M67400-20-Q-0002.pdf

SEE ADDENDUM

(No Collect Calls)

M6740020Q0002 01-Jul-2020

b. TELEPHONE NUMBER

011-81-98-970-1504

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 31 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MANABU MITOMI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M20380 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M20380

GYSGT ALANSER URUO

III MEF LSCO

BLDG 5681

CAMP FOSTER

TEL: 645-9304 FAX:

FAX:

TEL: 011816117458531 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

541614

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF66

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740020Q0002

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard.

Note: No preference for a set-aside will be used in this procurement, since the services were performed OCONUS, and no local policy regarding applicability of part 19 will be in place at that time.

(b) SUBMISSION OF QUOTES. [Changed to read as follows]:

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email using the specified contact information in section below, at or before the exact time specified in block 8 of this RFQ. Quotes may be submitted electronically (emailed). However, due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents by the due date/time, including acknowledgment of receipt from the Government.

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Prices, Proposed Quantities, and Extended Prices for each Contract Line Item Number (CLIN);

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical Factor. Information sufficient for technical evaluation. Include, at a minimum:

Offeror’s Technical Approach:

Management Plan & Quality Control Plan (QCP).

The Offeror shall address each portion of the Performance Work Statement (PWS) and demonstrate their approach to each task under the PWS by providing specific details of the processes, procedures, and systems that will be employed to execute each task. The Offeror shall describe how they plan to identify and prevent deficiencies in the quality of service performed before the level of performance becomes unacceptable. The offeror shall develop an effective draft Quality Control Plan that demonstrates an effective approach to minimizing risks, mistakes, and costs as well as a detailed Risk Mitigation Plan.

The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal.The Offeror shall describe any risks associated with the PWS and implementation of the offeror’s proposal. The Offeror shall describe any techniques and actions to mitigate such risks and explain whether the techniques and actions identified for risk mitigation have been successfully used by the Offeror. The Draft Quality Control Plan will be used for evaluation purposes and is still a required deliverable in accordance with Section 9.13.1 of the PWS.

Staffing Approach.

The offeror must describe its staffing plan by submitting a staffing narrative to include staff flexibility and commitment to perform work assignments on short notice based on changing task priorities, and complete tasks accurately and in a timely matter. The offeror shall explain how their staffing plan supports their completion of PWS tasks and deliverables by providing labor categories, experience and skill levels of proposed personnel, as well as demonstrate how they plan to recruit and screen qualified personnel in order to satisfy the Government’s performance requirement. The offeror shall describe a plan for mitigating impacts and/or providing remedies to the Government when inevitable staff turnover, attrition, or other absences occur. The information provided shall be definitive enough to provide the Government a clear understanding of how the Offeror intends to staff this contract in order to meet all the PWS requirements. Additionally, the Contractor shall describe, without providing pricing information, its employee compensation package with consideration to housing allowance, dependent schools, relocation expenses, Defense Base Act insurance, etc. for an overseas work location.

Transition Plan.

The offeror shall provide a transition plan explaining all necessary actions with an associated timeline required to fully meet the Governments required performance objectives. The transition plan and timeline shall take into consideration COVID-19 risks and travel restrictions with performing overseas.

The transition plan shall state the days after contract award that the contractor will be able to fully perform all tasks within the PWS and any period of partial performance leading up to full performance.

If the offeror intends to partially perform during the transition, they shall specify the tasks and quantity within the PWS they will provide while transitioning. The government will incorporate the awardee’s transition plan into the base performance period. The contractor shall NOT separately price the transition plan, and instead incorporate it into the costs of the base period.

Facility Clearance.

The Contractor shall be required to hold a Secret Facility Clearance (FCL) from the Defense Security (DSS) at time of proposal due date and must provide proof to the Contracting Officer with the offer. The contractor will complete and return the draft DD254 (Attachment 3) with prime and subcontractor information (Block 6 and Block 7).

