M67400-23-Q-0012 Amendment 00001.pdf

M202333213032

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide the Government's response to questions received from potential offerors, update 4.2.2 Packaging of the PWS, and update Appendix II: List of Consumable Material. All other Terms and Conditions remain the same.

POC: Kyoko Shomita

DSN: 315-645-3067

Email: kyoko.shomita.ja@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740023Q0012

X 9B. DATED (SEE ITEM 11)

21-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-May-2023

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740023Q0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

Page Section Paragraph Questions Answer p.14 Appendix Ⅰ Depending on the analysis, the quantity limit may not be met due to the matrix.

Would it be possible to report those figures (numbers) in this situation?

US EPA defines the Quantitation Limit as "the lowest level achievable by good laboratories within specified limits during routine laboratory operating conditions." Or in other words, that is the lowest concentration which a chemical can not only be detected, but also quantified with precision.

p.27~32 Sample Processing Times:

It is stated as “Expedited Sample Processing: 48 hours processing time”, but the some sample may not be physically unable to meet that requirement, how should we deal with this situation?

If there is a need to exceed the 48hr time, contractor is required to inform the Government (COR) in advance. The government will only make exceptions when the situation is inevitable.

Price List 1ꞏ2ꞏ3

Some samples need to be sent to the U.S. lab, so we would like you to set up the item as “Shipping fee” in price list, would it be possible?

Shipping Fee to the U.S. lab should be included with the cost of the analysis.

Price List 4

If we cannot provide the containers listed, would the alternative be acceptable?

The government will consider alternative containers that meet the requirements for the sampling.

Please provide the detail specification of alternative containers with your quote.

Price List 1ꞏ2ꞏ3

Would it be possible to discuss price revisions in the future if there is an increasing in the cost of analysis or prices?

The Government intends to award this requirement as a Firm Fixed Price contract, which does not allow for price fluctuations in the future.

Please provide your quote with consideration of future costs fluctuation.

The following have been modified:

Appendix II: List of Consumable Material

Sampling Container Product List *Containers to meet requirement for solid waste *The government will consider alternative containers that meet the requirement for the sampling

ITEM

NO.

Type of Containers

1 40-mL vials with lined lids or caps 2 100-mL Sterilized Poly container 3 125-mL wide mouth Glass container with lined lids 4 250-mL wide mouth Glass container with lid 5 500-mL Glass container with lid 6 500-mL Plastic container with lid 7 1-L Amber Glass container with lid

8 1-L Plastic Container with lid

9 0.5-gal amber Glass container with lid

10 1-gal amber Glass container with lid

11 3-L Glass container, Teflon lined

Appendix III: Chain-of-Custody Record (COC) Sample

Appendix III: Analytical Report Examples Corporate Stamp (Inkan)

No. xxxxxxxx xx xxx xx (Reported Date)

年 月 日 To: MCB CAMP SMEDLY D. BUTLER

FE ENVIRONMENTAL AFFAIRS BRANCH Unit 35006

FPO AP 96373-5006

海兵隊キャンプバトラー施設技術部 環境課

ANALYTICAL REPORT

分析結果

Contract No. (契約番号): xxxxxxxxx Date Sample Received (依頼日): xx xxx xx ( 年 月 日) Sample ID (サンプル番号): xxxxxxxxx Matrix Type (試料形態): TRANS OIL (トランス油) S/N (シリアルナンバー): xxxxxxxxx Location (採取場所): xxxxxxxxx Sample Collected by (試料採取者): xxxxxxxxx Date Sample Collected (試料採取日): xx xxx xx ( 年 月 日) Analyzed Date (試料分析日): xx xxx xx ( 年 月 日) (or Start Date of Preservation, 前処理開始日)

ANALYTICAL ITEM分

析項目

UNIT

単位

RESULT

結果

QUANTITATION LIMIT

定量下限値

METHOD

分析方法

PCB in Oil mg/kg xxxxxx xxxxxx *1

*1 Simplified Manual for Determination of Trace Amount of PCBs in Insulation Oil Manual, Third Edition

絶縁油中の微量PCBに関する簡易測定法マニュアル 第３版

Note: ND = less than 0.15 mg/kg

備考 ND = 不検出

We certify that the result provided above is correct to best of our knowledge.

