M67400-21-Q-0080-0001 - MAT Contractor Support Amendment.docx

M6740021Q0080

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&A'S

The following is a list of the potential offeror’s questions and the government’s response to those questions.

The Government will not provide an estimated number of Full Time Employees (FTE) in this requirement contract.

6 of 24 and

PWS

Instructions to Offerors

3.1 and Volume VI Pricing The Gov’t states “Contracted personnel will augment a larger government assessment team”; however, the Gov’t does not state how many full-time equivalents (FTE) the Gov’t wants proposed. Furthermore, the Gov’t states “The contractor must provide a priced list by Assessment Package specified in section 3.1 of the PWS or their alternate proposed Assessment Package bundle. The contractor shall identify any escalation in prices in future years in this volume.” Will the Gov’t specify if 1st MAW will require more than one Assessment Package at a time meaning concurrent ALMAT inspections being performed at different locations simultaneously and/or provide clarification wrt how many ALMAT inspector are requested?

This schedule will identify if any assessments will run concurrently. The government will not specify contractor staffing requirements, as it is the responsibility of the contractor to ensure they provide enough personnel to conduct assessments ordered against this contract.

· NTE estimates for CLIN 0002?

· Historical travel costs over the past three years?

· Number of annual trips and number of trips to each of the six expected Places of Performance?

Answer 8

Update to 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS Volume VI: “Offerors will reflect travel as a cost CLIN of not to exceed $500,000 for the five year ordering period.”

The resulting contract will establish Firm Fixed Prices for Assessment packages with a cost CLIN for travel. Orders resulting from this contract requiring authorized travel will be invoicable upon completion of each assessments. All prices contained in the pricing schedule shall reflect the total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants and operators), overhead, and general and administrative (G&A) expenses, and profit.”

Update to para 7.12.2 of the PWS: “Authorized travel costs will only be reimbursed for travel from Okinawa, Japan to the assessment location for:”

“The offeror shall address a plan to mitigate staffing challenges associated with COVID-19 at all places of performance. The offeror shall describe a plan for mitigating impacts including the impacts of COVID-19 pandemic and/or providing remedies to the Government when inevitable staff turnover, attrition, or other absences occur.”

The government will not separately price out or reimburse for dependent education.

Is Travel FFP or Cost Reimbursable?

If the Govt wants travel priced at this time, how many trips per year are anticipated to each location?

The resulting contract will establish Firm Fixed Prices for Assessment packages with a cost CLIN for travel. Orders resulting from this contract requiring authorized travel will be invoiceable upon completion of each assessments. All prices contained in the pricing schedule shall reflect the total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants and operators), overhead, and general and administrative (G&A) expenses, and profit.”

“…assessment cycle … deployment rotations.”

For pricing purposes, should the contractor assume 15 assessments per year, no matter what type of aircraft?

Is the Govt looking for a standard price per assessment, no matter what type of aircraft?

The government is requesting standard assessment prices not dependent to aircraft type.

Assessment Packages table Do the numbers associated with the various programs represent the Program number?

Currently, U.S. citizens recognized under the U.S.-Japan Status of Forces Agreement (SOFA) must, immediately upon entry to Japan, conduct a 14 day restriction of movement (ROM) on board a USFJ installation or private residence and receive a negative COVID PCR test result before accessing any public transportation.

Fully vaccinated travelers may complete a “working ROM” limited to base for 14 days.

The rules changes frequently for COVID-19 ROM restrictions, the most up to date information is published on the III MEF Coronavirus Information page located at https://www.iiimef.marines.mil/Coronavirus/

https://www.saferfederalworkforce.gov/

Agency orders and regulations to implement this guidance are anticipated.

Will the Government clarify what specific registration, certification, and/or licensure is required for this effort?

Will the Government clarify whether such registration, certification, and/or licensure can be finalized during transition period without delaying contract performance

The resulting contract will establish Firm Fixed Prices for Assessment packages with a cost CLIN for travel. Orders resulting from this contract requiring authorized travel will be invoiceable upon completion of each assessments. All prices contained in the pricing schedule shall reflect the total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants and operators), overhead, and general and administrative (G&A) expenses, and profit.”

Is there a small business participation requirement for this effort?