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

Offerors shall provide to the Government the completed Past Performance Information List no later than the solicitation closind date, to include relevant and recent contracts performed as prime Contractor over the past three (3) years but limited to the most recent 5 contracts, for the same or similar services. (See Attachment 1.)

(c) Period for acceptance of quotes. [Changed to read as follows]:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(d) Correspondence. [Added]

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in Attachment 2 to the Point of Contact below, no later than 15 July 2020 by 15:00 Japanese Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Marine Corps Installations Pacific (MCIPAC) Regional Contracting Office (RCO) Attn: Manabu Mitomi Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-1504 (from U.S.) / 098-970-1504 (Local) Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local) E-mail: manabu.mitomi.ja@usmc.mil

(End of provision)

ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical Approach

2) Price

3) Past Performance (Note: Government will only consider past performance as the prime contractor.)

c) The Technical evaluation will be based upon the quoters submissions described in the “Technical Information” section of 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015).

Quoters will be evaluated on the suitability of their written plan, and ability to convey a clear, comprehensive approach to meeting the requirement as described in the PWS.

d) For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System (FAPIIS) / Contractor Performance Assessment Reporting System (CPARS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

e) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

f) [Repeated for clarity] Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). [Added] If applicable, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror's total price.

g) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months GCSS-MC Support Services

FFP

The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform GCSS-MC GCSS-MC Support Services to the III MEF Logistics Systems Coordination Office (LSCO) in accordance with the Performance Work Statement (PWS). The Government estimates the following number of hours annually to meet the requirement:

GCSS-MC Support Services:

5760 hours/9 months

If required, the Government is will accept reduced/delayed performance while the contractor is executing their transition plan. The contractor’s transition plan is an element of their technical approach and required with their offer IAW FAR 52.212-

1. The awardee’s transition plan will be incorporated into the contract at time of award.

Period of performance 18 Sep 2020 to 17 Jun 2020. __ day transition period 18 Sep 2020 to __ ___ 2020. Full performance __ ___ 2020 to 17 June 2021.

FOB: Destination

PSC CD: R408

NET AMT

0002 8 Lot Travel

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 9.12 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing GCSS-MC Support Services

*Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances available at http://www.defensetravel.dod.mil/site/perdiemCalc.cfm Government Estimated Cost: Approximately $35,000 /year

ESTIMATED COST

1001 12 Months OPTION GCSS-MC Support Services

FFP

The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform GCSS-MC GCSS-MC Support Services to the III MEF Logistics Systems Coordination Office (LSCO) in accordance with the Performance Work Statement (PWS). The Government estimates the following number of hours annually to meet the requirement:

GCSS-MC Support Services:

7620 hours/12 months

1002 8 Lot OPTION Travel

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 9.12 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing GCSS-MC Support Services *Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances available at http://www.defensetravel.dod.mil/site/perdiemCalc.cfm Government Estimated Cost: Approximately $35,000 /year

2001 12 Months OPTION GCSS-MC Support Services

FFP

The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform GCSS-MC GCSS-MC Support Services to the III MEF Logistics Systems Coordination Office (LSCO) in accordance with the Performance Work Statement (PWS). The Government estimates the following number of hours annually to meet the requirement:

GCSS-MC Support Services:

7620 hours/12 months

2002 8 Lot OPTION Travel

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 9.12 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing GCSS-MC Support Services *Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances available at http://www.defensetravel.dod.mil/site/perdiemCalc.cfm Government Estimated Cost: Approximately $35,000 /year

3001 12 Months OPTION GCSS-MC Support Services

FFP

The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform GCSS-MC GCSS-MC Support Services to the III MEF Logistics Systems Coordination Office (LSCO) in accordance with the Performance Work Statement (PWS). The Government estimates the following number of hours annually to meet the requirement:

GCSS-MC Support Services:

7620 hours/12 months

3002 8 Lot OPTION Travel

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 9.12 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing GCSS-MC Support Services *Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances

