M67400-19-Q-0032.pdf

SEE ADDENDUM

(No Collect Calls)

M6740019Q0032 11-Mar-2019

b. TELEPHONE NUMBER

011-81-98-970-7140

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 26 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. CHRISTOPHER D. WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M2023319SUDPF02

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 011816117458531

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

541410

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF21

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740019Q0032

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standards: 541410

Interior Design Services

(b) SUBMISSION OF QUOTES

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (m) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f)(2)(i)(A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the Request for Quotes and, for services, the associated

Performance Work Statement PWS. This must include:

(i) A written plan detailing the contractors approach to meeting each of the tasks and providing the deliverables as stated in the PWS.

(ii) Employee resumes that display the qualifications, specialized experience, and general knowledge as described in the PWS.

(iii) Documentation to support the Offeror’s expertise and experience in the field of Cook

Chill Food Service Consulting or related fields.

(b) Terms of any express warranty;

(c) Other information relevant to the capability/performance of products/serviced offered

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Other Representations and Certifications which may be required, but not resident in SAM.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, as applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

(c) Period for acceptance of quotes

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(m) Correspondence

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in

Attachment I to the Point of Contact below, no later than 10:00AM March 18th 2019 Japan Standard Time

(JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mr. Christopher Weiss

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: christopher.d.weiss1@usmc.mil

(End of provision)

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical merit

2) Price

3) Past Performance

c) For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System (FAPIIS) / Past Performance Information Retrieval System (PPIRS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

d) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

(f) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

mailto:christopher.d.weiss1@usmc.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Food Service Consultant Services

FFP

Food Service Consultant Services in accordance with the PWS.

FOB: Destination

MILSTRIP: M2023319SUDPF02

PURCHASE REQUEST NUMBER: M2023319SUDPF02

PSC CD: R425

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Lot

TRAVEL

COST

Travel costs in accordance with the terms and conditions stated in the TRAVEL

COSTS section and the PWS. Receipts and supporting documentations must be submitted for payment of authorized travel.

FOB: Destination

PSC CD: R425

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 31-MAR-2019 TO

20-JUN-2019

N/A N/A

0002 POP 31-MAR-2019 TO

20-JUN-2019

N/A N/A

PERFORMANCE WORK STATEMENT

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP

FOOD SERVICE CONSULTANT

MARINE CORPS INSTALLATIONS PACIFIC-MCB CAMP BUTLER

MC0519-T MAIN DINING FACILITY, CAMP SCHWAB

1.0 INTRODUCTION. This is a requirement for the support of the MCIPAC Base Food Services (BFS) in

Okinawa, Japan throughout execution of project #MC0519-T Main Dining Facility during the 90% and 100% design process led by Government of Japan (GOJ), and subsequent commissioning of the facility upon completion. Project

MC0519-T is currently under design by the GOJ based on the Basic Criteria Package (BCP) prepared by the U. S.

Government. The contractor shall provide technical expertise in support of BFS by reviewing Japanese architect-engineer submittals to provide justifications and recommendations that ensure BFS and Marine Corps interests are met. MCIPAC BFS in Okinawa, Japan do not possess the technical capability or continuity to perform these functions.

2.0 SCOPE. The Food Service Officer, Marine Corps Installations, Pacific (MCIPAC) requires Food Service

Consultant Support services to provide technical and advisory support to the staff of BFS located at Camp Kinser, Okinawa, Japan. Contract support shall ensure BFS equities are met in terms of ensuring a structure viable of supporting various food service operations and equipment requirements; the review is limited to consultation regarding food service operational requirements – it is not intended to be Architecture & Engineering work, as all designs and approvals will be conducted by designated GOJ A&E entities.

2.1 Main Dining Facility, Camp Schwab. As defined per each subsequent task order the contractor is to provide consultation for the new Main Dining Facility, in the management and oversight of the day-to-day interface with users, stakeholders, United States Army Corps of Engineers (USACE), and GOJ Okinawa Defense Bureau (ODB).

2.2 Associated areas of contractor support are inclusive of logistics, project management, administration, facilities, utilities, and technical support related to the new Main Dining Facility in Camp Schwab, Okinawa.

