Combined Synopsis-M6740024Q0051.pdf

Combined Synopsis/Solicitation

Solicitation No. M67400-24-Q-0051 Request for Quotation

Recycling of Spent Light Bulbs Services on Marine Corps Camps in Okinawa

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is not a small business set-aside; therefore, any responsible source may submit a quote. This is an OCONUS requirement: FAR 19.000(b) applies.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 and Defense Federal Acquisition Regulations Supplement Publication Notice (DPN) 20240530.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, and FAR 13.5 as supplemented with additional information included in this notice. THIS NOTICE CONSTITUTES THE ONLY SOLICITATION.

Point of Contact (POC):

Primary: Ms. Shoko Tsukayama, Purchasing & Contract Specialist Email: shoko.tsukayama.ln@usmc.mil Tel: 098-970-1504

Secondary: Mr. Daniel S. Lovasz, Contracting Officer Email: daniel.lovasz@usmc.mil Tel: 098-970-8534

Please see the below for the requirement's details:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Recycling of Spent Fluorescent Bubls

FFP

Collection, recycling, and/or disposal services for bulbs from nine (9) Government facility locations as specified in the Appendix A.

The maximum quantity in a year shall not to exceed 10,769kg.

FOB: Destination

PURCHASE REQUEST NUMBER: M202334494754-0001

PSC CD: S205

NET AMT

0002 1 Each Sampling and Analysis

FFP

Annual sampling analysis of the associated waste streams and components for mercury, lead and cadmium leachate standards in accordance with applicable local laws and regulations.

FOB: Destination

1001 12 Months OPTION Recycling of Spent Fluorescent Bubls

FFP

See PWS 3.1 FOB: Destination

1002 1 Each OPTION Sampling and Analysis

FFP

See PWS 3.2 FOB: Destination

2001 12 Months OPTION Recycling of Spent Fluorescent Bubls

FFP

See PWS 3.1 FOB: Destination

2002 1 Each OPTION Sampling and Analysis

FFP

See PWS 3.2 FOB: Destination

3001 12 Months OPTION Recycling of Spent Fluorescent Bubls

FFP

See PWS 3.1 FOB: Destination

3002 1 Each OPTION Sampling and Analysis

FFP

See PWS 3.2 FOB: Destination

4001 12 Months OPTION Recycling of Spent Fluorescent Bubls

FFP

See PWS 3.1 FOB: Destination

4002 1 Each OPTION Sampling and Analysis

FFP

See PWS 3.2 FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government

1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 03-SEP-2024 TO

31-AUG-2025

N/A M20233

ISHADO, MARIKO

BLDG 5611

CAMP FOSTER

CHATAN-CHO 904-0100

FOB: Destination

M20233

0002 POP 03-SEP-2024 TO

31-AUG-2025

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-SEP-2025 TO

31-AUG-2026

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-SEP-2025 TO

31-AUG-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-SEP-2026 TO

31-AUG-2027

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-SEP-2026 TO

31-AUG-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-SEP-2027 TO

31-AUG-2028

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-SEP-2027 TO

31-AUG-2028

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-SEP-2028 TO

31-AUG-2029

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-SEP-2028 TO

31-AUG-2029

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

FEB 2024

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services

FEB 2024

52.217-5 Evaluation Of Options JUL 1990 52.222-50 Alt I Combating Trafficking in Persons (NOV 2021) Alternate I MAR 2015 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

OCT 2020

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.229-12 Tax on Certain Foreign Procurements FEB 2021 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.211-7003 Item Unique Identification and Valuation JAN 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023 252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible quoter/offeror (Contractor) whose quote/offer conforming to the solicitation will be most advantageous to the Government.

(a)(1) The basis for award is PRICE AND OTHER FACTORS per FAR 13.106-1(a)(2).

(a)(2) Evaluation procedures per FAR 13.106-2(b)

The Government will award a contract to the quoter/offeror whose quote provides the best value to the Government and (i) conforms to all matters with respect to the solicitation; (ii) has satisfactory past performance and; (iii) provides a fair and reasonable price.

Conforming to all matters with respect to the solicitation:

Quotes/Quoters must clearly demonstrate the quoted items meet or exceed the salient characteristics or extended description of supplies/services; must address each general and performance requirement with respect to the Performance Work Statement; must specify delivery dates; and must meet all the terms and conditions of the solicitation.

Past Performance:

The apparent successful, prospective contractor shall have satisfactory past performance. Past Performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) and DFARS 213.106-2(b)(i). Contractors without a record of relevant past performance history may not be evaluated favorably or unfavorably for its past performance history. Contractors are encouraged to submit letters of recommendation from other U.S. contracts.