4001 12 Months OPTION GCSS-MC Support Services

FFP

The Contractor shall provide fully qualified personnel, supervision, administrative support, and training necessary to perform GCSS-MC GCSS-MC Support Services to the III MEF Logistics Systems Coordination Office (LSCO) in accordance with the Performance Work Statement (PWS). The Government estimates the following number of hours annually to meet the requirement:

GCSS-MC Support Services:

7620 hours/12 months

4002 8 Lot OPTION Travel

COST

The Contractor on-site personnel directly supporting this contract may require traveling in accordance with paragraph 9.12 of the Performance Work Statement (PWS). The Contractor shall be reimbursed for travel costs incurred and other travel expenses deemed necessary and approved during contract performance to support providing GCSS-MC Support Services *Travel expenses shall be in accordance with Federal Travel Regulations (FTR) for the location in which the work is performed, at cost and all expense receipts will be required for re-imbursement.

Note: Travel, Lodging & Per Diem rates shall not exceed authorized allowances

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 18-SEP-2020 TO

17-JUN-2021

N/A M20380

GYSGT ALANSER URUO

III MEF LSCO

BLDG 5681

CAMP FOSTER

645-9304

M20380

0002 POP 18-SEP-2020 TO

17-JUN-2021

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 18-JUN-2021 TO

17-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 18-JUN-2021 TO

17-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 18-JUN-2022 TO

17-JUN-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 18-JUN-2022 TO

17-JUN-2023

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 18-JUN-2023 TO

17-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 18-JUN-2023 TO

17-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 18-JUN-2024 TO

17-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 18-JUN-2024 TO

17-JUN-2025

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT:

Performance Work Statement (PWS) GCSS-MC Training and Support Team for III MEF LSCO, Camp Foster, Okinawa, Japan

1.0 General.

1.1. Introduction and Background. .

This is a requirement for Global Combat Support System-Marine Corps (GCSS-MC) Support Services on Camp Foster, Okinawa, Japan in support of III Marine Expeditionary Force (III MEF). III MEF requires on-site contract support in the realm of oracle based system knowledge. These services are critical to the technical support of III MEF operations and communications including collaboration/command and control, readiness tracking, and user access. The specific skills required to maintain and enhance the complex systems are described in detail in this

PWS.

1.2. Scope of Work and Objective.

The contractor shall provide all labor, materials, supply and transportation unless otherwise indicated in this document. The contractor shall provide GCSS-MC Support Services to the III MEF Logistics Systems Coordination Office (LSCO) to assist in daily operations, monitor performance, provide GCSS-MC Instructional classes, execute centralized deployment administration, capture functional/technical issues impacting logistics support and coordinate corrective actions with the appropriate Marine Corps agencies in order to optimize the effectiveness and functionality of logistics support systems for improved materiel management and readiness for III

MEF.

Note: GCSS-MC is an oracle based system. However, the required services are recognized as “Non-information technology (IT) Service.” The services that the contractor will provide are logistical in nature rather than IT.

1.3. Period of Performance. The period of performance of this contract is for a 9-month base period with four (4) one-year option periods and a six (6) month option to extend services in accordance with FAR 52.217-8. The contract period of performance will start the beginning of the specified period on each Contract Line Item Number (CLIN) or within the 30 days after announcement of the contract award.

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

New Year's Day *1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day *4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day *11 November Thanksgiving Day Fourth Thursday in November Christmas Day *25 December

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30 am.

2.0 Place of Performance.

2.1. The primary place of performance will be at Camp Foster building 5681, Okinawa, Japan. Contractor personnel may be required to travel away from the normal duty station; aboard ships and sometimes in expeditionary or rudimentary working conditions in support of exercises or operations. On island travel to other local bases shall not be reimbursed by the Government.

2.1.1. Hours of Operation. The contractor is expected to provide the required services between the hours of 0730 and 1630 Monday through Friday. There may be the need for occasional work outside of normal Government working hours. This shall be coordinated with the COR in advance.

