Final Performance Work Statement.pdf

Performance Work Statement (PWS) for the

Marine Corps Air Station Iwakuni 2026 Friendship Day Air Show – Event Support Services

Event Support Dates: May 02 – May 03, 2026

SECTION I: DESCRIPTION OF SERVICES

1.0 General

The contractor shall provide portable toilets, handicap accessible portable toilets, and hand washing stations for visitors to the Iwakuni Friendship Day Air Show on May 02 – May 03, 2026, with no additional cost to the U.S.

Government. The contractor will, without any additional expense to the U.S. Government, obtain necessary licenses and permits applicable to execute this PWS.

1.1. Introduction and Background. Iwakuni Installation estimates the requirement of 585 Regular Portable Toilets, 28 Handicap Accessible Portable Toilets, and 96 Hand Washing Stations. The contractor must provide personnel who are able to install, manage, service, and remove all equipment. The contractor must provide personnel that are legal to work in Japan (in accordance with local work-rest labor laws). Due to the language barrier, the contractor must provide at least one translator to liaison between military personnel and the contracted personnel. It is anticipated that over 100,000 visitors will attend this event. All portable toilets and hand washing stations must be in place by Family Day, May 02, 2026. After the Family Day event on May 02, 2026, 50 of the portable toilets will be serviced and cleaned for the following day, Friendship Day. From 0600 – 1800, May 03, 2026, visitors will be attending the Air Show and utilizing the portable toilets. All portable toilets and handwashing stations located on the JMSDF (East) apron of the flightline must be moved to the staging area before 1600 on Monday, May 04, 2026. All portable toilets and handwashing stations will be serviced and removed from Marine Corps Air Station Iwakuni by Thursday, May 07, 2026.

An all-encompassing contract to cover portable toilets and hand washing stations will be further outlined below to include delivery, setup, maintenance, supervision, and removal of all rented equipment.

1.2. Scope of Work and Objective. Due to the anticipated high volume of vehicle and foot traffic during the event, serviceability of portable toilets and hand washing stations will need to be managed throughout the event without vehicle access. The contractor will work to avoid any obstructions to the regular flow of traffic. Before and after the event, the contractor will access the event area via a controlled route, escorted on and off by military personnel.

Contractor parking will be limited to the designated staging area.

1.3. Period of Performance. The period of performance of this contract is;

March 02, 2026 – Site Survey TBD FY26 – Middle Planning Conference and Final Planning Conference Attendance NLT April 17, 2026 – Final Coordination Site Survey April 27, 2026 – Begin Material Staging and Setup May 02, 2026 – Family Day (50 portable toilets open for the event and serviced after that day’s Air Show) May 03, 2026 – Friendship Day May 04, 2026 – May 07, 2026 – Contractor removes all material from MCAS Iwakuni

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in the PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance.

The work to be performed under this contract will be performed at:

Marine Corps Air Station Iwakuni in support of the Friendship Day Air Show. The services required will span across the installation as seen in the reference below.

3.0 Technical Requirements (Description of Work/Tasks)

3.1. The contractor will provide 585 Regular Portable Toilets, 28 Handicap Accessible Portable Toilets, and 96 Hand Washing Stations across 20 zones throughout the Air Station per paragraph 4 of this Statement. All will be properly secured to the selected surface. The contractor must provide adequate quantities of toilet paper, hand soap, and water for the functionality of the portable toilets. The contractor is responsible for providing personnel to monitor the zones for functionality and serviceability. The contractor is responsible for providing proper sustenance for their personnel who will be monitoring the zones throughout the day.

3.1.1. The contractor will provide at least 4 rolls of toilet paper for each portable toilet, and an adequate resupply will be readily available. The contractor will provide at least 1 bottle of hand soap for each hand washing station, and an adequate resupply will be readily available. The contractor is expected to bring all water that is necessary for the flushing function of portable toilets from an off-base source. The Installation will not provide the water that is required for the initial filling of all 585 regular and 28 handicap portable toilets.

3.1.2. The contractor will post at least 1 individual to monitor each of the following zones: C, D, E, G, H, K, L, N, P, R, T, X. The monitor is responsible for replenishing the toilet paper and hand soap when necessary. The monitor will

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth 19 June* Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December* also close off and clearly mark any portable toilets or hand washing stations that are no longer functioning/serviceable.

