SF30_Solicitation M67400-25-Q-0007 0002 Amendment.pdf

M001725693028

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Answ er prospective contractor Questions and Answ ers dtd 20250227. See attachment 5.

2) Update the CLIN structure and description.

3) Update the PWS.

4) Amend date to allow for additional questions and answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740025Q0007

X 9B. DATED (SEE ITEM 11)

13-Feb-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2025

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740025Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

ATTCH 5 QA RESPONSE 27 FEB

Question Page Section Vendor Question USG Response

1 3 1.0

Is it correct to assume that the U.S. gov’t will handle the transportation of equipment to each port and that all loading and unloading onto and off ships will be conducted using government-owned equipment by military personnel? Is it correct that contractor's sole responsibility is maritime transportation?

a. Yes. The U.S. gov’t will handle the transportation of equipment to each port and that all loading and unloading onto and off ships will be conducted using government-owned equipment by military personnel. (PWS 1.0 and 3.0)

b. Yes. The contractor's sole responsibility is maritime transportation.

2 3 1.0

Since barge routes and operation times vary depending on the specific route, we assume there is an established agreement between the U.S. and Japan regarding these routes. Has the exact route been determined?

a. The port authorities dictate routes for at sea movements. (PWS sections 3.1, 3.2.2, 5.2, and 7.2)

b. Contractor will be required to work with the port authorities to establish at sea route. (Added PWS section 3.2.2)

The Prospective Contractor is encouraged to account for the risk of changes to route and port arrival/departure times. The USG recommends that the Prospective Contractor's risk considerations be explained in the quoter's narrative as this will be considered during evaluation.

c. REMOVED use of SPOE/SPOD language in PWS 2.0.

3 3 3.0

Under Japanese regulations and standard marine cargo insurance policies, damages to cargo resulting from a collision at the quay after loading are typically covered by insurance.

However, damages caused by rough seas or extreme weather conditions during maritime transportation are not insurable under standard policies. Currently, the contract does not account for this insurance limitation. Given that weather-related damages are beyond the contractor’s control and cannot be insured, we request an amendment to the contract to clarify that liability for such damages falls under the U.S. Government’s responsibility. If not, please specify expectations or risk mitigation measures, as liability for acts of God is outside the contractor’s ability to cover through commercially available insurance.

a. See Clause 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods.

b. PWS section 3.0: "The Contractor is responsible for ensuring permissible sea state and tide conditions for safe travel."

4 3 3.0

Is it correct to assume that the U.S. Gov’t will be responsible for arranging and securing the cargo inside the vessel? Will a supervisor or an expert in maritime transport be present to ensure proper loading, weight distribution regulations are followed?

a. No. See PWS section 3.0.

b. Yes. A trained Embarkation Specialist will be on site for all loading/offloading. (Added to PWS 3.0)

5 3 3.0

The contract states that the contracting officer will notify the contractor of material support requirements 60 days in advance. If transportation is scheduled to begin on April 1, 2025, wouldn’t it be necessary to clarify this at this stage?

Please provide the breakdown of the sequence and number of transportation trips (14 trips in total) for the cargo (machinery, etc.)

a. The USG is planning (7) round trips from Naha Military Port to Ie Village Port between 1-10 April 2025. It is the USG's intent to complete offloads NLT 10 April at Ie Village Port. (See PWS section 4.1-

4.5 with added clarifications)

b. The USG initially listed (28) separate one-way movements between Naha Military Port and Ie Village Port as part of CLIN 0001.

After review, the (28) separate movements were consolidated into

(14) total round trip movements.

(7) round trip movements are planned to be used for deployment between 1-10 April 2025. (7) round trip movements are planned to be used for redeployment between 23- 30 November 2025. (See PWS section 4.1-4.5 with added clarifications)

The Prospective Contractor is encouraged to account for the risk of USG cargo and movement dates uncertainty. The USG recommends that the Prospective Contractor's risk considerations be explained in the quoter's narrative as this will be considered during evaluation.

6 3 3.0 How many tons of cargo will be loaded onto the barge per trip?

a. The USG plans to load no more than 400 square meters of cargo with the estimated dimensions listed in the example equipment list (3.0.1) per barge trip. (Added PWS sections 3.0.1 and 4.5)

7 4 3.1.2

For emergency transportation requirements, is it mandatory to complete transport within 72 hours? Additionally, could you define what constitutes an 'emergent' in this context?

a. No. For emergency transportation requirements, it is not mandatory to complete transport within 72 hours. Scheduling of the movement must be completed within 72 hours. (Clarified in PWS

3.1.2 and CLIN 0002 extended item details)

b. "Emergent" is defined as "a situation that has arisen, especially one that requires immediate action." (Added PWS Section 3.3.2)

c. 52.212-1 ADDENDUM TO

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (NOV 2021)

Section C.2.(b)(ii).