Added para “7.12.4.4. Restriction of Movement (ROM) due to COVID-19 may be required at any of the places of performance specified in para 2.0 of this PWS. Contractor personnel will be required to follow ROM restrictions, as well as any applicable DoD, USINCOPACOM, USFJ, USFK, or MARFORJ COVID-19 orders or guidance, at all times. Any additional travel related costs to comply with ROM requirements will be authorized for reimbursement. Any contractor personnel who fail to comply with ROM requirements or other relevant COVID-related guidance will immediately be prohibited from performing services against this contract and any resulting order. However, the contractor will still be required to perform assessments that have already been ordered and the contractor will not be granted any additional delays to transition replacement personnel.”

Under item (b) 3) Price there is a “note” provided that states “(Note: Government will only consider past performance as the prime contractor.)” – Does this mean only from the prime offeror or references executed as the prime?

52.252-2 Addendum to Evaluation item (b) Note:

Under item (b) 3) Price there is a “note” provided that states “(Note: Government will only consider past performance as the prime contractor.)” – Will the Government accept past performance from Joint Venture (JV) members?

Introduction and Background provides that the wing is headquartered at Camp Foster. Will the contractor assessment team be co-located with the Inspection Team within 1st MAW spaces at Camp Butler?

Will there be assessments that occur concurrently? Is the Government able to supply a schedule?

Will Government paid attendance of schools to allow for ross training be available (such as W&B School)?

Will MCI assessments of SE be required?

Ordering Period is listed as 28 September 2021 – 27 September 2026 however Section B provides only two CLINs, will the Government be updating, or is the expectation to receive all assessment labor on CLIN 0001 and all Travel on CLIN 0002 for the entire 5-year PoP?

The RFP states that the page count does not include Past Performance Questionnaires. Will the Government be provided the desired questionnaire format and instructions?

The resulting contract will establish Firm Fixed Prices for Assessment packages with a cost CLIN for travel. Orders resulting from this contract requiring authorized travel will be invoicable upon completion of each assessments. All prices contained in the pricing schedule shall reflect the total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants and operators), overhead, and general and administrative (G&A) expenses, and profit.”

Observation: CLIN 0002 is Firm Fixed Price Questions:

Is Travel cost reimbursable or firm fixed price?

If firm fixed price how many trips for how many people to each destination shown in PWS 2.0

Questions: Is the intent that the contactor roll up the cost of each assessment package as outlined in section 3.1 to develop a single assessment package price?

Should the contractor provide a separate excel file with the assessment packages priced separately (Package 1-7 individually priced) for each year?

IAW para (b) of Addendum to Instructions to Offerors: “Quote Format. Offerors shall prepare and submit their quotes as set forth in Table 1”

How many positions?

What are the positions?

What is the team composition and job descriptions?

What are the qualifications for each position?

Offer due date. Will the Government consider an extension in order for offerors to react to the answer received from the questions asked?

Schedule of supplies/services. Is it the government’s intention to provide additional detail regarding assessment schedule and travel locations for the entire period of performance to obtain notional prices for each assessment and associated travel?

Additionally, FAR 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS Volume VI Pricing is amended to read “…Offerors will reflect travel as a cost CLIN of not to exceed $500,000 for the five year ordering period.

The resulting contract will establish Firm Fixed Prices for Assessment packages with a cost CLIN for travel. Orders resulting from this contract requiring authorized travel will be invoicable upon completion of each assessments. All prices contained in the pricing schedule shall reflect the total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants and operators), overhead, and general and administrative (G&A) expenses, and profit.”

Item 0002 – Travel – FFP Reimbursable CLIN. According to items included as part of 7.12 it appears that all travel prices will be prepared based upon needs and approved at that time. What is the expectation from a proposed price perspective for the full period of performance?

Will the Government respectfully consider extending the timeline for questions? After answers are received, it may be that additional questions arise.

The government will not provide separate housing costs to individual contractor employees.

IAW para 3.1 of PWS: “Contracted personnel will augment a larger government assessment team.”

Attachment 2 PAST PERFORMANCE QUESTIONAIRE

QUESTIONNAIRE

FOR

CONTRACTOR’S PAST PERFORMANCE

Solicitation Number. M67400-21-Q-0080 Aviation Maintenance Assessment Team (MAT) Contractor Support

Instructions:

· Sections I through III are to be completed by the Offeror and provided along with the quote to the Contract Specialist The Contract Specialist will, in turn, verify Sections I through III, and utilize for assessment of past performance in recent, relevant contracts.