2.1.2. Current planning projections for FY-20 travel schedule would require deployed/offsite support in the regional area (eg. Philippines, Thailand, Australia, etc.) for estimated 8 events per year, each averaging approximately 7

- 30 days in duration. Similar travel is expected during each subsequent period of performance.

3.0 Technical Requirements (Description of Work / Tasks).

3.1. The Contractor shall provide Oracle Systems Support.

3.1.1. Contractor Tasks

3.1.1.1. The contractor shall provide support in receiving calls and assisting customers as part of our LSCO GCSS- MC Help Desk daily for a full eight hour day, Monday through Friday, excluding approved holidays. Government considers 0730 – 1630 as a full workday.

3.1.1.2. The contractor shall coordinate between III MEF and the Major Subordinate Commands (MSCs) on logistics systems issues. The contractor shall continuously assess GCSS-MC functionality and provide guidance internal to III MEF for problem area resolution and submit recommendations for process or system improvements.

The contractor shall submit recommended system changes to III MEF G-4 LSCO POC for action. Government estimates 50-150 system/customer issues or trouble tickets per week which the contractor will capture via the Information Technology System Management (ITSM.)

3.1.1.3. The contractor shall provide functional guidance via over-the-shoulder (OTS) training to less experienced III MEF personnel. Government estimates 1-4 OTS events per month.

3.1.1.4. The contractor shall assist in the creation of classroom instruction, curriculum review and development for the classes listed in task 3.1.1.5 Government anticipates six periods of instruction reviews/updates per quarter.

3.1.1.5. The contractor shall instruct students from multiple units through on-site and distance learning environments using lecture and lab exercises for GCSS-MC. The following is a list of classes the contractor will have to support:

Demand Supported Items (DSI), Evacuation Procedures, Calibration Control, Preventive Maintenance Checks & Services (PMCS), Modification Control, Secondary Reparables (SECREP), Maintenance Service Requests, Parts Requirements, Enterprise Automated Task Organization (EATO), Responsible Officer (RO), Unit User Account Manager (UUAM), Supply Property Control, Requisition Management , Warehouse Procedures, Supply and Maintenance Reports, Command Adjustments, Universal Work Queue (UWQ), Reconciliation/Validation, SABRS

Supply Reports, Crane Weapons Database, Disposition Procedures, MCFIAS - Marine Corps Financial Integrated Analysis System (SMARTS) Government anticipates 10-20 classes each month.

3.1.1.6. The contractor shall instruct, support, and evaluate III MEF Unit User Account Managers (UUAMs) according to the quarterly training plan. The contractor shall provide a quarterly report to the COR that includes all attendance roster as well as issues/concerns discussed/encountered with UUAMs for the previous quarter.

Government anticipates one class per week.

3.1.1.7. The contractor must be technically proficient with assembly and employment of the GCSS-MC Mobile Training Suites (MTS) Gen 7. A MTS is Government Furnished Equipment and consists of 25 laptops and one server that function as a standalone training suite. This includes assembly, disassembly, inventory, packing, shipping, and troubleshooting of MTS to and from local and remote locations. Government estimates eight (8) known events during the year.

3.1.1.8. The contractor shall provide internal LSCO and external operational support by conducting unit deployment program alignments in support of III MEF operations and deployments. Government estimates approximately 30 alignments per year.

3.1.1.9. The contractor shall provide internal and external operational support by conducting Enterprise Automated Task Organizations (EATO) assistance to using units in support of Unit Deployment Programs. Government estimates approximately 30 EATO events per year.

3.1.1.10. The contractor shall coordinate and conduct Force Activity Designator (FAD) changes in accordance with approved unit deployment updates. Government estimates 1-5 updates per week

3.1.1.11. The contractor shall assist in the integration of logistics systems and data management within the Marine Air Ground Task Force (MAGTF), and recommend processes and training improvements to the LSCO Operations Cell through capturing lessons learned and after actions reports. Government anticipates 8-10 after action reports per year.

