RFI PWS Draft.pdf

Performance Work Statement (PWS) for the

Marine Aircraft Group-12 Aircraft Sunshade Blast Shield Installation

1.0 General

1.1. Introduction and Background. In September 2020, Marine Aircraft Group 12 (MAG-12) purchased and installed 40 Big Top Aircraft Sunshades as replacements for unserviceable Aircraft Protective Equipment (APE) on their flightline at Marine Corps Air Station (MCAS) Iwakuni, Japan. Installation was completed in March of 2021.

The Government requires contracted installation services, to install (10) blast shields on designated Big Top Aircraft Sunshades on the MAG-12 flightline. Installation must be completed prior to 15 February, in order to support the arrival of the first F-35C Unit Deployment Program squadron.

1.2. Scope of Work and Objective.

1.2.1 Installation of Blast Shields to the Existing Sunshades.

Blast Shield Construction: Properly build and prepare to install the blast shields that have been procured by the MAG-12 Ground Supply section. Ensure that no FOD is created in the construction of the shields prior to their installation.

Installation of the Blast Shields: Installation of the blast shields will be in accordance with the phasing plan and Big Top blast shield manufacturer installation specifications. Ensure that the placement of the blast shields on the APE will properly protect the canvas canopy.

1.3. Period of Performance. The period of performance of this contract is between 1 February 2026 – 15 February 2026. All performance work must be completed no later than 15 February 2026.

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the vendor chooses otherwise, or the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth 19 June* Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 8:00am.

2.0 Place of Performance. Marine Corps Air Station Iwakuni, Japan flight line apron. Between building 6020 and building 6030. Materials for the government procured blast shields will be located at the Ground Supply Building 6250.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Overview. Due to aircraft protection requirements, the (10) identified APE cannot receive blast shields at one time. To ensure the aircraft are properly protected from Foreign Object Debris (FOD), repairs to the sunshades will be completed in two phases. The contractor shall install (5) blast shields during each phase of performance. The first phase will begin with the staging of materials and preparation for installation for the first row of five blast shield.

The first phase will end with the proper and correct installation of the blast shields, and that work being validated by the technical point of contact. The second phase will begin with the staging of materials and preparation for installation for the second row of APE identified in Enclosure (3). The second phase will end with the proper and correct installation of the remaining (5) blast shields, and that work being validated by the technical point of contact.

The government’s technical point of contact is First Lieutenant Charles Stinson, who can be reached at. First Lieutenant Stinson will be responsible for inspecting the completion of each phase and informing the contractor when to begin subsequent phases.

The following assembly related documents are provided:

Enclosure (1) Big Top Manufacturer Assembly Instruction Enclosure (2) Big Top Manufacturer Blast Shields for F-35 Enclosure (3) Phasing Plan for Installation Performance

3.2 Installation of Blast Shields. Contractor shall install 54.5 x 59 x 28 blast shields in accordance with manufacturer’s specifications (see Enclosure (2)) and this Performance Work Statement for each APE so as no damage shall be done to the APE and the manufacturer’s warranty will remain valid.

3.3 Foreign Object Debris Prevention. At the beginning of each day, the Contractor will conduct a thorough sweep of the area to collect and remove any FOD in and around the work area. The government technical point of contact shall ensure the Contractor’s FOD prevention practices are satisfactorily complete once per week.

Contractors will ensure their tools, equipment, and other gear are secured at all times and not left unattended.

Contractors will maintain, at minimum, a 50-foot distance between any installation and assembly work and any aircraft. If at any time this boundary is broken, work will cease until the 50-foot distance can be reestablished.

3.4 Medical Treatment. Medical care is available at the Branch Health Medical Clinic Acute Care Clinic located on MCAS Iwakuni only in emergent circumstances where the severity of the injury prevents the contractor from seeking medical treatment from a civilian health care provider. Contractors are expected to pay the cost of the hospital bill and request reimbursement from their insurance company.

4.0 Delivery or Deliverables. Provide Marine Aircraft Group 12 and MCAS Iwakuni with weekly written status reports, in the format for the contractors choosing, containing but not limited to an overview of progress, timeline assessment, completed milestones to date, estimated completion date, issues and/or concerns.

