Amend 04 23Q0053 Q_A Sheet.pdf

QUESTIONS AND GOV’T ANSWERS

REQ: M67400-23-Q-0053

Title: Non-Tactical Vehicle Purchase (Non-Specialized Truck)

The following is a list of the potential offeror’s questions and the government’s responses.

Question Number Page Section /

Paragraph Questions

52.212-1/

(5) Correspondence

An offerer asks if extending the question due date until 3:00 PM, May 10, 2023 JST is acceptable because Japanese vendors and manufacturers take long holidays called Golden Week Holidays, so more time is needed to prepare for all questions and inquiries.

Gov’t Answer The solicitation Q&A has been extended to 3:00 PM, 12 May 2023.

Page 3,5 of 24

CLIN 0001

0.5Ton

Pick Up Truck, CLIN

0003, 0.5Ton Pick Up Truck

In the Japanese market, only one domestic manufacturer(Toyota) has one model of Pickup Truck (Hilux).

However, Toyota temporarily stopped the production of pickup trucks due to product minor change, and it’s not decided to restart as of the current point. Therefore, please allow offerors to offer double cab truck, which can accommodate 6 passengers.(please see attach) Otherwise, please allow offerors to offer foreign manufacturer’s model of pickup a truck that can comply with Japanese inspection/registration.

Gov’t Answer The Government will accept a double cab truck which accommodate 6 passenger.

3 Page 4 of 26

APPENDIX A

CLIN 0002,

1.5Ton Pick Up Truck / Vehicle Body

-Transmission: Automatic Transmission

Is it acceptable if Automated Manual Transmission, which drivers have only automatic limited, can operate?

Gov’t Answer Automatic manual transmissions that can be operated by drivers who only have automatic transmissions is acceptable

APPENDIX A

CLIN 0004,

Utility Truck / Vehicle

Body

- Rust proofing and Undercoating:

Manufacturer’s standard for Okinawa

Please confirm this requirement if the delivery point is MCAS Iwakuni in accordance with the DELIVERY INFORMATION on page 11.

Gov’t Answer The delivery point for the vehicles requested in CLIN 004 is MCAS Iwakuni.

APPENDIX A

CLIN 0004,

Utility Truck /

Accessories

- Fire Extinguisher: - Class ABC fire extinguisher with installation brackets

1. Do you require the contractor to install a fire extinguisher inside of the cabin or on the cargo space?

a) If you require the contractor to install fire extinguisher inside of the cabin;

Please specify the location of the fire extinguisher Since it seems, there’s no adequate space to install a fire extinguisher inside the cabin, please remove this requirement.

b) b)If you require offerors to install fire extinguisher on cargo space; Please specify the location of the fire extinguisher and provide a picture of a fire extinguisher for the current vehicle.

Gov’t Answer

The contractor is required to install the fire extinguisher inside the cabinet and place it directly underneath the front passenger seat so that it does not protrude from the seat.

DELIVERY

INFORMATION

/ CLIN 0004,

SHIP

TO ADDESS

Please reconfirm the delivery destination since we found a requirement of Rustproof for Okinawa of CLIN 0004 Utility Truck.

Gov’t Answer Please see the Government’s response to question 4.

APPENDIX A

CLIN 0002

1.5Ton Pick Up Truck / CLIN

0004, SHIP TO

ADDESS

Please clarify the material of the side panel(aori) and cargo floor.

Otherwise, please accept the wooden side panel and cargo floor as the manufacturer's standard if you do not have a preference.

Gov’t Answer The material of the side panel (aori) and cargo floor: Aluminum steel is desireble or equivalent meterial.

APPENDIX A

CLIN 0003

0.5Ton Pick Up Truck / Vehicle

Body

- Cargo Bed: Manufacturer's standard steel bed no less than 1,520 mm in length with tail-gate chains

Please confirm the description of "tail-gate chains."

If you require a "pickup truck," there is no setting of tail-gate chains.

If you require a double cab truck, there is an option to install tail-gate chains.