8 4 3.1.2

Will U.S. military personnel be on board during transport to ensure that the cargo remains secure or assist in the movement of heavy equipment that may be required in the event of an emergency?

a. Yes, "Cargo riders" will be available to ride on the barge for emergencies and to assist in offloads upon arrival at the port of debarkation. (Added PWS section 5.4)

9 5 3.3.5

The contract states “Delivery shall be postponed due to typhoon or weather conditions that suspend barge or ferry transportation. Contractor shall reschedule delivery once barge/ferry transportation is operational and provide the updated barge movement schedule within 72 hours.”

Would the contractor be entitled to equitable adjustments for idling times?

a. Requests for Equitable Adjustment may be submitted for review. Clause 252.243-7002 Requests for Equitable Adjustment is included in this solicitation. The USG would review the Contractor's Requests for Equitable Adjustment at the time they are submitted by the Contractor. The USG cannot determine all scenarios in which Requests for Equitable Adjustment would be approved or denied but will fairly evaluate the Contractor's request at the time of submission.

USG recommends Prospective Contractors consider the risk of rescheduling/idling time when providing their quote. he USG recommends that the Prospective Contractor's risk considerations be explained in the quoter's narrative as this will be considered during evaluation.

10 5 5.0

The PWS states: "If the Contractor’s scheduled or unscheduled maintenance results in USG losing use of equipment for more than 24 hours, the contractor shall provide replacement equipment of a comparable make and model in order to fulfill requirements outlined in this PWS." Please clarify if the term “equipment” in this context refer to contractor-provided transportation equipment (e.g., tugboats, barges, securing gear), or is this referring to the U.S.

Government-owned cargo and machinery being transported?

a. CHANGED PWS 5.1: Changed "equipment" to "shipping". The Contractor shall provide replacement shipping for the USG's equipment. The Contractor will not be required to replace any USG equipment in the event of delays.

11 6 8.0

According to the schedule, equipment transportation is planned to begin on April 1, 2025. Will it be possible to obtain the necessary passes for crew members to enter Naha Military Port in time?

a. Please contact Naha Military Port personnel listed in section 7.0.

Upon award, the Contractor will be expected to be able to obtain access to the port for movements as early as 1 April 2025.

b. 52.212-1 ADDENDUM TO

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (NOV 2021)

Section C.2.(b)(v).

12 5 4.1

Can the April schedule be provided now, as opposed to after contract award? Without knowing the pick-up/drop-off times, it is difficult to properly establish a delivery schedule.

a. Reservations have been made for embarkation at Naha Military Port and debarkation at Ie Village port for 1 to 10 April 2025. Upon award, Contractor shall schedule for specific times directly with the port authorities in PWS section 7.2 and in coordination with the USG-appointed COR. (Added to PWS 4.0)

b. 52.212-1 ADDENDUM TO

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (NOV 2021)

Section C.2.(b)(v).

13 6 8.0 Will base passes be necessary for this contract?

a. Please contact Naha Military Port personnel listed in section 7.0.

Upon award, the Contractor will be expected to be able to obtain access to the port for movements as early as 1 April 2025. (PWS 4.0)

14 5 4.1

Section 4.1 (Tentative Schedule) has overlapping dates. Does this mean that multiple deliveries will be required on certain days?

a. Yes, multiple deliveries will likely be required on certain days.

(Added PWS section 3.1.3)

15 3 3.0

The provided equipment list is not exhaustive. Can the Government clarify the maximum cargo dimensions or weight that may be expected, to allow proper planning for stowage?

a. Yes. See PWS sections 3.01.

(Added PWS 3.0.2)

16 4 3.1.2

For emergent movements under CLIN 0002, are there specific operational scenarios or equipment types anticipated, or should contractors assume similar equipment profiles as listed for planned movements?

a. Emergent movements are expected to contain equipment similar to that listed in section 3.0 of the PWS "Example Equipment List". The most likely scenario for CLIN 0002 emergent movements is an unplanned breakdown of a piece of equipment listed in section 3.0 requiring an operational replacement to quickly be moved via barge from Naha Military Port to Ie Village Port. The purpose of this movement occurring quickly is to ensure the construction project is not delayed due to the loss of critical pieces of military equipment.

17 3 3.0

The PWS outlines the transportation of various Government owned equipment but does not specify whether the Government will conduct inspections of the equipment before loading and after unloading. To clarify liability concerns, will the Government perform formal inspections of the equipment at both Naha Military Port and Ie Shima Port before and after each movement? If so, will inspection reports be provided to the contractor to document the equipment's condition and mitigate potential liability disputes?

a. USG will utilize form DD626 Motor Vehicle Inspection form via COR or ACOR for all inspections.

