Amendment 0001 for RFQ M67400-20-Q-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See the Summary of Changes.

POC: Manabu Mitomi / Contract Specialist Phone: 011-81-98-970-1504 (From U.S.) / 098-970-1504 (Local) / 315-645-1504 (DSN) email: manabu.mitomi.ja@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

S 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740020Q0002

X 9B. DATED (SEE ITEM 11)

01-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jul-2020

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740020Q0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The purpuse of this Solicitation amendment is as follows:

1) To modify Attachment 1 - Past Performance Information List. Past Performance Information must include relevant and recent contracts performed as prime Contractor over the past three (3) years but limited to the most recent 5 contracts, for the same or similar services.

2) To set up page limitation on 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS-- COMMERCIAL ITEMS (OCT 2018), Section (b)(2).

3) To modify ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014), Section (d).

4) To add Attachment 4 - List of Potential Offeror's Questions and the Government Answers.

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

Note: No preference for a set-aside will be used in this procurement, since the services were performed OCONUS, and no local policy regarding applicability of part 19 will be in place at that time.

(b) SUBMISSION OF QUOTES. [Changed to read as follows]:

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact time specified in block 8 of this RFQ. Quotes may be submitted electronically (emailed). However, due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents by the due date/time, including acknowledgment of receipt from the Government.

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Prices, Proposed Quantities, and Extended Prices for each Contract Line Item Number (CLIN);

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical Factor. Information sufficient for technical evaluation. Include, at a minimum:

Offeror’s Technical Approach: (Not to Exceed 50 Pages)

Management Plan & Quality Control Plan (QCP).

The Offeror shall address each portion of the Performance Work Statement (PWS) and demonstrate their approach to each task under the PWS by providing specific details of the processes, procedures, and systems that will be employed to execute each task. The Offeror shall describe how they plan to identify and prevent deficiencies in the quality of service performed before the level of performance becomes unacceptable. The offeror shall develop an effective draft Quality Control Plan that demonstrates an effective approach to minimizing risks, mistakes, and costs as well as a detailed Risk Mitigation Plan.

The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal.The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal. The Offeror shall describe any techniques and actions to mitigate such risks and explain whether the techniques and actions identified for risk mitigation have been successfully used by the Offeror. The Draft Quality Control Plan will be used for evaluation purposes and is still a required deliverable in accordance with Section 9.13.1 of the PWS.

Staffing Approach.

The offeror must describe its staffing plan by submitting a staffing narrative to include staff flexibility and commitment to perform work assignments on short notice based on changing task priorities, and complete tasks accurately and in a timely matter. The offeror shall explain how their staffing plan supports their completion of PWS tasks and deliverables by providing labor categories, experience and skill levels of proposed personnel, as well as demonstrate how they plan to recruit and screen qualified personnel in order to satisfy the Government’s performance requirement. The offeror shall describe a plan for mitigating impacts and/or providing remedies to the Government when inevitable staff turnover, attrition, or other absences occur. The information provided shall be definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. Additionally, the Contractor shall describe, without providing pricing information, its employee compensation package with consideration to housing allowance, dependent schools, relocation expenses, Defense Base Act insurance, etc. for an overseas work location.

Transition Plan.

The offeror shall provide a transition plan explaining all necessary actions with an associated timeline required to fully meet the Governments required performance objectives. The transition plan and timeline shall take into consideration COVID-19 risks and travel restrictions with performing overseas.

The transition plan shall state the days after contract award that the contractor will be able to fully perform all tasks within the PWS and any period of partial performance leading up to full performance.

If the offeror intends to partially perform during the transition, they shall specify the tasks and quantity within the PWS they will provide while transitioning. The government will incorporate the awardee’s transition plan into the base performance period. The contractor shall NOT separately price the transition plan, and instead incorporate it into the costs of the base period.

Facility Clearance.

The Contractor shall be required to hold a Secret Facility Clearance (FCL) from the Defense Security (DSS) at time of proposal due date and must provide proof to the Contracting Officer with the offer. The contractor will complete and return the draft DD254 (Attachment 3) with prime and subcontractor information (Block 6 and Block 7).

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

Offerors shall provide to the Government the completed Past Performance Information List no later than the solicitation closind date, to include relevant and recent contracts performed as prime Contractor over the past three (3) years but limited to the most recent 5 contracts, for the same or similar services. (See Attachment 1.)

(c) Period for acceptance of quotes. [Changed to read as follows]:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(d) Correspondence. [Added]

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in Attachment 2 to the Point of Contact below, no later than 15 July 2020 by 15:00 Japanese Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Marine Corps Installations Pacific (MCIPAC) Regional Contracting Office (RCO) Attn: Manabu Mitomi Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-1504 (from U.S.) / 098-970-1504 (Local) Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local) E-mail: manabu.mitomi.ja@usmc.mil

(End of provision)

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical Approach

2) Price

3) Past Performance (Note: Government will only consider past performance as the prime contractor.)

c) The Technical evaluation will be based upon the quoters submissions described in the “Technical Information” section of 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015).