5.0 Applicable Documents / Governing References. Additionally, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location Big Top Manufacturer Assembly Instructions Enclosure (1) Big Top 54.5 x 59 x 28 Blast Shield Specifications Enclosure (2) Phasing Plan for Installation Performance Enclosure (3)

6.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Working Hours. Normal operating hours will be from 0800 to 1630 Monday through Friday (5 day work week). If the contractor requires access to the work site outside of these hours, they may provide a request in writing with the requested hours and applicable time period.

7.7. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.8. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

7.9. Installation Access and Personnel Credentialing

7.9.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.9.1.1. Registration/Permits. Vehicle registration on Iwakuni, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) Services Division at Building 608, Marine Corps Air Station Iwakuni.

Information may be obtained at JSVRO website at:

https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/Vehicle/ , or by calling DSN.

7.9.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.9.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.9.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.9.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.9.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to http://www.osha.gov/dcsp/vpp/index.html https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/Vehicle/ obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.9.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.9.2.2. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.9.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.9.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.10. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.11. Classified information. Any classified work products shall be handled in accordance with DoD Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.12. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.13. Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel. Contractor shall submit a travel and lodging plan to the Government five calendar days after contract award for review and acceptance if they are utilizing workers who are not residents of Yamaguchi prefecture.

7.13.1. Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR. The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges.

Travel requests will include the purpose of the trip and why Video Telephone Conference (VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs

7.13.2. Authorized Travel. Authorized travel costs will only be reimbursed for:

• Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

• Who have a need to travel to fulfill the performance of those duties, and

• Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed Contracting

Officer Representative (COR)

7.13.3. Unauthorized Travel. Travel costs are explicitly NOT reimbursable for the following:

• Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR,

• Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

7.13.4. Foreign Travel

7.13.4.1. Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here: https://www.fcg.pentagon.mil/fcg.cfm . Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

7.13.4.2. Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

7.13.4.3. Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

7.13.5. Allowable Costs

7.13.5.1. All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S. Department of State Standardized Regulations (DSSR).

7.13.5.2. Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or G&A expenses are not allowable.

7.13.5.3. As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

7.14. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

https://www.fcg.pentagon.mil/fcg.cfm

8.0 Performance Requirements Summary

TASK

PERFORMANCE

OBJECTIVE

PWS

REF

PERFORMANCE

STANDARD

AQL

SURVEILLANCE

METHOD

INCENTIVE

Blast Shield Installation

Contractor will install blast shields to the

(10) identified APE on the MAG-12 flightline in accordance with the manufacturer’s instructions.

3.2

APE are restored to serviceable condition and valid for coverage under the manufacturer’s warranty.

100% of identified APE have their blast shields installed correctly and on schedule.

100% Inspection

CPARS Report

(Positive or Negative)

Exercise of

Options

FOD

Prevention

Contractor will employ practices to ensure FOD is removed from their work area.

3.5

Contractor inspects work site for FOD at beginning and end of each workday throughout the entirety of contract performance.

95% of

FOD

inspections conducted within the first and last 10 minutes of each workday.

Weekly Technical Representative visit and inspection

CPARS Report

(Positive or Negative)

Exercise of

Options

9.0 Acronym Key

AOR Area of Responsibility APE Aircraft Protective Equipment APP Accident Prevention Plan CAC Common Access Card CLIN Contract Line Item Number CUI Controlled Unclassified Information

DBIDS Defense Biometric Identification System DFARS Defense Federal Acquisition Regulations Supplement

DoD Department of Defense DSSR Department of State Standardized Regulations DTCN Designated Third Country Nationals ESOH Environmental Safety and Occupational Health FAR Federal Acquisition Regulations

FCG Foreign Clearance Guide FOD Foreign Object Debris FTR Federal Travel Regulations

INDOPACOM Indo-Pacific Command JCI Japanese Compulsory Insurance KO Contracting Officer

MAG-12 Marine Aircraft Group 12 MCAS Marine Corps Air Station MCBJ Marine Corps Bases Japan OCI Organizational Conflict of Interest

OSHA Occupational Safety and Health Administration PCO Procuring Contracting Officer PMO Provost Marshalls Office POP Period of Performance PPE Personal Protective Equipment PWS Performance Work Statement QA Quality Assurance

RCO Regional Contracting Office SDO Squadron Duty Officer

SOFA Status of Forces Agreement SSHO Site Safety and Health Officer

TCCOR Tropical Cyclone Condition of Readiness USFJ United States Forces Japan VTC Video Telephone Conference

End Performance Work Statement

7.0 Special Instructions and Administrative Information