(Added PWS 6.1)

18 3 3.0

Regarding license, registration, permit, and insurance requirements, under Japanese regulations, cargo insurance is not considered part of the contractor's duties. In the unlikely event that cargo is damaged due to rough seas during maritime transportation, would this be covered by the U.S. government’s insurance, given that the cargo is owned by the U.S. government?

a. Clause 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods. (Added PWS 6.2)

19 4 3.1

Have the necessary procedures, such as port entry/exit permissions, operational permits, and notifications to relevant agencies, been completed in preparation for the transportation start date of April 1, 2025?

-Additional Note: Given the short period for coordination with relevant agencies after the contract award, starting transportation on April 1, 2025, may be challenging. If the U.S.

government coordinates with the relevant agencies before the bidding stage, the schedule could potentially be relaxed.

a. USG has contacted the Naha Military Port and Ie Village Port authorities to reserve pier spaces and prepare them for the upcoming requirements with target movement dates between 1-10 April 2025. The USG cannot prepare the detailed scheduling required by the Contractor upon award and understands that the timeline for scheduling is constrained. As part of Clause 52.212-1, the USG has focused on evaluating the Quoter's plans for (a) Communications and (b) Scheduling. Section B outlines the benefit to the USG of a quoter who provides a reliable and safe plan for beginning movements on 1 April 2025.

b. 52.212-1 ADDENDUM TO

INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS (NOV 2021)

Section C.2.(b)(v).

20 3 3.0

Given that insurance providers require the declared value of cargo to issue appropriate coverage, would the Government be able to provide a cost breakdown of all equipment to be loaded per trip? Alternatively, if exact values cannot be provided, would the Government establish the scope of insurance, and the minimum coverage amount per trip to ensure that the contractor can obtain suitable insurance?

a. Dollar values provided as part of table 3.0.1. for contractor to use for insurance estimates. (Added column to PWS 3.0.1-example equipment list, added PWS 6.2)

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

The Contractor shall provide 28 movements between Naha Military Port and Ie Shima Port within the period of performance specified in the PWS. The Contracting Officer Representative (COR) shall notify the Contractor of support requirements 60 days prior to the date of each required movement.

To:

The Contractor shall provide barge movements between Naha Military Port and Ie Shima Port within the period of performance in accordance with the PWS.

The pricing detail quantity has decreased by 14.00 from 28.00 to 14.00.

CLIN 0002

The CLIN extended description has changed from:

The Contractor shall provide up to 10 movements for emergent requirements within the period of performance of the contract Emergent requirements could be identified within 72 hours prior to required movement.

The Contractor shall provide emergent barge movements between Naha Military Port and Ie Shima Port within the period of performance of the contract, as described in PWS paragraph 3.1.2.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2025 TO

31-MAR-2026

N/A M20220

DETERMINED AT THE TIME OF THE

AWARD

SEE SCHEDULE

FPO AP

FOB: Destination

M20220

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2025 TO

31-MAR-2026

N/A M20220

DETERMINED AT THE TIME OF THE

AWARD

SEE SCHEDULE

FPO AP

FOB: Destination

M20220

The following have been modified:

ATTACHMENT 3 QUESTION FORM

QUESTION FORM

Solicitation No.: M67400-25-Q-0007

Instructions: Please complete this form in English if your firm has questions concerning any aspect of the solicitation. All questions must be submitted to Regional Contracting Office via email to caleb.h.rogers.mil@usmc.mil and keiji.hiyajo.ln@usmc.mil by 5 March, 10:00 AM, Japan Standard Time (JST).

Specify the page, section and paragraph number(s) pertaining to your question. Note: Late inquiries/questions may not be entertained.

Page Section Paragraph Questions

Company Name:

Address:

mailto:caleb.h.rogers.mil@usmc.mil mailto:keiji.hiyajo.ln@usmc.mil

Point of Contact:

E-mail Address:

Phone Number:

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

The purpose of this Performance Work Statement (PWS) is to outline the requirement to transport equipment, included in section 3.0 of this PWS, via barge transportation in support of Marine Wing Support Squadron 172 in order to deploy capabilities to Ie Shima in support of the Ie Shima Coral Runway Project (ISCRP) at Ie Shima

Training Facility, Japan. The contracted barge shall be a roll-on/roll-off type vessel with a minimum of 400 square meter deck space capable of transporting the equipment list stated in paragraph 3.0 of this PWS. The contracted assets will transport cargo in accordance with the below specifications. The on-load/off-load of cargo will be a responsibility of the United States Government (USG). USG personnel will operate all USG-owned equipment, adhering to safety procedures established by the port for loading and offloading equipment.