3.2. In the event of emergencies, the contractor must contact emergency services immediately (e.g., Law Enforcement, Medical Services, or Fire Department).

3.3. The contractor will be expected to meet with the MCAS Iwakuni Supply Officer prior to the Friendship Day Air Show. The contractor will need to be available for scheduled planning conferences. The contractor will need to conduct at least 2 site surveys to ensure mission readiness. The first site survey should be conducted no later than Friday, April 03, 2026. The second planned site survey should be no later than Wednesday, April 22, 2026, to solidify execution strategies. The contractor will provide a usage report to the Supply Officer no later than June 03 for each of the 20 zones. Entering/exiting routes will be planned according to the contractor’s vehicle metrics.

3.4. On Family Day, May 02, 2026, the contracted personnel will provide 42 operating portable toilets and 8 handicapped portable toilets between Zones R, S, and X; and provide 10 operating handwashing stations.

Specifically, operate 19 portable toilets, 5 handicapped portable toilets, 5 handwashing stations at Zone R; 3 portable toilets at Zone S; and 20 portable toilets, 3 handicapped portable toilets, and 5 handwashing stations at Zone X. Any additional portable toilets and handwashing stations placed within zones R, S, and X will be locked and clearly marked as closed on Family Day. Contract personnel must service and clean the 42 portable toilets, 8 handicapped portable toilets, and 10 handwashing stations that will be used by attendees that day, to be ready for Friendship Day, May 03, 2026. On Monday, May 04, 2026, the contracted personnel must service and relocate all portable toilets and hand washing stations from zones S and X, to the staging area, prior to 1600 JST.

3.5. The contractor must provide the Supply Officer with a list of all personnel who will be operating vehicles upon MCAS Iwakuni. All must possess valid DBIDS credentials prior to April 03, 2026.

3.6. The contractor must take into consideration the time overlap of the Air Show and Japan’s Golden Week, and plan accordingly.

3.7. All waste material, black/grey water, which is pumped out of the portable toilets and hand washing stations, will be disposed of at locations off of the installation. No waste shall be disposed of on MCAS Iwakuni.

4.0 Placement Layout

4.1. Zone Timelines/Quantities

Zone A: 5 Regular Portable Toilets, 1 Hand Washing Station – Setup NLT May 2 – Removed NLT May 7

Zone B: 10 Regular Portable Toilets – Setup NLT May 2 – Removed NLT May 7

Zone C: 15 Regular Portable Toilets, 1 Handicap Portable toilet, 2 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone D: 28 Regular Portable Toilets, 2 Handicap Portable Toilets, 3 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone E: 20 Regular Portable Toilets, 2 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone G: 78 Regular Portable Toilets, 3 Handicap Portable Toilets, 8 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone H: 29 Regular Portable Toilets, 2 Handicap Portable Toilet, 3 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone I: 1 Regular Portable Toilet, 1 Hand Washing Station – Setup NLT May 2 – Removed NLT May 7

Zone J: 3 Regular Portable Toilets, Setup NLT May 2 – Removed NLT May 7

Zone K: 60 Regular Portable Toilets, 2 Handicap Portable Toilets, 12 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone L: 35 Regular Portable Toilets, 2 Handicap Portable Toilets, 6 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone M: 1 Regular Portable Toilet, Setup NLT May 2 – Removed NLT May 7

Zone N: 30 Regular Portable Toilets, 2 Handicap Portable Toilets, 5 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone O: 1 Regular Portable Toilet, 1 Hand Washing Station – Setup NLT May 2 – Removed NLT May 7

Zone P: 65 Regular Portable Toilets, 4 Handicap Portable Toilets, 9 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone R: 100 Regular Portable Toilets, 5 Handicap Portable Toilets, 20 Hand Washing Stations – Setup NLT May 1 – Removed NLT May 7

Zone S: 3 Regular Portable Toilets, Setup NLT May 1 – Removed NLT May 4

Zone T: 50 Regular Portable Toilets, 2 Handicap Portable Toilets, 10 Hand Washing Stations – Setup NLT May 2 – Removed NLT May 7

Zone W: 1 Regular Portable Toilet, 1 Hand Washing Station – Setup NLT May 1 – Removed NLT May 7

Zone X: 50 Regular Portable Toilets, 3 Handicap Portable Toilets, 11 Hand Washing Stations – Setup NLT May 1 – Removed NLT May 4

5.0 Applicable Documents / Governing References In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, including any amendments or subsequent issuance. While employed by the United States Government, the contractor will follow all policies and security measures enacted on the installation to included compliances with base photo order. Taking and or disturbing any materials related to military operations will result in legal action.