Gov’t Answer Please see page 5 of the solicitation: a double cab truck is required, and the cargo bed requires tail-gate chains. .

9 Page 11 of 26

DELIVERY

INFORMATION

/ CLIN 0001,

0002, 0003

Can you accept the delivery date extension for each CLINs as follows?

CLIN 0001 and 0003...since your purchase scheme seems obscure to us, it's under confirmation.

CLIN 0002...255 days After the Date of Contract.

Gov’t Answer 255 days After the Date of Contract is acceptable.

General

Currently, it is difficult to deliver vehicles from the factory to other prefectures, therefore, as an alternative, we would like to collaborate with another company, but would this be ok?

Gov’t Answer

It is up to individual company to determine if subcontracting efforts will be necessary. The Government will not dictate if subcontracting is required.

General

How long does it take to know the result of the bid after the quote submission was closed on 22 May 2023? Because some vehicles we list in a quote may not be available and ordered after the quote is submitted, even if they are currently in stock.

Gov’t Answer

Per the solicitation, the submitted quote must be valid for 90 calendar days from the date of receipt of the quote. The Government anticipates making a decision within 60 days after closing the solicitation.

General It is difficult to provide a firm delivery date for now, but what will happen if we request to extend the delivery date?

Gov’t Answer

Per the solicitation, vendors are required to estimate how many days after award delivery will occur (the Delivery date). The Government may grant extensions of the delivery date, but this is not guaranteed.

Added on

05/31/2023

Amendment 02, ADDENDUM

TO FAR 52.212-

1 / (6) RFQ

Deadline/Due

Please accept the extension of RFQ Deadline by 3:00 PM, 16th June, 2023. Otherwise, please accept the postponement of 7 days after question and answer published for preparation and review with regard to following technical questions.

Gov’t Answer The government will accept the RFQ deadline extension until 3:00 p.m. on 07 June 2023.

Added on

05/31/2023

Amendment 02, Page 3, 5 of 26

APPENDIX A

CLIN 0001

0.5Ton Pick Up Truck, CLIN 0003 0.5Ton

Pick Up Truck / Minimum dimensions (metric/inches):, Cargo Bed Inside

Could you possibly accept following vehicle with dimension?

Overall Length: 4685mm Overall Width: 1695mm Overall Height: 1960mm

Cargo Bed Inside:

Overall Length: 2,085mm Overall Width: 1,620mm Overall Height: 400mm

Loading Capacity: 1.5t

According to the consultation with manufacturer, considering price and cargo bed inside dimension, our proposed vehicle seemed best option to you.

Gov’t Answer

The government will accept the dimensions as stated below:

Overall Length: 4685mm Overall Width: 1695mm Overall Height: 1960mm

Cargo Bed Inside:

Overall Length: 2,085mm Overall Width: 1,620mm Overall Height: 400mm

Loading Capacity: 1.5t

Added on

05/31/2023

Amendment 02, CLIN 0004

Utility Truck

-Fire Extinguisher: - Class ABC fire extinguisher with installation brackets.

Note: The contractor is required to install the fire extinguisher inside the cabinet and place it directly underneath the front passenger seat so that it does not protrude from the seat.

Please reconfirm the necessity of this requirement with end user. Since this Utility Trucks have no adequate space to install fire extinguisher inside of cabin and engine is located beneath of front passenger seat, it is very difficult and inappropriate to comply with current requirement.

We are afraid we would like to request the deletion of this requirement. Otherwise, please allow offerors to just furnish fire extinguisher with bracket only without installation.

The government will accept the vendor furnishing a fire extinguisher with a bracket only and without installation.

Added on

05/31/2023

DELIVERY

INFORMATIO

N

CLIN 0001 and 0003, DELIVERY

DATE

Please accept the extension of delivery date for CLIN 0001 and 0003, by 240 days After the Date of Contract.

Gov’t Answer The Government will accept delivery for these CLINS 240 days After the Date of Contract.