2.0 PLACE OF PERFORMANCE

• Naha Military Port, Pier 2 o LAT/LONG: 26° 12′ 30.3503″ N, 127° 40′ 03.7545″ E, MGRS: 52R CP 66896 99450

• Ie Shima Port, Okinawa, Japan o LAT/LONG: 26° 70′ 06.48437356308″ N, 127° 80′ 02.99131287919″ E, MGRS: 52R VH

94087 04393

3.0 SCOPE OF WORK:

Contractor shall provide barge support that meets license/registration/permit/insurance requirements as per the host country regulations. Contractor is responsible for the safe transportation of equipment while loaded on barge, to include securing the load. Contractor is responsible for employing the barge, transportation, and all supporting equipment and personnel in accordance with this PWS. The Contractor is responsible for ensuring permissible sea state and tide conditions for safe travel. The Contractor is responsible for scheduling with authorities in charge of the

Naha Military Port and the Ie Shima Port after receipt of scheduling requests made by the Government, in accordance with this PWS paragraph 4.0.

USG is responsible for coordinating final scheduling requests with the Contractor via the Contracting Officer

Representative (COR). USG will provide the appropriate Mobility and Embarkation personnel to assist in securing military equipment at the discretion of the Contractor. A trained Embarkation Specialist will be on site for all loading/offloading.

3.0.1A list of some United States Government (USG) cargo with dimensions is provided below for planning purposes.

Example Equipment List

UNIT

明示

Cargo Type Length

(m)

Width

(m)

Height

(m)

Weight

(kg)

Value (USD)

JLTV HIGHBACK Vehicle EA 5.49 2.44 2.24 6272 $290,801.00

QUADCON CONTAINER SHIPPING Container EA 2.44 1.47 2.08 2268 $2,945.84

JMIC Container EA 1.12 1.32 1.09 2041

NAVY WATER TRUCK Vehicle EA 9.83 2.49 3.6 16190 $653,178.52

TRAM Vehicle EA 6.55 2.64 3.35 16984 $123,508.00

MKR16 LVSR Vehicle EA 10.6 2.49 3.11 22653 $653,178.52

MK23 MTVR Vehicle EA 8 2.49 3.6 15611 $216,800.64

WATER BULL Trailer EA 4.1 2.11 2.01 2832 $22,000.00

WATER SIXCON Container EA 2.44 1.96 1.22 1261 $6,964.00

SMALL FIELD REFRIDGERATION

SYSTEM (SFRS) Container EA 2.44 2.44 1.98 1524

$23,250.00

120M ROAD GRADER Vehicle EA 9.91 2.67 3.28 16780 $236,008.00

ANGLE BLADE DOZER (D6K) Vehicle EA 5.33 3.07 3.07 14966 $199,262.00

870 TRAILER Breakbulk EA 12.9 2.44 2.62 9070 $61,709.66

FUEL/WATER SIXCON Container EA 2.44 1.96 1.22 3893 $5,524.00

SCRAPER-TRACTOR, WHEELED Vehicle EA 12.7 3.56 3.56 29456 $552,199.00

ROLLER, COMPACTOR,

VIBRATORY Vehicle EA 5.26 2.64 3.33 10748

$155,150.00

MEDIUM CRAWLER TRACTOR

(MCT) Vehicle EA 5.56 3.56 3.58 20599

$253,000.00

TACTICAL WATER PURIFICATION

SYSTEM (TWPS) Breakbulk EA 6.1 2.44 2.44 5761

$350,000.00

NOTE* This list is not exhaustive and only represents a sample of the most likely items to be transported via barge. The USG reserves the right to transport other military equipment that safely fits on contracted barges that are not listed in this PWS.

3.0.2 USG will not exceed the above listed dimensions without the Contractor's approval prior to embarkation.

3.1 Specific Tasks. The Contractor shall be responsible for coordinating schedule requirements with port authorities upon notification of movement requirements by the Government, in accordance with this PWS. Due to time constraints for scheduling with port authorities, movement dates for the month of April 2025 will be reserved by the

USG at both Naha Military Port and Ie Village Port. All additional movement requirements will be scheduled and managed by the Contractor. Barge transportation movements will be defined by two CLINS of the resulting Contract and are described as follows:

3.1.1 Movements between Naha Military Port and Ie Shima Port (CLIN 0001)

• The Contractor shall provide a maximum of 14 round trip movements between Naha Military

Port and Ie Shima Port within the period of performance specified in the PWS. The

Contracting Officer Representative (COR) will notify the Contractor of support requirements

60 days prior to the date of each required movement.

3.1.2 Emergent Movements between Naha Military Port to Ie Shima Port (CLIN 0002)

• The Contractor shall provide up to 10 movements for emergent requirements within the period of performance of the contract. Emergent requirements could be identified for scheduling within 72 hours.

3.1.3 Overview of Movements. CLIN 0001 includes (14) total round trip movements between Naha Military Port and Ie Shima Port. These (14) round trip movements will be utilized in two phases (1) Deployment and (2)

Redeployment.