ご依頼を受けました試料について試験の結果を上記の通り証明いたします。

Remarks: The above analytical method is equivalent to US EPA test method 600/4-81-045.

注: 上記分析方法は、US EPA test method 600/4-81-045 に相当します。 In case of conflict between the original Japanese text and the translated English, the Japanese text will prevail.

日本文と英文に解釈の相違があった場合は、日本文を優先する。

(Signature) XXX XXX (Print name, English and Kanji) Environmental Certified Public Measurer

環境計量士

Appendix IV: Statement of Delivery (SOD) Sample

To: MCB CAMP SMEDLY D. BUTLER

FE ENVIRONMENTAL AFFAIRS BRANCH Unit 35006

FPO AP 96373-5006

Analytical Laboratory Name Address Phone and Fax Corporate Stamp (Inkan)

Contract No.: xxxxxxxx

ITEM

No.

ANALYTICAL ITEM QUANTITY UNIT PRICE AMOUNT NOTE

D041 PCB in Oil 1 Yen xxxxxx Yen xxxxxx Report # xxxx

TOTAL AMOUNT (Yen XXX, XXX) SOD Issuer:

Signature: ___________________________________ Print Name: _________________________________

Received by COR:

Signature: __________________________________ Print Name: _________________________________

Date: ______________________________________

Appendix V: The Map of USMC Camps in Okinawa

PERFORMANCE WORK STATEMENT

PERFROMANCE WORK STATEMENT (PWS)

FOR

MCB CAMP SMEDLEY D. BUTLER, OKINAWA, JAPAN

ENVIRONMENTAL SAMPLING AND ANALYSIS

MCIPAC REGIONAL CONTRACTING OFFICE – FAR EAST

MARINE CORPS BASE (MCB) CAMP SMEDLEY D. BUTLER

OKINAWA, JAPAN

SECTION I

DESCRIPTION OF SERVICES

1.0 BACKGROUND. Marine Corps Installations Pacific (MCIPAC), Marine Corps Bases (MCB) Camp Butler and MCAS Futenma must ensure that the standards established in the Japan Environmental Governing Standards (JEGS) are meeting the requirements of JEGS Chapters on Hazardous Waste, PCBs, asbestos, and solid waste.

1.1 Objective. The objective is for the Contractor to provide technical services and support of the collection and analysis of environmental samples to MCIPAC MCB Camp Butler and MCAS Futenma in order to be in compliance with applicable regulations.

1.2 Scope of Work/Contractor Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation, and other items and services necessary for the collection and analysis of environmental samples as listed in Appendix I through VI.

1.3 Period of Performance. The period of performance for this contract is a base plus four option years from 01 June 2023 through 31 May 2028 with a six-month option to extend their services – FAR 52.217-8.

1.3.1 Federal Holidays. The contractor shall not be required to provide services on U.S. federal holidays unless the holiday is particularly specified otherwise in the PWS except for emergencies.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 PLACE OF PERFORMANCE. The use of government facilities is not authorized. Laboratory testing shall be accomplished at vendor operated facilities.

3.0 TECHNICAL REQUIREMENTS

3.1 Analysis Quantity. The quantities of sampling and analysis are only quantities from historical testing and shall not obligate the Government to order the quantities shown. At the end of each month, the Government and the Contractor shall reconcile actual quantities expended and reflect this on the monthly Statement of Delivery (SOD).

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth National Independence Day * 19 June Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

3.1.1 Regulatory Requirements. The contract requirements shall be performed in accordance with the following regulations. The Contractor shall be knowledgeable of and in compliance with the following documents, as well as all applicable U.S., Government of Japan, Okinawa Prefecture Government, Okinawa municipality laws, regulations and policies to perform required services regarding environmental protection and sampling analysis. In the event that environmental laws or regulations change during the term of the contract, the Contractor shall comply with such laws as they may come into effect.