Price:

Before making the award, the Contracting Officer will use FAR 13.106-3(a) to determine that the apparent successful, prospective contractor proposed price is fair and reasonable.

52.212-1 ADDENDUM

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (Sep 2023)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

The selected NAICS code is 562112 for “Hazardous Waste Collection” This is not a small business set aside, and services will be performed Outside the Continental United States (OCUNUS)

(b) Submission of Quotes.

The Marine Corps Installations Pacific Regional Contracting Office (MCIPAC RCO) intends to solicit and award a Firm fixed-price contract for this requirement. This notice constitutes the only solicitation. The government reserves the right to make one, multiple, or no award from this solicitation.

Period for acceptance of quotes. Quotes shall be submitted directly via email to Ms. Shoko Tsukayama at shoko.tsukayama.ln@usmc.mil, no later than 5 August 2024 by 15:00 pm Japan Standard Time (JST). Offeror(s) shall comply with the detailed instructions for the format and content of the quotes contained herein; those that do not comply may be considered unacceptable and render the quote ineligible for award.

Correspondence. All communications/questions pertaining to this solicitation must be submitted by Question Form (Attachment III) to the Point of Contact below no later than 30 July 2024 by 13:00 pm Japan Standard Time (JST). If an offeror finds any errors or omissions in the instructions, they must inform the Contract Specialist immediately in writing with supporting rationale.

Quotes must be submitted in separate volumes numbered one (1) through three (3), as shown in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (Technical Approach, Past Performance, and Price) shall be submitted.

Table 1

Volume Title Maximum number of Pages

Document Format

I Technical Approach 20 MS Word or PDF 1* A redacted Technical Approach for

Technical Evaluation purposes shall also be submitted

III Past Performance (See Attachment I and II) III Pricing MS Excel

Due to Government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, in strict accordance with FAR 52.212-1(f).

(1) Volume I – Technical Approach

(a) The Offeror is required to provide a detailed explanation of their strategy to meet the requirements of the Performance Work Statement (PWS). The offer should include a written plan that outlines the Offeror's methodology and provides comprehensive details on how they intend to execute the PWS.

The technical proposal should not contain any pricing data. Each offeror's technical approach must clearly and concisely describe how they plan to meet the requirements of the solicitation. Offerors are advised to avoid using general, vague, or unsubstantiated statements that can hinder the government's evaluation of the proposal. Statements like "we understand," "will comply," "standard procedures will be used," or "noted and understood" without supporting narrative to define compliance are generally insufficient responses. A quote that only repeats the objectives of the solicitation without providing the required approach to fulfill the objectives is not acceptable. Additionally, the Government will not assume that an Offeror possesses a capability, understanding, or commitment not specifically delineated and supported in their quote. The Offeror should prepare a technical offer demonstrating their abilities to meet or exceed the Government's technical requirements to the best of their efforts.

The Offeror must also submit a redacted copy of their Technical Approach, free from typographical and grammatical errors and containing accurate information.

(2) Volume III - Past Performance

(a) The Offeror shall provide past performance references, including identification of recent (within the past 3 years) and relevant (for the same or similar type of services), and other references (including contract numbers and points of contact). See Attachment I, Past Performance Information List.

(b) The Contractor may provide Attachment II, Past Performance Questionnaire, to all past performance references to complete and return via email to the point of contact below, Ms. Shoko Tsukayama, to be received no later than the closing date of this solicitation.

(3) Volume III – Price

(a) The Offeror shall submit a pricing worksheet in accordance with the CLIN structure of the solicitation.

The Government intends to award the contract with FFP CLINs, meaning the submitted price shall include all contractor expenses and other direct costs. The quoted prices shall be valid for 30 calendar days from the date specified for receipt of offerors unless another period is specified in an amendment to the solicitation.

(b) The Offeror shall submit pricing information for the duration of the contract, a total of 5 years plus a 6-month extension. The offeror shall submit pricing for the base and the option years accordingly. The prices provided shall be all-inclusive and fina.

Point of Contact:

Marine Corps Regional Contracting Office (RCO) Attn: Ms. Shoko Tsukayama Bldg. #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 098-970-1504 (Local) E-mail: shoko.tsukayama.ln@usmc.mil

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for the

Recycling of Spent Light Bulbs Services on Marine Corps Camps in Okinawa

1.0 General

The United States Marine Corps (USMC) Marine Corps Camp Butler Environmental Affairs Branch supports the Marine Corps by carrying out Commanding General environmental programs in compliance with the applicable laws and regulations that apply to Japan Environmental Governing Standards (JEGS) and Marine Corps Orders (MCO).