Quoters will be evaluated on the suitability of their written plan, and ability to convey a clear, comprehensive approach to meeting the requirement as described in the PWS.

d) For purposes of past performance evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System (FAPIIS) / Contractor Performance Assessment Reporting System (CPARS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

e) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

f) [Repeated for clarity] Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). [Added] If applicable, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror's total price.

g) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachment 1

PAST PERFORMANCE INFORMATION LIST

(Note: Past Performance Information must include relevant and recent contracts performed as prime Contractor over the past three (3) years but limited to the most recent 5 contracts, for the same or similar services)

Past Performance Information (1):

Contracting Agency Contract Number Period of Performance Contract Value

( including options)

Brief Description of Contract Effort (Service)

POC Information: All Information must be filled.

Name:

Title/Rank:

Phone: Fax: E-mail:

Past Performance Information (2):

Past Performance Information (3):

Past Performance Information (4):

Past Performance Information (5):

(End ATTACHMENT 1 - Past Performance Information List)

The following have been added by full text:

Attachment 4:

List of Potential Offeror’s Questions and the Government Answers

Page CLIN No.

/ SLIN

No.

Attachment # / Appendix # / Paragraph #

Question & Answer

& 62

ADDENDUM TO

52.212-2

EVALUATION –

COMMERCIAL

ITEMS (OCT 2014)

Attachment 1- PAST

PERFORMANCE

INFORMATION

LIST

Question #1:

There are conflicting solicitation instructions that I wanted to clear up immediately, as the issue has a major impact on how we write the related proposal.

Page 6 says: "Note: Government will only consider past performance as the prime contractor".

However:

Page 62 says: "Past Performance Information must include relevant and recent contracts and subcontracts over the past three (3) years but limited to the most recent 5 contracts/subcontracts, for same or similar services".

Can you please clarify the requirement: can relevant past experience as a subcontractor be used in the proposal or not?

Answer #1:

Page 6 is correct. The Government will only consider past performance as the prime contractor.

See Amendment 0001 for the correction of Attachment 1 - Past Performance Information List.

N/A N/A N/A Question #2:

I am looking to confirm if there is an incumbent, or if this is a new requirement? If there is an incumbent, can you please provide the contractor name and contract number?

Answer #2:

Yes, the services currently have been performed by an incumbent contractor under Contract Number M6740016D0011.

Contractor’s information is available to search from this Contract Number through beta.SAM.gov (Ref:

https://beta.sam.gov/).

Page 3 N/A (b) Submission of Quotes

Question #3:

Government instructions read as follows: “Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact time specified in block 8 of this RFQ. Quotes may be submitted electronically (emailed).” Please confirm that the submission of quotes will go to Mr. Manabu Mitomi. Email:

manabu.mitomi.ja@usmc.mil.

Answer #3):

Yes, email address is correct.

Page 3 N/A (b) Submission of Quotes

Question #3-a) :

This section does not contain information pertaining to the required Font style and size. Would the government consider 12 point Arial or Times New Roman for the body text and 10 point font for graphics/tables?

Answer #3-a):

The Government does not specify the required font style and size under this RFQ M67400-20-Q-0002. It will be acceptable for 12 point Arial or Times New Roman for the body text and 10 point font for graphics/tables, but not limited to.

Page 3 N/A (b) Submission of Quotes

Question #3-b):

This section does not specify Volume names. Would the government accept a quote with the following volumes?

Volume I – Technical Volume II - Price Answer #3-b):

In accordance with Paragraph (b) SUBMISSION OF QUOTES, please submit us the following documents:

(1) Completed SF1449/SF30.

(2) Technical Factor (Offeror’s Technical Approach)

Management Plan & Quality Control Plan

(QCP).

Staffing Approach.

Transition Plan Facility Clearance.

(3) Validation of Representations and Certifications

(4) Licenses/Certifications. (If applicable.)

(5) Past performance information

Page 3 N/A (b) Submission of Quotes

Question #3-c):

This section does not specify page limitation requirements for the response. Will the government please amend and add page limitation requirements for each section/volume.

Answer #3-c):

Page limitation of Offeror’s Technical Approach specified on RFQ M67400-20-Q-0002 is not to exceed 50 pages. (See

52.212-1 ADDENDUM TO INSTRUCTIONS TO

OFFERORS--COMMERCIAL ITEMS (OCT 2018), Section ((b)(2).)

Page 3 N/A (b) Submission of Quotes

Question #3-d):

Government instructions read as follows: “Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact time specified in block 8 of this RFQ.” The exact time specified in block 8 of this RFQ is 3pm, July 31, 2020. Is this 3pm EST or JST?

Answer #3-d):

The date and time on Block 8 is for local time. The offer due date/time is 31 Jul 2020, 03:00PM (Japanese Standard Time).

Page 6 ADDENDUM TO 52.212-2

EVALUATION

Question #4:

Is a PPQ required if the contract has not completed a CPAR yet?

Answer #4:

All offerors are to submit Attachment 1 – Past Performance Information List by the solicitation closing date. See # (b)(5) of SUBMISSION OF QUOTES on 52.212-1 ADDENDUM TO

INSTRUCTIONS TO OFFERORS.

When Offeror’s recent and relevant past performance record is not available on CPARS, the Government may evaluate the Offeror’s past performance via other authorized methods described in FAR 13.106-2(b)(3).

If the Government decides to use Past Performance Questionnaires as a part of other authorized methods, the form prepared by the Government will be distributed to any of Offeror’s reference(s) listed on the Attachment 1 – Past Performance Information List submitted by each Offeror.

(End of Summary of Changes)