A. 29 CFR 1910, Occupational Safety and Health Administration (OSHA) Standards, Department of Labor B. Japan Environmental Governing Standards (JEGS), HQ USFJ, Japan, Current Edition C. EMSP 9.8 Contractor-Vendor Training Packet, MCB Butler, Current Edition

3.1.2 Laboratory Requirements. All services performed under this contract shall be conducted by a qualified laboratory. The Contractor shall submit Laboratory Certificates from the appropriate agencies to the Government indicating that the laboratories are validated/certified to conduct the United States Environmental Protection Agency (US EPA) methods and/or the Japanese methods for sampling and environmental analysis. US analytical laboratories must be certified and/or accredited by US EPA or a State Laboratory Certification Program.

Japanese analytical laboratories must be a laboratory registered/certified to conduct analyses by the Japanese national, prefectural and/or local government (Kankyo Keiryo Jigyosho with Kankyou Keiryoushi). For Soil Pollution Analysis Laboratory (Shitei Cyosa Kikan) certification by the Ministry of Environment (MOE), GOJ is required. The lists of approved methods are contained in Appendix I. In the event the Contractor changes laboratories or sub-contracts with another laboratory, the contractor shall submit certifications to the Contracting Officer prior to use of the laboratory.

3.1.3 Per the Assistant Secretary of Defense Memo consistent with PFAS Analytical Methods (22 Nov 2019); When analyzing for PFAS contaminants, the PFAS analytical methods must meet the preparation and analysis criteria contained in the DoD/Department of Energy Quality Systems Manual (QSM) for Environmental Laboratories (current version 5.3), Appendix B, Table B-15 (www.denix.osd.mil/edqw/documents/<http://www.denix.osd.mil/edqw/documents/> ).

Laboratories capable of meeting the Table B-15 criteria can be found at www.denix.osd.mil/edqw/accreditation/accreditedlabs<http://www.denix.osd.mil/edqw/accreditation/accreditedlabs >, and by choosing “PFAS by LCMSMS Compliant with Table B-15 of QSM Version 5.1 or Latest Version” from the method dropdown box. The analysis method on every “Certificate of Test Results” document will read verbatim:

“Method: QSM B15 PFAS for QSM 5.3, Table B-15” under the analysis method section. Deviation from this verbiage shall deem the sample null and void.

4.0 TASKS AND DELIVERABLES

4.1 Sample Collection. In most cases, the Government will collect samples as indicated under Para 4.1.1 below using contractor furnished disposable containers ordered under Reimbursable Consumable Supply CLINS. In the event the contractor is required to collect samples as indicated in Para 4.1.2, the Contractor shall furnish the appropriately preserved sample containers. The only sample collection the contractor will be requested to collect will be for asbestos.

4.1.1 Government Collection. MCIPAC Camp Butler personnel will collect and submit environmental samples for pick up by the Contractor at the following location or deliver to contractor laboratory.

Environmental Affairs Branch Building 363, Room 313, Camp Foster

4.1.2 Contractor Collection. At the Government’s request, the Contractor shall collect requested samples at the following USMC locations listed below (reference Appendix VI, Map of USMC Camps on Okinawa: MCB Camp S.D. Butler) consisting of the following camp locations:

1. Camp Kinser

2. Camp Foster

3. Camp Lester

4. Camp McTureous

5. Camp Courtney

6. Camp Hansen

7. Camp Schwab

8. Ie-shima Auxiliary Airfield

9. Camp Gonsalves in JWTC

10. Marine Corps Air Station (MCAS) Futenma

4.2 Sample Identification and Protection

4.2.1 Identification. The Contractor must verify sample labels and Chain-of-Custody forms (reference Appendix III) to prevent sample misidentification. At a minimum, the following information shall be included on the label and corresponding Chain of custody:

A. Sample Identification Number B. Name of Collector C. Date and Time of Collection D. Location of Collection E. Media Type F. Analytes for testing G. Preservative Added (if any) H. Serial Number of equipment (if applicable)

4.2.2 Packaging. The Contractor shall package each sample in such a way that it will be protected from damage during transport and will arrive at the lab at the recommended temperature, dependent upon the analytical method to be used (reference Appendix I, List of Analytical Items and holding time Tables). The Contractor shall ensure all containers (reference Appendix II, List of Consumable Material) and required forms are correctly labeled and properly filled out.

The Contractor shall secure required forms in a waterproof bag.