Publication Description of Publication Date

JEGS Japan Environmental Governing Standards (JEGS) 2024

Base Order 5100.31A Ground Occupational Safety and Health (GOSH) Program

06-May-10

MCO 5090.2

ENVIRONMENTAL COMPLIANCE AND

PROTECTION PROGRAM

11-Jun-18

NAVMC DIRECTIVE 5100.8

Marine Corps Occupational Safety and Health (OSH) Program Manual

15-May-06

United States 29 CFR 1910.133 Occupation Safety and Health Act (OSHA) Standards Eye and Face Protection

01-Jul-10

United States 29 CFR 1910.134 Occupation Safety and Health Act (OSHA) Standards Respiratory Protection

01-Jul-10

United States 29 CFR 1910 .135 Occupation Safety and Health Act (OSHA) Standards Head Protection

01-Jul-10

United States 29 CFR 1910.136 Occupation Safety and Health Act (OSHA) Standards Foot Protection

01-Jul-10

United States 29 CFR 1910 .138 Occupation Safety and Health Act (OSHA) Standards Hand Protection

01-Jul-10

Industrial Safety and Health Law Industrial Safety and Health Act , Act No. 57 08-Jun-72

6.0 Government Furnished Facilities, Equipment, Services and/or Information. N/A

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8. Installation Access and Personnel Credentialing

7.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.1.1. Registration/Permits. Vehicle registration on Iwakuni, Japan is conducted with Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Licensing/Vehicle Registration PassOffice at Bldg. 608.

Information may be obtained at https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/.

7.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents) http://www.osha.gov/dcsp/vpp/index.html https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.2.1. Common Access Cards (CAC). N/A

7.8.2.2. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.8.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.8.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.10. Key Control. N/A.

7.11. Travel. No Travel is Authorized

7.12. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality

Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

SECTION II: PERFORMANCE REQUIREMENT SUMMARY

Task Performance

Objective

PWS

Reference Performance Standard

Acceptable

Quality Level

Surveillanc e Method

Incentive

Rental of Portable Toilets

Successful delivery, use, and pick up of PJs in support of event or operation

PWS 3.1

PWS 3.4

Provide serviceable contractor-owned portable toilets to the government for rental purposes and deliver all portable toilets to the specified government location.

Accuracy:

100%

Random inspection by COR

Payment

Rental of Handicap Portable Toilets

Successful delivery, use, and pick up of HPJs in support of event or operation

Provide serviceable contractor-owned handicap portable toilets to the government for rental purposes and deliver all portable toilets to the specified government location.

Random

Rental of Handwashing Stations

Successful delivery, use, and pick up of HWs in support of event or operation

Provide handwashing stations rental services, including delivery and pick up to and from the specified government location.

Random

Cleaning of Portable Toilets and Handicap Portable Toilets

All toilets properly sanitized for next use or pick up

PWS 3.7

Collect human waste and ensure all contractor-owned portable toilets are sanitized, cleaned, and in a serviceable condition.

Accuracy:

100%

Random

Cleaning of Handwashing Stations

All HWs properly sanitized for next use or pick up

PWS 3.7

Collect greywater and ensure all contractor-owned handwashing stations are sanitized, cleaned, and in a serviceable condition.

Accuracy:

100%

Random

Family and Friendship Day Air Show

Full support (delivery, servicing, and pick

PWS 3.0

Provided serviceable contractor-owned PJs, HPS, and HWs and servicing to SPJs for

Accuracy:

100%

All locations inspected by

GR

up) in support of annual Air Show the Air Show. Ensure all equipment is functional throughout the duration of the event.

End Performance Work Statement

7.0 Special Instructions and Administrative Information