· The Offeror shall also submit with its quote (by the closing date of the Solicitation) copies of Sections I and II of all questionnaires in accordance with this solicitations FAR 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS Volume V Past performance information instructions.

I. Solicitation Data (for the proposed effort)

Solicitation Number

Project/Requirement

Customer/Agency

Project/Requirement Description

II. Current or Historical Contract Information

Assessor: The information listed below is

NAME & ADDRESS:

Contract Number

Type of Contract

Contract Value

Task Order Value (if applicable)

Performance Period / Delivery Schedule

Project/Requirement Description

Please select from the following as it applies to this contract:

III. Point of Contact (POC)

**Due to the time constraints on the proposals for this solicitation, provide the point of contact for Government personnel who had experience with the Offeror on the contract listed in Part II.

Contract Number

POC Name

POC Title

POC email/phone

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN description has changed from INSPECTION- AIRCRAFT AND AIRFRAME STRUCTURAL COMPONENTS to Assessment Packages.

The hazardous material Contains hazardous material has been deleted.

The hazardous material Cont has been deleted.

CLIN 0002

The contract type has changed from FFP to COST.

The CLIN extended description has changed from:

Reimbursable CLIN

To:

All Travel shall be conducted in accordance with allowances, restrictions, and prohibitions contained in the latest version of the Joint Travel Regulation (JTR) and the terms and conditions of this contract (See Performance Work Statement). Contractor is responsible for scheduling their own travel to conduct assessments after receiving approval from the COR.

The pricing detail quantity 1.00 has been deleted.

The unit of issue Each has been deleted.

Travel

COST

All Travel shall be conducted in accordance with allowances, restrictions, and prohibitions contained in the latest version of the Joint Travel Regulation (JTR) and the terms and conditions of this contract (See Performance Work Statement). Contractor is responsible for scheduling their own travel to conduct assessments after receiving approval from the COR.

FOB: Destination

PURCHASE REQUEST NUMBER: R0913621SUK2K60

PSC CD: H315

ESTIMATED COST

The following have been modified:

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

1. North American Industry Classification System (NAICS) code and small business size standard.

Note: No preference for a set-aside will be used in this procurement, since the services were performed OCONUS, and no local policy regarding applicability of part 19 will be in place at that time.

1. SUBMISSION OF QUOTES. [Changed to read as follows]:

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact time specified in block 8 of this RFQ. Quotes may be submitted electronically (emailed). However, due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents by the due date/time, including acknowledgment of receipt from the Government.

QUOTES MUST BE SUBMITTED AS INDICATED:

Quote Format. Offerors shall prepare and submit their quotes as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (technical and price) shall be submitted. Offers should be prepared using “Arial” or “Times New Roman” ” minimum of 11-point font style on 8½ x 11 inch. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of submitting Offeror in the header or footer.

Table 1—Required Format for Quote

The page count does not include:

· Transmittal/Cover letter

· Table of contents

· Past Performance questionnaires

Volume I Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

1. Block 5, The Request for Quote number;

1. Block 8, The time specified in the Request for Quotes for receipt of quotes;

1. Block 17a complete, including the name, address, and telephone number of the offeror;

1. Block 17b if appropriate, "Remit to" address, if different than mailing address;

1. Unit Prices, Proposed Quantities, and Extended Prices for each Contract Line Item Number (CLIN);

1. Block 26, Total Price Quote

1. Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

1. SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

Volume II Technical Factor. Shall not include any pricing data. Each Offeror’s Technical Information shall clearly and concisely describe its response to the solicitation’s requirements. Offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal. Statements such as “we understand” “will comply” “standard procedures will be used” or “noted and understood” without supporting narrative to define compliance are generally insufficient responses. A proposal that merely re-states the objectives of the solicitation, but fails to provide the required approach to meeting the solicitation’s objectives, is not acceptable. Moreover, the Government will generally not assume that an Offeror possesses a capability, understanding or commitment that is not specifically delineated and supported in its proposal. The Offeror shall prepare a technical offer with their best efforts to demonstrate their abilities to satisfy or exceed the Government’s technical requirements. Technical offers shall be free from typographical and grammatical errors and contain accurate information

Information sufficient for technical evaluation. Include, at a minimum:

Management Plan & Quality Control Plan (QCP).