4.2.3 Shipping. The Contractor shall transport all samples to the designated laboratory for analysis within the holding time established for each test sample (reference Appendix I). The Contractor shall be responsible for the transportation of samples that require refrigeration (iced cooler provided by the Contractor). The Contractor will be responsible for compliance with all international or local shipping requirements and laws.

4.3 Sample Analysis

4.3.1 Analytical Method. The Contractor shall analyze all samples using "JPN methods" approved by the Ministry of Environment (MOE), unless the US government requested analysis with US EPA methodology. TCLP samples will be shipped to an approved lab in the United States for analysis. Proposed analysis methods are provided in Appendix I, with a listing of Analytical Items and holding time tables in the test requirements column.

4.3.2 Sample Disposal. Once analysis is complete, the Contractor shall dispose of the samples appropriately and in accordance with applicable Host Nation laws and regulations.

4.3.3 Sample Replacement. When the Contractor does not start the analysis within the holding time period, the contractor shall be required to collect and analyze replacement samples at no extra cost to the Government.

4.3.4 Sample Analysis Processing Time. As a standard practice, the Contractor shall process and submit reports to the Government for samples collected within 10 working days after the lab receives the samples. This time period will be excused for analyte methods that require the sample media to be naturally dried prior to the analysis process.

4.3.5 Expedited Sample Analysis. Expedited samples may be required throughout the year. These samples are required as a result of unexpected or critical events that occur and need immediate analysis. The Contractor shall expedite processing and submit reports to the Government within 48 hours after the lab receives the samples except for samples with extended run times or requiring shipment of samples back to the states for analysis.

4.4 Sample Records and Reporting

4.4.1 Chain-of-Custody Record. When the Government requests sample analysis from the Contractor, a Chain-of- Custody Record (referance Appendix III) will be initiated and provided to the Contractor with the sample(s). The Contractor and Contracting Officer Representative (COR) will complete this form throughout the process of sample collection, analysis, and reporting. This form is intended to record and document each stage of the sample’s life cycle (i.e., collection, transport, and delivery). The Government will maintain the hard copy form and provide the Contractor with a photocopy version during transfer.

4.4.2 Analysis Report. The Contractor shall prepare a written bilingual analytical report (English & Japanese) in duplicate (2 each) that contains the results of the analysis performed (Example is provided in Appendix IV). Reports shall be submitted to:

MCB Camp Smedley D. Butler G-F Environmental Affairs Branch Unit 35006

FPO AP 96373-5006

The reports shall contain, at a minimum, the following information:

A. Contractor’s Name and Address B. Report Number C. Report Date D. Contract Number E. Sample Identification Number F. Sample Collection Date G. Analyzed Date (or Start Date of Preservation) H. Analytical Item I. Analytical Test Method Used J. Analytical Result K. Unit L. Applicable Reporting (Quantitation) Limit (or Detection Limit) M. Standard limit for analyte (regulatory level or maximum allowable limit) N. Laboratory guarantee that results are correct and accurate O. Signature of Environmental Certified Public Measurer (Kankyo Keiryoushi) P. Raw Data (upon Government request) Q. Complete Chain-of-Custody Record

4.4.3 Analysis Reports. The Contractor shall submit analysis reports within 10 working days after the lab receives routine samples. In the event the analysis requires processing and reporting time of more than 10 working days (such as with Dioxins and similar substances), the Contractor shall notify the Government of the required processing time and receive concurrence from the Government of the extended report date requirement.

4.4.3.1: If the original report contains any errors or omits any of the required information, the Contractor must submit a corrected written report, at no additional charge to the Government. The corrected report will be delivered within two (2) working days of notification or discovery of the error or omission.

4.4.4 Report Format. All reports and other submittal documents must be printed on recycled paper, size 8.5-inch x 11 inches, leaving a one (1) inch top, bottom, left and right margin. Text font type must be Times New Roman and/or MS Mincho and font size shall be 12 point.