• During the Deployment phase, the USG is expecting to complete up to (7) roundtrip deployment movements via barge between 1 to 10 April 2025. The round trip movements include (7) trips from Naha Military Port to Ie Village Port and (7) trips from Ie Village Port to Naha Military Port.

• During the Redeployment phase, planned between 23 to 30 November 2025, USG is expecting (14) roundtrip redeployment movements via barge which include (7) trips from

Naha Military Port to Ie Village Port and (7) trips from Ie Village Port to Naha Military Port.

Based on the days scheduled for deployment and redeployment, the USG expects that multiple movements will be required to complete the required movements during the established movement dates.

3.2 Management. Contractor is required to coordinate with the COR, Ie Village Port Management, Okinawa

Defense Bureau, and Naha Military Port. This contract is in support of a large USG project on Ie Shima Training

Facility. The project includes several contracted support services that also utilize barge movements at Ie Village

Port. Due to the amount of barge movements related to this project, the Ie Village Port is expected to be consistently congested. The Contractor is required to manage scheduling, resolve scheduling conflicts, and reschedule barge movements by coordinating with all stakeholders throughout the period of performance. The contractor shall provide a single point of contact (POC) that is responsible for coordination with USG.

3.2.1 Kick Off. Contractor shall attend a kick-off meeting with the USG that will be scheduled after award.

3.2.2 Port Authorities. The established ports of embarkation/debarkation are Naha Military Port and Ie Shima Port.

The USG will be embarking and debarking military equipment from both ports during the duration of the period of performance for this contract. The USG does not control the at sea routes. The Contractor must coordinate movement details with the appropriate port authorities listed in paragraph 7.2 after receiving movement requests from the USG. The USG does not have the authority to direct an established route. The Contractor must work with the port authorities to establish at sea routes and control port dwell times.

3.3 Scheduling. The Contractor shall schedule barge movements effectively and support changes to schedule following weather and USG proposed changes is a critical component to this contract. The Ie Shima Training

Facility project is highly susceptible to delays caused by weather. The Contractor shall coordinate for an adjusted barge schedule when directed by the COR within up to 72 hours.

3.3.1 CLIN 0001. Barge movements associated with CLIN 0001 are planned events with an established schedule for movement of USG equipment via barge to/from Ie Village Port/Naha Military Port. These movements, while planned, are subject to change due to weather and scheduling conflicts with other movements. The Contractor shall provide a responsive plan for rescheduling of barge movements within 72 hours.

3.3.2 CLIN 0002. Barge movements associated with CLIN 0002 are “emergent”. The USG requires the contractor to coordinate schedule details with all stakeholders to provide expeditious movement of USG equipment between Ie

Village/Naha Military Port via barge. The Contractor shall provide a responsive plan for scheduling of emergent movements within 72 hours.

3.3.2.1 "Emergent" is defined as "a situation that has arisen, especially one that requires immediate action."

3.3.3 Contractor proposed changes to schedule. All proposed changes to schedule shall be coordinated with the USG immediately and an amended delivery schedule will be signed by the Contracting Officer Representative (COR) and

Contractor documenting bilateral concurrence for each change to schedule within 72 hours of notification.

3.3.4 USG proposed changes to schedule. The COR will notify Contractor to reschedule movements for USG convenience in writing within (72) hours prior to scheduled movement. The Contractor shall respond to the adjusted delivery schedule in writing. If Contractor disagrees with the schedule change, the COR will provide alternate means for delivery to maintain the original schedule, or the Contracting Officer will be notified to negotiate a resolution.

3.3.5 Weather Delays. Delivery shall be postponed due to typhoon or weather conditions that suspend barge or ferry transportation. Contractor shall reschedule delivery once barge/ferry transportation is operational and provide the updated barge movement schedule within 72 hours.

3.3.5.1 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness

1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm

Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the

Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

3.3.6 Holidays. The Contractor may be required to work during local and/or United States holiday periods.

4.0 PERIOD OF PERFORMANCE:

The period of performance for this requirement is 1 April 2025 to 31 March 2026. The COR for this Contract will register movements and schedule necessary dates for support with the Contractor. The Contractor shall be prepared to execute the first movement by 1 April 2025. Reservations have been made for embarkation at Naha Military Port and debarkation at Ie Village port for 1 to 10 April 2025. Upon award, Contractor shall schedule for specific times directly with the port authorities in PWS section 7.2 and in coordination with the USG-appointed COR.

4.1 Tentative Schedule. The below schedule is tentative and subject to change. Final dates for April movements will be provided upon contract award per PWS 3.1.