The Offeror shall address each portion of the Performance Work Statement (PWS) and demonstrate their approach to each task specified under the PWS Section 3.0 by providing specific details of the processes, procedures, and systems that will be employed to execute each task. Offerors may submit alternate Assessment Package Program bundles for the government to consider as long as all identified assessment programs are included. The Offeror shall describe how they plan to identify and prevent deficiencies in the quality of service performed before the level of performance becomes unacceptable. The offeror shall develop an effective draft Quality Control Plan that demonstrates an effective approach to minimizing risks, mistakes, and costs as well as a detailed Risk Mitigation Plan.

The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal. The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal. The Offeror shall describe any techniques and actions to mitigate such risks and explain whether the techniques and actions identified for risk mitigation have been successfully used by the Offeror.

Staffing Approach.

The offeror must describe its staffing plan by submitting a staffing narrative to include staff flexibility and commitment to perform work assignments on short notice based on changing task priorities, and complete tasks accurately and in a timely matter. The offeror shall explain how their staffing plan supports their completion of PWS tasks and deliverables by providing labor categories, experience and skill levels of proposed personnel, as well as demonstrate how they plan to recruit and screen qualified personnel in order to satisfy the Government’s performance requirement. The offeror shall address a plan to mitigate staffing challenges associated with COVID-19 at all places of performance. The offeror shall describe a plan for mitigating impacts including the impacts of COVID-19 pandemic and/or providing remedies to the Government when inevitable staff turnover, attrition, or other absences occur. The information provided shall be definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. Additionally, the Contractor shall describe, without providing pricing information, its employee compensation package with consideration to housing allowance, dependent schools, relocation expenses, Defense Base Act insurance, etc. for an overseas work location.

Transition Plan.

The offeror shall provide a transition plan explaining all necessary actions with an associated timeline required to be able to accept orders for assessments against the resulting contract. The transition plan and timeline shall take into consideration COVID-19 risks and travel restrictions with performing overseas.

Volume III Validation of Representations and Certifications

0. Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be resubmitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

Taxpayer Identification Number (TIN/EIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

Volume IV Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

Volume V Past performance information. Shall submit Past Performance Information consisting of no more than three (3) of the offeror's most recently completed, or currently on-going, Federal Government or Commercial contracts, completion not to exceed 5 years from this solicitation close date, for like or similar services to those to be provided under this RFQ, utilizing Attachment 2. Each past performance sample provided should address at a minimum: Contracting Agency, Contract Number, Period of Performance, Contract Value (including options), a Brief Description of Contract Effort, and Point of Contact Information (Name, title, phone number, fax, and email) for matters regarding to that contract.

(c) Period for acceptance of quotes. [Changed to read as follows]:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(d) Correspondence. [Added]

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in Attachment 1 to the Point of Contact below, no later than 1 September 2021 by 15:00 Japanese Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Marine Corps Installations Pacific (MCIPAC) Regional Contracting Office (RCO) Attn: Maj Ashley McCabe Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan Phone: 011-81-98-970-4643 (from U.S.) / 098-970-4643 (Local) Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local) E-mail: ashley.mccabe@usmc.mil

Volume VI Pricing. The contractor must provide a priced list by Assessment Package specified in section 3.1 of the PWS or their alternate proposed Assessment Package bundle. The contractor shall identify any escalation in prices in future years in this volume. If accepted, the proposed pricing volume will be incorporated in an exhibit within the awarded contract by Assessment Package will be incorporated into CLIN 0001. Offerors will reflect travel as a cost CLIN of not to exceed $500,000 for the five year ordering period.

The resulting contract will establish Firm Fixed Prices for Assessment packages with a cost CLIN for travel. Orders resulting from this contract requiring authorized travel will be invoicable upon completion of each assessments. All prices contained in the pricing schedule shall reflect the total compensation for the services detailed therein and are fully inclusive of all costs including labor (workers, management, aids, assistants and operators), overhead, and general and administrative (G&A) expenses, and profit.

(End of provision)

52.212-2 ADDENDUM TO EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and…