Proper management and disposal of hazardous waste is one of the key elements to achieve environmental sustainability. Previous laws allowed for disposal of spent fluorescent light bulbs at controlled landfills, but newer amendments require more stringent control of waste containing mercury and heavy metals (Waste Management and Public Cleansing Law, 2017).

1.1. Description of Services/Introduction.

The Contractor shall collect, transport, sort, recycle and properly dispose of spent light bulbs collected from designated locations aboard Marine Corps Base (MCB) Camp Butler, Okinawa, Japan. This contract serves as pollution prevention initiatives as it aims to divert mercury and heavy metals, glass and other materials in the bulbs from hazardous waste stream for the MCB installations in Okinawa.

1.2. Scope of Work and Objective.

The Contractor shall provide all qualified personnel, supervision, supplies, materials, equipment, tools, storage bins, transportation, and facilities to recycle, process, and treat spent fluorescent bulbs, spent incandescent bulbs, light-emitting diode (LED), and spent High Intensity Discharge (HID) bulbs, hereinafter referred to collectively as bulbs, from various United States Marine Corps (USMC) units located at Marine Corps Base (MCB) Camp Butler, Okinawa, Japan.

The Contractor shall monitor the progress of all the work performed and costs incurred under the contract.

The Contractor shall ensure that services are conducted in a manner that protects human health, the environment and complies with the latest JEGS and applicable Government of Japan laws and regulations.

The key objective of this contract is to reduce hazardous waste generation and the exposure of toxic chemicals to users. The services are intended to decrease the amount of hazardous waste in the waste stream and reduce potential for environmental liability by controlling the bulb waste stream and recycling as much mercury and other substances contained in waste bulbs as possible.

1.2.1. Required Licenses - The Contractor shall have the appropriate Prefectural, municipal certificates/licenses to process, transport, recycle, store and dispose of spent fluorescent bulbs and spent HID bulbs. The Contractor shall also maintain current copies of any contracts utilized by the Contractor for any disposal or transportation related to recycling spent bulbs from MCB Butler. The Contractor shall supply to the Contracting Officer Representative (COR), prior to providing services under this contract, copies of all current certificates/licenses, applicable permits, registrations for the Contractor, waste disposal contract, as well as any subcontractors utilized in the performance of the services of this PWS. The Contractor shall also illustrate a recycle process flow for bulbs and present its recycling rate respectively for evaluation purposes.

1.3. Period of Performance.

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: Day/Month/2024 – Day/Month/2025 Option Year I: Day/Month/2025 – Day/Month/2026 Option Year II: Day/Month/2026 – Day/Month/2027 Option Year III: Day/Month/2027 – Day/Month/2028 Option Year IV: Day/Month/2029 – Day/Month/2030 6 Month Extension:

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. The work to be performed under this contract will be performed at various United States Marine Corps (USMC) units located at Marine Corps Base (MCB) Camp Butler, Okinawa, Japan (See Appendix A.)

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Spent Bulb Collection Recycling and Disposal.

3.1.1 The Contractor shall provide collection, recycling, and/or disposal services for bulbs to accomplish recovery of the constituents and components that are considered to be recyclable, reusable, and/or non-hazardous to the general public and the environment. The Contractor shall also provide the process to separate the hazardous constituent portion of spent bulb waste for hazardous waste handling and disposal.

3.1.2 The Contractor shall provide all containers, bins, tubs, labels, signs, and relevant accessories necessary for the accumulation of spent bulbs. The containers shall be designed to allow the containers to be closed when not adding or removing bulbs and protect spent bulbs from breakage during routine packaging and handling. Containers shall meet all local regulatory requirements for storage and transportation within Japan.

3.1.3 The accumulation/storage points for spent bulbs shall be located within a building affiliated with the Facilities Maintenance Office (FMO) activities on each of the respective camps, or an equivalent suitable location. See attached Appendix A for the listing of the separate camp pick-up points.

3.1.4 Prior to removal of the collected bulbs from the camp collection location, the Contractor shall notify the designated Government personnel at the collection location to arrange access and transfer of the collected bulbs to the Contractor vehicles. The list of contact personnel shall be maintained by and provided to the Contractor by the Contracting Officers Representative (COR), see appendix C for contact personnel. The Contractor shall prepare a

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth 19 June* Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

Form DD 1348-1A each time spent bulbs are removed from an accumulation point for recycling. See attached Appendix B for 1348-1A example. DD 1348-1A forms must be signed by the respective camp/station environmental staff or COR. Japanese Industrial Waste Manifest shall accompany Form DD 1348-1A in preparation for monthly invoices and signed only by the COR.