3.0 APPLICABLE DOCUMENTS.

3.1 DOD Joint Travel Regulations (JTR)

3.2 USMC Security Regulations, including MCIPACO 5512.2

3.3 Department of Defense Instruction (DODI) 5210.8 Information

4.0 Technical Requirements:

4.1 Assist the Government in the review of the 90% and 100% design documents prepared by the Government of

Japan Architect-Engineer, as required according to the Alliance Transformation Implementation Panel (ATIP) timeline guidelines. The purpose of this review is to ensure BFS equities are met in terms of ensuring a structure viable of supporting various food service operations and equipment requirements; the review is limited to consultation regarding food service operational requirements – it is not intended to be Architecture & Engineering work, as all designs and approvals will be conducted by designated GOJ A&E entities. ATIP is the bilateral panel that implements execution of projects funded by GOJ under the Defense Policy Review Initiative (DPRI). Provide input/recommendations for review and subsequent submission of or changes in equipment for purchase by the US

Government through Headquarters, Marine Corps (HQMC), Marine Corps Installations (MCI) for the Main Dining Facility at Camp Schwab, Okinawa, Japan.

4.2 Provide consultation, via email, tele-video conference, and/or reviews where consultant is required to be present at the following milestones:

4.2.1 For Engineering Surveillance i.e. Design

4.2.1.1 The contractor shall represent and support the BSF, Main Dining Facility staff via email or tele-video conference and if required in person in Okinawa, Japan, attend OBR (On Board Review Meeting) and be able to answer any questions by the different engineering disciplines during the review of design documents.

4.2.1.2 The contractor shall assist BSF, Main Dining Facility staff review design for construction documents to ensure that functional requirements stated in the BCP are met for the interest of the USMC at the following design stages:

- During the 90% Architectural design stage

- During the 90% Communications Design

- During the 90% Electrical Design

- During the 90% Fire Protection Design

- During the 90% Mechanical Design

- Back-check 90% Communications Design

- Back-check 90% Electrical Design

- Back-check 90% Fire Protection Design

- Back-check 90% Mechanical Design

- During the 100% Architectural design stage

- During the 100% Communications Design stage

- During the 100% Electrical Design stage

- During the 100% Fire Protection Design stage

- During the 100% Mechanical Design stage.

- Back-check 100% Communications Design

- Back-check 100% Electrical Design

- Back-check 100% Fire Protection Design

- Back-check 100% Mechanical Design

4.2.1.3 The contractor shall assist in reviewing and recommend buy packages for USG furnished/GOJ installed equipment.

5.0 DELIVERABLES

5.1 Ensure deliverables meet professional standards and the requirements as set forth in the Performance Work

Statement (PWS).

5.2 The Government reserves the right to request updates on all deliverables on an as needed basis.

5.2.1 All data, minutes, memorandums, reports, miscellaneous correspondence generated as a result of this contract shall be turned over to Base Food Service and MCIPAC-MCB Camp Butler upon completion of this requirement.

The deliverables are the sole property of the Government and are not subject to disclosure.

5.2.2 Submit written deliverables in hardcopy and electronic form in Microsoft Office, AutoCAD and Adobe compliant format (e.g. Word, Excel, PowerPoint, PDF, etc.) when required.

5.2.3 All deliverables shall be marked in accordance with NMCARS 5237.203-906.3.

5.3 Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at meetings for all trips. All minutes or trip reports shall be submitted to the Contracting Officer’s Representative (COR) within three (3) working days of completing the conference, meeting, or trip event.

5.4 Prepare a work plan no later than 20 days after contractual award. The work plan shall include a schedule of all activities for all tasks: the content, format and suspense for products to be delivered to the Government. The

Contractor shall update the work plan to reflect current Government requirements, products, as required by or upon request of the COR. The Contractor shall submit updated work plans to the COR and BFS.

5.5 Monthly Status Reports.

5.5.1 The Contractor shall produce Monthly Status Reports (MSRs) to the respective program’s Contracting

Officer’s Representative (COR). Reports shall include at a minimum, an executive summary, identify team personnel, skill levels, schedule tracking, travel conducted, any issues and recommendations and updates/changes and equipment changes and recommendations. The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlight problems encountered and anticipated. The Contractor shall produce Monthly Status Reports but not limited to. Provide monthly status report by 0800 the first Monday of every month (Tuesday if Monday is a holiday).