Movement # Dates Location

1 through 7 1-10 April 2025 Initial Trips: From Naha Port to Ie Shima Port

Return Trips: From Ie Shima Port to Naha Port

8 through 14 23-20-November

Initial Trip: From Ie Shima Port to Naha Port

Return Trip: From Naha Port to Ie Shima Port

4.2 Deployment Movements. The USG is planning (7) round trips from Naha Military Port to Ie Village Port between 1-10 April 2025. Upon award, the awardee will be required to coordinate with the port authorities to coordinate the remaining details. The USG will provide the equipment listings for all movements to the awardee.

4.3 Redeployment Movements. The USG is planning (7) round trips from Ie Village Port to Naha Military Port between 23-30 November 2025. Upon award, the awardee will be required to coordinate with the port authorities to coordinate the remaining details. The USG will provide the equipment listings for all movements to the awardee.

4.4 Emergent Requirements. During the period of performance, (10) one-way trips may be coordinated per CLIN

0002 instructions in PWS 3.1.2 and 3.3.2.

4.5 Each trip may be requested for up to 400 square meters of cargo with example equipment dimensions provided in PWS 3.0.1.

5.0 MAINTENANCE AND SAFETY

The Contractor is responsible for all fees required for transport throughout the duration of the contract period. The

Contractor is responsible for the maintenance of the supporting equipment to ensure performance of the service. The vessel and all associated equipment shall be seaworthy, properly and efficiently manned, equipped, supplied, and prepared to perform the service required.

5.1 Safety Items. The Contractor must maintain equipment pursuant to local city and country safety requirements.

The Contractor is responsible for all scheduled and unscheduled maintenance of supporting equipment. The

Contractor shall provide all parts and labor necessary to complete required maintenance tasks at no additional cost to any already agreed upon/negotiated lease rate. Maintenance shall be performed according to the manufacturer’s recommended maintenance schedule. If the Contractor’s scheduled or unscheduled maintenance results in USG losing use of equipment for more than 24 hours, the contractor shall provide replacement shipping of a comparable make and model in order to fulfill requirements outlined in this PWS.

5.2 Local Procedures, Laws, And Regulations. Contractor shall act in accordance with local procedures and regulations applicable in the region.

5.3 Health Protection. Contractor shall ensure strict compliance to the rules and procedures in the region regarding the health protection of all personnel. Contractor shall provide all necessary consumables, materials or equipment to ensure compliance to health protection order within the region.

5.4 Cargo Riders. USG "Cargo riders" will assist the Contractor as special equipment operators on board the barge to ensure they are readily available in cases of emergency. Additionally, they will be available at the point of debarkation to offload equipment to minimize delays in port operations.

6.0 DAMAGES

All Contractor claims for damage by the USG should be submitted to the contracting officer for consideration.

6.1 Inspections and Chain of Custody. USG vehicle operators will conduct a walkaround inspection with the contractor to annotate any discrepancies with the embarking Military Equipment on the DD626 Motor Vehicle

Inspection form (COR or ACOR will be present for all inspections). Upon debarkation, the COR/ACOR and contractor will confirm the status of the Military Equipment and annotate any discrepancies. If the contractor and

COR/ACOR identify issues, they will be raised to the Contracting Officer for resolution.

6.2 Liability and Insurance. See Clause 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods. Dollar values provided as part of table 3.0.1. for contractor to use for insurance estimates.

7.0 POINTS OF CONTACT AND AUTHORITIES

7.1 Contracting Officer Authorities. The Contracting Officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

7.2 Other Authorized Personnel. The following personnel are authorized to coordinate directly with the Contractor in support of contract requirements contained herein.

United States Government/Contracting Officer Representative:

SSgt Jonathan Lemcool – Jonathan.lemcool@usmc.mil

Okinawa Defense Bureau:

大濱 修凱（OHAMA Shuga）098-921-8181 (ex.229) s-ohama-ok@ext.okinawa.rdb.mod.go.jp

Naha Military Port:

1) For information on Mooring please contact MSC:

Mr. Gene Palabrica +81 098-857-8204 (Office) Gene.S.Palabrica.civ@us.navy.mil

2) For port storage area please contact the Terminal Operations Chief:

Mr. Demetrick Allen +81-90-6861-8392 demetrick.t.allen.civ@army.mil

Ship management section, Local Public Enterprise Division, Ie Village (伊江村公営企業課 船舶事業係）

Kazuya Shimabukuro （島袋 和也）0980-49-2255 kazuya@vill.ie.lg.jp

8.0 BASE PASSES

The Contractor is responsible for providing all necessary identification to the USG POC in sufficient time to coordinate base access as necessary. Should the contractor have difficulty obtaining the necessary passes, they must contact the Contracting Officer immediately.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Task or Deliverable Performance

Standard

Acceptance

Quality Level

Surveillance Method Incentive

Transportation of equipment

PWS 3.0 and 4.0

The performance standard will be met when the requirements for transportation of equipment detailed in

PWS 3.0 and 4.0 have been accepted by the

Government.