4.4.5 Statement of Delivery. The Contractor shall provide a Statement of Delivery (SOD), in English the first week following all analytical reports conducted for the previous month (Example is provided in Appendix V). The (SOD) will be provided to the COR at the address listed in section 4.4.2, the SOD shall include:

A. Contractor’s Name and Address B. SOD Number C. Issue Date D. Contract Number E. Analysis Items and Quantities F. Unit Price and Total Amount G. Contractor’s Signature H. Government’s Signature

5.0 APPLICABLE DOCUMENTS / GOVERNING REFERENCES. In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location Marine Corps Order 5090.2 https://www.marines.mil/News/Publications/MCPEL/Electronic-

Library-Display/Article/1552941/mco-50902/ Japanese Environmental Governing Standards

(JEGS)

https://www.usfj.mil/Resources/JEGS/

6.0 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT, SERVICES, AND/ OR INFORMATION:

N/A

7.0 SPECIAL INSTURCTIONS AND ADMINISTRATIVE INFORMATION

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5 Personal and Corporate Identification: Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3 Persons from certain countries are considered (DTCN) and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax.

Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8 Installation Access and Personnel Credentialing

7.8.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.1.1 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ or by calling +81-098-970-7481.

7.8.1.2 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.8.1.5 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.2.1 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer Representative in an access request letter.

7.8.2.2 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer Representative. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer Representative within seven (7) days of the effective date of termination.

7.8.2.3 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.9 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.10 Classified information. Any classified work products shall be handled in accordance with DoD Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.11 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

8.0 DEFINITIONS

8.1 Contracting Officer (KO): US Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. Contracting officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

8.2 Contracting Officer Representative (COR): Government liaison appointed in writing by the Contracting Officer and designated in the contract, who functions as the requirements representative monitoring cost/price, delivery, and performance of the contractor. The COR is not authorized to enter into any agreements, obligate the government or direct any changes to the contract.

8.3 Government Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

8.4 Quality Assurance (QA): Various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to the quality and quantity.

8.5 Quality Control (QC): A complete Quality Control outline that meets the requirements of the contract shall be provided by the contractor to illustrate how the company will ensure they conform to the contract requirements.

SECTION II

PERFORMANCE REQUIREMENT SUMMARY

Task Performance Objective

PWS

Reference

Performance Standard Acceptable Quality Level

Surveilla nce

Method

Incentive

Sample Identificatio n & Protection

The Contractor shall identify, and record samples as required by the

PWS.

4.1

Technical: Requires all samples to have serialized numbers and proper labeling to identify date, time, sampler, media, and analyte to be tested for. Preservation of samples, either by temperature (ice/chiller) or by chemical means. Adheres to holding times per analyte.

Accuracy:

100%

100 % Inspection

CPARS

report (positive or negative)

Sample Analysis -Standard -Expedited

The Contractor shall analyze all samples using US EPA or Japanese equivalent methods.

4.3.1 4.3.4 4.3.5

Technical & Timeline:

Requires analysis of samples to use proper methods and detection levels. Standard analysis will be received within 10 working days or within 48 hours for expedited analysis.

Timeliness:

98% Accuracy: 98%

100 % Inspection

CPARS

report (positive or negative)

Chain-of- Custody- Record

The Contractor shall complete the Chain-of- Custody Record.

4.4.1

Technical: Ensures all samples are recorded and accurately depicted on chain of custody form. Verifies analysis requests and ensures both parties sign document.

Accuracy:

100%

100 % Inspection

CPARS

report (positive or negative)

Analysis Reports

The Contractor shall prepare written bilingual analytical reports (English & Japanese) in duplicate.

4.4.2 4.4.3 4.4.3.1 4.4.4

Technical/Timeline: Provides a certified lab report on each sample in English/Japanese within 10 working days after the lab receives samples.

Revises reports within 2 working days if corrections are needed.

Timeliness: 98 % Accuracy:

98 %

100 % Inspection

CPARS

report (positive or negative)

SECTION III

APPENDICES:

Appendix I: List of Analytical Items and holding time Tables:

-C = Bulk, Soil & Waste Items 1-115, -D = Oil & Organic Solvents Items 1-53

Appendix II: List of Consumable Material Appendix III: Chain-of-Custody Record (COC) Appendix IV: Analytical Report Examples Appendix V: Statement of Delivery (SOD) Appendix VI: The Map of USMC Camps in Okinawa

(End of Summary of Changes)