3.1.2. Minimum Personnel Requirements

3.1.2.1. All contracted employees supporting this contract must have a minimum of a current U.S. Secret security clearance.

3.1.2.2. All contracted employees must have experience in performing the tasks detailed in Section 3 Technical Requirements of this PWS. Experience must be sufficient enough to effectively perform all tasks on the Period of Performance start date.

3.1.2.3. Demonstrate knowledge of Marine Corps Supply and Maintenance systems. Specifically Total Force Structure Management Systems, Marine Corps Training Information Management System, Publications Library Management System, Integrated Data Environment (IDE)/Global Transportation Network (GTN) Convergence, Web Federal Logistics Information System, Federal Logistics, Department of Defense Fedmall, Department of Defense Activity Address Directory/DAASC Inquiry System, Naval Sea Systems Command CRANE, Defense Logistics Agency, eRetrograde Management System, Storage Retrieval Automated Tracking Integrated System, Standard Accounting Budgeting and Reporting System, and United States Transportation Command.

3.1.2.4. Must be knowledgeable in SharePoint, Microsoft Office, and Information Technology Systems Management.

4.0 Delivery or Deliverables.

4.1. The Contractor shall:

4.1.1. Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work Statement. All records submitted shall include a cover page compliant with current regulations.

4.1.1.1. The Government reserves the right to request updates on all deliverables on an as needed basis. All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this requirement shall be turned over to the Government upon completion of this requirement. At the end of the Contract, the above mentioned deliverables shall become property of the Government.

4.1.1.2. Submit written deliverables in hardcopy and electronic form in Microsoft Office compliant format (e.g.

Word, Excel, PowerPoint, etc.).

4.1.2. List of Deliverables. The contractor shall:

4.1.2.1. Provide a weekly helpdesk status of activity and ITSM ticket count to support task 3.1.1.1.

4.1.2.2. Provide a weekly analysis on system constraints regarding III MEF system users to support task 3.1.1.2.

4.1.2.3. Provide lessons learned, trip reports and or after actions at the conclusion of travel and training events to support tasks 3.1.1.7 and 3.1.1.11.

4.1.2.4. Provide a Quality Control Plan to KO within 30 days after receipt of contract award as specified in section

9.13.1 of the PWS.

4.1.3. The Contractor shall have all required personnel physically present at the work location No Later Than the performance start date or within 30 days after the contract award date.

4.1.4. The Government will retain all data rights if the contractor designs or develops new methods or procedures of technical solutions that meet the requirements of assigned projects.

4.2. (Contract Data Requirements List – CDRL).

CDRL Title Applicable PWS Paragraphs

Weekly report on Helpdesk activity within

ITSM

3.1.1.1, 4.1.2.1

Weekly analysis on system constraints 3.1.1.2, 4.1.2.2

As required, Provide lesson learned, trip reports or AAR

3.1.1.11, 4.1.2.3

Provide quality control plan 4.1.2.9, 9.13.1

5.0 Applicable Documents / Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance. The documents pertaining to this PWS include;

MCO 4400.150, MCO 4000.201 all volumes, UM 4000-125, MCO 4790.2, and MCO 7300.21B. This list is not all inclusive as there are many orders and directives in draft process due to system and process changes.

Reference Location DOD Directive 4715.1E https://dod.defense.gov/Resources/Forms-Directives/

DODI/M series 1000.13 https://dod.defense.gov/Resources/Forms-Directives/

DODI 5200.46 https://dod.defense.gov/Resources/Forms-Directives/

DOD 5400.11-R https://dod.defense.gov/Resources/Forms-Directives/

Executive Order 11582 of February 11, 1971 https://www.archives.gov/federal-register/codification/executive-order/11582.html

MCO 4400.150 https://www.marines.mil/News/Publications/MCPEL/

MCO 4000.201 https://www.marines.mil/News/Publications/MCPEL/

MCO 4790.2 https://www.marines.mil/News/Publications/MCPEL/

MCO 7300.21B https://www.marines.mil/News/Publications/MCPEL/

NMCARS 5237.203-90 http://farsite.hill.af.mil/archive/NMCARS/NMCARS_13-05/5237.htm

Public Law 91-596 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT

Public Law 99-234 https://www.congress.gov/public-laws/99th-congress

UM 4000-125 Will be provided by the COR upon the request from the Contractor.