5.5.2 The contractor shall provide in the (MSR) a thorough analysis of issues that impact Base Food Service

Operation of the new dining facility and provide potential solutions, and recommend courses of action. (Reference #

5.4.2)

5.5.3 Draft deliverables for the MSR shall be submitted five (5) working days following the beginning of each month. The Government shall respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the Government shall either accept or reject them within five (5) working days of submission.

5.5.4 In the event of rejection, the Government shall notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

5.5.5 Generate and provide analysis, reports, and briefings.

6.0 SUPPORTING INFORMATION

6.1 Contractor Qualifications and Specialized Experience:

6.1.1 All contracted employees are required to have the following General Knowledge/Qualifications:

6.1.1.1 Detailed knowledge of, and skills related to the drafting of executive level correspondence following

SECNAV M-5216.5 CH-1 Department of the Navy Correspondence Manual and the management of programs involving executive level participants.

6.1.1.2 Knowledge of the overall mission, organization, functions, capabilities, administration, logistics and operations of the U.S. Marine Corps and U.S. Navy.

6.1.1.3 Knowledge and skill in projects assessment techniques related to resource allocation, risk management, performance metrics and project execution.

6.1.1.4 Advanced skills in all types of effective communication. Must have excellent communication skills, both written and oral, as well as customer service skills due to daily interaction with various levels of rank, authority, positions, both military and civilians.

6.1.1.5 Must be computer literate, skilled in Microsoft Office applications such as Microsoft Word, Excel, and

PowerPoint. In addition to the nature of the work must be able to utilize AutoCAD. Able to develop business correspondence such as memos, letters, and email. Able to develop spreadsheets, slides and various presentations in a highly professional format when needed.

6.1.1.6 An understanding of Japanese Host Nation Funded Construction (HNFC) processes as described in the PWS references is preferred.

6.1.1.7 Experience with Government of Japan representatives by working with and responding to correspondence is preferred.

6.1.1.8 Minimum of 3-5 years previous experience in Food Service Consulting.

6.1.1.9 Extensive knowledge of project and program management principles, especially as they apply to utilities and/or facility design and construction.

6.1.1.10 Experience with the disciplined application of project management processes, tools and techniques in the areas of: project integration, scope management, change management, time management, cost management, quality management, communications management, risk management, and stakeholder management.

6.1.1.11 Professional certifications in project management such as Certified Associate in Project Management

(CAPM) or Project Management Professional (PMP).

7.0 FURNISHED PROPERTY. The contractor shall be responsible to provide all necessary materials to complete the tasking defined in paragraphs 5-6 of the PWS.

7.1 TRAVEL COSTS. The Contractor shall be required to travel. This will be a contract line item number. The only travel reimbursed on this contract is the travel performed by the contractor’s employees assigned to work directly on this contract. All travel shall be pre-approved by the COR in writing. Any travel performed and not pre-approved by the COR, shall not be reimbursed. Any travel performed by the Contractor’s management team, for any purpose, will not be reimbursed. No profit or indirect rates shall be applied to the travel costs. Receipts and supporting documentation must be submitted for payment.

7.2 RESUMES. After contract award the contractor shall submit resumes for personnel identified to support this contract. These resumes shall be approved by the Government prior to the contractor’s employees deploying to

Okinawa, Japan. This applies to the initial start of the contract as well as contractor turnover experienced during the contract period of performance.

7.3 HOLIDAYS. All or a portion of the effort under this task order will be performed on a Government installation. For purposes of scheduling personnel, the Contractor is hereby advised that the Government installation will observe the following holidays. The Contractor is further advised that access to the Government installation may be restricted on these holidays:

HOLIDAY OBSERVANCE

Memorial Day Last Monday in May

7.4 PERFORMANCE EVALUATION. The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).

QUALITY ASSURANCE SURVEILLANC PLAN FOR

DEFENSE POLICY REVIEW INITIATIVE PLANNING GROUP INFRASTRUCTURE AND

ENTERPRISE PLANNING SERVICES MARINE CORPS INSTALLATIONS PACIFIC-MCB CAMP

BUTLER COOK CHILL FACILITY

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Performance Work Statement (PWS). It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective in the PWS in the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the Government desires to maintain a quality standard in supporting, providing recommendations, addressing planning and budgetary needs, and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the work plan and the monthly status report is the driver for quality product. The contractor is required to develop a comprehensive program of activities for all tasks for each management area. The first major step to ensuring a “self-correcting” contract is to ensure that the work plan approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the work plan is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Table 1: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance

Objective

PWS

Section

Performance

Standard

Acceptable Quality Level

(AQL)

Surveillance

Method

Incentive

Work Plan per

PWS

6.6

Provide a work plan no later than 30 calendar days after start of performance on the task order.