3.1.5 Contractor shall be responsible for removal and disposal of any waste generated as a by-product of the recycling process in accordance with the most current edition/revision of the Japan Environmental Governing Standards (JEGS) and all laws and regulations, respectively, of the Okinawa Prefectural Government and the Government of Japan.

3.1.6 Contractor shall contact the COR prior to any changes being made to handling of materials, changes in processing equipment or procedure, or to moving location of operations. The Contractor shall also notify the COR immediately of any changes in permitting status and the like.

3.1.7 The contractor shall periodically check the Government facility locations at least monthly, bi-weekly at Kinser 500 for surges. When a location with a bulb accumulation container is more than 80% filled with spent bulbs or is determined necessary to be emptied by the facility manager, the contractor shall schedule a pick-up within 3 working days. The quantity of spent bulbs in a year is expected to be approximately 10,769 kg.

3.2 Sampling/Analysis Requirements

3.2.1 The Contractor shall provide the results of the annual sampling analysis of the associated waste streams and components for mercury, lead and cadmium leachate standards in accordance with applicable local laws and regulations. Per local laws and regulations, all analyses must be performed by an independent laboratory that can document the ability to perform at United States Environmental Protection Agency (USEPA) standards, or equivalent Japanese standards (certifications, licenses, etc.). All analyses shall incorporate appropriate quality assurance measures. Copies of certificates/licenses for the laboratory shall be provided to the COR along with a copy of the analytical results/reports within 60 days after the sampling analysis is complete. Cost of the sampling analysis shall be Contractor’s responsibility.

3.2.2 Analytical results must not exceed regulatory values of the JEGS for recycled items, such as glass, metals, plastics. This requirement is to ensure the Contractors recycling/cleaning processes are satisfactory to prevent toxic contamination in the local market.

3.3 Safety and Housekeeping

3.3.1 The Contractor shall remove all contractor tools and equipment from the area and address general housekeeping in the bulb storage areas at the end of each service.

3.3.2 The Contractor shall assume responsibility for initiating any and all cleanup measures for unauthorized discharges, spills, or negligent releases caused by the Contractor.

3.3.3 All waste generated by the Contractor belongs to and is the responsibility of the Contractor. The Contractor shall properly dispose of any hazardous waste generated as a result of Contractor activities in accordance with applicable regulations.

3.3.4 The Contractor shall be responsible for the serviceability of all collection bins and tubs, to include signage identifying the bins intended use and what items are covered under this PWS.

4.0 Delivery or Deliverables

4.1. (Contract Data Requirements List – CDRL).

CDRL Title Applicable PWS Paragraphs

Form DD 1348-1A 3.1.4

Japanese Industrial Waste Manifest 3.1.4

Annual Sampling Analysis 3.2.1

5.0 Applicable Documents / Governing References. In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location Waste Management and Public Cleansing Law https://www.env.go.jp Japan Environmental Governing Standards https://www.usfj.mil/Resources/JEGS/ Base Order (BO) 5100.31 https://www.mcbbutler.marines.mil/Base-

Information/Base-Safety/ Marine Corps Order (MCO) 5100.29 https://www.marines.mil/News/Publications/MCPEL Industrial Safety and Health Law http://www.mhlw.go.jp/ NAVMC DIRECTIVE 5100.8 https://www.secnav.navy.mil/doni/allinstructions.aspx OPNAVINST 5100.23G https://www.secnav.navy.mil/doni/allinstructions.aspx United States 29 CFR 1910 standards https://www.ecfr.gov/ United States 29 CFR 1926 standards https://www.ecfr.gov/ National Fire Protection Association (NFPA) http://www.nfpa.org/ Unified Facilities Criteria (UFC) 3-600-01 https://www.wbdg.org/ffc/dod/ DOD Directive 5500.37 https://www.esd.whs.mil/DD/DoD-Issuances/ DOD Instruction 4715.4 https://www.esd.whs.mil/DD/DoD-Issuances/ DOD 5500.7-R https://www.esd.whs.mil/DD/DoD-Issuances/ EMP 16.1 Hazardous Waste Management Plan Copy available upon request.

EMSP 7.2 Spill Notification & Response Flow Chart Copy available upon request.

GOJ Law 42 http://www.japaneselawtranslation.go.jp/

6.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order. Not applicable for this contract.

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8. Installation Access and Personnel Credentialing

7.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle- Registration/, or by calling +81-(0)98-970-7481.

7.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay. Not applicable for this contract.

7.8.2.2. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.8.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.8.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.10. Classified information. Any classified work products shall be handled in accordance with DoD Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.11. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons.