D.1 - M67400-21-Q-0080 Aviation Maintenance Assessment Team Contractor Support.pdf

SEE ADDENDUM

(No Collect Calls)

M6740021Q0080 12-Aug-2021

b. TELEPHONE NUMBER

315-645-3607

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 12 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MAJ ASHLEY R. MCCABE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

R0913621SUK2K60

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 315-645-3607

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,000,000

NAICS:

488190

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF24

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740021Q0080

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

INSPECTION- AIRCRAFT AND AIRFRAME STRUCTURAL COMPONENTS

FFP

The proposed pricing volume will be incorporated in an exhibit within the awarded contract by Assessment Package.

At award CLIN 0001 willl read: Assessment Packages to be delivered in accordance with the terms and condition of this contract at those prices established under Exhibit A

FOB: Destination

PURCHASE REQUEST NUMBER: R0913621SUK2K60

PSC CD: H315

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each Travel

FFP

Reimbursable CLIN

FOB: Destination

PURCHASE REQUEST NUMBER: R0913621SUK2K60

PSC CD: H315

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

Performance Work Statement (PWS) for the

Aviation Maintenance Assessment Team (MAT) Contractor

Support

1.0 General

1.1. Introduction and Background. First Marine Aircraft Wing (1st MAW) is an aviation unit of the United States

Marine Corps that serves as the Aviation Combat Element of the III Marine Expeditionary Force. The wing is headquartered at Camp Foster on the island of Okinawa, Japan. 1st MAW’s mission success hinges upon the readiness of its assets and personnel. The aviation Maintenance Assessment Team (MAT) is a critical element in ensuring maximum readiness of assets and personnel through the assessment, training, and enforcement of all applicable instructions and standards, such as the Commander Naval Air Forces Instruction

(COMNAVAIRFORINST) 4790.2 series, Naval Aviation Maintenance Program (NAMP). MAT is hindered in the performance of its assigned duties due to a limited number of inspectors, frequent personnel rotations and shortage of Subject Matter Experts (SME) on NAMP program/areas which creates a lack of continuity and technical proficiency gap.

1.2. Scope of Work and Objective. The MAW requires MAT SME support services in the program areas identified in section 3.1 of this PWS. The contractor shall be capable of performing Material Condition and

Maintenance program/area assessments as well as assessing and evaluating individual units in response to drills and practical application evaluations supporting Type/ Model/ Series F-35B, FA-18D, KC-130J, CH-53E, AH-1Z, UH-

1Y, MV-22B, and RQ-21A aircraft. During a unit assessment, MAT inspectors assess maintenance programs/areas and conduct Material Condition Inspections (MCI) on a pre-determined percentage of assigned aircraft. In addition, they assess the unit’s procedural adherence and responsiveness to emergency drills and practical application evaluations and provide program related training. Each assessment cycle will consist of assessment preparation

(two weeks), assessment (one week), and post assessment (one week). 1st MAW conducts approximately fifteen assessment per year; however, this is contingent upon unit deployment rotations.

1.3. Ordering Period. The ordering period of this contract is: 28 September 2021 – 27 September 2026

1.3.1. Transition Period. The Government will allow for a 60 day transition period for personnel following the placement of every order or modification to an existing order that requires additional personnel to complete the ordered assessments.

1.3.2. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth 19 June*

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order

11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.3. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military

Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. Assessments will take place at the following locations:

Anderson Air Force Base, Guam

Kadena Air Force Base, Okinawa, Japan

Marine Corps Air Station Iwakuni, Japan

Marine Corps Base Hawaii, Kaneohe Bay, Hawaii

Marine Rotational Force Darwin, Australia

South Korea U.S. installations

3.0 Technical Requirements (Description of Work / Tasks)

3.1 The Contractor shall provide personnel to conduct maintenance assessments on Intermediate and Organizational unit Naval Aviation Maintenance Programs (NAMP)/Area and conduct Material Condition Inspections (MCI) on a pre-determined percentage of assigned aircraft, in accordance with the NAMP. This contract will support 1st MAW with meeting its objectives for readiness and NAMP compliance. Each assessment cycle is four weeks and consists of assessment preparation (two weeks), assessment (one week), and post assessment (one week). Contracted personnel will augment a larger government assessment team. Some programs are small enough that the contractor will be required to assess multiple programs and conduct multiple MCIs during a unit’s assessment cycle and these programs are grouped into an Assessment Package. The contractor shall be prepared to provide qualified personnel to inspect the following programs/MCI’s listed in the Assessment Package table below. The government will provide a six month inspection schedule at the time of every task order. Any changes to the schedule that incurs additional costs to the contractor will be completed via modification to the order. Assessment packages will be purchased at the order level.

Assessment Package Program

1 200 Maintenance Training.

1700 Support Equipment Operator Training and Licensing

2 300 Fuel Surveillance.

400 Navy Oil Analysis

1100 Aircraft Confined Space

1500 Plane Captain Qualification Program

3900 Vibration Analysis

Aircraft Material Condition Inspection (MCI)

3 600 Hydraulic Contamination Control

700 Tire & Wheel Maintenance

1400 Corrosion Prevention and Control

2200 Hazardous Material Control and Management.

Aircraft Material Condition Inspection (MCI)

4 800 Quality Assurance

900 Maintenance Department/Division Safety

5 1200 Foreign Object Damage Prevention 3400 Phase Maintenance

Aircraft Material Condition Inspection (MCI)

6 1900 Central Technical Publications Library

2600 Technical Directive Compliance

7 2300 Individual Component Repair Listing.

2900 Maintenance Control.

3000 Production Control.

3100 Weight and Balance.

3700 Material Control.

3.1.1. Assessment preparation consists of the following actions:

Two weeks prior to inspection the contractor will review all Computerize Self Evaluation Checklists

(CSEC) (provided by the MAT OIC) and all applicable references.

Contractor shall validate Navy Tactical Command Support System (NTCSS) hardware and software version/configuration and create inspections customized queries from the application database tables prior to the visit.

Prepare training aids/material to be used during the assessment as well as in-brief slides.

On week prior to assessment, notify unit being assessed which CSECs will be utilized during the inspection.

Review Advanced Skills Management (ASM) for qualifications.

Identify and prepare mandatory and optional drills and practical evaluations provided by government.

As required, the Contractor shall train new MAT personnel on inspection techniques and provide program training. Training will be informal in nature, only conducted during assessment preparation, and is not to interfere with the other tasks associated with this phase of the assessment cycle.

3.1.2. Assessment consists of the following actions:

Utilizing the CSEC provided by the government evaluate NAMP program/areas and processes for compliance with policies and procedures. The contractor shall document areas of deficiency in NAMP compliance, and assist in performance improvement. Performance improvement will consist of informal training at the time the deficiency is identified and shall not be so extensive that it interferes with the other tasks associated with this action. The Contractor shall review safety of flight and safety of personnel

Maintenance Program Assessment (MPA) corrective actions to ensure they are in compliance with references and will correct identified deficiencies. During the conduct of inspections the contractor shall provide the Government’s Inspection Lead a list of all discrepancies found daily.

Upon identification of any safety of flight or personnel issue, the contractor shall immediately notify senior MAT personnel.

Conduct drills and practical evaluations in order to assess the unit’s ability to accurately complete tasks correctly, respond to emergent situations, and adhere to safety precautions.

The contractor shall evaluate the material condition and readiness of assigned aircraft by conducting

Material Condition Inspections (MCI’s). on assigned aircraft as required in each assessment cycle.

Review system printouts, program analysis reports, and functional specifications; document problems; and recommend corrective actions.

3.1.3. Post assessment consists of the following actions:

The contractor shall provide recommendations to the MAT OIC and NCOIC on changes to improve the efficiency, effectiveness, quality, and safety of naval aviation maintenance in writing. MAT OIC and

NCOIC will provide the specific format at the time of assessment.

Coordinate with the assessed unit to address any questions or concerns for discrepancies identified during the prior week’s assessment.

Support the assessed units in completing necessary Corrective Actions Plans (CAP).

4.0 Delivery or Deliverables

PWS Section Frequency Description

3.1.1 Once Each

Assessment customized inspection queries, in-brief slides, and inspection training aids/materials

3.1.2 Daily

during

Assessment

Week

List of all inspection discrepancies found daily

Immediate notification of any safety discrepancies or deficiencies

3.1.3 Once Each

Assessment

Recommended corrective actions

5.0 Applicable Documents / Governing References. In addition to requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location

COMNAVAIRFORISNT 4790.2D https://www.navair.navy.mil

6.0 Government Furnished Facilities, Equipment, Services and/or Information.

6.1. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

6.2. The Government will provide the contractor appropriate workspace to conduct inspections and create reports.

This will primarily be indoor office space and indoor maintenance bays, but can also include outdoor storage lots or canopies as required. The Government will coordinate for initial base access for all members of the inspection team and guide them to the worksite.

6.3. In accordance with FAR 52.245-1, the contractor will be held financially responsible for any damages caused to any government equipment or facilities if they were found to be negligent as determined by the COR/regional contracting office.

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204

(Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese

Tax Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a

DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8. Installation Access and Personnel Credentialing

7.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the

Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

http://www.osha.gov/dcsp/vpp/index.html https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/

7.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for

SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and

POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification

(PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.8.2.2. Base Passes and/or Defense Biometrics IDentification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations

Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

7.8.2.3. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.8.2.4. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under

Title 18, Section 793 and 7908 of the United States Code.

7.10. Classified information. Any classified work products shall be handled in accordance with DoD Instruction

5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official

Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.11. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.12. Travel. Travel costs are NOT reimbursable unless specifically provided for in the resulting order through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel.

7.12.1. Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR. The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges.

Travel requests will include the purpose of the trip and why VideoTeleConference (VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs

7.12.2. Authorized Travel. Authorized travel costs will only be reimbursed for:

Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract, Who have a need to travel to fulfill the performance of those duties, and

Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed Contracting

Officer Representative (COR)

7.12.3. Unauthorized Travel. Travel costs are explicitly not-reimbursable for the following:

Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR, Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

7.12.4. Foreign Travel

7.12.4.1. Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here: https://www.fcg.pentagon.mil/fcg.cfm . Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed

Contracting Officer Representative (COR) for assistance.

7.12.4.2. Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating

Directive, or other similar correspondence.

7.12.4.3. Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

7.12.5. Allowable Costs

7.12.5.1. All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S. Department of State Standardized Regulations (DSSR).

7.12.5.2. Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or

G&A expenses are not allowable.

7.12.5.3. As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

7.13. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality

Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

8.0 Acronym Key

MAT Aviation Logistics Management Assist Team

AOR Area of Responsibility

CAC Common Access Cards

CLIN Contract Line Item Number

KOR Contracting Officer

COMNAVAIRFORINST Commander, Naval Air Forces Instruction

COR Contracting Officer Representative

CSEC Computerize Self Evaluation Checklist

DBIDS ID Defense Biometric Identification System Identification

DTCN Designated Third Country Nationals DOD Department of Defense

ESOH Environmental, Safety, and Occupational Health

FTR Federal Travel Regulations

FOUO For Official Use Only

FCG Foreign Clearance Guide

JCI Japanese Compulsory Insurance

JSVRO Joint Services Vehicle Registration Office

NAMP COMNAVAIRFORINST 4790.2 series, Naval Aviation Maintenance Program https://www.fcg.pentagon.mil/fcg.cfm

NTCSS Navy Tactical Command Support System MCBJ Marine Corps Bases Japan

MPA Maintenance Program Assessment

MCI Material Condition Inspections

OSHA Occupational Safety and Health Administration

OCI Organizational Conflict of Interest OCI

PPE Personal Protective Equipment

PCO Procuring Contracting Officer

SOFA Status of Forces Agreement

TCCOR 1C or TC-1C Tropical Cyclone Condition of Readiness 1C

TCCOR AC Tropical Cyclone Condition of Readiness (All Clear)