Updated work plans shall be submitted along with the monthly status report.

Thirty (30) calendar days after start of performance. Accounts for all critical elements and 90% of scheduled work.

100% inspection

CPARS report

(positive or negative)

Monthly status report per PWS

6.5.1

E-mailed to the designated

Government POC within five (5) working days following the beginning of each month. Shall be in electronic form in Microsoft office compliant format.

Five (5) working days following the end of each month.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

Trip Report per

PWS

6.5

E-mailed to the designated

Government POC within three (3) working days of completing the trip.

Shall be in electronic form in

Microsoft office compliant format.

Three (3) working days of completing the trip. Addresses all critical elements and

90% of scheduled/planned work.

Analysis

6.5.2

Thorough identification of the issue(s) impact, with potential solutions and or proposed course of action

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract;

<10% rejection rate of draft submissions.

SURVEILLANCE: The Government Contracting Officer’s Representatives (CORs) will monitor the contractor’s work or will receive complaints directly from the designated Government Point of Contact (POC) for that specific management area.

STANDARD: Timeliness of the reports and plans shall not exceed the thresholds cited above for each performance standard. The COR shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997) or the appropriate Inspection of Services clause, if any of the above service areas exceed the thresholds.

Travel Costs

This order/contract includes a cost reimbursable Contract Line Item Number (CLIN) for Travel only, as specified herein. No others costs are reimbursable. Cost reimbursement for travel is strictly limited to travel conducted in accordance with the following criteria:

1) Authorized travel costs will only be reimbursed for:

a. Contractor employees normally performing direct day-to-day services at the designated place of performance under the requirements of this order/contract,

b. Who have a need to travel to fulfill the performance of those duties, and

c. Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed

Contracting Officer Representative (COR)

2) Authorization for reimbursement of travel costs shall:

a. Be in accordance with the regulations and limitations at FAR 31.205-46, and

b. As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.205-46(b), supported by appropriate documentation and receipts provided to the KO/COR

Travel costs are explicitly not-reimbursable for the following:

1) Relocation costs, or any other travel not pre-approved by the KO or COR, or

2) Contractor personnel who indirectly support this order/contract (such as management or supervisory personnel not providing on-site day-to-day support), or

3) Any other indirect costs

CLAUSES INCORPORATED BY REFERENCE

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

OCT 2018

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.244-7000 Subcontracts for Commercial Items JUN 2013

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using FY19BER (111.5938JPY/USD) in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

2 in 1 invoice (Services Only)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC Entered at contract award

Issue By DoDAAC M67400

Admin DoDAAC** M67400

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) M20233

Service Acceptor (DoDAAC) M20233

Accept at Other DoDAAC ____

LPO DoDAAC Entered at contract award

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Marcus.schnars@usmc.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:Marcus.schnars@usmc.mil

CONTRACTOR PERSONNEL

Base Passes for Contractor Employees: The Contractor shall be responsible for obtaining all base passes for its employees and its sub-contractor’s employees under this contract. All Base Pass requests under this contract shall include approval from the Contracting Officer at the MCIPAC-MCBB Regional Contracting Office. The Contractor shall return all applicable base passes upon termination of employment or completion of this contract to the Pass and

Identification Section and certification of receipt shall be obtained and submitted to the Contracting Officer. The

Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven

(7) days of the effective date of termination.

Contractor Personnel Appearance and Identification: The Contractor’s employees shall be easily recognized as

Contractor employees. This may be accomplished by either (1) the Contractor employee wearing distinctive clothing bearing the company’s name and employee’s name, or (2) the Contractor employee wearing an identification badge bearing the company's name and the employee's name, with the badge worn or attached to the employee's outer garment at all times.

Clothing or badges shall be provided by the Contractor. Contractor’s employees shall present a neat and clean appearance.

Removal of Contractor’s Employees: The Contractor agrees to utilize only experienced, responsible and capable people in the performance of work. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The Contacting Officer may require that the Contractor remove from the Government job employees who endanger persons or property, whose continued employment under this contract is inconsistent with the interest of military security, or who are determined by the Contracting Officer or Contracting Officers Representative as being incapable of rendering the services in accordance with the contract.