United States Code Title 18, Section 793 https://uscode.house.gov/

United States Code 5546 https://uscode.house.gov/

United States Code 6103 (b) https://uscode.house.gov/

USFJI 31-205 Will be provided up on the Contractor’s Request.

USFJI 64-100 Will be provided up on the Contractor’s Request.

6.0 Security Requirements.

6.1. Security Clearance. The Contractor must maintain a U.S. Secret security clearance.

6.1.1. The Contractor is required to hold a Secret Facility Clearance (FCL) at time of award. The Contractors shall provide proof a facilities clearance prior to be eligible for award. The Government will provide a DoD Contract Security Classification Specification form DD254 which outlines security requirement.

6.1.2. Background Investigation. Contractor personnel performing work under this contract must, at minimum, completed a National Agency Check with Inquiries (NACI) Background Investigation prior to commencement of work under this contract, and must initiate an active Background Investigation required for the life of the contract.

This is the minimum requirement for the Contractor to be eligible to receive a Common Access Card (CAC).

Background Checks must be initiated prior to employee arrival on island.

7.0 Performance Requirement Summary (PRS). The Contractor’s performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The Performance Requirements Summary (PRS) in Table 1 outlines the Government’s performance requirements for this Contract.

Performance

Objective

PWS

Section Performance

Standard Acceptable Quality Level

(AQL)

Surveillance Method Incentive

Training and Curriculum Support

3.1.1.3 3.1.1.4 3.1.1.5 3.1.1.6 3.1.1.7

Contractor demonstrates proficiency with

GCSS-MC, MTS

Gen 7 Support, and knowledgeable in the classes listed in PWS 3.1.1.5

No more than 5% of classes rescheduled because of contractor caused delay throughout the year.

No more than 5% of IRFs with negative reviews.

Instructor Rating Forms (IRF’s)

Government Review of Curriculum Update and Classes

CPARS report (positive or negative)

Exercise of option periods

System Support

3.1.1.1 3.1.1.2 3.1.1.8 3.1.1.9 3.1.1.10 3.1.1.11

Contractor supports incoming

GCSS-MC

trouble tickets in a timely manner

95% of all trouble tickets completed or forwarded to higher level program office for support within two working days.

Government Review of ITSM actions

CPARS report (positive or negative)

Exercise of option periods

8.0 Government Furnished Facilities, Equipment, Services and/or Information. ENSURE CLAUSES ARE INCLUDED AS APPROPRIATE: 52.245-1, DFARS 245.7001/2/3 SERIES. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

8.1. Government Furnished Facilities. The Government will provide sufficient workspace for Contractor’s employees at building 5681 Camp Foster, Okinawa, Japan. The Contractor shall use the Government furnished workspace only in the performance of this Contract.

8.2. Government Furnished Equipment.

The Government will provide sufficient numbers of computers and telephones for the Contractor’s performance.

The Contractor shall return the Government furnished facilities and equipment to the Government in the same condition as received. All Contractor’s property, equipment, and supplies shall be removed within 48 hours of contract expiration.

9.0 Special Instructions and Administrative Information

9.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

9.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

9.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

9.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

9.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

9.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

9.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

9.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

9.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

9.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

9.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

9.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

9.8. Installation Access and Personnel Credentialing

9.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

9.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at building 5638, Marine Corps Base, and Camp Butler.

Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle- Registration/, or by calling +81-(0)98-970-7481.

9.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

9.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

9.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

9.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

9.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

9.8.2.1. Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

9.8.2.2. Base Passes and/or Defense Biometrics Identification System…