TCCOR SW Tropical Cyclone Condition of Readiness (Storm Watch)

TAV Training Assist Visit USINDOPACOM United States Indo-Pacific Command

DSSR U.S. Department of State Standardized Regulations

USFJ United States Forces Japan

VPP Voluntary Protection Programs

VTC VideoTeleConference

1st MAW First Marine Aircraft Wing

U.S. United States

9.0 Performance Requirements Summary (PRS)

PERFORMANCE REQUIREMENTS

SUMMARY (PRS)

The Contractor task requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objectives to be met, tasks performed must be in substantial compliance with applicable performance standards. The

Acceptable Quality Level (AQL) describes the minimum overall levels of performance required for acceptable quality control. Failure to meet these AQL’s means that the Contractor Quality Control is unacceptable.

Task

Performance Objective

PWS

Reference Performance Standard

Acceptable

Quality Level Surveillance Method

Incentive

Conduct

Maintenance

Assessment on

Intermediate and

Organizational unit Naval

Aviation

Maintenance

Programs/Areas

Ensure

COMNAVAIRFORINST

4790.2 series objectives for readiness and NAMP compliance are sustained and adhered to during government personnel rotations and change-over.

Determine areas of deficiency in NAMP compliance and assist in performance improvement.

Utilize CSEC to evaluate

NAMP program/areas and process for compliance with policies and procedures.

Review safety of flight and safety of personnel MPA

3.1

For each assessment, the contractor will conduct 4 emergency response drills and 20 practical evaluations.

Contractor will utilize

CNAF grading criteria to determine severity.

CSEC SADATA will be provided by inspection team lead.

Discrepancies will be published daily and 100% of the time as required.

Accuracy of reporting will be limited to 3 errors per assessment.

Validated by COR via the MAT OIC and NCOIC upon completion of every unit assessment.

Positive

CPARS report

Follow-on orders corrective actions to ensure they are in compliance with references and corrected issues.

Collect and analysis data to support changes to improve the efficiency, effectiveness, quality, and safety of naval aviation maintenance.

Determine severity of discrepancies found per

COMNAVAIRFORINST

4790.2_ 10.24.3.7

Definitions.

Review and forward recommendations on the

CSEC

Provide on-site performance improvement training for supported organizations.

Training is based on the organization's needs and discrepancies identified.

Score card will be provided by inspection team lead.

Forward recommendations on deletion or updates to

MAT OIC and or NCOIC.

Forward training provided during inspection to MAT

OIC and or NCOIC.

90% positive feedback from all trainee reviews.

Effectiveness will be validated by

COR via the MAT

OIC and NCOIC quarterly.

(End Performance Work Statement)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-13 Contractor Code of Business Ethics and Conduct JUN 2020

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-8 Alt I Annual Representations and Certifications (MAR 2020)

Alternate I

MAR 2020

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

OCT 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

OCT 2020

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-5 Certification Regarding Responsibility Matters AUG 2020

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

JUN 2020

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-3 Offeror Representations and Certifications--Commercial

Items

FEB 2021

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2018-O0021)

JUL 2021

52.216-21 Alt I Requirements (Oct 1995) - Alternate I APR 1984

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014

52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.229-12 Tax on Certain Foreign Procurements FEB 2021

52.232-23 Assignment Of Claims MAY 2014

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-2 Service Of Protest SEP 2006

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.245-1 Government Property JAN 2017

52.245-9 Use And Charges APR 2012

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019

252.203-7004 Display of Hotline Posters AUG 2019

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7014 Limitations on the Use or Disclosure of Information by

Litigation Support Contractors

MAY 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services

-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2021

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.215-7008 Only One Offer JUL 2019

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems - Representation (DEVIATION 2020-

O0015)

MAY 2020

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems - Representation (DEVIATION 2020-

O0015)

