines with modular, expeditionary kits for tactical still photography and video capture. These kits are composed of COTS items that experience rapid technological advancement and short commercial lifecycles.

To address capability gaps, PM TCE is transitioning from a traditional block-procurement model to a staggered, 3-year Evergreen Modernization Cycle:

• Year 1: Camera Systems Refresh (Sourced via HaaS leasing).

• Year 2: Tactical Peripherals/Accessories Refresh (Sourced via HaaS leasing).

Brand Name Requirement:

The Marine Corps maintains a significant inventory of Government-owned, high-value optical lenses and accessories designed exclusively for the Canon EF and RF mount systems. To maximize the return on existing taxpayer investment, ensure interoperability across the inventory, and eliminate the prohibitive cost of replacing legacy lens inventories, all proposed

Year 2 Camera Systems must maintain native, non-adapted (or seamlessly adapted via manufacturer-certified adapters) compatibility with the Canon RF lens mount standard.

Trade Agreements Act (TAA) Compliance Requirement:

To ensure security of the supply chain and strict adherence to federal procurement regulations, all proposed hardware—including camera bodies, cinema cameras, lenses, media cards, and power accessories—must be fully TAA compliant. Under the HaaS model, the contractor will be contractually obligated to verify and certify that all leased items originate from a designated

TAA-compliant country throughout the life of the contract, including during all technology refresh events.

4. RESPONSE FORMAT

Responses should be prepared in accordance with the following guidelines:

• Utilizing either Word (.docx, 2013 or newer) or Adobe (.pdf) software.

• Times New Roman 12 (or larger) font, single-spaced.

• The page limit is 15 pages (not including cover page or attachments).

• A cover sheet that includes:

• Project Title: VISM HaaS RFI

• Company Name, CAGE Code, and UEI/DUNS.

• Primary Point of Contact (Name, Address, Phone, E-mail).

• Date of submission.

• Technical Information responding to all questions listed in Paragraph 5 below.

5. TECHNICAL & CAPABILITIES INFORMATION REQUESTED

Interested vendors are requested to provide detailed responses to the following areas:

A. HaaS, Sourcing, & Lifecycle Management Capabilities

1. Describe your company’s experience providing HaaS, Device-as-a-Service (DaaS), or other operating lease solutions to DoW or federal customers.

2. Canon Sourcing & Alignment: Detail your company’s status as an authorized federal reseller for Canon professional imaging products. Confirm your ability to lease, support, and refresh Canon RF-mount mirrorless camera bodies (e.g., Canon EOS R series or equivalent) and Canon professional cinema cameras.

3. TAA Verification: Describe your company’s quality assurance process for verifying, documenting, and certifying TAA compliance for all leased hardware components.

4. Detail your company’s process for managing a mandatory 36-month technology refresh.

How do you source next-generation equipment, and what is your average lead time?

5. Explain your company’s sustainment, warranty, and Return-Merchandise Authorization process under a lease model. What is your Service Level Agreement for replacing damaged or malfunctioning equipment?

6. Describe your company’s end-of-lease process. How does your company manage the physical return, data sanitization verification (SSD/SD card wiping), and disposition of retired assets?

B. Kitting & Staging Capabilities

1. Describe your company’s capabilities and facilities for performing custom kitting, staging, and integration of multi-component COTS systems.

2. Detail your company’s experience packaging and delivering tactical kits in Government-specified transit cases (e.g., custom foam-cut Pelican cases).

3. Confirm your company’s ability to receive Government Furnished Equipment laptops from PEO Digital, integrate them with the leased camera peripherals, and deliver complete, standardized systems.

C. Operational & Security Considerations

1. Describe your company’s approach to managing Supply Chain Risk Management

(SCRM) for globally sourced COTS electronics to prevent counterfeit, gray-market, or non-compliant hardware.

2. Provide any relevant company cybersecurity compliance information (e.g., Cybersecurity

Maturity Model Certification level, experience with Risk Management Framework).

D. Business and Contracting Information

1. Provide a Rough Order of Magnitude for a per-kit, per-year subscription price for the

VIAS-Video (VIAS-V) and VIAS-Photo (VIAS-P) kits, based on the component lists in the attached document. Assume a 3-year base period with a mandatory hardware refresh at the start of Year 1.

2. What Government contract vehicles does your company hold (e.g., NASA SEWP V, GSA MAS, SeaPort-NxG)?

3. What is your business size under NAICS Code 532490?

mailto:eric.laclair@usmc.milmailto:kathryn.hurd@usmc.mil

6. RFI RESPONSES

Interested parties are requested to provide responses meeting the requirements described herein.

Indicate whether your company is willing to provide a virtual or on-site capabilities briefing.

Please send the requested information via DoD SAFE (https://safe.apps.mil) to caroline.b.howard.civ@usmc.mil and eric.laclair@usmc.mil,.

Please place attention: “Response to RFI# M67854-27-I-2002” in the subject line of your e-mail notification.

Vendors submitting confidential or proprietary information bear the sole responsibility for appropriately marking it. Proprietary information submitted in response to this RFI will be protected from unauthorized disclosure as required by Subsection 27 of the Office of

Procurement Policy Act, as amended (41 U.S.C. 423) (hereinafter referred to as “the

Procurement Integrity Act” or “the Act”), and as implemented in the FAR.

7. QUESTIONS

Questions or comments regarding this notice may be addressed to caroline.b.howard.civ@usmc.mil by email only please. No questions will be accepted after 11

November 2026 at 1300 Eastern Time.

The Government intends to respond to as many questions as practicable and will respond to questions via an amendment to this RFI posted to SAM.gov so that all interested parties will benefit from the same information. All interested offeror(s) are encouraged to register on the

SAM.gov website to receive email notifications when information related to this acquisition is updated, or documents related to this acquisition are issued and available for download. The

Government requests that all interested parties ensure that they are listed on the "Interested

Vendors List" in SAM.gov. As a rule, the Government will not send notifications directly to interested offeror(s), and it is recommended that the interested offeror(s) periodically check this website for updates.

8. NOTICE

The Government may use non-government personnel (support contractors) to assist in reviewing market information. By submitting a response, a company agrees to the Government allowing its mailto:eric.laclair@usmc.mil mailto:kathryn.hurd@usmc.mil https://www.google.com/url?q=https%3A%2F%2Fsafe.apps.mil mailto:caroline.b.howard.civ@usmc.mil mailto:eric.laclair@usmc.mil support contractors, with appropriate Non-Disclosure Agreements in place, to access any information submitted in relation to this RFI.