Prohibition of Employment: The Contractor shall not employ any person who is an employee of the US

Government if employing that person would create a conflict of interest. Therefore, the Contractor shall not employ any person who is an employee of the US Government, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7R, Joint Ethics Regulation.

The Contractor, as a stipulation of this contract, acknowledges that Designated Third Country National (DTCN)

Contractor employees are not permitted aboard any Marine Corps Bases Japan (MCBJ) Camp, Air Station, or facility in Japan. Signature of the award document constitutes acknowledgement, and binds the Contractor to all terms specified in the contract. A listing of Designated Third Countries can be found in USFJ Instruction 31-204

(Designated Third Country Nationals).

Employment of Military Personnel: The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military

Reservists and National Guard members may be subject to a recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contract.

Employment Benefits: This is a Non-Personal Service Contract. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation.

CONTRACTOR MOTOR VEHICLES

Registration/Permits for Contractor’s Motor Vehicle(s): All company-owned and privately owned motor vehicles required to be in military installations during the performance of this contract must be registered with the

Provost Marshal’s Office, Marine Corps Base, Camp Butler. Vehicle permits may be issued to civilian Contractors for the duration of their contract, until expiration of base pass or vehicle inspection, whichever occurs first or until termination of their employment. Included in vehicle permit requests shall be the license number, year, make, model, color, and operator’s name for each vehicle. The Contractor shall hand-carry the request to the Vehicle

Registration Section, Building 5638, MCB, Camp Foster (Telephone #098-970-7481). All necessary decals and/or permits shall be displayed on the vehicles in the manner directed by the Vehicle Registration Section. Proof of insurance must also be presented to the Provost Marshal upon submission of the temporary vehicle permit or vehicle decal or upon request. The minimum requirement for insurance is the Japanese Compulsory Insurance (JCI) under Japanese Motor Vehicle Damage Compensation Guarantee Law. Upon contract expiration or vehicle inspection expiration, whichever comes first, any vehicle passes received for operation under this contract shall immediately become void.

Identification of Contractor’s Vehicle(s): Each Contractor vehicle shall have the name of the Contractor neatly exhibited on each side of the cab. The vehicle shall be in maintained in a satisfactory mechanical condition, shall at all times, display a valid license plate and safety inspection sticker. The Contractor shall operate vehicles in compliance with base traffic regulations.

ADDITIONAL REQUIRED INSURANCE FOR JAPAN

(a) All vehicles must be properly inspected/Insured in accordance with Japanese Compulsory Insurance

(JCI). The Contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance on each vehicle used by the Contactor at the work site:

Type:

(b) Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less that thirty (30) days after written notice thereof to the Contracting Officer.

(c) The Contractor agrees to insert the substance of this clause, including this Paragraph (c), in all subcontracts hereunder.

JAPANESE ROAD LAWS

The Japanese Road Law will be complied with by the Contractor while on U. S. Military installations to specifically include:

(a) Article 43 The Road Law (Japan)(prohibitive acts relative to roads)

(1) No person shall commit the following described acts:

(2) Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

(b) Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

(1) The agency managing a road may when there is reasonable cause for him to feel that things or cargo being carried in or on a motor vehicle may fall out and damage, pollute or otherwise deface the road in such a manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping the operation of the vehicle or correcting the method of loading or the method of traveling or operation of the vehicle.

COST OF OPERATION

All cost of operation under this contract shall be borne by the Contractor. This includes but is not limited to taxes, surcharges, licenses, insurance, transportation, salaries and bonuses. No payments other than those provided for in the Price Schedule shall be made to the contractor.

PHYSICAL SECURITY

Contractor shall be responsible for safeguarding all government property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

INFORMATION SECURITY

The Contractor shall keep the customer’s transaction confidential and not disclose any information pertaining to the customer without permission, except that required by management information reports, including such information as may needed by the Marine Corps to audit or monitor services rendered, prices charged, concession fees paid, etc.

KEY CONTROL

The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The

Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. The Contractor shall report in the occurrences of a lost or duplicated key to the Contracting

Officer via the COR. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the

Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment

NMCARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

ATTACHMENT I

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Section and paragraph

Question Government Response