Acceptable performance has been met when

100% of the equipment has been delivered safely in accordance with

PWS.

Contracting

Officer/Government Point of Contact surveillance or feedback of work completed.

Unsatisfactory performance may result in deduction from invoice up to

10% per movement.

Management

PWS 3.2

standard will be met when the Contractor communicates with all parties described in paragraph 3.2.

Acceptable performance has been met when requirements are communicated effectively between key stakeholders defined in this

PWS.

Contracting

Officer/Government Point of Contact surveillance or feedback of work completed.

Positive past performance references may be provided for future

USG contracts.

Scheduling

PWS 3.0

standard will be met when:

(1) the Contractor schedules movements when notified by USG.

(2) adjusts to changes in the schedule within

72 hours

(3) Schedules emergent requirements within 72 hours.

Acceptable performance has been met when

100% of movements are scheduled with

USG and port authorities, in accordance with

PWS.

Contracting

Officer/Government Point of Contact surveillance or feedback of work completed.

Positive past performance references may be given for future USG contracts.

(End of Performance Work Statement)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The USG will make an award to the responsible prospective contractor whose quote conforms to the solicitation and is determined to be the best value to the USG, considering both price and the non-price evaluation factors set forth in this solicitation. The USG will evaluate quotes in accordance with provision herein:

(1) The basis for award is PRICE AND OTHER FACTORS per FAR 13.106-1(a)(2).

(2) Evaluation procedures per FAR 13.106-2(b)

The USG will award a contract resulting from this solicitation to the responsible prospective contractor whose quote is most advantageous to the USG. The following factors will be used to evaluate quotes: (i) Management Approach

(ii) Past Performance and (iii) Price.

(i) Management Approach: The USG will evaluate the prospective contractor’s understanding of the scope and objectives of the requirement, including how they plan to meet the technical requirements of the PWS. This consists of their Management Approach to (a) Communication and (b) Scheduling.

(i.a) Communication: The USG will evaluate the prospective contractor’s ability to effectively manage the execution of duties established in the contract. This includes the prospective contractor's approach for communicating with the USG Contracting Office and COR, ODB, Ie Village, and Naha Military Port.

(i.b) Scheduling: The USG will evaluate the prospective contractor’s approach to scheduling and adapting to schedule changes per PWS section 3.0.

(ii) Past Performance: The USG will evaluate the prospective contractor’s Past Performance in accordance with

FAR 13.106-2(b)(3)(ii) and DFARS 213.106-2(b)(i). This will include an evaluation of the recency, relevancy, and quality of the prospective contractor's past performance on contracts of similar size, scope, and complexity. Recent contracts are defined as contracts performed within five years from the issuance date of this solicitation. Prospective contractors without a record of recent and relevant past performance will not be evaluated favorably or unfavorably for its past performance history.

(iii) Price: Before making the award, the Contracting Officer will use FAR 13.106-3(a) to determine that the apparent successful, prospective contractor’s quoted price is fair and reasonable. The price should reflect the total price to meet all requirements as outlined in the PWS, including labor, materials, equipment, overhead, and any other costs necessary for providing the described services.

The award decision will be based on an integrated assessment of the prospective contractor's price and non-price factors. The USG will consider the entire quote to determine which offer represents the best value, ensuring that the selected prospective contractor provides the optimal combination of price and technical capabilities to meet the

USG’s needs in the most efficient and effective manner.

(b) Options. The USG will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the USG to exercise the option(s).

(End of provision)

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021)

The following instructions are to ensure the prospective contractor submits the information necessary for the USG to fully understand and evaluate quotes. Prospective contractor shall review all information contained in this RFQ and all attachments and follow the detailed instructions carefully.

A. General Instructions.

1. The quote shall contain all requested services, as the contract award will be made in aggregate. Therefore, any quote received without all services priced will be considered non-responsive.

2. SYSTEM FOR AWARD MANAGEMENT REGISTRATION: All prospective contractors are required to be registered in SAM at https://www.sam.gov at the time their quotation is submitted. Prospective contractor with no active SAM registration upon receipt of their quotation shall be considered ineligible for award. A contract cannot be awarded to a Contractor unless registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS Code for this procurement.

3. AMENDMENTS AND NOTICES TO THE SOLICITATION: Amendments and notices will be posted to the website https://www.sam.gov. It is the prospective contractor’s responsibility to check the website periodically for any amendments to the solicitation. Please note that notices do not change the solicitation. Changes to the solicitation can only be made officially by the issuance of amendments. The Prospective contractor must acknowledge all amendments issued under this solicitation by signing the SF30 form and submitting it with the prospective contractor’s quotation.