MAY 2020

252.225-7974 (Dev) Representation Regarding Business Operations with the

Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

252.225-7976 (Dev) Contractor Personnel Performing in Japan. (DEVIATION 2018-O0019)

AUG 2018

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

APR 2019

252.227-7015 Technical Data--Commercial Items FEB 2014

252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.232-7011 Payments in Support of Emergencies and Contingency

Operations

MAY 2013

252.232-7017 Accelerating Payments to Small Business Subcontractors--

Prohibition on Fees and Consideration

APR 2020

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7009 Representation of Use of Cloud Computing SEP 2015

252.239-7010 Cloud Computing Services OCT 2016

252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a

Computer Network Unless Such Network is Designed to

Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JAN 2021

252.245-7000 Government-Furnished Mapping, Charting, and Geodesy

Property

APR 2012

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property JAN 2021

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

Note: No preference for a set-aside will be used in this procurement, since the services were performed OCONUS, and no local policy regarding applicability of part 19 will be in place at that time.

(b) SUBMISSION OF QUOTES. [Changed to read as follows]:

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact time specified in block 8 of this RFQ. Quotes may be submitted electronically (emailed). However, due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the

Contracting Office receives ALL required documents by the due date/time, including acknowledgment of receipt from the Government.

QUOTES MUST BE SUBMITTED AS INDICATED:

Quote Format. Offerors shall prepare and submit their quotes as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (technical and price) shall be submitted. Offers should be prepared using “Arial” or “Times New Roman” ” minimum of 11-point font style on 8½ x 11 inch. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of submitting Offeror in the header or footer.

Table 1—Required Format for Quote

Volume Title Maximum Pages

I SF1449/SF30 N/A 1 Original

II Technical 30 MS Word or PDF

III Reps & Certs N/A MS Word or PDF

IV Licenses/Certification N/A MS Word or PDF

V Past Performance 10 MS Word or PDF

VI Pricing N/A MS Excel Spreadsheet

The page count does not include:

Transmittal/Cover letter

Table of contents

Past Performance questionnaires

Volume I Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Prices, Proposed Quantities, and Extended Prices for each Contract Line Item Number (CLIN);

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

Volume II Technical Factor. Shall not include any pricing data. Each Offeror’s Technical Information shall clearly and concisely describe its response to the solicitation’s requirements. Offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal.

Statements such as “we understand” “will comply” “standard procedures will be used” or “noted and understood” without supporting narrative to define compliance are generally insufficient responses. A proposal that merely re-states the objectives of the solicitation, but fails to provide the required approach to meeting the solicitation’s objectives, is not acceptable. Moreover, the Government will generally not assume that an Offeror possesses a capability, understanding or commitment that is not specifically delineated and supported in its proposal. The

Offeror shall prepare a technical offer with their best efforts to demonstrate their abilities to satisfy or exceed the

Government’s technical requirements. Technical offers shall be free from typographical and grammatical errors and contain accurate information

Information sufficient for technical evaluation. Include, at a minimum:

Management Plan & Quality Control Plan (QCP).

The Offeror shall address each portion of the Performance Work Statement (PWS) and demonstrate their approach to each task specified under the PWS Section 3.0 by providing specific details of the processes, procedures, and systems that will be employed to execute each task. Offerors may submit alternate Assessment Package Program bundles for the government to consider as long as all identified assessment programs are included. The Offeror shall describe how they plan to identify and prevent deficiencies in the quality of service performed before the level of performance becomes unacceptable. The offeror shall develop an effective draft Quality Control Plan that demonstrates an effective approach to minimizing risks, mistakes, and costs as well as a detailed Risk Mitigation

Plan.

The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal. The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal. The Offeror shall describe any techniques and actions to mitigate such risks and explain whether the techniques and actions identified for risk mitigation have been successfully used by the Offeror.

Staffing Approach.

The offeror must describe its staffing plan by submitting a staffing narrative to include staff flexibility and commitment to perform work assignments on short notice based on changing task priorities, and complete tasks accurately and in a timely matter.