4. SOLICITATION SUBMITTAL REQUIREMENTS: Prospective contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to comply with the terms and conditions of the solicitation may result in a prospective contractor being ineligible for award. Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

5. QUOTATION CURRENCY: Quotations shall be priced only in Japanese Yen. Quotations not priced in Japanese

Yen shall be deemed nonresponsive and will not be eligible for award.

6. PERIOD OF ACCEPTANCE OF QUOTATIONS: The prospective contractor agrees to hold the prices in its quotation firm for 90 days from the RFQ due date.

7. AUTHORIZATION TO OPERATE AND CONDUCT BUSINESS IN JAPAN: The clause DFARS

252.225-7042 applies to this acquisition. Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan. Prospective contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prospective contractors will be required to provide verification on required permit(s)/license(s) within 90 days of award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer.

8. INCURRED EXPENSES: By submitting a quotation, the prospective contractor understands that the USG is not responsible for any costs incurred associated with the preparation and submission of a quotation in response to this solicitation.

9. FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12: FAR provision 52.229-11 and FAR clause

52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81FR 55133 on August 18, 2016, under section 5000C of the

Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by a prospective contractor when it submits, with its quotation, U.S. Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party

Receiving Federal Procurement Payments, it is available via the internet at www.irs.gov/w14. If not submitted with the quotation, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number: M6740025Q0007

Line 7 Name and address of the acquiring agency:

Marine Corps Installation Pacific, Regional Contracting Office (MCIPAC-RCO)

City or town, state or province (Include postal code where appropriate):

Bldg#355, CAMP S.D. BUTLER OKINAWA 904-0100

Country (do not abbreviate): Japan.

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue. Prospective contractors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14.

B. USG Expectations for Prospective Contractor.

The USG is seeking a responsible Contractor who displays the technical understanding of the required services, a plan to effectively communicate between the several process owners, and an ability to manage the scheduling of multiple congruent barge movements throughout the period of performance.

Management of the communications between USG, ODB, Ie Village, and the Naha Military Port are critical components for success of the project this contract is supporting. The ability of the prospective contractor to show their understanding of how communications will be managed to support this contract is critical. The barge support provided by this contract will be utilizing the congested port at Ie Village as a point of embarkation and debarkation during this period of performance. Delays and cancellations for barge movements due to weather and military operations are likely in this Pacific Island environment and during rainy and typhoon seasons. The prospective contractor’s understanding that the scheduled barge movements are likely to change and the ability of the prospective contractor to outline how they intend to adjust to the new schedule are critical components during the evaluation.

The USG is seeking a Contractor who displays a keen understanding of the USG’s requirement for barge movements to/from Ie Village and Naha Military Port and the ability to adapt quickly to schedule changes. The ideal awardee would show that they understand the April pre-established move schedule. They would provide a description in their narrative about how they have communicated with the Ie Village Port, Naha Military Port, and understand their role with the USG as the embarking/debarking unit. They would provide a description of their understanding of how onload/offload will be conducted and what roles/responsibilities are being completed by the contractor and those being completed by the USG. Lastly, the ideal awardee will define an overall understanding of the process for schedule changes and confirm their ability to adjust throughout the period of performance. A reading of the quote should leave an evaluator with a detailed, clear understanding of all aspects of the quote. The prospective contractor’s attention is directed to the PWS, which describes the USG’s requirements.

C. Submittal Requirements.

Prospective contractor shall submit the following documents in response to this RFQ:

1. Completed coversheet utilizing format in Attachment 1.

2. Technical information: As part of the prospective contractor’s Management Approach to communication and scheduling, the prospective contractor shall provide the following information in sufficient detail for technical evaluation. No specific weights are assigned to the below criteria for purposes of evaluation.

(a) Communication. The prospective contractor shall provide a narrative that describes their organization’s ability to manage the contract requirements. The narrative shall include the following:

(i) The prospective contractor’s approach to providing qualified personnel to perform the requirements of the PWS;

(ii) An organizational chart that shows lines of authorities and the staff assigned to manage communications;

(iii) A communication plan that details the prospective contractor’s step-by-step approach to contact process stakeholders to perform the requirements of the PWS;

(iv) An outline of local procedures and regulations at Ie Village Port and Naha Military Port (for port authorities see section 7.0 of the PWS).

(b) Scheduling. The prospective contractor shall provide a narrative that describes their organization’s ability to schedule barge movements in accordance with the PWS. The narrative shall include the following:

(i) The prospective contractor’s process for managing scheduling and adapting to schedule changes;

(ii) The prospective contractor’s approach to scheduling emergent movements in accordance with 3.1.2 of the PWS, including prospective contractor’s proposed lead times for the USG to register emergent movements with them;

(iii) The size of barge to be used for each movement;

(iv) Relevant documentation showing scheduling procedures with Ie Shima Part and Naha Military Port;

(v) If the prospective contractor…